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Video Conference Quick Start Guide

Video ConferenceVisit VideoMeet to begin hosting meetings today. Scheduling, managing, and hosting meetings for up to 50 attendees is effortless with the Video Conference tool.

Video Conference Room

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Video Conference Features

Multiple Hosts: Present your meeting with up to 4 other people.

Share Your Desktop: Easily share anything on your computer desktop to your meeting at-tendees. Share Documents and Video: When you upload documents and videos to your File Library, you are able to share them in your meeting seamlessly. Poll Your Audience: Ask your audience any question and prompt them to reply anonymously.

Whiteboard: Mark up any document that you share with your audience.

Chat: Chat with all attendees, audiences, or the moderators in the chat window.

Browser Based: No need to download any software, just start your meeting in a browser.

Create Your Meeting

1. Log in to your VideoMeet account, and then clickVideo Conference.

2. Click + Add Meeting.

3. Enter and set meeting details.

4. Click Add Meeting.

5. Select or enter the emails of the people you want to attendyour meeting.

6. Click Continue.

7. Enter the subject and body copy of the email you want to send to your attendees.

8. Click Send.

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Prepare For Your Meeting

Uploading agendas, files, videos, and presentations is simple. Visit your File Library in your VideoMeet back office, and then click Upload files. Select the document that you want to upload to your account, and then click Open. Once it’s been uploaded, you can easily access it during your meeting to display it to your attendees.

Share Your Meeting Link With Your Audience

To share your meeting link on social media, in chat, or via email, you can grab an access link from your Video Conference meetings log. Click the hyperlink icon, copy the link, and share how you’d like.

Start Your Meeting

When you want your meeting to start, visit your Video Conference meetings log, and click Start Meeting to the right of the meeting you want to launch. Before youofficially begin your meeting, keep your microphone muted and webcam turned off. When you want to officially begin your meeting, turn your microphone and webcam on, and then get started.

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Share Your Desktop

You can share your computer desktop with your audience during a meeting. When you click Desktop Share in your meeting room, you will be prompted to open a screenshare document that has downloaded to your computer. Open it, and then allow Java to open the application. A desk share control bar will appear at the top of your computer desktop. Click Start, Stop, or Exit throughout your meeting to control your desktop sharing.

Invite People To Your Meeting

With the Video Conference tool you can invite up to 50 people to your meeting. Of those 50 people, you can designate up to 4 people to present during your meeting. You can invite people to your meeting before it starts and while it takes place.

1. Invite From Your Meeting Log. Click the invite button in the meeting information of your meeting log.

2. Invite From Your Meeting Room. Click the cog icon, and then click Invite user.

Follow Up With Attendees

Once you wrap up your meeting, you should follow-up with the next steps your attendees should take. To send a follow-up email, you can send a video email to the people thatattended your meeting from your back office. Click Video Email, and then create a follow-up video email.