venue-the event site

8/7/2019 Venue-The Event Site

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VENUE : THE EVENT SITE

CHAPTER 4



SELECTING THE BEST SITE

The site may range from a specially built

stadium to abandoned garage, a museum or

a jungle clearing The site/ venue visit must go hand in hand

with the event design.

The event site must match with the corporateculture and event criteria.

Event managers will not bid an event unless

they have carefully inspected the site



SELECTING THE BEST

SITE..Cont A table of chart and photos should be used to

document and evaluate possible event

venues. Every site provide both problems and

opportunities

Evaluate the each items will help to reducerisk



SELECTING THE BEST

SITE..Cont Making final evaluation on the following:

The hotel

Space and technical requirement No of people, variety of equipment and types of

activities drive the physical requirements for siteselection

Site map



SITE CONSTRAINTS AND

OPPORTUNITIES The types of venue constraints:

Physical

Legal Historical

Ethical

Location

Environment



ITEMS IN VENUE/SITE MAP:

Scale and direction

List of symbols used on the map

Entrance and exit Roads and parking

Administration center

Information booth First-aid areas and emergency road access

Lost-children area



ITEMS IN VENUE/SITE MAP:

Electricity and water outlets Rest room facilities

Food and market booths Tents and marquees

Equipment storage area Off limits areas and danger spots

Greenroom Maintenance area

Pathways Telephones ATMmachine

Media area



EVENT SIGNAGE

4 TYPES OF LOGISTICAL SIGNS:

Directional

Operational Statutory

Facility



Directional

For instance :Registration this way

Both off site signage pointing out the events

location and signage at the site itself



Operational

Include information signs and maps

For example : you are here



Statutory

Includes signs displayed in accordance with

legal regulations as well as special warning

sign For instance : fire exits or slippery floor



Facility

Includes identification signs such as

entrance, rest rooms, bar, stage ,etc.

Other signage may include sponsors sign,promotional signs, notification such as comeback next year



CHECKLIST FOR EVENT SIGNS

Planning

Map showing location of signage that will be

needed Types of sign needed

Placement of signs

Assessment of the resources that will be required

for signs



CHECKLIST FOR EVENT SIGNS

Implementation

Design

Restrictions Supply

Responsibility for implementation



GUIDELINES FOR THE USE OF

SIGNAGE Data confusion Sign placement

Sign design Sign color Sign mounting Turnaround time

Event theme Credibility Emergency services Navigation



SITE SHUTDOWN PROCEDURES

The event manager should aware the event is

not over until the event has been shut down.

Shutdown includes contract acquittal, venuehandover and etc.

The process includes:

Creating a work breakdown structure

Establishing timelines

Assigning task responsibilities

Creating an effective reporting procedures



SHUTDOWN SERIES

Crowd dispersal Equipment

Entertainment/ guest speaker/star players

Human resources

Liability Onsite /staging area

Contractors

Finance

Marketing and promotion Sponsors and grants

Client

Emergency shutdown and cancellation shutdown



END OF CHAPTER 4

THANK YOU

venue-the event site

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