AgendaCentral Committee Meeting #6 – Friday 20th October 2017

Time : 16 30Venue : PAR-Old Physics-G16 (Jim Potter Room)

1. Procedural Matters

1.1. Acknowledgement of Indigenous Owners

1.2. Official Welcome

1.3. Attendance

1.4. Apologies

1.5. Adoption of Agenda

2. Confirmation of Previous Minutes

3. Matters Arising from Previous Minutes

4. Proposal

4.1. Heads of Clubs Semester 1 2018 Proposal

4.2. Summer Festival (O-week) Semester 1 2018 Proposal

4.3. Annual General Election 2018 Proposal

4.4. Merchandise Purchase 2017 Proposal

5. Reports

5.1. International Student Survey 2017 Final Report

5.2. Exam Pack Giveaway Semester 2 2017 Final Report

5.3. ISA Appreciation Night Semester 2 Final Report

5.4. Movie Night 2017 Final Report

6. Other Business

- Festival of Nations Feedback

7. Next Meeting

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Unconfirmed Minutes Central Committee Meeting #5 – Friday 6th October 2017

Date : 6th October 2017

Time : 16 30

Venue : PAR-Old Physics-G16 (Jim Potter Room)

1. Procedural Matters

1.1. Acknowledgement of Indigenous Owner

1.2. Official Welcome

1.3. Attendance and apologies

Absent with Apologies

Exco : Ivy Jiayue ZHAODirectors : -Officers : Hun Yao CHONG

Leaving Early with Apologies

Exco : -Directors : -Officers : Agatha Celia SANTOSA, Karen LI

Late without Apologies

Exco : -Directors : -Officers : Owen Hubert JOHANNES

Motion 1

Move that Standing Orders be adopted for CCM #5 at 16 38.

Mover : Steven ZHANG

Seconder : Livianie TAN

CARRIED without contention.

1.4. Adoption of Agenda

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Motion 2

Move that the Agenda for CCM #5 be adopted.

Mover : June LIU

Seconder : Wanqiuzi ZHAO

CARRIED without contention.

2. Matters Arising from Previous Minutes

3. Confirmation of Previous Minutes

Motion 3

Move that the minutes of CCM #4 be accepted and confirmed as a true and accurate record.

Mover : Wei Jen LAU

Seconder : Michelle TAN

CARRIED without contention.

Motion 4

Move that the UMSU International Office Bearer’s Camp 2017 Final Report be acceped.

Mover : Melia Permata Sari WIJAYA

Seconder : Ren Jie PHANG

1 Abstention, CARRIED.

Motion 5

Move that the PR/Visa Workshop Semester 2 2017 Final Report be accepted.

Mover : Josh TSENG

Seconder : Surviantoro Ilham YUDANARDI

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CARRIED without contention.

Motion 6

Move that the Professional Mingle Semester 2 2017 Final Report be accepted.

Mover : Jonas LARSEN

Seconder : Sara TAN

Motion CARRIED.

Motion 7

Move that standing orders be suspended at 17 40.

Mover : Krystal NGOOI

Seconder : Zi Shan WEE

Motion 8

Move that standing orders be resumed at 17 50.

Mover : Rebecca VINCENT

Seconder : Karen LI

Motion 9

Move that the Working Rights Survey Semester 2 2017 Final Report be accepted.

Mover : Kevin KALIP

Seconder : Wei Lee ONG

CARRIED.

Motion 10

Move that the Career Skills Workshop Semester 2 2017 Final Report be accepted.

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Mover : Lisa HUANG

Seconder : Royston CHUA

Amendment needed by including the names of the professionals for future reference, CARRIED.

6. Other matters

Motion 11

Move that CCM #5 be adjourned at 19 24.

Mover : Nicholas TAN

Seconder : Owen Hubert JOHANNES

Motion CARRIED.

Prepared by,

Zi Shan (Angel) WEESecretary 2017/2018UMSU International

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4. Proposals

Head of Clubs Semester 1 2018 ProposalCentral Committee Meeting #6 – Friday 20th October 2017

1. Introduction

Event DetailsDates : 7th March 2018 (Wednesday)Time : 6.00pm-8.30pmVenue : Greenwood TheatreParticipants : Heads of Clubs (2 people maximum from each club), UMSU INTL ExCos

and DirectorsEstimated numbers of participants: 80

2. Aims

● To provide a platform for the clubs and society to introduce themselves, and also to encourage a professional working relationship between clubs.

● To brief them about our upcoming events and grant scheme.● To provide an opportunity for clubs to publicize their events, or discuss any issues they

may be facing.

3. Budget (UNCONFIRMED)

Catering 550.00Miscellaneous 100.00Total 650.00

4. Timeline & Preparation

Period TaskBefore Orientation Week ● Invitations are done formally by email (including

dietary requirements) and informally through Facebook or any other forms of social media necessary, (follow ups by phone calls required if participants are unresponsive)

● Invitation priorities are given to clubs with a large international member base, as it aligns with our cause.

● Seek suitable caterer● Confirmation of venue

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Orientation Week(Before week 1)

● Finalize slides for the meeting● Confirm the number of participants● Confirm with the menu and restaurant who will be

catering● Prepare all the drinks and cutleries needed● Allocation of tasks on meeting day among UMSU Intl

OBsWeek 2 (Wednesday) ● The Event

● Icebreaking sessions will be held in order to familiarize participants among themselves. (TBC)

● Directors and ExCos will be introduced very briefly to keep participants focused and engaged.

● Inform participants to approach the P&S department first hand for any enquiries and assistance, in any aspects.

● Notify participants about our upcoming events, with emphasis placed on the highlights of the semester, such as Night Market and Summit.

● Questions would be opened to the floor, to address issues faced by clubs, if any.

● End of Meeting: Participants head out for dinner and a productive networking night.

5. Conclusion

The Partnership and Sponsorship department hopes that by organizing this event, the presence of UMSU INTL can be made aware among as many clubs as possible, especially clubs who have not have any prior liaising experience with us before, and know that our services are to be utilized by them, as well as to establish new, and foster existing relationships with the clubs in the beginning of the semester.

Please feel free to approach me or the Partnership and Sponsorship officer if you have any questions or suggestions.

Thank you for listening.

Prepared by,

IAN CHUAH YEE HEANPartnership and Sponsorship Director, 2017/2018

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Summer Festival Semester 1 2018 ProposalCentral Committee Meeting #6 – Friday 20th October 2017

1. Aims

● To welcome international students to the University of Melbourne and familiarize them

with the campus and facilities

● To introduce students to Australian culture and help them adapt to life in Melbourne

● To promote UMSU international as the peak student representative body for all

international students in the University of Melbourne

● To bond OB/ISAs through organizing and executing events

 2. Budget

Event Budget ($)UMSU Carnival Day 1,250

Food Adventure 3,500

Beach Please! 1,000

Orchard Invasion 3,500

Appreciation dinner 750

Total 10,000 

3. Timeline

Tuesday 20th Feb – Carnival day

Wednesday 21st Feb – Clubs & Society day 1

Thursday 22nd Feb – Clubs & Society day 2

Friday 23rd Feb – Food Adventure

Saturday 24th Feb – Beach Pls

Sunday 25th Feb – Orchard Invasion

Monday 26th Feb – Uni commences

Late Week 1 – Summer Fest Appreciation dinner

3.1 UMSU Carnival Day

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Coordinators : Ivy Zhao & Kevin Kalip Date : Tuesday, 20th February 2018Time : 11 pm - 3 pmVenue : South LawnBudget : $1,250Manpower : 15-20 OBs/ISAs

Flow of Events

UMSU Intl booth on the Carnival Day will publicize UMSU Intl and accept sign-ups for our 3 Orientation events (Food Adventure, Beach Pls and Orchard Invasion). We will be hiring a snow cone/soft serve ice cream machine and photobooth/instagram printer to aid with publicity. UMSU International free goodie bags (around 500-600 of them, content TBC) will be handed out to students who like our social media pages. We expect an increase of at least 500 likes/followers on social media after the carnival day.

About 5 OBs will be allocated for event sign-ups, 2-3 OBs/ISAs in charge of snow cone/ice cream machine, 1 OB/ISA in charge of photobooth/instagram printer, 2-3 OB/ISAs in charge of info booth and goodie bags, 2-3 OB/ISAs along the queue for publicity and crowd control, 2-3 OB/ISAs for publicity around south lawn (flyers, human signboard). Kevin and Ivy will be the overall coordinators and help wherever needed.

Food Adventure and Beach Please requires $5 deposit upon registration, Orchard Invasion requires $15 deposit. Deposit will be refunded on the event day if participants show up. The payment collecting method will be through cash and eftpos.

Budget Allocation

Snow Cone/ice cream Machine + Ice bags $350.00Photo booth/instagram printer $600.00Go get car rental for shopping (Carnival day and other o-week events)

$200.00

Decoration of booth $100.00Total $1,250.00

3.2 Food Adventure

Coordinators : Wei Jen LAU, Nicholas TAN, Dennis QIANDate : Friday, 23rd February 2018Time : 11.00 am – 4.30 pm Venue : Medley Theatre (Registration, TBC),

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  Lygon Street & South Melbourne (Event)Budget : $3500Target Participants : 160 students (80-Lygons, 80-South Melbourne)Manpower : 16 Travel Buddies and 8 Station Masters

Objectives

● Promote social interaction between students.

● Give students an opportunity to meet people and make new friends.

● Promote social integration between local and international students.

● Promote UMSU International.

● Allow students to experience the diverse food culture in Melbourne.

● Introduce good eateries for those who are new in Melbourne.

Event Timeline Pre - Event

● Briefing: OBs and ISAs in-charge as travel buddies (16) or station masters (8) will be

briefed about the event-flow. The briefing will include expectations, group members, area routes, each group’s specific timetables, and safety information.

Event

Time (TBC)

Details (Lygon) Details (South Melbourne)

10:30 -11:00

Briefing for all travel buddies and station masters about their respective tasks and important information.

Briefing for all travel buddies and station masters about their respective tasks and important information.

11:00 – 11:30

Refund of event deposit ($5), participants will be allocated to their respective group of 10 based on nationality, gender, and dietary requirements. Participants will be sitting in their respective groupings in the theatre.

11:30 - 12:00

Refund of event deposit ($5), participants will be allocated to their respective group of 10 based on nationality, gender, and

A speech to welcome the participants and travel buddies, and to promote upcoming UMSU International events. The station

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dietary requirements. Participants will be sitting in their respective groupings in the theatre.

masters will go to their respective restaurants.

12:00 -12:30

A speech to welcome the participants and travel buddies, and to promote upcoming UMSU International events. The station masters will go to their respective restaurants.

Participants will head to South Melbourne by tram.

12:30 - 13:00

Participants will walk to Lygon Street

13:00 - 16:30

Participants will be given approximately 40 minutes to enjoy their meal in each eatery. Expected travel time between restaurants is 10 to 15 minutes. Travel buddy are encouraged to bring participants to explore the area if they are ahead of schedule.

Participants will be given approximately 40 minutes to enjoy their meal in each eatery. Expected travel time between restaurants is 10 to 15 minutes. Travel buddy are encouraged to bring participants to explore the area if they are ahead of schedule.

Potential Restaurants (2 main, 2 dessert or snack)

Lygon South Melbourne

Gelocchio South Melbourne Market

Mercadante Stokers Fine Pancakes

Yochi Bibelot

Grill’d Atypic Chocolate

Sea salt Hunky Dory

AY UP Etto Pasta Bar

LLL

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Budget BreakdownThis estimated budget breakdown is based on one year’s worth of budgets. Calculations and explanations are in Appendix 1.

Expenditure Amount ($)

Estimated Lygon Expenditure 1,450.00

Estimated South Melbourne Expenditure 1,950.00

Estimated Prizes for Competitions 100.00

Total 3,500.00

ActivitiesThere will be several ice breaking activities carried out during the event. There will also a photo taking competition, which participants can win prizes from, and the restaurants can also receive publicity.

3.3 Beach Please!

Coordinators : Krystal Ngooi, Steven Zhang, Surviantoro Ilham YudanardiDate : Saturday, 24th February 2018Time : 3:00 pm - 8:30 pmVenue : St.Kilda BeachMeetup : Lecture Theatre for registrationTransport : Tram 16 (Topped up Myki)(Melbourne University/Swanston St) Tram Stop 1 to St.Kilda beach (Stop 136-The Esplanade (St Kilda)Budget : $1000Manpower : 21 OBs/ISAs (10 station masters, 10 travel buddies, 1 photographer)Targeted Participants: 60 students

Aims● To introduce new international students to the famous tourist spot and beach in

Melbourne.● Serve as a platform for incoming and current students to meet new friends, get to know

each other and stay in touch in the future.● Promote UMSU International by providing further information about our services

during the event itself.

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● Incorporate Australian culture into the games held at the beach ● Familiarize students with the how-tos and tips living in Melbourne such as public

transport systems, weather, food and culture, famous tourist spots etc.

Schedule

15 00 - 15 45: Registration at lecture theatre15 45 - 16 35: Tram 16 to The Esplanade/ St Kilda, then short distance walk to St Kilda beach16 35 - 17 00: Bonding session (introduction, group name and group cheer)17 00 - 18 30: Station games18 30 - 19 15: Dinner and chill time (beach games, frisbee, play guitar etc)19 15 - 19 20: Announce winner for station games 19 20 - 20 00: Head to St Kilda Pier for penguin watching20 00 - 20 15: Watch the sunset (sunset should be around 20:07)20 15 - 20 30: Head back to the beach and dismiss participants20 30 - 20 45: Clean up

Process1. The participants will be reminded to bring extra clothes and jacket as they might get

wet from station games and the weather will be cold in the evening during sunset watching.

2. All participants will gather at lecture theatre by 3:00pm for registration. During registration, names will be ticked off and deposits will be returned. They will then be allocated into groups. A short PowerPoint will be presented regarding the brief timeline of the event. The travel buddy will then lead them to St.Kilda by tram. There will be 10 teams of 7 people (including one travel buddy). The role of the travel buddy is to direct their teams in terms of communication with teammates and other OBs/ISAs, station games as well as ensure a smoother journey.

3. All groups have to leave the tram stop latest by 3:50pm. It should take 40-50 minutes to arrive at the beach.

4. Once all groups arrived at the beach, they will need to come out with group name and group cheer. It will then follow by 5 station games (two groups will compete against each other at each game station).

5. Station games will finish at 6:30pm. Dinner will then be served. The participants will be given free time from 6:30pm to 7:15pm to eat, mingle, take photos or play beach games.

6. By 7:15pm, all groups will be gathered to announce the winner for station games. The participants will then head to St.Kilda Pier for penguins watching and sunset.

7. The sunset should be at 8:07pm. The participants will be watching the sunset at the pier.

8. After the sunset (around 8:15pm), the event is officially finished and the participants will head back to the beach. The participants are dismissed. OB/ISAs will stay after to clean up.

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Station games● Randomly allocate two groups to go against each other at each game station ● One to one group competition at each game station● The winning team at each station will be rewarded with 2 points, the losing team 0

points. A draw will reward each team with 1 point. Station masters will keep records of the points.

● All stations should take 10 minutes so that there is little waiting time between stations. ● Tasks and required necessities will be distributed by station masters once the teams

have reached the stations. All team members MUST BE PRESENT at each station before the challenge can commence.

● Proposed potential station games: water balloon handball, water bucket relay, sand castle competition, limbo dance and watermelon eating competition

Budget Allocation

Item Budget Allocation

Dinner $ 350

Drinks & snacks $ 100

Prizes $ 100

Hawaiian lei $ 150

Beach games equipments $ 150

Miscellaneous (emergency kits, ponchos, sunscreen, tissues, cups, colour bands)

$ 150

Total $ 1000

3.4 Orchard Invasion (Name TBC)

Coordinators : June Liu, Abhishek Kansakar and Michelle TanDate of event : 25th February (Sunday)Time : 9:30 - 18:00Venue : Fitzroy, Royal Exhibition Building(REB), Rayner's OrchardManpower : 11 OBs/ISA (including coordinators)Targeted participants: 56 participantsBudget : $3,500Transport : Coach

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Objectives: ● To allow international students:

- To learn the indigenous historical events which had occurred near the university- To participate in the country life of picking and tasting fruits from farms

● Serve as a platform for incoming and current students to meet new friends, get to know each other and stay in touch in the future.

● Promote UMSU International by providing further information about our services during the event itself.

Schedule

09:45-10:15: Registration at University / Briefing10:15 -10:30: Depart from Uni to for the Aboriginal Heritage Walk to commence at REB10:30 - 10:45: Ice breaking games10:45 - 11:30: Indigenous Tour around Fitzroy11:30 -12:00: Lunch at REB12:00 -13:10: Depart from REB to Rayner’s Orchard13:10 - 16:45: Ice Breaking games // Rayner’s Orchard16:45- 18:00: Depart from Orchard back to Uni

Flow of Event During registration, a deposit of $15 will be collected from each participant to avoid

participants pulling out at the last minute. On the event itself, participants will gather at Uni at 9.30AM. Participants will be split

into 8 groups of 7. After registration, a few ice-breaking games will be played. Participants will then be required to travel on foot to Royal Exhibition Building with their Travel Buddies. The tour will commence at 10:45 from Royal Exhibition Building (REB) and will last for 30 minutes. During the walk, 2 OBs will collect catered food from Subway in Fitzroy. Participants will gather back at REB for light lunch for 30 minutes before departing for Rayner’s Orchard.

The estimated travel time would be 1 hour and 15 minutes. Participants will be separated into larger groups during the Fruit Tractor Tour. The event will end around 16:30 where participants will head back to Uni.

Fruits Availability: Peaches, Nectarines, Plums, Apricots Proposed Ice-Breaking Games : Never Have I Ever, Speed Dating, Improv Poetry,

Charades, Pictionary and others

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Budget Allocation:

Item Budget allocation

Coach $1200

Rayner’s Orchard entree fee $1470

Lunch $490

Indigenous walk $340

Total $3500

3.5 Summerfest Appreciation Dinner

Coordinator : Ivy Zhao & Kevin Kalip Date : late Week 1 (Day-TBC)Time : 6pm – 7.30pmVenue : Training room 1 & 2 (TBC)Participants : All OB/ISAs helped in Summerfest and FONs (around 70 ppl)Manpower : 3-5 OBsBudget Allocated : $750

Aims

● To appreciate the support of all OB/ISAs for summerfest.

● To enhance the bonding between the OBs and ISAs.

Budget AllocationNote: Left over budget from Carnival day and other o-week events may be allocated to appreciation dinner budget.

Catering $750.00

4. Conclusion

The Cultural & Social team hopes to assist new international students with the transition to study abroad. Our events aim to help participants know more about Australian culture through food, indigenous tour, fruit picking and beach activities. Our events also serve as a platform for newly formed friendships between students from diverse backgrounds. Moreover, we hope to

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encourage further bonding between the committee departments, and with ISAs through organizing and executing the events in joint effort.

In addition, Summer Festival is one of the best opportunities for UMSU Intl to publicize ourselves as the peak representative body of all international students. We should fully utilize the exposure to raise awareness of international student affairs, as well as our future events such as the Summit and Night Market.

This concludes my proposal. Please feel free to approach myself or anybody from the Cultural & Social team should you have any questions or suggestions.

 Prepared by,

Ivy ZHAO Vice President (Cultural and Social) 2017/2018On Behalf of Cultural and Social TeamUMSU International.

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Annual General Election 2018 ProposalCentral Committee Meeting #6 – Friday 20th October 2017

1. Introduction

This report outlines the dates for various matters pertaining to the UMSU International 2018 Annual General Elections (AGE).

2. Dates and Details

2.1 Start and end of nomination periodNominations will open at 12pm on Monday 26th March and close at 5pm on Friday 13th April.

This allows an additional Nomination window from the 16th April to the – 20th April, in the event of uncontested positions

2.2 Candidate Information SessionA Candidate Information Session will be held from 12-2pm on Thursday 29th March, to inform potential candidates of the responsibilities and the nature of work involved in the various positions.

All Executive Committee members and Directors are expected to be present in this session to give short presentations and answer any enquiries.

2.3 Policy Speech SessionA Policy Speech Session will be held from 6pm to 8pm on Thursday 26th April for election candidates to give speeches for the roles followed by a short Q&A session. The 2017/18 UMSU International committee members are highly encouraged to attend and question the respective candidates running for their current positions. Any international students are allowed to sit in the Policy Speech Session.

2.4 Voting SessionsThe UMSU International Annual General Election (AGE) 2018 is currently scheduled to be held from 11-4pm on Wednesday 2nd May 2018 to Friday 4th May 2018.

3. Venue (Unconfirmed)a. Candidate Information Session - Graham Cornish A&B, Level 2, Union Houseb. Policy Speech Session – PAR - Electrical Engineering-108 (Greenwood Theatre)c. Voting Sessions - FBE building Info desk and Members Lounge

4. The appointed returning officers are:Zi Shan (Angel) WEEMelia Permata Sari WIJAYAEthan Zhang (TBC)

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Those appointed should familiarize themselves with the rules and requirements outlined in Section 8 and Section 21 of the UMSU International Constitution.

5. The appointed dispute committee:

John HEEWei Lee ONGIvy Jiayue ZHAO

Those appointed should familiarize themselves with the rules and requirements outlined in Section 8 and Section 21 of the UMSU International Constitution.

Prepared by,

Zi Shan (Angel) WEESecretary 2017/2018UMSU International

19

Merchandise Purchase 2017 ProposalCentral Committee Meeting #6 – Friday 20th October 2017

1. Introduction

This proposal is to show a breakdown on how we will be spending the remaining amount of money from this year’s budget, which is separated into three parts:

(i) Customized items – to promote UMSU International. These items will be used up for both Summerfest and Exam Pack Giveaway (Semester 1), with the remaining to be put into In-ventory. This year, we are looking into customized items which are either useful for daily purposes, or in high demand these days.

(ii) Investment – purchasing items which will be useful for events and work efficiency, also re-placing items which are faulty.

(iii)OB appreciation gifts – to reward office bearers for all the hard-work and amazing job put into this semester.

Budget Allocated: 30,000.00 AUDCustomized Items 20,000 AUDItems for Investment 2,000 AUDOB Appreciation Gifts 8,000 AUDTotal 30,000 AUD

2. Customized Items Breakdown

There will be enough freebies ordered for Summerfest and Exam Pack Giveaway (Semester 1).*items in red are optional* *items in blue are alternatives to each other*

Item Price Per Item (AUD) Quantity Total (AUD)Drawstring Bags 1.80 1200 2,160Tote Bags 1.80 1600 2,880Phone Wallets 1.30 1200 1,560Notepads 4.00 1200 4,800Notepad Water Bottles 4.00 700 2,800Coffee Cups 4.00 700 2,800Total 14,200

Item Price Per Item (AUD) Quantity Total (AUD)Coin Pouch 1.50 650 975Hand Fan 2.10 650 1,365Frisbees 3.60 650 2,340Total 4,680

Total Amount including optional items: 18,880 AUD

3. Items for Investment Breakdown

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Item Price Per Item (AUD) Quantity Total (AUD)Tripod TBC 1 150Paper Trimmer / Guillotine TBC 1 150iPad (32GB) 470 1 470Wide-angle Camera Lens TBC 1 1,000Total 1,770

4. OB Appreciation Gifts Breakdown

Item Price Per Item (AUD) Quantity Total (AUD)OB Hoodies / Jackets 170 34 5,780Personalized Mugs / Water Bottle

20 34 680

Personalized Notebooks 25 34 850Total 7,310

5. Conclusion

The merchandise purchases are proposed with the hopes of improving our quality and promoting our brand even further. This concludes my proposal. If you have any questions, or suggestions on what freebies we should get, feel free to bring it up.

Prepared by,

Evelyne Febriani TantonoCommunications Director 2017/18UMSU International

5. Reports

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International Student Survey (ISS) 2017 Final ReportCentral Committee Meeting #6 – Friday 20th October 2017

1. IntroductionThis report concludes the 2017 International Student Survey, which was conducted via Google forms, from week 5 to week 11 of semester 2, 2017.

This year the International Student Survey expanded upon the surveys of previous years to encompass topics of concern that had not been addressed before. It sought to gain knowledge of international students’ perception and awareness of UMSU International, as well as their overall experience at the university.

The full report will be released around the beginning of semester 1, 2018 by the Education and Welfare Team. The data collected will be used to determine appropriate course of action for the next semester, which includes but is not limited to a) following up on concerns addressed, b) making improvements where necessary and possible, and c) tailoring future events to accommodate the needs and suggestions raised in the survey.

2. Task Allocation

Coordinators: Whole Education and Welfare Department

The following were the specific tasks allocated to the office bearers (OB) and ISA:

Tasks

E&W Department Liaise with Communications department on promotional design. Supervise OBs and ISAs with necessary details.

Jonas Larsen and Lisa Huang

Write and edit survey.

Livianie Tan and Ivy Zhao

Came up with prize suggestions and obtained the prizes.

OBs and ISAs ISAs carries out publicity through handing out flyers and obtain survey responses through use of the iPads. OBs supervise ISAs.

3. Survey Timeline

4. Budget

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Week 5 Commencement of SurveyWeek 11 End of SurveyWeek 12 Preliminary Analysis

Next Semester Week 1 Publication of ISS Final Report

Item Total

Budget Allocated $1000

Actual Expenses

Beats EP On-Ear Headphones x 2 $139 each x 2 $278

JBL Flip 3 Portable Bluetooth Speakers x 2 $96 each x 2 $192

Coles & Myer Gift Cards x 4 $50 each x 4 $200

HOYTS Movie Tickets x 10 $145/10 Tickets x 2 $290

Gift Cards for ISAs $120 $120

EVOLVE skin consultation and microdermabrasion ($185 x 5) Free from FON’s sponsor

-

Total Actual Expenses $1080

Budget Deficit ($80)

5. Results

A total of 1,054 responses were received, of which 1,028 were eligible for analysis. 965 responses came from full-time/part-time students and 63 from exchange students. The breakdown of the results are highlights below:

5.1. Demographic Information

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5.2. Awareness and Perception of UMSU International

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25

5.3. University Experience and Academia

26

5.4. Health and Safety

27

5.5. Race and Culture

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5.6. Future Work and Employment

29

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5.7. Financial Situation

5.8. Exchange and Abroad

6. Problems Encountered Not all ISAs conveyed the intended message of the survey, so the purpose of the

survey was not really received by all respondents. A lot of respondents thought the survey was too long. Difficulty in keeping ISAs efficient during publicity.

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7. Recommendations

Ensure all iPads are functioning well, with no problems in regards to connectivity or usage.

Regularly check up on ISA to ensure greater efficiency and accurate communication of the survey’s intention.

We were able to garner a lot of responses during the Exam Pack Giveaway, by making the completion of the ISS a compulsory requirement. It is recommended that the method be utilised in the future.

Avoid repetitive questions, so that the survey is shorter and students are more willing to complete the survey.

Make effective use of UMSU INTL events to promote the ISS, such as having students to fill up before claiming lucky draw prizes for Festival Of Nations.

8. Conclusion

This concludes the report for the International Student Survey Semester 2, 2017. On behalf of the Education and Welfare Department, I would like to express my gratitude to all committee members and ISAs for helping us exceed our target responses of 1000 students. Please don’t hesitate to approach us with any questions, concerns or further suggestions.

Prepared by,

Jonas Larsen and Lisa HuangCo-Opted Education & Welfare Officer 2017-2018UMSU International

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Exam Pack Giveaway Semester 2 2017 Final ReportCentral Committee Meeting #6 – Friday 20th October 2017

1.      IntroductionThis report concludes the whole Exam Pack Giveaway event covering the period from Week 10 to Week 11 (11th October), which included giving out of exam support packs and a free BBQ for students. Event details are as follows:

Coordinators : Education & Welfare and Human Resources DepartmentsDate : 11th October 2017, WednesdayTime : 12 PM to 2 PMVenue : North Court, Union HouseNumber of participants: 500 students (approximately)

2.      Event Flow and Outcome

2.1. BBQ event

As a complement to exam pack giveaway, the HR department also held Meat and Greet from 12 PM – 2 PM. Reception from the students was very good and no food was wasted. All in all, Meat and Greet was successful and well-received.

2.2. Exam Pack

Period Tasks

Week 10, 6th October Purchase of items for exam support packs

Week 11, 9th   to  10th October

Packing of loose items from Student VIP into ziplock bags and folding UMSU folders

Week 11, 11thOctober Exam Pack Giveaway

This semester, we decided to place individual items on the tables instead of packing them to minimise wastage as students had the choice to only take their preferred items (maximum one of each item). The Communications department had to prepare additional 350 recycle bags as there were only 150 UMSU International bags remaining. An announcement was made on the Facebook event page to encourage students to bring their own bags, and bags were only given out upon request.

Three tables were set up in North Court, Union House for the distribution of the exam packs. Students who collected the exam support pack were asked to complete our International Student Survey before they could collect their exam support pack.

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The giving out of items was very smooth as announcements requesting students to complete the survey prior to collecting the items were made through the microphone, as well as ISAs and the E&W department approaching and assisting students to assess the survey link throughout the queue. A final check was conducted before students collected the items. We managed to give out most of the items consistently throughout the two hours, with minimal bookmarks and Student VIP notepads remaining.

Overall, the event was successful as the waiting time for students was reasonably short and we managed to increase our International Student Survey’s responses by around 200. Moreover, we minimised wastage and reached out to more than 450 students. This was because students only took their preferred  items.

3.   Expenditure

A. Exam Pack Giveaway has a total budget of $1000 for the exam pack items, whereas $446.25 for Meat and Greet was covered by the Human Resources department.

B. BBQ Breakdown

A total of $446.25 dollars have been allocated for this section.

Item Quantity Price Total costs

White bread (650g) 25 $0.85 $21.25

Beef Sausages (1.7kg) 30 $8.50 $255.00

Vegetarian patties 20 $5.40 $108.00

Chicken sausages 10 $6.20 $62

Final Total $446.25

Budget Surplus $0

C. Exam Pack Breakdown

A total of $1000 dollars was allocated for this section. Below is a updated list of the items that were included in the exam pack.

Item Quantity Total costs

Pencils 450 $214

Ziploc Bags 450 $14

Drinks and Biscuits 450 $320

Inspirational Bookmark Quotes 500 $241

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UMSU International folder 450 $0

Red Bull (sponsored) 450 0

HighlightersSticky notes

A6 notebooks(sponsored by Student VIP)

450450450

000

AV Melbourne Speaker 1 $37

Final Total $826

Budget Surplus $174

D. Aggregated Expenditure

Event Total costs

BBQ $446.25

Exam Pack $826

Total $1,272.25

Budget Allocated $1,446.25

Budget Surplus (for Exam Pack Giveaway) $174

4.      Recommendations

1. Some students have already started to line up 10 minutes before the commencement of the event. Therefore, it is recommended to start informing students about the requirement to fill out the International Student Survey or follow our social media platforms the moment the queue starts to form. This is to ensure that students do not have to wait in line for too long as the survey takes around 5-10 minutes to fill.

2. We recommend individual items to be distributed instead of being packed in a bag to minimise wastage due to students’ individual preferences, as well as saving time on packing the items.

5.     Conclusion

This concludes the end of the report for Exam Pack Giveaway and Meat & Greet. We would like to express our gratitude to the Partnership and Sponsorship department, all other OBs and ISAs

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who have helped out in the process to make this event a successful one. Please feel free to raise any questions, concerns and suggestions.

Prepared by,

Wei Lee OngVice President (Education & Welfare) 2017-18UMSU International

ISA Appreciation Night Semester 2 2017 Final ReportCentral Committee Meeting #6 – Friday 20th October 2017

1. Introduction

UMSU International’s Appreciation Night was held on the 14th of October 2017 at Queen Street Rescue. The theme of the event was “Pyjamas vs Business Formal Attire”. The purpose of the event is to appreciate the efforts of the International Student Ambassadors in all the events organized by UMSU International throughout their term from Semester 1 2017 to Semester 2 2017. There was a total of 55 participants who attended, including the graduating ISAs, OBs and the organizing team. There were various performances and games throughout the night and a 3-course meal was provided.

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2. Event Layout

5 pm Organizing team and performers arrive at Queen Street Rescue to set upand prepare

6:30 pm Graduating ISAs and OBs Arrive

7:00 pm Play Ice-Breaking Games (Cookie Eating Contest & Pictionary)

7:45 pm Mains are served while Angel and Wei Jen Perform; Bart Performs; 2

other ISAs also performed (Kavleen & Irene)

8:00 pm Announce Best Dressed ISAs and OBs

8:30 pm Dessert is served; Angel and Chloe Perform; Wei Jen Performs

8:45 pm Trivia

9:00 pm President’s Speech and Handing Out Certificates

9:20 pm Take group photos

9:30 pm Cleanup

3. Budget and Expenditure

The total budget allocated for this event was $3350.

Items Amount

Venue Hire and Food $2558

ISA Gifts (Chocolate) $155.50

Decorations & Games $252

Movie Tickets for Best-Dressed ISA (2 tickets) $40

Prize for Best ISA (gift card) $50

Total $3055.50

4. Problems

Quite a few OBs and ISAs failed to show up on that day despite filling in ‘Yes’ in the attendance sheet.

5. Conclusion

Overall, the event was successful; both ISAs and OBs had a great time. On behalf of the HR Department, I would like to thank the office bearers who attended the event and the ISAs who

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contributed to plan for this event. This concludes my report and please do not hesitate to approach us if you have any queries or suggestions.

Prepared By, Sabrina LohHuman Resources Director 2017/2018UMSU International

Movie Night 2017 Final ReportCentral Committee Meeting #6 – Friday 20th October 2017

1. Introduction

This report covers the period between 6th of October and 12th of October. Movie night aims to create an event where students can get together, watch a movie and socialise to reduce the stresses of academics of Week 11.

2. Movie Night

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Now You See Me 2 was screened for a target audience of at least 50 people at the Member’s Lounge. However, turnout was approximately 20 people.

3. Food

Light refreshments and snacks such as chips, popcorn and soft drinks were purchased prior to the event and laid out for the audience.

4. Expenditure

Budget Allocated: $700.00

Item Price

Screening Rights $400.00

AVM Equipment $175.00

Food $50.89

Total $625.89

5. Publicity

A Facebook event page was set up by Communications team on the 3-4 days prior to the event.

6. What went well

Notable things to commend include the excellent quality of the equipment hired through AV Melbourne, venue chosen and layout of the venue excellently planned by members of the C&S Department.

7. Suggestions

A. Publicity

Due to relatively inadequate turn out, better efforts to publicize the event would have increased the turnout of the event. Placing a banner outside of the venue prior and during the event would also be an adequate way to publicise the event.

B. Time

Even though the event was supposed to cater to students to reduce stress of Week 11, a large proportion of students are unlikely to attend due to academic commitments such as

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assignments or general exam preparation. Having this event earlier into the semester would likely draw in a larger crowd.

8. Conclusions

This concludes my final report for Movie Night 2017. Please feel free to contact myself or any of the C&S officers if you have any questions or suggestions.

Prepared by,

Kevin KalipCultural and Social Director 2017/2018UMSU International

6. All Other Business● Feedback for Festival of Nations

7. Next Meeting

Date : 9th March 2018, Friday, 4.30pm Venue : PAR-Old Physics-G16 (Jim Potter Room)

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