VENDOR / EXHIBITOR APPLICATION PACKET

Dear Community Partner, Kindah Foundation is pleased to invite your company to be a vendor or exhibitor for the TEAL 5K RUN | FUN WALK & HEALTH FAIR – Strides Against Ovarian & Gynecologic Cancer, which will be held September 24, 2016 at C.B. Smith Park in Pembroke Pines, FL. This event offers participants a family-friendly fun-filled day.

PURPOSE: To celebrate the National Ovarian & Gynecologic Cancer Awareness Month, and to raise much needed funds to support the life-changing Kindah Foundation: awareness programs, education, Teal Teen Project™, cancer research, all gynecologic cancer survivors and the strength of their families who have been touched by these disease. Also to spread awareness to the general public about the warning signs and symptoms of PCOS, Ovarian and Cervical Cancer and its relations to HPV.

Note: For not-for-profit organization/vendor who wish to provide In-kind volunteer service(s) at the event will receive a FREE vendor space for their information business or service.

A portion of the vendor fee is deductible as a charitable contribution for federal income tax purposes to the maximum extent allowed by law.

Deadline to reserve space AUGUST 19, 2016.

LOCATION ADDRESS: 900 N FLAMINGO RD, PEMBROKE PINES, FL 33028

DATE OF EVENT: SEPTEMBER 24TH, 2016

TIME OF EVENT: 7am – 1pm (rain or shine.) (Vendors /Exhibitors should arrive by 1 hours before event start) 6:30am (Registration / Check-In)

PARKING: Vendor park in available parking area, and pay $1.50 at the C.B. Smith gate per person.

* ASK ABOUT OUR AFFILIATE PROGRAM - a great way to engage your customers leading up to the event

while offsetting the amount of your Vendor fees!

** VENDOR REFERRAL PROGRAM - for each vendor you refer who ends up participating in the event, you’ll get a $15 credit! Participating vendor must choose from one of our exclusive vendor, gold, or silver package.

________ WE WOULD LIKE TO DONATE A DOOR PRIZE OR RAFFLE. CONTRIBUTION(S) TO EVENT

GOODIE BAG/DOOR PRIZE GIVEAWAY (SAMPLE PRODUCTS, GIFT CERTIFICATES, ETC.)

ON BEHALF OF KINDAH FOUNDATION, THANK YOU FOR YOUR PARTICIPATION AND SUPPORT.

515 E. LAS OLAS BLVD STE. #120 | FT LAUDERDALE, FL 33301 OFFICE: 954-839-6561 | FAX: 877-360-5375 | EMAIL: SPECIALEVENTS@KINDAHFOUNDATION.ORG

VENDOR APPLICATION & REGISTRATION PACKET

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VENDOR BENEFITS

• Create brand awareness • Product sampling • Build your database• Distribute new information • B2B opportunities • Maintain andbuild relationships • Associate your brand with a positivecommunity event • Maximum media exposure through print, radioand television • Company listing on the Sister Summit website andannouncement in social media

(A) Featured Vendor: $600 Donation Exclusive Benefits include:Benefits include: “20 x 30 Booth/Tent Space” to market your product or service (you provideeverything, including table(s), chairs(s), or any other item needed for you to have a successful presentation at the event, unless prior arrangements are made with Kindah Foundation). • Company name mentioned on event website and selected advertising (invendor section, including logo, hyperlink, marketing materials, and all oursocial media sites).• Opportunities to have your product samples/service included in the swagbags.• Four (6) race tickets/access passes for promotional giveaway (a $150 value!)

Only available for paid event• Four (5) Vendor pass/vendor access (cannot be purchased)• Opportunity to participate in Affiliate Program*

NOTED: Food vendor/food truck vendors and those selling to the general public,

you may want to verify with Broward County Park regarding permit and insurance.

(B) Event Vendor: $375 Donation Gold Benefits include:Benefits include: • 10’ x 20’ Booth Space to market your product or service (you provideeverything, including table(s), chairs(s), tent(s) any other item needed for you tohave a successful presentation at the event, unless prior arrangements are madewith Kindah Foundation).• Company name mentioned on event website and select advertising(in vendor section, name only)• Opportunities to have your product/service included in the swagbags.• Two (3) race tickets/access for promotional giveaway (a $75 value!)

Only available for paid event• Three (3) vendor access pass (cannot be purchased)• Opportunity to participate in Affiliate Program*

NOTED: Food vendor/food truck vendors and those selling to the

general public, you may want to verify with Broward County Park regarding permit and insurance.

(C) Event Vendor: $250 Donation Silver Benefits include:Benefits include: • “10’ x 15’ Booth Space ” to market your product or service (you provideeverything, including table, tent, or any other item needed for you to have a successfulpresentation at the event, unless prior arrangements are made with KindahFoundation).• Company name mentioned on race website and select advertising (invendor section, name only)• Opportunities to have your product samples/service included in theswag bags.• One (2) race access/ticket for promotional giveaway (a $50 value!)

Only available for paid event • Two (2) vendor access pass (cannot be purchased)• Opportunity to participate in Affiliate Program*

NOTED: Food vendor/food truck vendors and those selling to the general

public, you may want to verify with Broward County Park regarding permit and insurance.

(D) Event Vendor: $75 Donation Bronze Benefits include:

Benefits include: • “10’ x 10’ Booth Space” to market your product or service (youprovide everything, including table, tent, or any other item needed for you to havea successful presentation at the event, unless prior arrangements are made withKindah Foundation).• One (1) race access/ticket for promotional giveaway (a $25 value!)• Opportunities to have your product samples/service included inthe swag bags.• Company name mentioned on race website and select advertising(in vendor section, name only)• Two (1) vendor access pass (cannot be purchased)• Opportunity to participate in Affiliate Program*

(E) Event Vendor (Not-For-Profit Organization /In-Kind VendorVolunteer Service ONLY:

For not-for-profit organization/vendor who wish to provide In-kind volunteer service at the event.

Reserve your spot for FREE TODAY Benefits include: • Table or Small Tent” to market your product or service (you provideeverything, including table, tent, or any other item needed for you to have a successfulpresentation at the event, unless prior arrangements are made with KindahFoundation).• Opportunities to have your product samples/service included in theswag bags.• Company name mentioned on event website and select advertising (invendor section, name only)• One (2) vendor pass (cannot be purchased)• Opportunity to participate in Affiliate Program*

NOTED: You cannot sell any products or service at this event. You can take

donation. Information of your service or product only to the general public. Or you can volunteer/provide in-kind service to the general public.

We will need proof of your IRS Tax Exempt Status for all not-for-profit organization.

(F) Event Small Art Exhibitor/Information Display VendorONLY:

(SPECIAL DISCOUNT FOR Art and craft/Jewelry Exhibitor /Information Display)

Reserve your spot for only $55 donation TODAY Benefits include: • “Table or Small Tent/booth” to market your product or service (youprovide everything, including table, tent, or any other item needed for you to have asuccessful presentation at the event, unless prior arrangements are made with KindahFoundation).• Opportunities to have your product samples/service included in theswag bags.• One (1) vendor pass (cannot be purchased)• Opportunity to participate in Affiliate Program*

VENDOR APPLICATION & REGISTRATION PACKET

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VENDOR REGISTRATION FORM All vendors/exhibitors must complete the following application and sign this agreement prior to vending at TEAL 5K Run/ Fun Walk

Business / Firm Name _

Applicants Name: _____________________________________

Mailing Address: _____________________________________

City: ______________ County: ______________________

Zip Code: _________State: ___________________

Phone: ____________________Fax: ________ _______

Email:_ ________ ____ Website:________________________

Name of person managing your booth/table at venue __________________

Contact information: ____________________________________

Type of Booth/ Tent/Table & Description: Please indicate type and provide description, photos.

____ Business _____ Food/Food Truck _____ Not-For-Profit 501(c)(3)

____ Game/Activity _____ Art or Craft ______ Information Display

____ Drinks/Smoothie _____ Hair/Body Products ______ Other _______

Applying to be a vendor/exhibitor at: TEAL 5K Run/ Fun Walk

Electricity Required? Yes _____ or No _______ (please check)

Number of Passes Requested: _________________

SELECT ONE: ______ Featured Vendor _____________________________________

______ Event Vendor _____________________________________

SPECIAL REQUESTS: Yes ______ or No _______

(Describe:)___________________________________________________

DESCRIPTION OF PRODUCTS/ITEMS TO BE SOLD/ON-SITE ACTIVITIES _________________________________________________________________________________

Note: Kindah™ Foundation, Inc., is a recognized 501(c)(3) charity. Contributions to the organization are tax-deductible to the greatest extent allowed by law.

**All registrations must be no less than 30 days before the day of event to RESERVE SPACE BOOTH/ TABLE**

PAYMENT INFORMATION

Payment Information:

Total from Sections A, B, C, D, E & F (above) ______In-Kind Volunteer Vendor Service (NO FEE)

______Check/Cashier’s Check/Money Order Enclosed OR

______Prepay Using PayPal (www.kindahfoundation.org) ______ Credit Card

Name on Card: ____________________________

Card Type:________________________________

Card #:__________________________________

Exp. Date:________________________________

CVC_____________________________________

Billing Address:_____________________________

Authorized Card Holder Signature Below: _________________________________________

All credit card charges is subject to third party transaction fee.

Mail to: Kindah™ Foundation, Inc.

515 E Las Olas Blvd Ste. #120 Fort Lauderdale, FL 33301

Phone: (954) 839-6561 Ext. 3634 Fax: (877) 360-5375

For further information, please contact at baparris@kindahfoundation.org or (954) 839-6561

EXHIBIT/DISPLAY HOURS: You must provide your

product or service one (1) hour before the start of event

until the close of event, unless other arrangements are

made in advance with Event Director.

PAYMENT: The booth/table space rental fee deadline is due no more than 20 days before event, and is required with this application. Cancellations after application approval notice and space acceptance, will be subject to a

$75 fee.

All vendor/ fees is accepted as donation, you should keep

your PayPal receipt. For all In-kind vendor volunteer service, to

receive in-kind donation acknowledgment letter, please

complete the In-kind donation form online.

At the end of the year you will receive a detail donation letter for your accountant.

No refunds after event submission deadline is close, see website for each event reservation deadline closing. No guarantee of location (space) is possible, although we still strive to suit the needs of our vendors/exhibitors, together with our attendees.

NOTE: Exhibitors /Vendors will be required to attend a

pre-event conference meeting to review event details and a

safety orientation.

All vendors/exhibitors who already have Broward County

Park Approve Permit, let us know so we can verify if you are

on Broward County Park Approve Vendor list.

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VENDOR APPLICATION & REGISTRATION PACKET We do not permit duplicate vendors for national products with independent distributors such as It Works, Mary Kay, Avon, Pampered Chef, Traci Lynn, Organo Gold, etc. We will however allow a minimal number of vendors in the same category. For example, we will allow more than one jewelry vendor as long as they are not selling the same brand/style of merchandise.

TERMS This contract may not be assigned by Vendor/Exhibitor to any other party, nor may the space or location be shared with any other party without written approval of Board of Directors. The venues Policies & Procedures are applicable to all Vendor Participants

involved in the selling of food, merchandise and arts & crafts. This agreement is good for the 2016 Teal 5K Run/Fun Walk.This contract represents the sole agreement between the parties and no other representations, statements or understanding are included as any part of this agreement. Vendor/Exhibitor that are not on premises one (1)hour before the start of event must make other arrangements in advance with Event Director specialevents@kindahfoundation.org or they may be subject to re-assignment of their space/booth to standby applicants at Event Host’s/Kindah™ Foundation sole discretion. This contract shall be governed by and under Statutes of the State of Florida or the state for which event is being held. No Vendor or exhibitor may act in a manner contrary to the State of Florida, or any other laws or regulations. Kindah Foundation requires full cooperation and support. Anyone found in violation of the stated Policies & Procedures will be removed from the premises and not allowed to return. The spaces available are on a first come first served basis.

Kindah™ Foundation, Inc., reserves the right to refuse any vendor/exhibitor application, should this occur the fee will be refunded. The vendor/exhibitor shall defend, save and hold harmless Kindah™ Foundation, Inc., “Teal 5K Run/Fun WalkDay events, their respective officers, agents, board members, staff, volunteers, sponsors, interns and assigns from any claims, damages, losses, liability or expense which may arise, and shall not be held responsible for any loss or damage due to fire, accident, theft, weather, acts of The Most High, vandalism or any other loss or injury whatsoever or not specifically described herein, whether past, present or future. Booths, tents tables etc., are not insured by Kindah™ Foundation, Inc., “Annual Teal 5K Run /Fun Walk, or any sponsoring agents. Exhibitor/Vendor must make provisions for safeguarding their goods/merchandize.Exhibitor/Vendor must have replacement cost insurance for all personal property and merchandise. Exhibitor/Vendor assumes full liability for protecting, care and maintenance of vendor’s and exhibitor’s property. I further acknowledge that this indemnification that the terms and provisions of this indemnification shall survive the conclusion of the event. Submission of this application is made in accordance with the Terms and Conditions set forth in the Vendor Packet, which form a part of this contract. It is understood by signing this application for vendor space, Vendor is required to abide by all conditions contained within the show rules. Vendor all be notified within 15 days following the receipt of the application of vendor space confirmation. Fees paid for vendor space are NONREFUNDABLE.

ANY VENDOR/EXHIBITOR NOT HOLDING VALID LIABILITY INSURANCE EXHIBITS AT THEIR OWN RISK AND ASSUMES ALL LIABILITY.

I have read and agree to abide by all the rules and regulations outlined on the Vendor/Exhibitor Guidelines on the following pages. Furthermore, I understand that I am responsible for providing my own tent(s), tables, chairs, power cords, water hose(s), safety mats or any other item needed for a successful presentation at the event plus liability insurance or waiver. Vendor/Exhibitor agrees to hold harmless and indemnify Kindah™ Foundations, Inc., its agents, contractors, successors and assigns, including the organizers of this event, from any and all claims, lawsuits and causes of action for personal injuries, theft or damage resulting from the Vendor’s/Exhibitor’s participation in the event.

The person executing this Agreement on behalf of the Vendor/Exhibitor represents and warrants that they have the authority to do so and may bind the entity for which they sign. By signing this Agreement, Vendor/Exhibitor authorizes Management to use its company name and any photographs taken at the Exposition for promotional purposes.

Please sign to acknowledge that you have read all of the information, rules and regulations and agree to be bound by this contract.

Print Full Name: _____________________________________________

Signature: _______________________________ Date: ______________

OFFICE:

Vendor Payment Receive: Yes ___ No ___Vendor is Volunteer: ___Yes ___No

Date Receive Vendor Application: ______________

Vendor Products Meet Kindah Foundation Guideline: ____ Yes ____ No

Vendor Pass #_________Race Access / Ticket Pass # ___________

Name of Vendor Supervisor:________________________________________________

Vendor Vehicle Tag #: ____________________________________________________

Board of Directors Signature: _______________________________________________

Date: ___________________

BOOTH/TABLE CONSTRUCTION: Exhibits shall be constructed so that they do not obstruct the general/guest view or hide the exhibits of others. No exhibitor/vendor may have displays of equipment in the front one-half of their booth/table that will interfere with the sight-lines of other booths/tables.

INSTALLATION AND DISMANTLING: Vendors/Exhibitors must arrange for the installation and dismantling of their own exhibits/display. During the course of the event, exhibitors/vendors assume the responsibility for keeping their booths/tables clean and in good order.

BANNER DISPLAY: Banner display must be coordinated through Kindah Foundation, Inc. 15 days before event start.

VENDOR REQUIREMENTS: Vendors set their own prices and are responsible for accurately representing their products.

VENDOR SET-UP AND CLEAN-UP:

Please call the Event Director if you will be late due to unusual or emergency circumstances.

Arrival: Vendors that do not arrive by the scheduled timewill be considered “No Shows” and in the interest of theevent, their booth space will be re-assigned.

No refunds for “No Shows” or “Cancellations”.

Vendors are expected to have their respective spaces cleanedand vacated at the close of event.

Vendors must be completely set up and ready for business

one (1) hours prior to the start of event. Must make sure to

sign in with Event Director/Kindah Foundation or event

vendor coordinator.

The Vendor must submit full description of all items to be

sold or displayed.

FOOD SAFETY: (Special Arrangement Needed In Advance) At the venue:

All hot prepared foods made with any animal products mustbe kept at a constant temperature of 135°F or higher.

All cold food items must be kept at a constant temperature of41°F or lower and all coolers must have a workingthermometer in them, and be properly iced.

Vendors handling prepared and baked foods must have and use appropriate hand washing stations with soap and freeflowing water.

Ready to eat food (ex: pastries, breads, cooked foods) cannotbe handled with bare hands. Gloves, utensils, deli tissue or other barrier must be used.

Food Vendors must have a 10lb ABC fire extinguisher in thebooth at all times. The Vendor is subject to a pre-eventinspection by the Fire Department

LAWFUL COMPLIANCE LIABILITY INSURANCE: All vendors/ exhibitors participating in the Kindah Foundation event are responsible for their own product liability insurance and for complying with all local, state, and federal regulations.

VENDOR’S/ EXHIBITOR’S RESPONSIBILITIES: All Vendors are responsible for costs of all labor, material, equipment, supplies, and any other items necessary for the performance of their participation in the event. The event will not be held liable for any debt, tax, or assessment accrued by any vendor in the operation of their booth and participation.

HOTEL ACCOMMODATIONS: If you are traveling from out of town, please let our event director knows and someone will assist you. Most hotel offer special group rate/ discounted plus tax per night (parking included). You can make your own reservations by calling the hotel of your choice or visit hotel.com.

DISPUTES:

Occasionally there will be disputes betweenVendors/Exhibitors.

All complaints must be presented in writing to the KindahFoundation Executive Director, who will employ all possiblemeans to resolve these disputes in a timely manner and will inall cases make the final decision. To make a complaint,comment, suggestion, dispute please complete the feedback form on Kindah™ Foundation’s website(www.kindahfoundation.org)