victoria tool library highlights...we acknowledge with respect the lekwungen-speaking peoples on...
TRANSCRIPT
We acknowledge with respect the Lekwungen-speaking peoples on whose traditional territory the Victoria Tool Library stands
and the Songhees and Esquimalt peoples whose historical relationships with the land continue to this day.
November 21, 2018
Dear Victoria Tool Library Members,
On behalf of the Board of Directors and all volunteers at the Victoria Tool Library, we are
pleased to present the 2017/2018 Annual report.
It has been quite a year for our little library! Volunteers have continued to build our inventory
of high-quality new and used tools and equipment and we now offer more than 1100 items in
our catalogue. With the generosity of funding partners like Vancity and the Township of
Esquimalt, the VTL has been able to continue educational workshops, how-to sessions and
hands on training to support our mandate of community skills building and mentorship. The
library now boasts a membership of nearly 200 people and we are continuing to build
partnerships with community organizations in the capital region.
The VTL celebrated our first anniversary in February 2018 with an open house and volunteer
appreciation night. This event attracted local media attention and helped to grow awareness
about our services for the community. Throughout 2017/2018 VTL attended a number of
community events such as the Esquimalt Farmer’s Market, the Victoria Anarchist Book Fair, and the Capital City Comic Con. As a part of our continued fundraising efforts, volunteers have
produced silk-screened tote bags, patches and t-shirts. Our workshop offerings include Power
Tool 101, VTL Open Tool Demo, Bike Repair, Power Tool Repair, Small Engines and Plumbing.
As we look to the upcoming year, we are excited to grow our volunteer capacity and will
develop a new three-year business plan for sustainable operations and growth. Sharing tools
and equipment is an easy concept. But it takes the hard work and dedication of incredible
group of people to make it a reality.
To all of our members and volunteers – we couldn’t do it without you.
With gratitude,
Allan, Brady, Craig, Hannah, Heidi, Merlin, Page, Rea, Sarah, Stephanie, Tamara, and Victoria
Victoria Tool Library Highlights – 2017/2018
Membership Number as of October 12, 2018 195
Current # of Tools & Equipment in the VTL
Inventory
1104
Loans completed to date 4017
# of VTL hosted Workshops and Learning
Events in 2017/2018
7
# of community events attended in 2017/2018 8
# of hours per week library is open 6
# of library volunteers 22
Social Media Connections 2342 followers on Facebook; 499 followers
on Twitter; 240 followers on Instagram
NOTICE OF 2017/2018 Annual
General Meeting
Please join us on Sunday November 4, 2018
6pm – 7pm for the Victoria Tool Library AGM
#709 Douglas Street, Crystal Gardens Building
The VTL needs your help to continue our amazing work.
We strive to provide a welcoming and inclusive environment for all volunteers. Any interested member is invited to attend the AGM to
learn more about our recent accomplishments and to get involved in the upcoming year.
Light snacks and drinks provided. The AGM will be held at City Studio, located at #709 Douglas Street (in the Crystal Garden building). This is a wheelchair accessible and scent free space. Children and prospecive members welcome. Following the AGM there will be a social event at Cenote on Yates Street for those interested. We respectfully acknowledge the meeting will be held on the traditional territories of the Songhees and Esquimalt Nations.
What is the Victoria Tool Library?
Mission: The VTL empowers the community by providing access to tools and the skills needed
to use them safely and confidently.
Vision: To be a welcoming community hub within the sharing economy – fostering creativity and
accessibility
Values: Access over Ownership, Education & Mentorship, Community Building, Sustainability
What kind of Volunteer Roles does the VTL have?
The Victoria Tool Library is looking for new volunteers to support our organizational governance and day-to-day operations. You can expect 4 – 6 hours of volunteer time each month plus a quarterly volunteer meeting. In addition to traditional board roles, we are looking for volunteers to fill a variety of member-at-large positions. The VTL welcome volunteers all year round and appreciates any type of support our members can provide. The more people we have as volunteers, the more often the VTL can be open to our members and fulfill our mandate.
Do you have some of the qualities and skills we are
looking for?
Passion for sharing, community building and sustainability
Knowledge of tools, equipment, construction or repairs
Trustworthy and capable personality
Ability to follow through with commitments
Ability to collaborate and work well with others
Problem solving skills
Open to different view points and ideas
Member at Large – General Be an enthusiastic member of our Board of Directors. You can fill shifts at the library, support general activities of the organization, and
basically pitch in where needed. Member at Large - Tool Coordinator
Oversees the management of the tool inventory Works with volunteers to identify gaps in the current tool inventory and finds ways to fill
these gaps. Works with volunteers to handle the general maintenance, repair and recycling of tools
in the library. Member at Large - Volunteer Coordinator
Oversees keyholder and volunteer shifts through Sign-up Genius. Essentially this person ensures that there is someone scheduled to open and close the library
Processes the intake of new volunteers and coordinates with other board members to deliver training (you don't have to train volunteers yourself, just ensure they are connected with someone who will train them).
Leads the recruitment of new volunteers as needed, in collaboration with the rest of the board.
Member at Large - Outreach & Partnerships Coordinator
Identify opportunities to expand tool library membership. This might be through outreach events like tables set up at the Esquimalt Farmer's Market or Seedy Saturday, community talks, workshops, leaflets - lots of possibilities to choose from!
Ensures we have lots of outreach materials available, including leaflets and merchandise.
Member at Large - Communications Coordinator
Respond to enquiries from the public in our shared VTL email and Facebook page. Prepare a wide variety of communications materials as needed, from news releases to
social media posts to web content. This person may work with specialized volunteers who manage our social media accounts, website, or volunteer their graphic design skills.
Member at Large - Education & Learning Coordinator
Responsible for organizing, facilitating, and potentially running workshops through VTL. You pick the topics, find the experts and organize the events.
Board Chair
Coordinates and chairs monthly board meetings
Acts as the spokesperson for the organization
Ensures that organization follows bylaws established to govern the organization and best practices in non-profit operations
Vice-Chair
Support to monthly board meetings
Support for coordination of AGM business and/or policy updates
Steps in for Chairperson as required Treasurer
Responsible for monthly financial updates and bill payments as required
Liasion with book-keeper
Coordinates financial reports for each Annual General Meeting
Ensures bank acocunts and signing authority documentation is complete Secretary
Responsible for taking monthly meeting minutes and general records management Submits annual paperwork to Provincial Government registry
HELP THE VICTORIA TOOL LIBRARY THRIVE!
ATTEND THE AGM ON SUNDAY NOVEMBER 4, 2018
STATEMENT OF FINANCIAL POSITION
The Victoria Tool Library
As of: August 31 2018
Reporting period: Sep 1st 2017 - Aug 31st 2018
Assets
Current Assets
Cash on Hand 1,405.50
Checking Account 6,653.38
Total for Current Assets 8,058.88
Fixed Assets
Security Deposit 250.00
Tool Inventory 38,142.00
Total for Fixed Assets 38,392.00
Total Assets 46,450.88
Liabilities
Current Liability
Accounts Payable 0.00
Total for Current Liabilities 0.00
Total Liabilities 0.00
Net Assets 46,450.88
Equity
Previous Year(s) Earnings 17,993.87
Current Year Earnings 4,693.58
Total Equity 22,687.45
STATEMENT OF OPERATIONS
The Victoria Tool Library
For Financial Year: 2017-18
Reporting period: Sep 1st 2017 - Aug 31st 2018
Current Year
Revenue $
Grants 3,500.00
Individual Donations 296.00
Fundraising 60.00
Corporate Sponsors 300.00
Member Income- Member Dues 9,435.00
Member Income- Late Fees 587.50
Interest Income 5.70
Total Revenue 14,184.20
Expenditures $
Rent 6,000.00
Insurance – General Liability 1,050.00
Set-Up Costs 11.19
Marketing 808.76
Fundraiser Expense 369.53
Internet 169.12
Inventory & P.O.S 470.15
Office Supplies 49.27
Event Fees 161.50
Tool Maintenance 294.03
Repairs and Maintenance 74.67
Bank Fees 32.40
Total Expenditures 9,490.62
Excess of Revenues Over Expenditures 4,693.58