versions and functions of ms excel

EVOLUTION AND FUNCTIONS OF MICROSOFT EXCEL

PRESENTED BY:

IMRAN WASTA

INTRODUCTION ::

FIRST COMPUTERIZED SPREADSHEET - DEVELOPED BY DAN BRICKLIN AND BOB FRANKSTON FOR THE APPLE II COMPUTER

MARKETED AS VISICALC IN 1982 LOTUS DEVELOPMENT RELEASED 123 FOR DOS. SETUP AS THE FIRST BUSINESS TOOL IN 1982 MICROSOFT ORIGINALLY MARKETED A SPREADSHEET

PROGRAM CALLED MULTIPLAN. THE FIRST VERSION OF EXCEL WAS RELEASED FOR THE MAC IN

1985 AND THE FIRST WINDOWS VERSION WAS RELEASED IN NOVEMBER 1987.

UPGRADES -TOOL BARS, OUTLINING, DRAWING, 3-D CHARTS, NUMEROUS SHORTCUTS, AND MORE AUTOMATED FEATURES

EARLY SPREADSHEETS ::

MICROSOFT OFFICE EXCEL VERSION 2.0

SALIENT FEATURES :

FIRST VERSION FOR WINDOWS INTRODUCED IN MS OFFICE

1987. BASIC FUNCTIONS VERY LIMITED ROWS AND

COLUMNS BECAME POPULAR AS LAUNCHED EFFICIENT NO CLIPBOARD AVAILABLE EXCEL DISPUTE LEADING TO THE

NAME MICROSOFT EXCEL.

SALIENT FEATURES : INTRODUCED IN MS OFFICE

1990 ADDITION OF TOOLBARS SOME FUNCTIONS WERE

ADDED TO MAKE IT MORE EFFECIENT

INCREASED EFFECIENCY CHANGES IN RELATION TO

FONT AND PRESENTATION NUMBER OF ROWS AND

COLUMNS WERE INCREASED


SALIENT FEATURES : INTRODUCED IN MS OFFICE 1992 AGAIN NEGLIGIBLE CHANGES CHANGES ON PRESENTATION AND

FONTS EFFICIENT THEN PREVIOUS VERSION


IMPORTANT CHANGE :: THE NEW FEATURE OF

AUTOFILL WAS INTRODUCED

THIS MADE PRESENTATION MORE EFFECTIVE


SALIENT FEATURES : INCLUDED IN MS OFFICE 1993 INCLUSION OF VIRTUAL BASIC

(VB) INCLUSION OF EASTER EGGS

SOME DRAWBACKS :: The automation

functionality provided by VBA made Excel a target for MICRO VIRUSES

NO AVAILIBILITY OF CLIPBOARD

TASKS PERFORMED :: Working in workbooks Selecting cells choosing commandsUsing toolbarsEntering dataCreating formulas and linksEditing a worksheetFormatting a worksheetCreating graphic objectsPrintingCreating a chartFormatting a chartUsing Charts to analyze dataOrganizing data in a listUsing pivot tables performing what-if analysisSharing and importing dataUsing visual basic


SALIENT FEATURES : INCLUDED IN MS OFFICE

1995 INTERNAL REWRITE TO 32

BITS IT ALSO USES VIRTUAL

BASICS FAST AND STABLE 16384 ROWS SUPPORTED

TASKS PERFORMED :: SIMILAR AS TO EXCEL

VERSION 5.0 BUT AT A COMPARATIVELY

FASTEER SPEED .


SALIENT FEATURES : INCLUDED IN MS

OFFICE 1997 UNDO UPTO LAST 16

ACTIONS SUPPORTS THE

SCROLL WHEEL TO PAGE MOVEMENTS

CAPACITY OF 32000 CHARACTERS IN ONE CELL

65536 ROWS ALLOWED

VIRUS CHECKING

SOME DRAWBACKS :: NO AVAILIBILITY OF

CLIPBOARD


SALIENT FEATURES : INTRODUCED IN MS OFFICE 2000 MINOR UPDATED WERE ADDED THE CAPACITY OF CLIPBOARD WAS ENHANCED TO HOLD

MULTIPLE OBJECTS MORE EFFICIENT THEN ITS PREVIOUS VERSION WORKING GOT MUCH FASTER


SALIENT FEATURES : INTRODUCED IN MS OFFICE

XP LAUNCHED IN 2002 VERY MINOR CHANGES

RELATING TO FONT STYLES


SALIENT FEATURES : INTRODUCED IN MS

OFFICE 2003 NEW TABLES INTRODUCED MINOR CHANGES RELATING

PRESENTATION


INCLUDED IN MS OFFICE 2007 MAJOR UPDATE IN COMPARISON TO PREVIOUS VERSION USE OF RIBBON MENU SYSTEM ADDITION OF SMART ART I.E BUSINESS DIAGRAMS OFFICE OPEN XML FILES WERE INTRODUCED INCLUDING .XLSM THE NUMBER OF ROWS WAS NOW 1,048,576 (220) AND COLUMNS

WAS 16,384 (214; THE FAR-RIGHT COLUMN IS XFD). EXTENSIVE USE OF MULTIPLE CORES FOR THE CALCULATION OF

SPREADSHEETS


SALIENT FEATURES INTRODUCED IN MS OFFICE 2010 MULTI-THREADING RECALCULATION

(MTR) FOR COMMONLY USED FUNCTIONS

64 BIT SUPPORT IMPROVED PIVOT TABLES MORE CONDITIONAL FORMATTING

OPTION ADDITIONAL IMAGE EDITING

CAPABILITIES IN-CELL CHARTS

CALLED SPARKLINES ABILITY TO PREVIEW BEFORE

PASTING OFFICE 2010 BACKSTAGE FEATURE

FOR DOCUMENT-RELATED TASK ABILITY TO CUSTOMIZE THE RIBBON MANY NEW FORMULAS, MOST

HIGHLY SPECIALIZED TO IMPROVE ACCURACY[

http://en.wikipedia.org/wiki/Microsoft_Excel

MICROSOFT OFFICE EXCEL VERSION 15

SALIENT FEATURES INCLUDED IN MS OFFICE

2013 A LOT OF NEW TOOLS

HAVE BEEN INCLUDED IN THIS RELEASE:

IMPROVED MULTI-THREADING AND MEMORY CONTENTION

FLASHFILL POWERVIEW POWERPIVOT TIMELINE SLICER WINDOWS APP INQUIRE 50 NEW FUNCTIONS

1985 Excel 1.0

1988 Excel 1.5

1989 Excel 2.2

1990 Excel 3.0

1992 Excel 4.0

1993 Excel 5.0

EXCEL VERSIONS FOR APPLE MACINTOSH

1998 Excel 8.0 2000 Excel 9.0 2001 Excel 10.0 2004 Excel 11.0 2008 Excel 12.0 2011 Excel 14.0

FUNCTIONS

Functions in Ms-Excel

1. Financial2. Date & Time 3. Maths & Trignometrical 4. Statistical5. Lookup & Reference6. Database7. Text8. Logical9. Information10.Engineering11.Cube12.Compatibility

PMT: Calculate payment for loan ,based on constant payment and constant interest rates.

PPMT: Returns the payment on the principal for a given period for an investment based on periodic ,constant payment and constant interest rates.

IPMT: Returns the interest payment for a given period base on periodic ,constant payment and a constant interest rate.

NPMT: It is used to find number of periods for an investment based on periodic ,constant payment and interest rate.

Financial function

RATE: It is used to find interest rate for an investment based on periodic ,constant payments.

PV: Used for finding present value of investment.

FV: Used for finding future value of investment.

IRR: Used to find internal rate of return on investment.

NPV: Calculate net present value of investment. If NPV is positive that is favorable but negative is not favorable.

Date: It display a given date in American FormatDay: It gives day of the month for the given serial number

or date-text.Month: It gives month of the year for the given serial

number or date-text.Year: It gives year for the given date-text.Weekday: It gives day of the week for the given date-

text. day360: It gives no. of days between two given dates.

(assumption 360 days in year.)Time: It gives time in hh.mm am/pm form for given time.Today: It gives current date in American format.Now: It gives current date as well as current time.

Date & time

ABS: Used to find absolute value of given number.

SQRT: Used to find square root of a given number.

MOD: Used to find remainder of the divison.

INT: Used to round off a given number to a lower integer.

ROUNDDOWN: Rounds a number down towards zero.

ROUNDUP: Rounds a number up,away from zero.

Maths function

FLOOR: Rounds number down, towards zero ,towards nearest multiple of second number.

CEILING: Rounds a number up ,away from zero, to the nearest multiple of second number.

SUM: Adds all number in a range of cells. If there is a text entry in the range then it will be ignored but if text is given as an argument then it will give an error.

SUMIF: Add all number in a range of cells for which given condition is true.If sum range is given then values from sum range are added otherwise values from range (first range) are added where the given conditions are true.

*Max: It is used to find highest number between given range of data.

*Min: It is used to find smallest number between given range of data.

*Average: It is used to find average of given numbers

*Count: Counts the number of cells that contains numbers.

*Count if: It will count number of cells that are satisfying a given condition.

Statistical function

*VLOOKUP: It stands for vertical look up.It is used to search a value in the leftmost column of the given range.

*HLOOKUP: It stands for horizontal look up.It is used to search a value in the first row range.

*LOOKUP: It is used to search value in the given range .it will search for an approx match i.e if exact match is not found ;the next largest value that is less than search value is returned.

Database(lookup) functions

Left: used to find characters from left side of string.

Right: used to find characters from right side of string.

Mid: used to find characters from middle of the string.

Upper: used to convert lowercase alphabets into upper case

Lower: used to convert uppercase alphabets into lowercase.

Proper: used to capitalise the first alphabet in a text string & any other alphabet in a text that follows any non alphabetical characters.

Len: used to find length of the string.

Trim: used to remove all blank spaces except single blank spaces between the word.

TEXT FUNCTIONS

*IF: It is used to check the condition. If condition is true then true part of IF is solved otherwise false part of IF is solved.

*AND: Used to combine two or more condition. If all the conditions are true then it will return true otherwise false.

*OR: Used to combine two or more functions. If any condition is true then it will return true otherwise false.

Logical functions

Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs.

Microsoft Excel shortcut keys

Shortcut Keys Description

F2 Edit the selected cell.

F3 After a name has been created F3 will paste

names.

F4 Repeat last action. For example, if you

changed the color of text in another cell

pressing F4 will change the text in cell to the

same color.

F5 Go to a specific cell. For example,

C6.

F7 Spell check selected text or

document.

F11 Create chart from selected data.

Ctrl + Shift + ; Enter the current time.

Ctrl + ; Enter the current date.

Alt + Shift + F1 Insert New Worksheet

Shift + F3 Open the Excel formula window.

Shift + F5 Bring up search box.

Ctrl + A Select all contents of the worksheet.

Ctrl + K Insert link

Ctrl + 1 Change the format of selected cells.

Ctrl + 5 Strikethrough highlighted selection.

Ctrl + P Bring up the print dialog box to begin printing.

Ctrl + F3 Open Excel Name Manager.

Ctrl + F9 Minimize current window.

Ctrl + F10 Maximize currently selected window.

versions and functions of ms excel

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