Using EndNote Web to Manage your References

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Edition 3 October 2013 Document Reference: 3673-2013

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Using EndNote Web to Manage your References

Contents

1. Create an EndNote Web Account ..................................................................... 1 2. Collect .................................................................................................................. 2 Type in a New Reference............................................................................................. 2 Export References from Searcher ................................................................................ 3 Export References from Web of Knowledge.................................................................. 4 Online Search from Within EndNote Web ..................................................................... 5 3. Organize ............................................................................................................... 6 Attachments ................................................................................................................ 6 My Groups .................................................................................................................. 7 Sharing Groups ........................................................................................................... 8 4. Format .................................................................................................................. 9 Export a Bibliography ................................................................................................... 9 Configure Cite While You Write .................................................................................. 10 Cite References in Word ............................................................................................ 11 5. Further Information and Support.................................................................... 12 Video tutorial ............................................................................................................. 12 Styles ........................................................................................................................ 12 Helpline ..................................................................................................................... 12 Browser Toolbars ...................................................................................................... 12

Using EndNote Web to Manage your References 1

1 Create an EndNote Web Account

1. Create an EndNote Web Account

Register for your free EndNote Web account via Web of Knowledge to make sure it is associated with the University of Edinburgh. This will give you access to the University’s many bibliographic output styles.

1. To set up your account, follow this link to Web of Knowledge:

http://ezproxy.lib.ed.ac.uk/login?url=http://wok.mimas.ac.uk

Log in with your EASE account if prompted, and skip to step 2 below.

If this link does not work, please follow steps a. & b. below:

a. Choose W from the University Library Databases A-Z at

http://www.ed.ac.uk/is/databases-a-z

b. Scroll down to Web of Knowledge and click to access the database. Log in

with your EASE account if prompted.

2. Click on the orange Click here to access Web of Knowledge button.

3. Click on the EndNote link at the top of the screen.

4. You will be asked to sign in with Endnote – click on the Register link.

5. Enter your email address twice and click Continue.

6. Complete the registration information, and click Submit Changes.

7. You are informed that you are now registered – click Close.

8. You can now sign in to EndNote Web using the email address and password you

registered.

2 Using EndNote Web to Manage your References

2 Collect

2. Collect

Type in a New Reference

Typing references into EndNote Web is the simplest way of adding references, but it is also the most time consuming. It is useful if you only want to add a few references, if the references you want to add are not available in an online database, or if finding them in an online database will be more time consuming than typing them in.

1. Log in to EndNote Web at www.myendnoteweb.com

2. Click on the Collect tab, then New Reference.

3. Choose the Reference Type from the menu and fill in the Bibliographic Fields.

Make sure you enter authors in the format “Last Name, First Name”, and that you enter each author’s name on a new line.

You do not have to fill in all the fields, but put in at least the details needed in order to cite the reference accurately and completely.

4. Click Save when you are finished.

5. Click on All My References in the panel on the left to view the reference you

have just entered in your library.

Using EndNote Web to Manage your References 3

2 Collect

Export References from Searcher

Searcher can be used to search across multiple Edinburgh University Library resources,

including the library catalogue, full text e-journal articles and database content. It allows

you to quickly and easily export references to EndNote Web.

1. Open http://searcher.is.ed.ac.uk in your web browser. You may be prompted for

your EASE username and password.

2. Run a search.

3. Click on the title of the reference that you want to export to EndNote Web, then

click on the Export button on the right.

4. Choose Direct Export to EndNote Web, then click Save.

EndNote Web will open in the browser with a confirmation that the record has been imported.

5. Go to the My References tab to view the reference you exported from Searcher.

If you want to add several records from Searcher use the Add to folder feature to collect them, then choose Export from within the Folder to send them all to EndNote Web.

4 Using EndNote Web to Manage your References

2 Collect

Export References from Web of Knowledge

1. Open Web of Knowledge

http://ezproxy.lib.ed.ac.uk/login?url=http://wok.mimas.ac.uk and log in with your

EASE account if prompted.

2. Run a search.

3. Tick the box(es) to the left of the reference(s) you want to export to EndNote

Web.

4. Click my.endnote.com in the Send to: menu at the top or bottom of the search

results list.

5. Use the Record Content menu to select whether you want to download the

abstract and click the Send button.

6. Go to EndNote Web and click on the My References tab to view the reference(s)

you exported from Web of Knowledge.

Using EndNote Web to Manage your References 5

2 Collect

Online Search from Within EndNote Web

You can also search online databases from within EndNote Web to find references to add to your library.

1. Click on the Collect tab in EndNote Web.

2. Select the database you want to search from the menu.

If there are a few databases you use regularly you can use Select Favorites to create a custom menu.

3. Click the Connect button.

4. Enter your search terms and click Search.

5. The search results will be displayed. To add them to your EndNote Web library,

tick the box(es) to the left of the reference(s) you wish to add, and choose a

group from the Add to group… menu. If you do not have any groups in your

library yet choose [Unfiled].

6. Click on the My References tab to view the reference(s) you added to your

EndNote Web library.

When you move away from the Online Search Results page any references you have not copied to your EndNote Web library will be lost.

6 Using EndNote Web to Manage your References

3 Organize

3. Organize

Attachments

EndNote Web includes 2GB of space for saving attachments (for example, full text PDFs) to references.

To add an attachment to a reference:

1. Click on the My References tab and find the reference you want to attach the file

to. Click on the View file attachments icon (paperclip) below the reference title.

2. Click on the Attach files link.

3. Select the file(s) you would like to upload using Browse, then click Upload.

4. Wait while the file is uploaded, then click Close.

The View file attachments icon (paperclip) will turn blue to indicate that the reference has an attachment.

To open a file attachment:

5. Click on the My References tab and find the reference with the attachment you

want to open. Click on the View file attachments icon (paperclip) below the

reference title.

6. Click on the name of the attachment you want to open.

To manage your attachments:

7. Click on the Organize tab, then on Manage Attachments.

A list of all the attachments in your library will be displayed. You can delete and open attachments from here.

Using EndNote Web to Manage your References 7

3 Organize

My Groups

EndNote Web allows you to put references into groups. References can be in more than one group. If a reference is not in any group it appears in Unfiled.

To create a group:

1. Click on the Organize tab.

2. Click on the New Group button.

3. Give the group a name and click OK.

To add references to your group:

4. Click the My References tab.

5. Select the boxes next to the references you want to group and choose the group

name from the Add to group… menu.

The panel on the left will update to show the number of references in the group:

Repeat the process to create more groups as required.

8 Using EndNote Web to Manage your References

3 Organize

Sharing Groups

EndNote Web allows you to share your groups with other EndNote Web users.

1. Click on the Organize tab.

2. Select the Share box next to the group you want to share, and click the Manage

Sharing button.

3. Click the Start sharing this group link.

4. A pop up window will open. Enter the email addresses of the people you want to

share the group with. You can also choose whether you want them to have Read

only or Read & Write access to the group.

5. When you have finished click Apply.

A message should appear at the top of the window to say that the email address(es) have been added.

6. Close the window.

An icon appears next to the group on the My References tab to show that it is shared.

Using EndNote Web to Manage your References 9

4 Format

4. Format

Export a Bibliography

If you don’t want automatic in-text citations you can simply export your references as a

bibliography.

1. Click on the Format tab.

2. Select the references you want in your bibliography in the References menu.

This can be a group or all the references in your library.

3. Select the Bibliographic Style.

If there are a few styles you use regularly you can click Select Favorites and create a custom menu.

4. Select RTF (rich text file) from the File format menu. Click the Save button.

5. When prompted, open the file. It will contain a bibliography of the references in

the selected style.

10 Using EndNote Web to Manage your References

4 Format

Configure Cite While You Write

Cite While You Write is a plugin that allows you to use EndNote Web to insert citations and bibliographies in your Word documents.

1. Open Microsoft Word and look for an EndNote tab.

2. If there is an EndNote tab skip to step 3. If there is no EndNote tab please follow

steps a. & b. below.

a. Go to EndNote Web, click on the Options tab, then Download Installers.

b. Download and install the Cite While You Write plugin for your system

(Windows or Macintosh).

3. Go to Word and click on the EndNote tab. Click on Preferences.

4. Click on the Application tab and choose EndNote Web from the Application

menu.

5. Enter your email address and EndNote Web password and click OK.

You are now ready to add your EndNote Web references to your Word document.

Using EndNote Web to Manage your References 11

4 Format

Cite References in Word

1. Place the cursor at the point in your Word document where you want an in-text

citation.

2. Go to the EndNote Web tab in Word. Click on the Find Citations button in the

Citations group.

3. Enter a search term and click Find. Select the citation you want to insert and click

the Insert button.

The citation will be placed in the text and the full reference will be listed at the end of the document.

It is easy to change the appearance of your in-text citations and bibliography using EndNote Web’s many bibliographic styles.

4. Select the style you want to use from the Style menu in the Bibliography group

of the EndNote Web tab. You may need to choose Select Another Style… at

the top of the menu if the style you want does not appear in the list.

Your in-text citations and bibliography will be automatically re-formatted in the selected style.

If you want to edit a citation (for example remove the author’s name, remove the year, or add page numbers) you should use the Edit Citation(s) button.

If there is an error in a citation (for example the author’s name is misspelt) this should be corrected in EndNote Web.

5. Click on the Edit Citation(s) button in the Citations group on the EndNote Web

tab.

The EndNote Web Edit & Manage Citations window will open. You can use the tick boxes to exclude the author or year. If you want to add page numbers, type them in the Suffix box.

12 Using EndNote Web to Manage your References

5 Further Information and Support

5. Further Information and Support

Video tutorial

Using EndNote Online video tutorial: http://www.adeptscience.co.uk/products/refman/endnote/using-endnote-online-2.html

Styles

If the citation style you need is not available in EndNote Web please contact IS.Helpline@ed.ac.uk giving details of the style required and the University of Edinburgh’s EndNote Web administrators should be able to upload it for you.

Helpline

If you have any problems using EndNote Web please contact the Information Services’ Helpline:

Web: Self-service portal http://ed.unidesk.ac.uk/tas/public (preferred)

Email: IS.Helpline@ed.ac.uk

Phone: +44 (0)131 651 5151

Availability: IS Helpline is open 24 hours a day, 7 days a week

Browser Toolbars

EndNote Web browser toolbars are available for Internet Explorer (Windows) and Firefox (Windows and Macintosh). The toolbars help you to save references from online databases directly into your EndNote Web library. We recommend you use an EndNote Web browser toolbar if you want to export references from a database that does not have an option to directly export to EndNote Web.

The toolbars can be downloaded from EndNote Web’s Options tab > Download Installers. The Internet Explorer toolbar is part of the Windows Cite While You Write plugin required to cite EndNote Web references in Word (see “Configure Cite While You Write”, page 10), while the Firefox toolbar is a separate download.