university of manchester pgt administrator etd briefing session
TRANSCRIPT
Deployment of ETDs briefing session
For postgraduate taught administrators
Tue 23rd/Thu 25th February, 2010Phil Butler, Scott Taylor
Why are you here?
PGT briefing session - summary
• handout– top 20 facts on postgraduate taught electronic dissertations– glossary of terms, phrases and concepts– example workflows– example screenshots
• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGT briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGT briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
PGT briefing session - summary
• handout• demonstrate a student ETD submission• describe key concepts and take you through
common administrator scenarios• what’s next and questions
An example PGT student ETD submission ...
Managing ETD submissionsconcepts and scenarios
ETD submissions - concepts
• balance flexible and fixed workflows• transparent to student and administrator• point of submission is preserved
leads us to ... ETD submission windows
ETD submission windows
• required for student to submit ETD
• types of window• states of a window
... a gateway by which ETD submissions occur and are managed
ETD submission window types
• Masters level ETD – examination (first submission)
• Masters level ETD – corrected (re-submission)
... determine the properties of a submission
ETD submission window states
• Pending• Awaiting submission• Expired• Cancelled• Deposited• Acknowledged• Rejected• Sent to library• Processed by library
... determine what can be done with a submission
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission)
STUDENTsubmits notification
of submission
STUDENTprepares ETD
ADMINISTRATORcreates ETD submission
window
EMAILstudent notified ETD submission
window open
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission)
ETD stored, preserved and
secured
STUDENTdeposits ETD
STUDENTsubmits
print dissertation
STUDENT prints and
binds dissertation
STUDENT downloads cover page
ETD submission – scenario I
... student submitting EXAMINE version
(first – submission)
ADMINISTRATORacknowledges receipt of
ETD submission
ADMINISTRATORaccepts print and ETD
submission
ETD submission – scenario II
... student submitting EXAMINE version (approved to be made open access)
STUDENTsubmits notification
of submission
STUDENTprepares ETD
ADMINISTRATORcreates ETD submission
window
EMAILstudent notified ETD submission
window open
ETD submission – scenario II
... student submitting EXAMINE version (approved to be made open access)
ETD stored, preserved and
secured
STUDENTdeposits ETD
STUDENTsubmits
print dissertation
STUDENT prints and
binds dissertation
STUDENT downloads cover page
ETD submission – scenario II
... student submitting EXAMINE version (approved to be made open access)
ADMINISTRATORacknowledges receipt of
ETD submission
ADMINISTRATORaccepts print and ETD
submission
ETD submission – scenario II
... student submitting EXAMINE version (approved to be made open access)
Is ETD submission restricted
Is student declaration
cleared
Is ETD submission final
version
ADMINISTRATORsends ETD submission to
library
ETD submission – scenario II
... student submitting EXAMINE version (approved to be made open access)
ETD stored, preserved and
secured
LIBRARIANchecks ETD and
sets as open access
ETD made available for display and download on
public websites
ETD submission – scenario III
... student FAILS examine and given option to re-submit
STUDENT prepares ETD ,deposits ETD,
downloads cover -page , prints and binds ,
submits print
ADMINISTRATORcreates ETD submission
window
STUDENTsubmits notification
of submission
EMAILstudent notified ETD submission
window open
ETD submission – scenario III
... student FAILS examine and given option to re-submit
ADMINISTRATORacknowledges receipt of
ETD submission
ADMINISTRATORaccepts print and ETD
submission
ETD submission – scenario III
... student FAILS examine and given option to re-submit
STUDENT/EXAMINERnotifies
ADMINISTRATOR
EXAMINATIONFAIL with re-submit
ETD submission – scenario III
... student FAILS examine and given option to re-submit
ADMINISTRATORcreates ETD re-submission
window
STUDENTsubmits notification
of submission
What’s next?
You• review these materials• discuss with colleagues/managers how you will embed
management of ETD submissions into your local practices• identify in your offices who will need formal trainingUs• identify Masters-level student guinea-pigs• confirm formal training in March to start late March/April• final check-point for 2009/2010 opt-out probably end of
May (to be confirmed by GAG/GEG)• once trained we become second-line support and
monitoring
Questions?
1. What flexibility exists around the PGT submission deadline?
2. How many students/windows to batch process?
3. Role of Campus Solutions data?