Utah Communications Agency NetworkUCAN

Governance Structure

Step One: Identify the common “Pain”

• Identify the problem• Document the issues• Identify the

Shareholders• What are the overall

objectives• Communications,

Data, Interoperability, Operability????

Have a convener of stature bring the parties together:

-Kickoff Meeting-What are we doing?

Appoint a Broker to keep the deal together

-Authority to act-Budget to fund process

Define the Ground Rules

-Openness-Transparency

-Voluntary Participation

Realize there is a goal to achieve

• Timelines• Expectations• Direction• Options• Who do we serve?

Employ representatives who havedecision making authority

Agree on a clearly defined Goal

Have a formal charter, governance structure and agency representation

-Legislation-By-Laws

-Contracts for service

What ever the solution It requires continual care

• Maintenance• Upgrade• Expansion• Funding• Software

Predictable Management and Maintenance

-Board of Directors-Staff

-Technical Service-Meet Regularly

Legislation

• Defines by Code the purpose and authority of the organization

• Raises the level of support by getting the State and Local partners to be Partners

• Common goal• Defines the operational responsibilities• Defines the staffing • Defines the Contractual capabilities• Defines the Legal authority and responsibilities

Organizational Structure

• Defined in the bylaws• Structure of the Governing Board• Meetings of the Governing Board/voting• Powers of the Agency• Responsibilities of the Executive Committee,

Director and Officers• Budget• Policies and Procedures Definition

Questions/Discussion