user tory - abbyydo i work with documents in my job? — i run a paperless or printless office, and...

User Story

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Copyright © 2016, ABBYY. All rights reserved. ABBYY, the ABBYY logo are either registered trademarks or trademarks of ABBYY Software Ltd. All other trademarks are the sole property of their respective owners. Information in this material is subject to change without notice. Please check the ABBYY web site for updated information. User stories are based on the feedback given by users. Some names and identifying details have been changed to protect the privacy of individuals. Part #7594e

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Do I work with documents in my job?

— Yes, of course. This is part of my work: I regularly prepare materials for my students.

How often do I obtain documents via scanner?

— Daily I have lots of materials that I get from different printed resources, for example, from different course books or old handouts. I regularly scan them with my scanner and then reorder the pieces making a new file.

FineReader helped me…

— For every lesson I prepare materials for my pupils in a PDF for handouts using different paper-based and digital resources.

As I am making a kind of compilation from different files not always obtained or scanned by myself and the quality of captured pieces is not always perfect. FineReader is great at improving scans and pictures and it takes only a few clicks to achieve the desired result.

Then I save the resulted materials to PDF. FineReader helps me to save a huge amount of time!

What document format do I prefer?

— Definitely PDF. First of all, because it can’t be edited. Moreover, this format is very convenient as everyone can open and view it in the same layout on any device. Working with PDFs makes collaborating with colleagues very convenient.

“The quality of captured pieces is not always perfect. FineReader is great at improving scans and pictures and it takes only a few clicks to achieve the desired result.”

Jennifer Dacay

User Profile

Name

Jennifer Dacay

Country

USA

Occupation/Industry

Math teacher in public elementary and middle school

Business scope

Public school

User Story

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— In our company we have paperless document processing, because all the logistics papers, invoices, waybills and other docs are scanned.

How often do I obtain documents via scanner?

— 2-5 times a day. I scan dozens of documents daily.

FineReader helped me…

— In our company all logistic documents need to be searchable for legal reasons. This is a highly regulated industry where we need to have access to documents and their content all the time. The business is one of very high expenses and very narrow margins. For example, one of the partners is on the road all the time, so access to documents on the go is required.

Therefore, FineReader is an essential tool for primarily scanning all the incoming documents and then converting them into a searchable format — such as a searchable PDF or Microsoft Word document. Afterwards, we can easily search, quote and reuse the necessary part of the document!

In our business, time really matters — and FineReader helps us to always be on time!

What document format do I prefer?

— My favorite format is searchable PDF because it looks 100% the same as the original document and also allows you to perform searches as you can do in MS Word.

“In our business, time really matters — and FineReader helps us to always be on time!”

Florian Evans

User Profile

Name

Florian Evans

Country

Germany

Occupation/Industry

Business owner, runs a logistics company

Business scope

2 major partners and 12 employees

User Story

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— I run a paperless or printless office, and I work mainly with financial documents from my clients.

How often do I obtain documents via scanner? — Quite often, maybe 3-5 times per week.

FineReader helped me… — In my work, all the documents end up as PDFs: paper documents are scanned

to PDF, sometimes the images of documents are saved with a mobile device and stored as PDFs, incoming MS Office documents are converted to PDFs as well.

I got FineReader with my multi-function printer many years ago and hadn’t heard of it before. I was interested to see what I got with the hardware, so I googled FineReader and what it was capable of. Online I discovered it was recommend-ed software capable of generating PDF files and scanning to PDF. Since then, FineReader has never let me down.

If a PDF needs editing, I convert it to MS Word, make changes and save it to PDF. FineReader helps me a lot in all these converting procedures.

What document format do I prefer? — Definitely PDF. It is my chosen save format as it can be easily opened and

everyone knows how to use it. Also, because it is regarded as a kind of folder where all the info of different kind could be opened in one space: pages from Excel tables, texts and scans.

An example of such a container are Invoices that are usually sent to clients together with supporting expense documents in a single PDF file.

“At my work all the documents end up as PDFs.”

Dan Hollyday

User Profile

Name

Dan Hollyday

Country

UK

Occupation/Industry

Financial consultant, self-employed

Business scope

Works all over the world

User Story

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— Yes, of course. These may include scans like lease agreements, real estate contracts, tax forms and many others.

How often do I obtain documents via scanner? — Several times a day. Incoming documents could be PDFs, e-mails, all kinds of MS

Office documents and paper documents. In roughly equal proportions. Naturally, all hard copies are scanned.

FineReader helped me… — For me it’s very important to keep all my work documents as searchable

PDFs. That’s why all incoming documents are OCRed with FineReader to PDF and stored online. Very often I also scan many documents at a time and then split the resulting PDF into multiple documents. FineReader is perfect for this. Generally speaking, all our documents are run through FineReader.

What document format do I prefer? — I personally prefer searchable PDFs, but in my field not everybody prefers this

format. For example, courts usually send and request hard copies. Therefore, for me, working easily with both types of documents and converting them is vital.

“For me it’s very important to keep all my work documents as searchable PDFs. That’s why all incoming documents are OCRed with FineReader.”

James Darlington

User Profile

Name

James Darlington

Country

USA

Occupation/Industry

Attorney

Business scope

Business contracts, real estate, deals with regulatory bodies

User Story

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— I don’t personally work with documents, at least not as often as my husband does — he teaches history at a college and he always use different paper re-sources such as magazines to prepare materials and to build his own knowledge base. He likes to have lots of papers and articles around him. I am the technical whiz in our family who is responsible for making a personal digital library of my husband materials, because it’s much easier to keep an archive that you can search through in a digital format.

How often do I obtain documents via scanner? — Several times a month I guess. All of the documents that are going to be put in

our history library are scanned.

FineReader helped me… — My husband needs to have a digital copy of every document in his library, and

each copy needs to be as close as possible to the original and its content must be searchable. FineReader is an essential tool in our family for digitizing. It is very important that the digital copy looks exactly like the original.

I normally scan black and white instead of color because it’s faster and requires less memory to store.

What document format do I prefer? — PDF, of course. Because this format retains the layout of the paper document

for quoting in my husband’s research and allows you to easily change both the document structure and page content itself.

“My husband needs to have a digital copy of every document in his library, and each copy needs to be as close as possible to the original.”

Marissa Warthman

User Profile

Name

Marissa Warthman

Country

UK

Occupation/Industry

Home user, helps her husband

user tory - abbyydo i work with documents in my job? — i run a paperless or printless office, and...

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