version 1 - icar

Version 1.0

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INDEX

Sr.No List of Content Page No. 1 ARMS Introduction 4

2 Projects 6

2.1 New Project Addition 6

2.2 Project Approval by Nodal Officer 7

2.3 Basic Information Updation 8 2.4 Co-PI Updation 9

2.5 Collaborating Institutes Updation 10

2.6 Project Monthly Progress report 11

3 Technology Developed 12

3.1 New Technology Addition 12 3.2 Patent (technology) 14

3.3 Add Commercialization (technology) 15

3.4 Add Popularization (technology) 16

3.5 Update Technology 17 4 Publication 18

4.1 New Publication Addition 18

4.2 Update Publication Entry 23

5 Capacity Building 24

5.1 Capacity Building Activities 25

5.2 Institute Building Activities 26 5.3 Teaching And FOCARS 27

5.3.1 Course designed 28

5.3.2 Course Organized 29

5.3.3 Methodology Developed 30 5.4 Teaching Activities 31

5.4.1 Course Taught 32

5.4.2 Teaching Aid Developed 33

5.4.3 Student Guided 34 5.5 Training Conducted 35

6 Peer Recognition 38

7 Final Submission 40

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8 Reporting 42

8.1 Head Level Approval 42 9 Reviewing 44

9.1 Director Level Approval 45

9.2 ARR Score 45

9.3 Report of Priority area 46 10 Nodal officer 47

10.1 Assign Role 48

10.2 Assign Reporting Officer 49

10.3 Assign Reviewing Officer 51

10.4 Add Priority Area 53 10.5 Project Approval 54

10.6 Approved Project List 55

11 SMD Level 56

11.1 Priority Area Addition 56 11.2 Priority Assignment 57

12 Council Level 59

12.1 Assignment of National Level Priority Area 59

12.2 SMD wise Priority Area list 60

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1. Introduction

Agricultural Research Management System (ARMS) is developed for

agricultural research management based on priority areas of research. This

will also help in mapping various scientific outputs to different schemes of

the Council. This will also help the Council of real time research assessment

and its prioritization at different levels i.e. institute, SMD and Council. Also,

this system will be used for information management and evaluation of

scientific achievements of individual scientists by the Council. Achievements

are to be uploaded in the system on monthly basis along with its

documentary evidence, if needed. The information submitted by scientists

will be duly verified either by Reporting Officer or PME In-charge or

Reviewing Officer as per type of information at various stages in a

prescribed time period. Scientists would be able to map their research

undertaking to different priorities of the Council. System has inbuilt

mechanism to calculate overall score of individual scientists after

achievements are uploaded on monthly/yearly basis as per the case may be.

The present scoring system is as per ASRB score card of a scientist (as per

present designation) without any restriction on type of activities and its

upper limit. Further, this system will be integrated to the Annual

Performance Appraisal Report (APAR) of a scientist to calculate his/her

overall score. In this system 70% weightage given for Scientific Achievement

and 30% for APAR. The scores obtained will be normalized within ARS

discipline and then rank of a scientist will be obtained at different levels.

This may be used for providing possible incentives to high performing

scientists in the Council.

All scientists will be required to enter any particular information into the

system only once, which would save the scientists’ time to provide

information many times for different requirements. System is having

provision to provide various information in report formats (Monthly

progress report Annual report material etc. of Division/ Institute/ SMD). In

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future, information generated from this system can also be linked with

different dashboards of Government of India. So, this System would be able

to help in monitoring and management of agricultural research on real time

basis.

User has to login into the ARMS (http://arms.icar.gov.in) system using with

their ICAR email Id and password (Fig1.1). After successful login into the

system, User can enter achievements.

In the following section, detailed help has been provided for making entries

in different modules available in the developed system for benefit of the

various users. These modules can be accessed only after logging in to the

system. It may also be noted that there are various user levels available in

the system – Scientist Level, Reporting Officer Level, Reviewing Officer Level,

SMD Level and DG Level.

For any query, user can write a mail to [email protected].

Fig 1.1: Home page with user Login

http://arms.icar.gov.in/

mailto:[email protected]

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2 - Projects

Go to the project sections by choosing Achievements → Research →

Projects to enter details related to projects (Fig 2.1).

Fig 2.1: Making entries in Project achievements Section

Following steps for Project in ARMS mentioned one by one.

2.1 New Project Addition

Users are requested to follow for making entries in the project section of the

ARMS software.

Go to the project sections by choosing Achievements → Research →

Projects → Project Addition to enter work done related to projects.

New project has to be added by Principal Investigator of that particular

project into the system. In that ‘Project Addition’ page user have to entered

some basic project details (Fig 2.2) and submit. Submitted and non-

approved project will be listed Below.

Note: System will automatically consider Principal Investigator who ever

added the project. So, PI must enter the Project Details. Submitted projects

will go for Nodal officer approval of the Institute.

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Fig 2.2: Adding new project (by PI Only)

2.2 Project Approval by Nodal Officer

The following Fig 2.3 shows the list of projects list waiting for the nodal

officer approval.

Fig 2.3: List of Project for Approval

Click on any Project title then the page redirects to project details page with

detailed information of that project. Nodal officer can approve/reject the

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project (Fig 2.4). Approved project started reflecting in PI account ‘project

details’ page list (Fig 2.5). Rejected projects permanently deleted from the

system.

Fig 2.4: Project Approval Page

2.3 Basic Information Updation.

Note: Only PI of the project is able to add project basic information details,

add/update Co-PI and collaborating institutes (Fig 2.5).

Fig 2.5: Project Details Page

In Project details page Click on the project title to redirect to ‘project basic

information page. Click edit button to update project basic information

details like start date, end date, project completion details, extension of the

project details etc... (Fig 2.6)

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Fig 2.6: Add additional project basic information

2.4 Co-PI Updation.

In Project details page click on the Add Co-PI to add/delete/update Co-PIs of

the projects one by one in ‘Co-PI Updation’ page (Fig 2.7).

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Fig 2.7: Add Co-PI page

User can update or delete the Co-PI from here and can also change expert

status of a Co-PI.

2.5 Collaborating Institute Updation

In project details page under collaborating institute column link (assign) will

available at PI of the project. Click the assign, then page will redirect to

collaborative institute page (Fig 2.8).

Fig 2.8: Assign Institute Page

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Select the institute name from the left list box and click on the right arrow

button to add that institute and vice versa for deleting the institute from

right list box

2.6 Project Monthly Progress Report

Add monthly project achievement by clicking on the achievements link

(refer to the Fig 2.9). Only PI of the project can add monthly

achievement.

Fig 2.9: Adding Achievements

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3- Technology

Go to the Technology sections by choosing Achievements → Research →

Technology to enter work done related to Technology.

This form is divided into following steps based upon user’s selection on the

initial form.

• Basic Information about the technology developed

• Add Contributors

• Patents

• Commercialized

• Popularized

3.1 New Entry in Technology

Fig 3.1: Select Technology

• Click on the New Entry Menu shown in the Fig 3.1 to add new

technology developed.

• After clicking on that link, a form will be loaded as shown in the Fig 3.2

where basic information about the technology can be enter.

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Fig 3.2: Add Basic Technology information

• User need to fill basic information about the technology developed

along with proof in pdf format.

• There are three radio buttons in the form 1) Patent 2) Commercialized

3) Popularized and their respective page will be loaded depending on

the selection. For example, if user select No in Patent then there will

be no provision for filling up the patent’s details and this is same for

other two options. After filling up the form, click the save & next

button.

• After added basic information clicking on the save & next button then

redirect to add contributor’s page.

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• Contributors can be added through their ICAR email Id and then user

can select the type -Principal Investigator or Co- Principal Investigator.

Fig 3.3: Add Contributors

• After adding the contributors, click on the Save & Next button to

continue. Save & Next button will appear in case technology has

patent/commercialized/popularized. Else submit button will appear.

3.1.1 Patent Form (Technology)

• Fill the basic details about the patent and provide proof in pdf format

or patent URL. One of them is compulsory either user provide pdf or

URL

• After filling up the form click on the Save & Next/Submit button to

continue.

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Fig 3.4: Add Patent Information

3.1.2 Commercialized Form (Technology)

Fig 3.5: Technology commercialized

• If technology’s revenue to the organization is in the range of 5 to 10

lakhs, select first radio button and if revenue is greater than 10 lakhs

then select second radio button and then select year of

commercialized as showed in Fig 3.5.

• After filling up all the details, click on Save & Next button to proceed.

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3.1.3 Popularized Form (Technology)

Fig 3.6: Technology Popularized

• After completing the Popularized Form click on the Submit button to

submit data.

• Uploaded information can be updated by clicking on the update entry

link which is in the technology dropdown.

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3.2 Update Technology entry

• After clicking on the update entry link, user will be redirected to the

page shown below. On this page user will be able to see all the

entered information.

• Click on the heading to see detailed information.

Fig 3.7: Update Technology

• Click on Update to update the information.

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4- Publication

Go to the publication module by choosing Achievements → Publication to

enter work done related to publication. Publication part is synchronized

with KRISHI Portal.

Fig 4.1: Publications Menu

4.1 - Enter New Publication

Step 1

• Select the type of publication form Publication Type dropdown field.

Please upload entire publication in pdf format or specify the DOI.

• Use keyword in coma separated format like (dbms, datatable).

• In date field year is required field, user can select only year and click

next to proceed.

• Next forms will be based on the selection of publication type

dropdown in this page. For example, if research paper is selected, next

form will have provision to add more details about research paper and

this will be same for all publication types.

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Fig 4.2: Publication page

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Step 2

In Research Paper there are three journal options -

o NAAS Rated

o Thomson Reuters and

o Others

If NAAS Rated is selected then NAAS rating and ISSN will be filled

automatically on selection of journal name.

For Thomson Reuters, Impact factor of the journal needs to be entered.

Note: Please enter only Impact factor of the journal. System will be

converting it with NAAS rating conversion formula that is 6+Impact Factor.

Fig 4.3: Add research paper information

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Step 3

• First author and corresponding author types can be added by selecting

the author type from the dropdown. Multiple corresponding authors can

be added. Order can be re-arranged by clicking up/down arrow in the list.

• ICAR authors added by entering ICAR email. For others authors, name

and Institute information has to be entered.

Fig 4.4: Add Authors

Step 4

• This is last step and on this page all the entries made will be shown. Fields

not filled or not relevant to the selected publication type will have a value

“Not Available”.

• There are two fields in this form Access Rights and Embargo. In Access

rights fields user can select who can access their publication. In embargo

there are two radio buttons “Allow access Rated” and “Embargo with

specific date”. In first option “Allow access Rated” user’s publication will

be available to public immediately after the submission and if user want

their publication available to public after some specific date select

“Embargo with specific date” option and enter that date.

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NOTE - There are two option on this page

1- Submit

In this option data will be saved in the ARMS database and it will not go

to the Krishi Repository and later user can modify and delete the entry.

2- Submit and send to Krishi Repository

To enable that option, User have to grant Krishi Distribution License. By

default, its checked. After clicking on that button data will be saved in the

ARMS database and the publication entered will be send to the Krishi

Repository and user cannot delete or modify that entry later.

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4.2- Update Publication Entry

• User can update the details filled earlier. Click on ‘Update entry’ link

redirect to publication details updates page (Fig 4.5).

• Entries made can also be deleted by clicking on the delete button.

• If the publication data has been sent to the Krishi Repository then that

entry can neither be deleted nor modified.

Fig 4.5: Update Publications

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5- Capacity Building

Go to the Capacity Building sections by choosing Achievements → Capacity

Building to enter work done related to Capacity Building.

Fig 5.1: Menu

Capacity building is further divided into the following parts

1- Capacity building

2- Institute Building

3- Teaching and Focars

4- Teaching

5- Training

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5.1- Capacity Building

Fig 5.2: Capacity Building

• Select Capacity building type from the drop down, activity name, start

date and end date. Start date should be less than the end date.

• In Description user can add only 250 words for each activity.

• Entries entered will be displayed in the table underneath the form.

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5.2- Institute Building

Fig 5.3: Institute Building

• Select Role in Organization from the drop down, activity name, start

date and end date. Start date should be less than the end date.

• End Date is not compulsory.

• In Description user can add only 250 words for each Institute building

activity.

• Entries entered will be displayed in the table underneath the form.

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5.3- Teaching and Focars

Fig 5.4: Teaching and FOCARS Menu

This is further divided into 3 parts.

1- Course Designed

2- Course Organized

3- Methodology Developed

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5.3.1 Course Designed

Fig 5.5: Course Designed

• To enter the course designed, fill up the complete form (Course Title,

Abstract, Year, Batch no.).

• After filling up all the details click on Submit button to save the data.

• All the entries made will be shown in the table underneath the form.

• All the entries made can be edited or Deleted.

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5.3.2 Course Organized

Fig 5.6: Course Organized

• To enter the course Organized, fill up the complete form (Course Title,

Abstract, start date, end date, Batch no.).

• Start date should be less then End date.




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5.3.3 Methodology Developed Addition

Fig 5.7: Methodology Developed

• To enter the Methodology Developed, fill up the complete form

(Method Type, Year, Batch no., Method Name).

• Start date should be less then End date.




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5.4- Teaching Activities

Fig 5.8: Teaching Menu

This is further divided into 3 parts.

1- Course Taught

2- Teaching Aid Developed

3- Student Guided

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5.4.1 Course Taught

Fig 5.9: Teaching Activity

• To enter the Course Taught, fill up the complete form.

• Both fields in Credit Hour should be in Number.




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5.4.2 Teaching Aid Developed

Fig 5.10: Teaching Aid Developed

• To enter the Teaching Aid Developed, fill up the complete form.

• Document uploaded should be pdf format.




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5.4.3 Student Guided

Fig 5.11: Student Guided

• To enter the Student Guided, fill up the complete form.





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5.5 Training Conducted

Fig 5.12: Training Menu

• To enter the training organized, fill up the complete form as shown in

Fig 5.13.


• The Start date should be less than the end date.


• All the entries made can be edited or deleted.

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Fig 5.13: Training form

• After filling up the entire details click on Next button to save the data

and proceed to the next screen to add contributors as shown in Fig

5.14.

• Enter ICAR email of contributor and type and then add.

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Fig 5.14: Add Training (Organizer)

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6- Peer Recognition Addition

Go to the Peer Recognition sections by choosing Achievements → Peer

Recognition to enter work done related to Peer Recognition.

Fig 6.1: Peer Recognition Menu

• To enter peer recognition, fill up the complete form as shown in Fig

6.2.




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Fig 6.2: Add Peer Recognition

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7- Final Submission

Go to the Final Submission sections by choosing Achievements → Final

Submission to submit work done on monthly basis.

Fig 7.1: Final Submission Menu

• User can click on the plus icon shown in Fig 7.2. to see the detailed

information of that module.

• Select the year and month name from the drop down and click on the

submit button.

• After that user’s monthly data will be submitted to Reporting Officer

for approval.

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Fig 7.2: Final Submission

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8- Reporting

Go to the Reporting Menu → Head Level Approval as shown in the Fig: 8.1.

Reporting Officer Level Report will come under this menu.

Fig 8.1: Menu for reporting officer

8.1 Head Level Approval

o First Reporting officer have to select the period and then select

scientist name from the dropdown as shown in the Fig: 8.2.

o After selecting both the valid options, click on search button to view

that scientist’s data. All the data submitted by the scientist will be

shown below.

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Fig 8.2: Approval Page

Note-If the Scientist have not submitted his/her name will appear in red

color and else it will be in green color.

• Reporting officers can approve or disapprove the submission made

by the scientist. On Rejecting the submission, reporting officer have

to write the rejection reason in comment section. On

rejection/approval, an e-mail will be sent to the scientist.

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9- Reviewing

Go to the Reviewing Menu → Director Level Approval as shown in the Fig:

9.1.

Fig 9.1: Reviewing officer’s Menu

Fig 9.2: Reviewing Officer Approval

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9.1 Director Level Approvals

• First Reviewing officer have to select the period and then the

scientist name from the dropdown as shown in the Fig: 9.2.

Note-If the Scientist have not submitted data, his/her name will appear

in red color and else it will be in green color.

• After selecting both the valid options click on search button to view

that scientist data. All the data submitted by the scientist will be

shown below.

• Reviewing officers can approve or disapprove the submission made

the scientist. On Rejecting the submission Reviewing officer have to

write the rejection reason in comment section. On rejection, an e-

mail will be sent to the scientist with the reason attached.

9.2 AAR Score

Go to the Reviewing Menu for approving after logging in as shown in the Fig:

9.1.

Reviewing officer able to add AAR for each and every scientist of the

institute as shown in Fig 9.3.

AAR Score will be given for each scientist on yearly basis. In the month of

May or June.

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Fig 9.3: Assign AAR

Note-If the Director/reviewing officer has not given AAR Score then

scientist name will appear in red color and else in green color.

9.3 Priority Area List

National Priority area assigned to the particular institute and Nodal

officer added institute/Regional priority area will listed to Director of

institute

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10- Nodal Officer

Fig 10.1: Menu for Nodal Officer

There are following options in Nodal officer Menu:

• Assign Role

• Assign Reporting Officer

• Assign Reviewing Officer

• Add Priority Area

• Project Approval

• Approved Project List

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10.1 Assign Role

For Assigning role go to Nodal Officers → Assign Role as shown in the Fig

10.1.

Nodal officer can change the role individual by the user level from

dropdown as show in the Fig 10.2.

Fig 10.2: Assign Role

Click on the edit button and the select the level from the dropdown and

then update.

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10.2 Assign Reporting Officer

For Assigning reporting officer go to Nodal Officers → Assign Reporting

Officer as shown in the Fig 10.1.

Fig 10.3: Assign Reporting officer

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• Select the Reporting officers from the drop down and then click on

show button as shown in the Fig 10.3.

• After clicking on the show button all the scientist available will be

available in the left list box and already selected scientist in the right

list box.

• For assigning reporting officer select the scientist from the scientist

available list box and then click on the right arrow.

• For removing scientist select the scientist from the selected scientist

and the click right arrow.

• After performing all the operation click on the submit button.

Note: Incase reporting officer from different institute then change

institute and assign accordingly.

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10.3 Assign Reviewing Officers

For Assigning reviewing officer go to Nodal Officers → Assign Reviewing

Officer as shown in the Fig 10.1.

Figure 10.4: Assign reviewing officer

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• Select the Reviewing officers from the drop down and then click on

show button as shown in the Fig 10.4.

• After clicking on the show button all the scientist available will be

available in the left list box and already selected scientist in the right

list box.

• For assigning Reviewing officer select the scientist from the scientist

available list box and then click on the right arrow.

• For removing scientist select the scientist from the selected scientist

and the click right arrow.

• After performing all the operation click on the submit button.

Note: Incase Reviewing officer from different institute then change institute

and assign accordingly.

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10.4 Add Priority Area

• For adding priority area go to Nodal Officers → Add Priority Area as

shown in the Fig 10.1.

• Priority Area can be added by selecting priority type from the

dropdown and then write priority area in the textbox and then click on

the submit button (Fig 10.5).

• Submitted priority area go for SMD approval.

• Earlier added priority will be shown in the table below and they can be

updated clicking on update button.

Fig 10.5: Priority area addition

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10.4 Project Approval

• For Project Approval go to Nodal Officers → Project Approval as

shown in the Fig below. Here all the projects waiting for approval are

listed here.

• Click on any Project title then the page redirects to project details

page with detailed information of that project. Nodal officer can

approve/reject the project (Fig 10.7). Approved project started

reflecting in PI account ‘project details’ page list (Fig 2.5). Rejected

projects permanently deleted from the system.

Fig 10.6: List of Projects waiting for Approval

Fig 10.7: Accept or Reject Project

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10.5 Approved Project List

For Approved Project List go to Nodal Officers → Approved Project List as

shown in the Fig 10.1. List of all the approved ongoing projects shown in Fig

10.8

Fig 10.8: List of approved projects

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11- SMD level

After login user will be redirected to this page. And in the menu navigation

bar there are two options available.

1- Priority Area Addition for Research

2- Priority Assignment

11.1 Priority Area Addition SMDs can add Priority area here. Select DDG → Priority Area Addition.

Fig 11.1: Priority area addition

Select priority type and enter priority area then click submit. National priority

adde at SMD level as shown in Fig 11.1.

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11.2 Priority Assignment

Assignment of National level priority area to Institutes. Approve institute

level priority area added by Nodal officers of the institutes.

National

In this tab user can see the priority type and priority area assigned by the

Council.

Fig 11.2: Priority Area

Priority area column in the table is hyperlink and user can click on that to

assign and remove the institute name as shown in Fig 11.2.

After clicking on that hyperlink, user will be redirected to this page which

contains the list of institutes which can be assigned to that priority area.

User can add and remove institute by clicking on the arrow buttons and

finally clicking on the Submit button to save the data.

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Fig 11.3: Assign Research area to institute

Regional/Institute

o In this tab SMD see all the reginal and institute priorities added by the

institutes along with the institute name. List is sorted in such way that

the priority with pending status will always come the top.

o SMD can approve and decline the priority area and same will be

reflected in the institute’s nodal officer dashboard.

o SMD can see the all the projects under that priority area.

Fig 11.4: Priority Area

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12- Council level

12.1- Assignment of National Level Priority Area

Assignment of National level priority area to SMD. Assign one or more

SMDs to Priority areas.

Fig 11.5: Assign priority area to SMD

• To add SMD to priority area, first fill the priority area and then select

SMD from the SMD list and after selection of SMDs click on the right

arrow button to add SMD under that priority area.

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• And if user want to delete SMD from priority area, click on the left

arrow button.

• All the entries can be Updated or deleted.

• In the table underneath the form, Institute name, SMDs can be seen

under that priority area.

12.2- SMD wise Priority Area list

Fig 11.6: SMD

• On this page Council can see all the priority areas assigned to different

SMDs as shown in the Fig 11.6.

• User can see SMD priority area by selecting SMD from the dropdown.

For any query, user can write a mail to [email protected].

mailto:[email protected]

version 1 - icar

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