University of North Florida

Board of Trustees

October 15, 2013

Annual Presidential Evaluation – ~8:30 a.m.

Workshop – ~9:45 a.m.

Student Life and Facilities Committee – ~10:45 a.m.

Academic Affairs Committee – ~12:15 p.m.

Finance and Audit Committee – ~12:15 p.m.

Board of Trustees Plenary Session – ~1:00 p.m.

Complete

Document

Presidential Evaluation

Osprey Commons, Talon Room

~8:30 am.

Workshop

Osprey Commons, Talon Room

~9:45 am

Workshop

Welcome

Approve Minutes, March 19, 2013

The impetus behind the Athletics Master Plan was to preliminarily investigate multiple campus

locations which could support a football stadium and determine what existing facilities may need to

relocate or be rebuilt.

Since the earliest that the University could support a football program would likely be year 2025 or

later, the University’s new charge was to develop a master plan for all of the University’s athletic

facilities.

The end result of this study was the development of a five-phase Athletics Master Plan.

The University’s goals with this master plan are to centralize the University’s athletic facilities,

accommodate future growth, the eventual development of a football program, and provide new

opportunities for the student body.

Finally, it will allow the university to further compete both regionally and nationally in the

recruitment of student-athletes.

Mini-Master Plan for Athletics

Student Life and Facilities Committee

Osprey Commons, Talon Room

~10:30 am

Student Life and Facilities Committee

Call to Order

Approve Minutes, June 11, 2013

Open Comments

Student Life and Facilities Committee

Fall 2013 Quarterly Data Report

Enrollment comparisons

Regional outlook

A decade of change

FTIC enrollment goals

Financial aid by type

Bright Futures trends

Student Life and Facilities Committee

Capital Projects Report

The Board authorized the President or his designee to approve change orders in the name

of the Board for pre-established amounts. Approvals are for the purpose of expediting the

work in progress and are to be reported to the Board and entered into its official minutes.

Repurpose Aquatics Center – three consultants have been shortlisted for interviews

Skinner-Jones Hall North and South Renovation

Elevated Parking Deck: Reviewing feasibility to increase spaces for housing students and

commuters

Update on purchase of East Park Property

Change Orders

May 24 to September 27, 2013

In accordance with the provisions of s. 1013.48, F.S., approving change orders in the name of the UNF Board of Trustees for amounts not exceeding $100,000 in

accordance with the provisions of the UNF Board of Trustees delegation of authority approved January 26, 2006. All such approvals shall be for the purpose of

expediting the work in progress and shall be exercised in accordance with the University President’s further delegation of change order approval authority to the Office of

Administration and Finance. Change orders for an amount exceeding $100,000 may be made by the President or designee after consultation and approval of the chair of

the Finance and Audit Committee. Change orders exceeding $1 million require the prior approval of the Finance and Audit Committee. All change orders shall be

reported to the Board and entered in to the official minutes as soon as practicable at a regular meeting of the Board.

Housing Club House & Pool Facility – owner direct purchases

($850,000)

Chick-Fil-A

($10,311)

Soccer Field Drainage Improvements

$16,498

Osprey Fire Sprinkler and Lighting Renovation

$76,369

MOCA Phase II Envelope – West and North Elevation Window Replacement

$246,573

Housing Stairway Repair

$22,031

Herbert University Center Roofing and Water Intrusion Repairs

$8,737

Student Life and Facilities Committee

Transformational Learning Opportunities

Provost Traynham will introduce these two students and

invite them to share their experiences with a UNF

Transformational Learning Opportunity

Brandon Little, Transportation and Logistics

Sakwabo Williams, International Business

Academic Affairs Committee

Osprey Commons, Room 3108

~12:15 p.m.

Academic Affairs Committee

Call to Order

Approve Minutes, June 11, 2013

Open Comments

Academic Affairs Committee

Approve Amendments to Regulation

Admissions for Transfer Students (Undergraduate)

Bind the university’s existing practice to this

regulation and to the Selective Admissions

Procedure

Academic Affairs Committee

International Business Flagship Program

Dr. Jeff Michelman, Director of the International

Business Flagship Program

Achievements of the program

Goals for the program

Academic Affairs Committee

New Faculty Hires

Provost Traynham will present recent administrative

and faculty hires

Finance and Audit Committee

Osprey Commons, Talon Room

~12:15 p.m.

Finance and Audit Committee

Call to Order

Approval of Minutes, June 11, 2013

Open Comments

Finance and Audit Committee

Approve Market-Rate Tuition for the Academic

Partnerships’ Contract with UNF

Proposed market-rate of $458.33/credit hour for the following graduate

programs

M.Ed. In Exceptional Student Education

M.S. in Nutrition

Doctor of Nursing Practice

Requires Board of Governors approval

UNF tuition for graduate program is $408.10 for in-state and $932.61 for

out-of-state

Finance and Audit Committee

Approve a New Percentage Structure for the

Collegiate License Plate Revenue

Receive $40,000 - $42,000 from license plate revenue

Current allocation is 70% scholarships and 30% fundraising

Redirect 12% of the fundraising portion of the license plate revenue to academic enhancement. New allocation would be 70% scholarships, 18% fundraising and 12% academic enhancements

The 12% would provide $5,000 for Foundation board initiatives

Requires Board of Governors approval

Finance and Audit Committee

Approve Amendment to Regulation

Payment of Tuition and Fees Payment of Tuition and Fees

Current regulation allows for a half-and-half

payment plans

Proposed changes will allow for multiple payment

plans

Currently we allow 3 payments

Finance and Audit Committee

Approve Amendments to Regulation

Schedule of Tuition and Fees

Presented as an emergency regulation at the June BOT

meeting

Now coming to the BOT (with no changes) through the

standard promulgation process

Finance and Audit Committee Approve Regulation Repeal

Purchasing Program Overview

Repeal Current Purchasing Regulation

Finance and Audit Committee

Approve a New Regulation

Purchasing Program Establish a new regulation that is in accordance with recently adopted BOG purchasing regulation

To set forth a competitive solicitation threshold of no greater than $75,000

UNF’s prior regulation was no greater than $50,000

To include language to grant preferences for Florida-based vendors when awarding of contracts by competitive solicitation for personal property and printing

Finance and Audit Committee

Approve Regulation Repeal

Purchasing – Notice and Protest Procedures

Repeal Current Regulation on Purchasing – Notice

and Protest Procedures

Finance and Audit Committee

Approve a New Regulation

Notice and Protest Procedures for Protests Related to a

University Contract Procurement Process

To set forth an exclusive set of procedures to apply to

protests that arise from all university contract

procurement

Finance and Audit Committee

Approve Amendments to Regulation

Purchasing Program Bonding Requirements

To allow the university to coincide with the recently

amended BOG regulation on bonding requirements

Minor wording changes

Finance and Audit Committee

Approve Audit Charter

Office of Internal Auditing

Review and re-ratification of the charter for the Office of

Internal Auditing

Charter describes authority, roles and responsibilities

of the Office of Internal Auditing

No changes to charter from previous year

Finance and Audit Committee

Approve Audit Plan

Office of Internal Auditing

Review and approve the Office of Internal Auditing Audit Plan

Personnel

• Plan based on staffing level of 67% of authorized capacity

• Additional staff during the year will require plan adjustment

Projects

• Committed to auditing some fee funded areas

• 3 year plan

• Flexibility for adjustment as needed

Finance and Audit Committee

Approve Audit Charter

Finance and Audit Committee

Review and re-ratification of the charter for the Finance

and Audit Committee

Charter describes authority, roles and responsibilities

of the Finance and Audit Committee

No changes to charter from previous year

Finance and Audit Committee

Annual Report on DSO Audit

UNF Foundation, Inc.

Unqualified Opinion

No Audit Adjustments

Passed on recording one audit difference: understatement of

Morgan Creek investments at 6/30/13 based on final valuations

$363,473

Endowment as of 6/30/13 was $83.5 million

Finance and Audit Committee

Annual Report on DSO Audit

UNF Training & Services Institute, Inc.

Unqualified Opinion

One audit adjustment: properly state lease income and interest

expense related to the ADT building $52,505

Passed on recording audit difference: Accrued rent income (6/10/13-

6/30/13) $47,731

IPTM net income at 6/30/13 was $113,850

Finance and Audit Committee

Annual Report on DSO Audit

UNF Financing Corporation, Inc. Unqualified Opinion

One audit adjustment: reclassification of lease receipts from interest

income to lease revenue $479,131

Passed on recording audit difference: reclassification of bond

premium liability from non-current to current liabilities $127,241

Finance and Audit Committee

Annual Report on DSO Audit

MOCA, Jacksonville

Unqualified Opinion

No Audit Adjustments

Passed on one audit difference: deferred contribution

revenue $56,422

UNF contribution to MOCA above the original budget was

$157,000

Finance and Audit Committee

Annual Report

DSO Form 990’s

UNF Foundation, Inc.

UNF Training & Services Institute, Inc.

UNF Financing Corporation, Inc.

MOCA, Jacksonville

Finance and Audit Committee

Annual Report

Accounts Receivable Write-Offs

Accounts Receivable write-offs or uncollectible accounts under $10,000

Write-offs are for financial statement purposes only

For the registration fees write-off, the number of students increased by 14%

(398 for FY12 to 454 for FY13); however the average dollar value of the write-

off increased by 67% ($495.64 for FY12 to $826.21)

Finance and Audit Committee

Annual Report

Accounts Receivable Write-Offs Category Title 6/30/2013 6/30/2012 6/30/2011 6/30/2010

1 Registration Fees $212,606.56 $64,308.50 $83,924.90 $64,275.83

2 Parking (Fees + T2 Receivable) 89,607.63 (132,908.72) 171,509.09 232,866.69

3 Student Residences – Damages & Electric Charges 85,011.99 65,464.18 41,757.53 46,052.91

4 Return Check Charges & Other Receivables 2,004.14 371.67 3,303.05 3,395.75

5 Financial Aid Reversal (Bright Future, TIV, etc.) 66,491.70 41,845.85 68,497.16 68,412.78

6 Auxiliary – Miscellaneous Receivables (Library Fines, Child

Development, Stud-University/Athletic, Bookstore, Lab Fees,

Programs (ELP, EPI) etc.)

44,682.88 14,858.52 9,049.97 10,585.71

Total Write Offs $500,404.90 $53,940.00 $378,041.70 $425,589.67

Finance and Audit Committee Annual Report

Office of Internal Auditing

Report on 2013 Office of Internal Auditing Annual Report Personnel

• Operated at 33% of capacity for two-thirds of the year

• Significant time recruiting

Projects

• Conducted more shorter, non-audit engagements

Mandatory Annual Disclosures

• Independence, non-conformance and management’s

acceptance of risk

Finance and Audit Committee

Quarterly Report

Office of Internal Auditing

Report on activities for the Office of Internal Auditing Personnel - Staffed at 100% capacity

- Entry-level positions, appropriate development is critical

- Attended university-specific audit training

Projects - Fee audit in process

- Data analysis initiative has begun

- No hotline activity

- Following up on outstanding items

Other - Staff additions will result in plan update

- Compliance collaboration

Finance and Audit Committee

Quarterly Report

UNF Budget

Educational & General Budget Report

Educational & General Budget Status Report

Auxiliary Status Report

Educational & General Budget Report UNIVERSITY OF NORTH FLORIDA

Educational & General (E&G)Budget Report - FY 2012-13 (Final)

2012-13 ----- Expended to 6/30/13 ------

Budget ($) Amount ($) %

President's Unit:

All Units (including President's Office, General 4,348,179 4,222,080 97.10%

Counsel, Govt'l Relations and Internal Audit)

Administration & Finance:

Plant Operation & Maintenance: 17,420,973 15,269,517 87.65%

Other Administrative Support 10,894,799 10,273,025 94.29%

28,315,772 25,542,542 90.21%

Institutional Advancement: 3,023,593 2,813,954 93.07%

Student Affairs: 5,479,574 5,323,344 97.15%

Academic Affairs:

Administration & Centers 22,402,694 21,662,458 96.70%

College of Arts & Sciences 29,901,112 29,761,516 99.53%

Coggin College of Business 11,276,359 11,223,090 99.53%

College of Education 8,189,446 8,088,857 98.77%

College of Health 9,272,212 9,127,452 98.44%

College of Science & Engineering 6,909,732 6,709,115 97.10%

87,951,555 86,572,488 98.43%

Reserves & Central Admin. Expenditures: 1,972,310 1,152,656 58.44%

Total $131,090,983 $125,627,064 95.83%

Educational & General Budget Report

As of June 30, 95.83% of the total budget was expended.

As forecasted, the Four Major Divisions expended between 90% and 98.5% of their budgets.

Since infrastructure dollars are minimal from the State, Physical Facilities saved approximately $2.0 million on utilities and other expenses to help pay for building envelope issues in fiscal year 13-14.

Divisional budgets had remaining dollars of approximately$1.0 million in salary savings and $350 thousand in operational expense savings. These salary savings are a net of $1.6 million that was spent on summer school.

As anticipated the amount of monies in Central Reserves were not fully expended

Unspent Central Reserves at the end of the year was $800 thousand. These savings are from utilizing excess carry forward monies instead of general revenue, annual leave payout, health insurance adjustment and various other reserves.

Educational & General Budget Report

UNIVERSITY OF NORTH FLORIDA

E&G Budget Report - Period Ending September 30, 2013

2013-14 --- Expended to 9/30/13 --- - Projected Expenditures -

Budget ($) Amount ($) % Amount ($) %

1: President's Unit:

All Units (including President's Office, General 5,663,227 1,403,432 24.8% 5,600,000 98.9%

Counsel, Govt'l Relations and Internal Audit)

2: Administration & Finance:

Plant Operation & Maintenance 17,441,731 3,875,426 22.2% 17,100,000 98.0%

Other Administration Support 11,439,234 3,219,863 28.1% 11,275,000 98.6%

28,880,965 7,095,289 24.6% 28,375,000 98.2%

3: Institutional Advancement: 2,501,936 530,597 21.2% 2,450,000 97.9%

4: Student Affairs: 5,660,634 1,352,452 23.9% 5,600,000 98.9%

5: Academic Affairs:

Administration & Centers 29,847,472 5,724,208 19.2% 29,650,000 99.3%

College of Arts & Sciences 28,769,213 6,836,156 23.8% 28,680,000 99.7%

Coggin College of Business 10,633,821 2,731,404 25.7% 10,580,000 99.5%

College of Education 7,591,639 1,846,062 24.3% 7,525,000 99.1%

College of Health 8,408,597 2,294,400 27.3% 8,350,000 99.3%

College of Science & Engineering 6,705,146 1,589,412 23.7% 6,655,000 99.3%

91,955,888 21,021,642 22.9% 91,440,000 99.4%

6: Reserves & Central Admin. Expenditures: 9,383,527 1,406,217 15.0% 6,550,000 69.8%

Total 144,046,177 $32,809,629 22.8% $140,015,000 97.2%

Educational & General Budget Report

As of September 30, only 22.8% of the total budget is expended

compared to 25% of the year completed.

The Divisions have expended between 21% and 25% of their funds.

Administration and Finance Administration Support is 28% expended

due to higher upfront expenditures for Information Technology software

licenses and currency.

It is anticipated that as in prior years, all salary savings will be returned

to central reserves. The salary savings are still reflected in the Division’s

budgets.

The Administration and Centers budget for Academic Affairs includes

monies that are held centrally for summer school, adjunct overload and

research grants.

Auxiliary Status Report Beginning Total Available Current YTD Budget Yr End

Activity Fund Balance Budget Revenue YTD % Budget Expend YTD % Budgeted Transfers YTD Fund Bal. Reserves Fund Bal. Activity Activity

Student Government                  1,817,268 4,214,760 4,175,108 99% 4,528,852 3,996,191 88% 524,159 524,159 1,472,026 1,193,295 278,731 (345,242) (838,251)

Student Union 1,969,214 1,760,880 1,742,042 99% 1,727,244 1,491,111 86% 287,300 287,690 1,932,455 - 1,932,455 (36,759) (253,664)

Student Life & Services 178,617 2,125,920 2,105,808 99% 2,265,920 2,102,062 93% 0 - 182,363 - 182,363 3,746 (140,000)

Student Wellness Center 917,553 1,238,958 1,187,258 96% 1,524 1,483 97% 1,027,645 953,460 1,149,868 500,000 649,868 232,315 209,789

Child Development Center            370,846 527,180 484,430 92% 525,982 445,090 85% 0 - 410,186 325,152 85,034 39,340 1,198

Student Health Services             869,700 1,411,490 1,364,285 97% 1,411,490 1,251,345 89% 0 50,000 932,640 709,860 222,780 62,940 -

Health Promotions                   213,322 437,835 426,793 97% 557,835 480,421 86% 0 - 159,694 118,500 41,194 (53,628) (120,000)

Counseling Center                   540,309 1,164,002 1,142,694 98% 1,242,002 1,092,823 88% 50,000 540,180 180,000 360,180 (129) (78,000)

Bookstore                           123,966 662,133 702,129 106% 209,096 127,655 61% 578,711 483,115 215,325 100,000 115,325 91,359 (125,674)

Printing & Duplicating 266,061 555,169 555,676 100% 568,675 535,169 94% 0 4,494 282,074 180,000 102,074 16,013 (13,506)

Food Service                        265,153 553,064 616,042 111% 659,649 441,476 67% 43,415 142,892 296,827 100,000 196,827 31,674 (150,000)

Telephone Services                  585,569 1,006,138 1,020,334 101% 1,082,470 858,664 79% 0 - 747,239 350,000 397,239 161,670 (76,332)

University Parking                  11,881,972 3,500,000 3,786,564 108% 2,691,311 2,122,933 79% 900,000 336,926 13,208,677 11,766,500 1,442,177 1,326,705 (91,311)

Transportation 5,881 1,723,538 1,721,968 100% 1,665,538 1,493,286 90% 58,000 48,685 185,878 - 185,878 179,997 -

Admin Overhead Expenditures 58,097 - - 0% 3,092,337 2,789,674 90% (3,092,337) (2,731,577) - - - (58,097) -

University Center                   304,422 1,805,000 1,807,512 100% 1,835,000 1,741,495 95% 30,000 30,000 340,439 225,000 115,439 36,017 (60,000)

English Language Progam 572,789 1,337,557 1,145,649 86% 1,413,295 1,232,317 87% 150,000 154,856 331,265 331,265 - (241,524) (225,738)

Housing 12,846,854 18,045,298 17,669,905 98% 17,722,388 15,398,594 87% 6,910,462 1,588,246 13,529,919 6,050,000 7,479,919 683,065 (6,587,552)

Technology Fee 365,917 2,130,920 2,106,145 99% 2,417,522 2,352,192 97% 0 - 119,870 - 119,870 (246,047) (286,602)

Distance Learning 451,421 998,188 1,386,658 139% 1,629,341 1,460,538 90% 10,000 10,000 367,541 50,000 317,541 (83,880) (641,153)

FIE Academic Services 289,466 378,121 427,159 113% 434,114 334,402 77% 0 - 382,223 275,000 107,223 92,757 (55,993)

Athletics 69,859 8,134,895 8,081,852 99% 8,270,403 8,040,773 97% (88,591) (42,420) 153,358 - 153,358 83,499 (46,917)

Cont Ed Non-Credit                  41,533 2,991,001 2,642,089 88% 2,943,085 2,759,909 94% 0 - (76,287) - (76,287) (117,820) 47,916

Fine Arts Center                    128,907 634,000 828,564 131% 665,429 677,870 102% 0 - 279,601 100,000 179,601 150,694 (31,429)

Administrative OH 2,928,676 3,540,000 3,845,023 109% - - 0% 3,704,732 5,267,456 1,506,243 - 1,506,243 (1,422,433) (164,732)

General                             727,870 125,000 6,255 5% - - 0% (50,000) (150,000) 884,125 - 884,125 156,255 175,000

Other Auxiliaries 5,631,426 5,390,071 5,448,807 101% 7,877,456 6,112,624 78% (618,456) (614,468) 5,582,077 932,563 4,649,514 (49,349) (1,862,913)

TOTAL 44,422,668 66,391,118 66,426,749 100% 67,437,958 59,340,097 88% 10,375,040 6,393,514 45,115,806 23,487,135 21,628,671 693,138 (11,415,864)

Revenue Expenditures Transfers

Treasurer’s Report

UNF Board of Trustees

Plenary Session

Osprey Commons, Talon Room

~1:00 pm

osprey

2013 Campus

Map

Board of Trustees Plenary Session

Call to Order

Chair’s Report

President’s Report

Open Comments

Board of Trustees Plenary Session

Minutes (1) June 11, 2013 Special Meeting, (2) June 11, 2013 Plenary Session, (3) June 25, 2013 Special Meeting, and (4) September 10, 2013 Special Business Meeting)

Approval of Amendments to a Regulation – 2.0382R Admissions Transfer Students (Undergraduate) Market-Rate Tuition for the Academic Partnerships’ Contract with UNF Approval of a New Percentage Structure for the Collegiate License Plate Revenue Approval of Amendments to a Regulation – 11.0030R Payment of Tuition and Fees Approval of Amendments to a Regulation – 11.0010R Schedule of Tuition and Fees Approval to Repeal a Regulation – 13.0010R Purchasing Program Overview Approval of a New Regulation – 13.0010iR Purchasing Program Approval to Repeal a Regulation – 13.0020R Purchasing – Notice and Protest Procedures Approval of Amendments to a Regulation – 13.0030R Purchasing Program Bonding Requirements Audit Charter for the Office of Internal Auditing Audit Charter for the Finance and Audit Committee Approval of the Office of Internal Auditing Audit Plan

Consent Agenda

Board of Trustees Plenary Session

Reports

Student Life and Facilities Committee

Fall 2013 Quarterly Data Report

Capital Projects Quarterly Report and Change Orders

Presentation on Transformational Learning Opportunities

Data

Report

Capital

Project

Board of Trustees Plenary Session

Reports

Academic Affairs Committee

International Business Flagship Program

New Faculty Hires

New

Faculty

Board of Trustees Plenary Session

Reports

Finance and Audit Committee

Direct Support Organizations Audits and Form 990’s

Accounts Receivable Write-Offs

Office of Internal Auditing – Annual Report

Office of Internal Auditing – Quarterly Report

Quarterly Budget Report

Treasurer’s Report

DSO

Form 990

Accounts

Receivabl

e

OIA

Annual

Report

OIA

Quarterly

Report

Quarterly

Budget

Report

Treasurers

Report

Board of Trustees Plenary Session

Report

Board of Trustees

Litigation Update