uwl joint planning and budget committee meeting minutes
TRANSCRIPT
UWL Joint Planning and Budget Committee Meeting Minutes September 13, 2017
325 Graff Main Hall Present: Michael Abler, Marty Allen, Michelle Dankle, Enilda Delgado, Nabamita Dutta, Becki Elkins Nesheim, Joe Gow, Peter Haried, Brandon Harris, Bob Hetzel, Lauren Mason, Laura Milner, Betsy Morgan, Troy Richter, Gregory Reichert, Mark Sandheinrich, Jordan Schaller, Steven Senger, Jacob Schimmel, Barbara Stewart, Chris Stindt, Robin Tuxen, Will VanRoosenbeek, Kim Vogt, Deanna Wachter, Maren Walz, Marcie Wycoff-Horn Excused/Absent: Recorder: Schaller The meeting was called to order by convener Peter Haried at 1:15pm
1. Introduction of Committee Members
• All committee members introduced
2. Election of Chair (M/S/P)
• Peter Haried elected and approved unanimously
3. Election of Executive Committee (M/S/P)
• Nominated o Faculty: Enilda Delgado o Academic Staff: Troy Richter o University Staff: Brandon Harris o Student: Lauren Mason o Dean: Kim Vogt
4. Approval of Meeting Minutes from April 24, 2017 (M/S/P)
• Approved unanimously
5. Approval of additional Fall 2017 Meeting Dates (all @ 1:15pm Weds) (M/S/P)
o 9/27, 10/11, 10/25, 11/8, 11/29, 12/13
• Approved Unanimously
6. Chancellor’s Update
• State budget – Governor on trade mission. Campus cannot make policy to require chancellors and vice chancellors to have an academic background.
• Continue to press for fieldhouse needing bonding authority. • Continue to work on new resident hall and phase 2 of Cowley project. • Should know in approximately 2 weeks how budget shapes up.
7. Provost’s Update
• No update, will be out for weeks, Sandy will be here representing provost • 40 new faculty added this fall
8. CFO’s Update
• State senate not sure can pass budget by joint finance committee - Final budget has yet to be approved by legislature - Governor’s veto power – Uncertainty of what will make budget – pay plan of 2% has held – delayed by 1 year.
• $26 million in budget for performance based funding. 2nd year of fiscal budget – System has to create/approve performance metrics
9. New Business
• Student Senate Jacob Schimmel: o Long discussion and explanation of student seg fees. Presenting to
finance committee and Regents. Have a proposal, do not agree with the opt-out option for students and segregated fees.
10. Adjournment (M/S/P)
• Meeting Adjourned 2:00 pm
UWL Joint Planning & Budget Committee Meeting Minutes, Sept 27, 2017
325 Graff Main Hall Present: Abler, Allen, Delgado, Dutta, Haried, Hetzel, Mason, Milner, Nesheim, Richter, Sandheinrich, Senger, Stewart, Stindt, Tuxen, Van Roosenbeek, Vogt, Wachter, Walz Excused/Absent: Dankle, Gow, Morgan, Schaller, Schimmel, Schaller Recorder: Senger The meeting was called to order by Chair Haried at 1:15 PM 1. Approval of the minutes from the 9.13.17 was postponed to the next meeting in order to incorporate changes. 2. Chancellor’s Update
• No report given. 3. Provost’s Update
• No report given. 4. CFO Update
• State Budget o Slides distributed to the committee regarding the 17-19 Budget were
discussed. o Tuition freeze will continue through the next biennium making a total
of 6 years. o FY18 pay plan will be delayed by 1 year. FY19 pay plan will be
delayed by 6 months. Will require $684K in self funding. o FY15-17 lapse will be stored. UWL share ~$1.2M. o Will include “performance” funding. Regents to determine metrics. o Will include $5M “innovation” funding. Will include $8M in
financial aid. o Will institute annual, independent, audit of UW-System at a cost of
$2M per year. o Includes some capital budget items funded outside of normal review.
May help clear way for Cowley 2 in next biennium. o President Cross has committed to returning some of the surplus to the
campuses.
• Enrollment Update o Reviews documents distributed to the commit. 10th day numbers down
slightly. o Reviewed tuition shortages and position cuts of the last few years. o UW-System has a surplus in fringe benefit pool.
5. Strategic Planning Update
• Enilda Delgado reviewed status on the four strategic planning priorities: transformational education, community engagement, excellence through diversity and investing in people.
6. New Business
• No new business. 7. Adjournment
• The meeting was adjourned.
Office of Institutional Research, Assessment, and Planning
FALL 2017 ENROLLMENT SUMMARY – Sept 26, 2017
Saved at: N:\IRAP\Data & Analysis\Enrollment\Standard Enrollment Reporting nws Source: Fall 2017 Pristine File
Decreased retention rate: Decreased to 83.2 percent from 86.3 percent last year. Fall 1999 cohort was the last to have this retention rate.
Increased first-year class numbers: 2,106
FY students were enrolled on the 10th day this year, compared to 2,086 last year, an increase of 20 students.
Less diverse: U.S. students of color make up
9.1 percent of our student body, decreased from 9.3 percent last year. U.S. students of color comprise 8.6 percent of the incoming first-year class, compared to 10.4 percent last year.
Steady graduate enrollment: 818 graduate students enrolled this fall, the same as last fall.
Strong transfer class: 507 summer/fall
transfer students enrolled for fall; the target was 475.
International enrollments: International
enrollment totals this year are 153, down 24 students compared to fall 2016.
Four-year graduation rate:
o Fall 2011: 42.2 o Fall 2012: 41.6 o Fall 2013: 40.3
17-19 State Budget Update
• Tuition Freeze: 6 Years → FY14 to FY19
• 2% Pay Plan Each Year • FY18: July 1, 2018 • FY19: January 1, 2019 • UWL Cost: 684K
• 15-17 Lapse Return: 25M Base
• Performance Funding: 26.25M Base • BOR to determine metrics
17-19 State Budget Update
• Innovation Fund: 5M One-time • BOR & Workforce Develop to determine
• Financial Aid for UWS: 8M
• Veteran Non Res Tuition: 5.5M Unfunded
• Independent Audit: 2M Unfunded
• Capital Budget: 209M of 768M Request
FY18 UWL Self-Funded Compensation
FACULTY/IAS & ACADEMIC STAFF:
• 1% Base (< 100% CUPA) • 2% Lump Sum
• 3% Lump Sum (>100% CUPA) Lump Sum to be paid November 1st
FY18 UWL Self-Funded Compensation
UNIVERSITY STAFF:
Admin Support, Custodial & Facilities, HR • 1% Base • 2% Lump Sum
Fin Svcs, IT, Medical, Police, Power Plant • 3% Lump Sum
Lump Sum to be paid October 26th
UWL Full-Time Equivalent (FTE) by Fund Source and Residency, fall 2013 to fall 20172013 2014 2015 2016 2017
Undergraduate
102 WI Resident/MN Reciprocity
Non-Resident (includingMSEP & RTW)
Total
Non-102 (SelfSupporting,ESL, Remedial,Study Abroad)
WI Resident/MN Reciprocity
Non-Resident (includingMSEP & RTW)
Total
Total
Graduate
102 WI Resident/MN Reciprocity
Non-Resident (includingMSEP & RTW)
Total
Non-102 (SelfSupporting,ESL, Remedial,Study Abroad)
WI Resident/MN Reciprocity
Non-Resident (includingMSEP & RTW)
Total
Total
9,014
441
8,573
9,089
451
8,638
9,097
479
8,618
9,146
491
8,654
9,053
483
8,570
132
18
114
161
33
128
193
57
136
219
83
136
202
73
129
9,1469,2509,2909,3649,255
476
57
419
492
62
431
502
59
443
519
63
455
547
89
457
173
90
83
149
72
77
133
72
61
122
57
65
64
27
37
649641635641610
9,7959,8909,92510,0059,866
5 year change
-0.4%
-8.7%
0.0%
-34.9%
-75.6%
-12.0%
-1.2%
-12.9%
-36.4%
-8.3%
171.4%
235.5%
124.5%
6.3%
-0.7%
UWL Office of Institutional Research, Assessment, and Planning, 26 Sept 2017
UWL Joint Planning and Budget Committee 1:15 PM, October 25, 2017
325 Graff Main Hall Present: Abler, Allen, Dankle, Delgado, Elkins Nesheim, Gow, Haried, Harris, Hetzel, Mason, Milner, Morgan, Richter, Sandheinrich, Senger, Schimmel, Stindt, Tuxen, VanRoosenbeek, Vogt, Wachter, Walz, Wycoff-Horn (Loh) Excused: Dutta, Schaller Absent: Reichert, Stewart Recorder: Stindt The meeting was called to order by Chair Haried at 1:16 pm. 1. Approval of Meeting Minutes from September 13th & September 27th, 2017
a. Noted that Richter was present on 9/27, but not in the minutes. 2. Chancellor’s Update
a. The Chancellor talked about the merger of the 2 and 4 year UW campuses. 3. Provost’s Update
a. The Provost ceded her time to allow for further discussion of the budget. 4. CFO’s Update
a. The Rec addition has begun and should be completed by Fall 2018. b. The Science Labs building is on time and on budget, to be completed by Fall
2018. 5. Strategic Planning Update – Enilda Delgado
a. Investing in our people: Christa Kiersch will be conducting a survey of faculty and staff in the spring. Campus Climate will be doing survey, but both are working together to avoid overlap.
b. Achieving Excellence: Liaison initiative kicked off, Restorative Justice group is meeting.
c. Advancing Transformative Education: ACE International Taskforce has convened with steering committee and 6 action groups. A timeline has been set.
i. GenEd working group is getting close to moving forward. Down to one proposal, please provide feedback.
d. Community Engagement: Following up on survey, also getting student information.
e. Dr. Delgado has plans to attend all shared governance meetings in November to share updates.
6. 17-19 Biennial Budget Planning*
a. Dr. Hetzel did a recap of the recent past budget years to ensure that everyone has a base level of knowledge regarding the current budget situation.
b. Reviewed institutional risks. i. Including tuition freeze, demographics, transfer and international students,
as well as possible issues with the Perkins Loan. c. Reviewed possible base budged resources, including a return on the lapse, fringe
benefit and utility savings, and possibly reversing course on the FY19 comp plan, as a result of state pay plans.
d. Reviewed funding obligations. i. Specifically looked at budget funding requirements and then also at
University funding priorities. ii. A question was asked about reductions in faculty to student ratio.
iii. A robust discussion occurred regarding which priorities would be higher, and if all requirements were in fact required.
7. New Business
a. No new business. Chair Haried adjourned the meeting at 2:58pm.
17-19 Biennial Budget Planning
University of Wisconsin-La Crosse
Biennium UW System
Reduction
UWL Base
Reduction
UWL 1x
Reduction
UWL Total
Reduction
UWL FTE
Reductions
UWL
Biennial
Reduction
Student to
Faculty
Ratio
2001-03 55M 1.4M .6M 2M 13 3.4M 22:1
2003-05 100M 1.7M .8M 2.5M 27 4.2M 22:1
2005-07 90M 1.8M - 1.8M 30 3.6M 24:1
2007-09 25M - .6M .6M - .6M 23:1
2009-11 155M 3.1M 3.86M 6.96M 6 9.5M 21:1
2011-13 125M 5.2M 2.71M 7.91M 2 13.1M 20:1
2013-15 62M 2.48M - 2.48M - 4.96M 19:1
2015-17 125M 6.85M - 6.85M 81 13.7M 18:1
Total 737M 22.53M 8.57M 31.1M 159 53.06M
Biennial Budget History
Fund 131 Differential Tuition
• Growth Quality & Access ($1,146) − 14.5M Tuition Revenue − 142.5 Faculty & 32 Staff
• Academic Initiatives ($140) − 1.4M Tuition Revenue − 10.5 Staff
FY16 & FY17 GQA Reductions
• FY16: 1.6M 16.5 Faculty + 3 Staff
• FY17: 1.1M 10 Faculty + 2 Staff
• Total Reduction: 2.7M 26.5 Fac + 5 Staff
UWL Self-Funded Compensation
Fiscal Year Faculty IAS NIAS Univ.
Staff
Fringe
Benefits Total
2018 791,478 205,110 536,334 325,253 360,486 2,218,661
2017 472,895 82,067 266,698 67,347 172,467 1,061,474
2016 682,211 79,632 216,787 385,992 264,737 1,629,359
2015 525,758 100,542 117,243 144,922 172,362 1,060,827
2014 204,232 43,446 26,370 148,607 81,995 504,650
2013 221,490 59,096 76,352 126,606 93,808 577,352
2012 107,000 20,500 18,506 0 28,325 174,331
Total 3,005,064 590,393 1,258,290 1,198,727 1,174,180 7,226,654
Notes: 1. Includes base salary adjustments of $3.12M and lump sum allocations of $2.93M. 2. UW System provided base funding of $215,123 for faculty compensation in FY16.
Institutional Risks
• Fiscal Sustainability w/6 yr. Tuition Freeze
• WI Demographics
• UWS Declining Enrollments
• Transfer Students
• International Education
• Perkins Loan Program Discontinuation
17-19 Budget Planning
• Base Budget Resources:
− 25M UWS Lapse Return 1.298M
− 26M UWS F.B. & Utility Savings 1.083M
− FY19 Comp Plan 374K
17-19 Budget Planning
• Funding Obligations
• University Priorities
• FY19 Performance Funding:
− 26M UWS 780K est.
Budget Planning Goals
• Align Resources w/University Priorities
• Link Funding to Sustaining Excellence
• Maintain GQA Faculty & Staff Positions
• Leverage Fund 102 for 131 Tuition Shortfall
• Future Contingency Plan
DescriptionCommunity
Engmnt
Equity &
Diversity
Investing in
Our People
Transforma-
tional Ed Amount
GPR Base Funding for 17-19 Biennium
UWS 15-17 Lapse Return Distribution $25M (5.19%) 1,297,800
UWS Fringe Benefit & Utility Dist. $26M (4.17% GPR/Fee) 1,083,100
FY19 Compensation Plan 373,557
Total 2,754,457
Budget Funding Requirements
17-19 Pay Plan (Tuition Share) 684,304
Nonresident Tuition Revenue Decrease (Fund 131) 400,000
Graduate Tuition Revenue Decrease (Fund 131) 264,414
Fund 102 Fringe Benefit Assessment 65,211
Enrollment Reserve (40 students) 304,000
Admissions, Fin Aid, R&R Budget Shortfall (2.55 FTE) 151,884
Campus Technology Systems¹ 150,000
Science Labs Building Custodial (4 FTE) 154,866
Title IX Compliance (Women's Athletics) 115,750
Subtotal 2,290,429
University Funding Priorities
Instructional Positions (2 FTE) x 160,880
IAS Market Adjustments x 57,102
Living Wage (Increase Min to $13.75/Hr) x 88,016
University Staff Comp FY19 (Fin, IT, Med, Police, PP) x 20,488
Diversity Organizational Structure² x n/a
Equity Liaison Program³ x x n/a
OMSS Retention Position x 62,411
Educational Assistance x 74,000
Subtotal 462,897
Total Funding Requirements & Priorities 2,753,326
Budget Balance 1,131
Priorities Not Recommended At This Time
Community Engagement Position x 127,132
Community Engagement Marketing x 12,000
Graduate Studies Staff Position⁴ x 66,571
Retention Related Positions⁵ x 213,591
Subtotal 419,294
4. Graduate Studies position to be funded through Graduate Studies on one-time funding for 2 years.
5. Retention positions submitted for funding through Title III grant & to be considered with Performance Funding.
2. Diversity Organizational Structure reflects senior administrative function for advancing campus equity initiatives.
3. Equity Liaisons are volunteer positions coordinated through Diversity & Inclusion administrative function.
UWL Strategic Plan - Sustaining Excellence
Notes:
1. Campus Technology Systems includes Customer Relations Management (CRM), Digital Measures, SEI, Qualtrics & Ad Astra.
University of Wisconsin-La Crosse
Biennial Budget Planning
17-19 Biennium
DRAFT FOR DISCUSSION ONLY
UWL Joint Planning and Budget Committee 1:15 PM, November 15, 2017
325 Graff Main Hall
Present: Abler, Allen, Dankle, Delgado, Elkins Nesheim, Gow, Haried, Harris, Hetzel, Mason, Milner, Morgan, Richter, Sandheinrich, Schimmel, Stewart, Stindt, Tuxen, VanRoosenbeek, Vogt, Wachter, Walz, Wycoff-Horn (Dickmeyer)
Absent: Senger
Recorder: Stewart
The meeting was called to order by Chair Haried at 1:15 p.m.
1. Approval of Meeting Minutes from October 25.
2. Chancellor’s Update - No Update
3. Provost’s Update – No Update
4. CFO’s Update – No Update
5. Strategic Planning – Enilda Delgado – No Update
6. 17-19 Biennial Budget Planning*
a. Base Funding 17-19 i. 1.3 million dollars in GPR 102
ii. Utility and Fringe Benefit savings 1.1 million GPR 102 iii. We did not know that state would give us a 2% so we did 1% UWL and 1% state.
So now we could use our 1% as an additional base or use it for other areas. $373,557.00
1. 2% in 2018 (although 1% would come 12 months later) and 2% in 2019 2. Morgan moves to take the $373,557.00 and return it to the UWL pool.
Harris seconded. b. Budget Funding Requirements – we moved to approve this as is!
i. Admissions, Fin Aid, R&R Budget Shortfall (2.55 FTE) – several parts of positions.
ii. Leveraging Fund 102 to address shortfalls in Fund 131. iii. GQ&A Cuts in the past the colleges made swaps to make the cuts effective for
each college. Swapping a retired 102 position with a new GQ&A position and show a cut in the GQ&A.
iv. Enrollment reserve $304,000.00 could be used if we received a cut from the state. We would have to make that decision.
1. What are we doing this year with the $304,000.00 this year? We will know more in Spring
v. We need to focus on retention, International Education, and we are trying to stabilize the enrollment management positions.
c. What can we do with the remaining funds? Funding Priorities? d. We moved to approve the Funding Priorities as is.
i. Instructional Positions 1. One in Education Studies 2. One in Science and Health
ii. IAS Market Adjustments (minimum threshold) iii. Living Wage current $12.72 per hour raise to $13.75 per hour (86 employees)
This will begin January 1. iv. Pay Plan for University Staff who did not get an increase in 18 will get a 1% in
19 v. Educational Assistance (this will begin in Spring 18)
vi. OMSS Retention Position
e. Questions i. University Staff
1. Can there be a 1% base adjustment for all? 2. Group 1 got 2% lump and 1% base will get another 1% lump next year.
Group 2 feels they did not get a fair amount. Bob will sit down with the University Staff Council to determine if it was not fair and fix the problem.
2. New Business
3. Adjournment – 3:00 p.m.
*See Attachments(s)
UWL Joint Planning and Budget Committee 1:15 PM, January 31, 2018
325 Graff Main Hall
Present: Peter Haried, William VanRoosenbeek, Laura Milner, Michael Abler, Maren Walz, Brandon Harris, Kim Vogt(Charles Martin Stanley), Enilda Degado, Betsy Morgan, Jordan Schaller, Marcie Wycoff-Horn, Barbara Stewart, Bob Hetzel, Chris Stindt, Mark Sandheinrich, Troy Richter, Michelle Dankle, Becki Elkins Nesheim, Nabmita Dutta , Deanna Wachter(Ingrid Iverson), Robin Tuxen, Marty Allen, Ben OConnell
Absent: Steve Senger, Jacob Schimmel, Greg Reichert
Recorder: Robin Tuxen
1. The meeting was called to order by Chair Haried at 1:15 p.m.
2. Approval of Meeting Minutes from November 15.
3. Chancellor’s Update a. Deferred the discussion of Outcomes Based Funding to Natalie’s update b. Noted budget cuts at other UW Institutions, specifically related to the merger of the 2-
year college(s). Our enrollment remains strong.
4. Provost’s Update a. Summary of the Strategic Planning Funding, current requests and related funding(GPR). b. For additional requests yet to come, February 16th would be an ideal internal date to have
the details to your Dean/Director.
5. CFO’s Update a. Capital Projects
1. Prairie Springs Science Center – July 16th will start taking occupancy 2. Cowley Phase II - in the planning process 3. REC - $8M+ addition, on-schedule, will be opening up in Fall 2018 4. Fieldhouse is in the design phase 5. Laux Hall – Ready to start the design phase, $3M 6. Gymnastics is moving to Cartwright Center 7. Upcoming meeting presentation from FPM on next capital plan submitted, as well
as Phase II of Prairie Spring Science Center, future performance center, etc. 8. Data center move – estimated completion date is the end of February 9. Wittich – Will be out for bid in March, with the hope to start construction in June
6. Natalie Solverson – Outcomes-based metrics
a. Part of the 2017-19 Wisconsin biennial budget b. Four performance goals:
1. Growing and ensuring student access; 2. Improving and excelling at student progress and completion; 3. Expanding contributions to the workforce; and 4. Enhancing operational efficiency and effectiveness
c. $26M in additional annual funding to UW System d. UWL Proposed Weights – if approved as submitted February 1, UWL will get
approximately $1,231,027 e. Funding available in October, tied to 7/1/2018 start of FY19 f. Expenditure percentages do not need to be tied to metric percentages, but tied to overall
performance on all goals
7. Strategic Planning Update – Enilda Delgado
a. Faculty Senate has had their first review of the General Education reform. b. Barbara Stewart has been working with a consultant on Restorative Justice; piloted this
term in the residence halls. c. Community Engagement is limited in what we can do because of resources and
infrastructure, but are doing what they can within the restraints.
8. Proposed Spring 2018 Meeting Dates: o February 14 o February 28 o March 7 o March 21 o April 11 o April 25 o May 2
9. New Business – Vice Chancellor of Diversity and Inclusion to be reviewed for permanent membership to the committee.
10. Adjournment
SP Priority (Transformative indicates individual areas separately) HIPs = High Impact Practice
Brief Description Description FUNDED FUNDED in 2016-2017
FUNDED for 2017-2018
Community Engagement (Moeller/Milner) Campus Compact Subscription
Campus Compact is a national coalition of 1,000+ colleges and universities committed to the public purposes of higher education with an emphasis on community development.
y ~4K
Community Engagement (Moeller/Milner) Development and Training Funding for faculty/staff develop on community engagement - conferences, etc. on curricular development, community partnerships, outreach best practices, etc.
Y -- but awaiting priorities from the
Community Engagement
Council
~6K
Diversity & Inclusion (Stewart/Haro) Restorative Justice Costs associated with speaker/training for pilot restorative justice program through Residence Life
y ~2K
Diversity & Inclusion (Stewart/Haro) Consultant for Equity Liaison Program
An Equity Liaison is works within their department or unit to: identify equity issues in their department/unit; determine appropriate strategies and resources to address these issues; and serve as a conduit and advocate for these efforts within their department.
Y -- but awaiting more information on what is needed now that program
has launched.
~10K
Invest in Our People (Vogt/Hetzel) Employee Satisfaction Survey
Development and analysis costs y ~6K
Transformative Ed: General Education General Education Revision Funding for conference attendance and stipends for committee members.
y ~20K
Transformative Ed: Graduate Education (Thomsen)
Graduate Studies Web Content Development
Hire consultant regarding marketing graduate programs and web content. Small stipends for a group of program directors to determine uniform elements for graduate program web content
Y ~3K
Transformative Ed: Internationalization (Volden/Wycoff-Horn)
ACE Internationalization Lab
18-24 month program with ACE consultant Y ~30K ~10K
Transformative Ed: HIPS (Vianden) Unpaid Internship Grants Increasing options for supporting/funding students to pursue an unpaid internship placement - 3 grants
Y ~7.5K
TOTAL ~50K ~48.5KTransformative Ed: General Education (Galbraith, et al.)
GE Course Development (1st Year Seminar)
Workshops on modifying current courses to become FYS or themed coures and stipends for instructors
awaiting Faculty Senate action also
high priority for alternate or FY19
funding -
~60K
UWL Strategic Plan "Sustaining Excellence" Expenditure Update for JP&B-- one-time funds (12-2017)
Minutes UWL Joint Planning and Budget Committee
1:15 PM, February 14, 2018 325 Graff Main Hall
Present: Peter Haried, Michael Abler, Marty Allen, Michelle Dankle, Nabmita Dutta, Becki Elkins Nesheim, Joe Gow, Brandon Harris, Bob Hetzel, Laura Milner, Betsy Morgan, Troy Richter, Greg Reichert, Mark Sandheinrich, Jordan Schaller, Steve Senger, Barbara Stewart, Chris Stindt, Robin Tuxen, Willem Van Roosenbeek, Kim Vogt, Deanna Wachter, Adrienne Loh (Marcie Wycoff-Horn), and Vitaliano Figueroa Absent: Enilda Delgado, Ben OConnell, Jacob Schimmel, Maren Walz Recorder: Willem Van Roosenbeek
1. Approval of Meeting Minutes from January 31, 2018* Betsy Morgan moved to approve the 1/31/18 minutes and Mike Abler seconded. Motion passed
2. Chancellor’s Update
a. Welcome Vitaliano Figueroa and Barbara Stewart b. Outcomes based metrics are due tomorrow – it has been well received. c. New money scholarships advance diversity and help those in need. His step-daughter teaches at KIP in San Antonio Texas. Dr. Gow was there at a conference and was asked to speak to the students. He is sending the school a UWL pennant. d. The Board of Regents meeting in March has been cancelled. We do not know the reason for this. e. Legislative Audit Bureau – Auditing the Foundation Departments 2/13/18 given and is due 2/15/18 Bob Hetzel and Greg Reichert are working on this. Two areas of concern are: 1. Will they push us to make the Foundation Directors separate from the institutions they serve 2. How do you account the time for Foundation staff? f. Enrollment numbers – Natalie Solverson 1. Non-Resident numbers are up 2. FTE numbers are down 3. This means more students taking less credits 4. Spring 2017 133 and Spring 2018 124 g. Admission – Sam Pierce
a. Fall Applications are up - 150 b. Fall deposits are down about 100 (as we get closer these numbers will go up) c. Housing applications for Fall – Troy Richter
1. 1,204 applications for new students 2. 18 Transfer students
h. Questions a. UW-Madison giving free tuition is this a concern? 1. Bob Hetzel was not concerned and also shared that there is another program that being suggested and this is fee tuition for Foster Children
3. Provost’s Update
a. Provost’s staff have been working on the outcome based metrics. Looking at 1.2 million dollars and we have a working list of 3.6 million dollars worth of items.
b. Strategic Planning i. Four pillars – looking at the goals and making updates and changes if
needed. This will be sent out when it is finished. ii. Our retention overall rate is down 3%. We are at 83% when we have
usually been at 86% and our peers are at 81%. iii. Scholarships are a major focus and advising (targeted) 40% of our
students come in undeclared. Those that come in with a major may change at least once. We are working on tethering the students. We will do this by helping the student feel connected High Impact practices, First Year Seminar, Study Abroad, etc…
c. Hiring season for faculty d. Patty Fairchild has us in a good position to move over to Canvas from D2L. Fall
2018 we will begin the move with the expectation that everyone will be moved by Fall of 2019. Feedback from the users at this point has been positive. One area of concern is for quizzes. Patty is working on the quiz concerns.
4. CFO’s Update
a. Personal i. Thank you, to Natalie Solverson for her work with creating our
institutional metrics. ii. Thank you to Greg Reichert for taking the lead in UW System by
providing the Legislative Audit Bureau with the actual meeting minutes from the Foundation Board of Directors meetings 2007-2017. We fully cooperated with the process and were transparent.
iii. The search has begun for the next Human Resources Director. Madeline Holzem will be retiring in July 2018.
1. Currently UW Whitewater, Oshkosh, Green Bay, and Superior are also looking to hire HR Directors.
b. UWL’s 19-21 Capital Budget Plan i. Building Previews (Science Building Phase 2 & Performance Hall)
1. Doug Pearson and Scott Schumacher presented 2. In August 2017 we were asked to begin planning for the next 6
years. 3. UNIVERSITY OF WISCONSIN SYSTEM UNIFIED CAPITAL
PROJECT PRIORITY AND SEQUENCE 2017-19 through 2025-27 (document sent out with agenda)
a. Top items i. New Science Building Phase 2
ii. New Fieldhouse & Soccer Support Facility iii. New Residence Hall iv. Graff Main Hall HVAC Upgrade v. Mitchell Hall West and East Roof Replacement
vi. Laux Residence Hall Renovation b. We are asking the State for $157, 407 of new money and
we are willing to invest $161, 397
c. UW System Capital Planning Team will be on campus Tuesday, February 20, 2018 they will be here looking at the Basement of Cowley, the green house, and Mitchell Hall
d. Active Learning Classroom – larger square footage that is flexible with furniture and a lot of technology (learning pods with technology.) This has been a trend for awhile, but we have not built this into our spaces. Who will be using these? We will have one in Wittich, one in Prairie Springs/Cowley.
e. What kind of space is recaptured with CBA moving to Wittich? There will be a plan, but it is mainly just office space that is saved.
f. New Residence Hall – we have had a request in for the last 6 years currently.
i. We are also beginning to look at other opportunities. We have the site, but we may need to look at other options for building (private and public)
ii. We will be closing the halls that are renovated each year and we need a new space to house students for those renovations
iii. We began this year with 800 students in overflow g. New Science Building Phase 2 – at this time this project
has not been enumerated yet. 4. Prairie Springs Phase 2
a. (document sent out with agenda) b. Phase 2 includes:
i. Lab spaces ii. Green House
iii. Department Chairs office will move from Graff Main
iv. Planetarium v. Innovation Space
vi. ROTC Platform c. If we do not get money for phase 2 could we fix current
Cowley? That is questionable. i. Bob is optimistic! We have homework to do, but he
believes it will get funded 5. Performance Hall
a. (document sent out with agenda) b. Center for the Arts built in 1974. The original plan was
larger than what was actually built. There was funding problems and, the performance hall did not get funded.
c. We need to have a 1,000 seat performance hall. If we cannot fund this project could we partner with La Crosse Community and build it somewhere in the City?
d. It is very likely that the state will not ever fund this project. However, we need this space and we will determine other funding options.
6. Tearing down Cartwright Center what becomes of this space? Initial plan was to allow East Ave. to go through to State Street. Other Options are; Green space, parking, or building onto Mitchell.
5. Bylaws update
a. Betsy Morgan moved to add the position of Vice Chancellor of Diversity and Inclusion to the JPB bylaws Troy Richter seconded. Motion passed.
6. Adjournment
FEASIBILITY STUDY EXECUTIVE SUMMARY 8
Upper Right: Second Balcony Isometric
Bottom: Overall Aerial View
University of Wisconsin - La Crosse PERFORMANCE HALL 9 DFD No. 16I2J
Southeast View
Northeast View
Executive Summary
University of Wisconsin – La Crosse Science Labs Building – Phase 2 December 15, 2017 DFDM Project No. 13B3H-02 Executive Summary Page 10
SOUTHWEST PERSPECTIVE
SOUTHEAST PERSPECTIVE
Executive Summary
University of Wisconsin – La Crosse Science Labs Building – Phase 2 December 15, 2017 DFDM Project No. 13B3H-02 Executive Summary Page 11
SOUTHWEST AERIAL
LOWER LEVEL COLLABORATIVE LEARNING AREA
UNIVERSITY OF WISCONSIN SYSTEM
UNIFIED CAPITAL PROJECT PRIORITY AND SEQUENCE 2017-19 through 2025-27
La Crosse
NO. TYPE BIEN PROJECT TITLE START END DURATION START END DURATION GPR PR GIFT/GRANT TOTAL
G/G
1 MP 1921 New Science Building Phase 2 07/01/17 06/30/19 729 07/01/19 06/30/21 730 65.800$ 65.800$
2 MP 1921 New Fieldhouse & Soccer Support Facility 07/01/17 06/30/19 729 07/01/19 06/30/21 730 40.000$ 40.000$
3 MP 1921 New Residence Hall 07/01/17 06/30/19 729 07/01/19 06/30/21 730 37.292$ 37.292$
4 MP 1719 Graff Main Hall HVAC Upgrade 07/01/15 06/30/17 730 07/01/17 06/30/19 729 11.400$ 11.400$
5 AA 1719 Mitchell Hall West Roof Replacement 07/01/17 06/30/18 364 07/01/18 06/30/19 364 0.732$ 0.732$
6 AA 1719 Mitchell Hall East Roof Replacement 07/01/17 06/30/18 364 07/01/18 06/30/19 364 1.200$ 1.200$
7 AA 1719 Laux Residence Hall Renovation 07/01/17 06/30/18 364 07/01/18 06/30/19 364 2.978$ 2.978$
8 AA 1719 Coate/Hutchison Fire Alarm Replacement 07/01/17 06/30/18 364 07/01/18 06/30/19 364 0.584$ 0.584$
9 AA 1719 Toland/Frederick Theater Rigging 07/01/17 06/30/18 364 07/01/18 06/30/19 364 0.703$ 0.703$
10 AA 1719 Stadium Track Resurfacing 07/01/17 06/30/18 364 07/01/18 06/30/19 364 1.060$ 1.060$
11 AA 1517 C-5 Parking Lot Reconstruction 07/01/15 06/30/16 365 07/01/16 06/30/17 364 0.560$ 0.560$
12 IS 1719 Mitchell Human Performance Lab Renovation 07/01/17 06/30/18 364 07/01/18 06/30/19 364 1.830$ 1.830$
13 IS 1719 Mitchell Wrestling ESS Lab Renovation 07/01/17 06/30/18 364 07/01/18 06/30/19 364 1.300$ 1.300$
14 AA 1719 Wing Roof Replacement 07/01/17 06/30/18 364 07/01/18 06/30/19 364 0.377$ 0.377$
15 AA 1719 Murphy Heating Hot Water Upgrade 07/01/17 06/30/18 364 07/01/18 06/30/19 364 0.340$ 0.340$
16 AA 1719 White Residence Hall Renovation 07/01/17 06/30/18 364 07/01/18 06/30/19 364 2.993$ 2.993$
17 AA 1921 Graff Main Hall Building Envelope Repair 07/01/19 06/30/20 365 07/01/20 06/30/21 364 1.350$ 1.350$
18 IS 1921 Centennial Hall Classroom Modifications 07/01/19 06/30/20 365 07/01/20 06/30/21 364 1.510$ 1.510$
19 IS 1921 Mitchell Athletic Training Lab Renovation 07/01/19 06/30/20 365 07/01/20 06/30/21 364 1.700$ 1.700$
20 IS 1921 Mitchell Strength Performance Lab Renovation 07/01/19 06/30/20 365 07/01/20 06/30/21 364 1.720$ 1.720$
21 MP 1921 Sanford/Coate Residence Hall Renovations 07/01/17 06/30/19 729 07/01/19 06/30/21 730 17.000$ 17.000$
22 AA 1921 Multi Building EM Generator Replacement 07/01/19 06/30/20 365 07/01/20 06/30/21 364 0.925$ 0.925$
23 AA 1921 CFA Stair Railing Replacement 07/01/19 06/30/20 365 07/01/20 06/30/21 364 0.550$ 0.550$
24 AA 1921 GPR Building Steam Meters (Cwly, Mtchl, Mor, Wing) 07/01/19 06/30/20 365 07/01/20 06/30/21 364 0.850$ 0.850$
25 AA 1921 Mitchell Hall Pool Facility Upgrade 07/01/19 06/30/20 365 07/01/20 06/30/21 364 1.470$ 1.470$
26 AA 1921 Mitchell Restroom Renovation 07/01/19 06/30/20 365 07/01/20 06/30/21 364 0.940$ 0.940$
27 MP 1921 Mitchell Hall HVAC Upgrade 07/01/17 06/30/19 729 07/01/19 06/30/21 730 7.330$ 7.330$
28 IS 2123 Wimberly Hall Lab/Classroom Project 07/01/21 06/30/22 364 07/01/22 06/30/23 364 1.950$ 1.950$
29 IS 2325 Mitchell Fieldhouse ESS Lab Renovation 07/01/23 06/30/24 365 07/01/24 06/30/25 364 2.500$ 2.500$
30 AA 2123 Graff Main Hall Fire Alarm Replacement 07/01/21 06/30/22 364 07/01/22 06/30/23 364 0.673$ 0.673$
31 AA 2123 Wing Fire Alarm Replacement 07/01/21 06/30/22 364 07/01/22 06/30/23 364 0.497$ 0.497$
32 AA 2123 Mitchell Fieldhouse Renovation 07/01/21 06/30/22 364 07/01/22 06/30/23 364 3.100$ 3.100$
33 AA 2123 Wimberly Roof Replacement 07/01/21 06/30/22 364 07/01/22 06/30/23 364 1.570$ 1.570$
34 MP 2123 Angell/Hutchison Residence Hall Renovations 07/01/19 06/30/21 730 07/01/21 06/30/23 729 17.725$ 17.725$
35 AA 2123 Badger Street Mall Phase 2 07/01/21 06/30/22 364 07/01/22 06/30/23 364 1.658$ 1.658$
36 AA 2123 Mitchell Hall Building Envelope Repair 07/01/21 06/30/22 364 07/01/22 06/30/23 364 0.590$ 0.590$
37 MP 2123 Whitney Center Renovation 07/01/19 06/30/21 730 07/01/21 06/30/23 729 19.947$ 19.947$
38 MP 2123 Wimberly Hall HVAC Upgrade 07/01/19 06/30/21 730 07/01/21 06/30/23 729 5.600$ 5.600$
39 MP 2325 Wentz/Drake Residence Hall Renovations 07/01/21 06/30/23 729 07/01/23 06/30/25 730 14.000$ 14.000$
40 AA 2325 Cartwright Demolition/Site Restoration 07/01/23 06/30/24 365 07/01/24 06/30/25 364 2.500$ 2.500$
41 MP 2325 CFA Performance Hall 07/01/21 06/30/23 729 07/01/23 06/30/25 730 42.000$ 42.000$
UW- DESIGN CONSTRUCTION FUNDING
1/23/2018 Page 100 UWSA_2019-21_ProjectPriority-Sequence-UWLAX.xlsx page 1 of 1
UNIVERSITY OF WISCONSIN SYSTEM
UNIFIED CAPITAL PROJECT PRIORITY AND SEQUENCE 2017-19 through 2025-27
TOTAL 157.407$ 161.397$ -$ 318.804$
2021-23 10.880$ 42.430$ -$ 53.310$ 2023-25 44.500$ 16.500$ -$ 61.000$
2017-19 17.882$ 7.615$ -$ 25.497$ 2019-21 84.145$ 94.292$ -$ 178.437$
GIFTS/GRANTS TOTAL2015-17 -$ 0.560$ -$ 0.560$
PRGPR
2/9/2018 00 UWSA_2019-21_ProjectPriority-Sequence-UWLAX.xlsx page 1 of 1
Minutes UWL Joint Planning and Budget Committee
1:15 PM, February 28, 2018 325 Graff Main Hall
The meeting was called to order at 1:18 PM. Present: Peter Haried, Michael Abler, Marty Allen, Michelle Dankle, Enilda Delgado, , Becki Elkins Nesheim, Vitaliano Figueroa, Joe Gow, Brandon Harris, Bob Hetzel, Laura Milner, Betsy Morgan, Troy Richter, Greg Reichert, Mark Sandheinrich, Jordan Schaller, Steve Senger, Barbara Stewart, Chris Stindt, Willem Van Roosenbeek, Kim Vogt, Deanna Wachter, Maren Walz, Excused: Nabamita Dutta, Jacob Schimmel, Robin Tuxen, Marcie Wycoff-Horn Recorder: Vogt
1. Approval of Meeting Minutes from February 14, 2018*, MSP as amended- B. Harris, C. Stindt, 1 abstention
2. Chancellor’s Update a. Chancellor discussed updates from around campus, reminding us to be careful
with budgets and spending even though UWL is currently in better shape than other institutions in the system.
b. Chancellor discussed updates from around the UW system. 3. CFO’s Update
a. A&F- 19-21 capital budget ongoing, 19-20 FY budget preparations are going on right now in the budget process.
b. Search process for HR director is starting. c. Dr. Doug Pearson accepted an Assistant VP Facilities position at Kent State
University. He will leave in April. Bob and JPB thank Doug for his excellent work at UWL!
d. Outcomes based funding proposal- Bob discussed the timing, why we are doing this now. Our share is approximately 1.2 million dollars. Based on outcomes as discussed at the previous meeting. How should we allocate the resources? Discussions have been ongoing with the leadership teams for the past several months.
i. How should we link these resources to the outcomes? The spreadsheet lists items in highest cost budget impact order. Discussion ensued related to the list.
4. Provost’s Update a. Outcomes based funding*
i. Supporting documents are available for review on the SharePoint site ii. Discussion ensued related to specific items on the list, and questions
regarding the stability of the funding (we have a risk of $60, 000 in base funding based on the outcome metrics) of the whole amount, were discussed.
iii. Bob- we will be managing this money separately similar to GQA to keep track of it.
5. Strategic Planning Update – Enilda Delgado a. Employee engagement survey will go out next week. b. Updates are now on the web
6. New Business a. none
Adjournment: The meeting adjourned at 2:45 PM. *See Attachments(s)
Multicultural and Pell‐Eligible Undergraduate Scholarships ‐ 4 year RENEWABLE
$250,000.00 $250,000.00 $50K from university sources (up to 11 scholarships ‐ 4 year and transfer)
total for 4 years. In earlier years remaining amount can be used for shorter term scholarships.
x x x x x
Strategic Planning/OMSS/Admissions/Financial
AidSTEM‐related instructional positions (2)
$208,035.00 $208,035.00 75K and 75K + Fringe STEM related (CSH)x x
CSH Strategic Planning
Student Success Coordinator (or Director depending on D & I position)
$131,756.00 $131,756.00 95K + fringe Coordinator of student success and retention efforts – working with faculty development, programming, and data across UWL divisions.
x x x x x x
Strategic Planning/ Remimaging First
Year
Fully funded Pell (ACT 31+) Scholarships RENEWABLE
$150,000.00 $100,000.00 up to 5 total for 4 years. In earlier years remaining amount can be used for shorter term scholarships.
x x x x xStrategic
Planning/OMSS/Admissions/Financial
D&I ‐ Director for Diversity Planning, Implementation and Assessment
$97,083.00 $97,083.00 70,000 (TBD) + Fringe Work with Trio Programs, report to position, EMP, bridge programs, grant writing, Title III grant x x x
Consultation with D and I Directors in addition to campus
partnersAdvisor #1 ‐ Advisor & Advisor #2 ‐ Advisor/CRM retention technical liasion (AAC)
$128,302.12 $128,302.12 43,010 + Fringe & 49,500 + Fringe = $92,510 + 37,792.12
2 positions focusing on four major components: 1. Proactive Advising for more students; 2. coordinating advising for pre‐health students; 3. Transfer student and "credit for
x x x x x
UWL's Pre‐Health Taskforce; Transfer
Taskforce
First Year Seminar $60,000.00 $60,000.00 Up to 30 extra sections of UWL100 for 1st year seminar
Could be used for Gen Ed first year seminar in future years x x
Strategic Planning
ACCESS Center ‐ Senior Rehabililtation Specialist (83% FTE)
$55,637.42 $55,637.42 $48,333+ Fringe (83% FTE)
Senior Rehabilitation SpecialistX X X X
UW System Ratio Data
Graduate Student GA ships (5) $55,527.00 $55,527.00 5 GA positions @ 11,105.42 per position (includes fringes)
Most likely = 3 = Stats supplemental/tutoring; 2 = MSE ‐ focus on STEM Gateway Courses
x x x x x
Strategic Planning
Graduate Studies Staff Position (83% FTE)
$49,510.00 $49,510.00 35,699 + Fringe Recruitment to graduate programs
x x x x
Strategic Planning
Institutional Researcher $34,187.09 $34,187.09 .5 of FTE = 24,650 Retention data tracking & reporting (HLC; Strategic Planning) x x x
Strategic Planning/ Remimaging First
Year/HLC
Multicultural Retention Programing (D&I)
$30,000.00 $28,000.00 e.g., Eagle Mentoring & Equity Liaison Training when focused on student retention
x x x
Strategic Planning
Expected amount = $1,250,037.63 $1,198,037.63TOTAL = $1,200,000.00 $1,200,000.00Over/Under $50,037.63 ($1,962.37)