University of Houston 2018 Ride-Out Team

Lead/Supervisor Training

April 25, 2018May 3, 2018

Presented by: Ginger Walker, Emergency Management Specialist – Planning and Business Continuity

Hurricane Season Arrives June 1st

Ride-Out TeamLead/Supervisor Training

2018

• Hurricane Harvey – 2017• After Action Report/Improvement Plan• New Updates to the Guide

Incident Command Definitions:

• Incident Commander: The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site.

• Unified Command: An application of the Incident Command System (ICS) used when there is more than one department or agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command, often the senior person from agencies and/or disciplines participating in the Unified Command, to establish a common set of objectives and strategies and a single Incident Action Plan.

When building your Ride-Out Team (Team Member Designation) Consider the following:

• Enough individuals to create shifts for the team and lead

• Individual performs essential functions for your department

• Individual can report to campus on little or no notice

• Individual has completed the required trainings

• Individual has prepared a “Go Kit” with the appropriate equipment and supplies

• Need for alternates due to vacation schedules

Ride-out Team Positions:

Ride‐out Team Supervisor 

Ride‐out Team Lead/Deputy Lead

Ride‐out Team Member

Safety Considerations:

• During the ride-out period, the campus may be inaccessible by emergency services such as UH/city police, fire fighters, ambulances and other emergency services

• During the height of the storm, emergency responders will be instructed to shelter and response will be halted

• During this period, university workers will be working under extremely stressful circumstances where normal work practices may be compromised.

Key principles of National Incident Management System (NIMS):

• Common terminology• Chain of Command• Accountability• Integrated communications• Information Management• Management by Objectives• Unified command structure• Comprehensive resource

management

*Adopted by the University of Houston Board of Regents in 2008

http://training.fema.gov/IS/NIMS.asp

Ride Out Team Training

Course TitleIS-100.b or IS-100.HE

Introduction to Incident Command System (ICS) OR Introduction to ICS for Higher Education

IS-700.a National Incident Management System (NIMS), An Introduction

Classes are offered online and are free. Go to http://training.fema.gov/IS/NIMS.asp

Submit your certificates to Ginger Walker at GKWalker@Central.UH.edu

Ride-Out Team Training Requirement

Location Considerations

• Space for all team members to work

• Generator back-up for building

• Space for food/water storage

• Fridge at proper temp (40 degrees or lower)

• Location is safe and secure

• Space is easily accessible by first responders

• Space for all team members rest

• Space for additional supplies

• Ample space for sleeping arrangements

Consumables/Food Supply Storage:

• Meals Provided by Dining• Communication with Dining

• Additional Team Food Provisions

• Developing and maintaining that consumable/food supply is at the expense of the department and or individual.

• Storing food follow proper procedure…40 degree F

• Inspection of cold storage facility by EHLS

• Non Perishable Food Items

• Consider at least 5 days worth of food

• Refer to Guide for Examples

• Water• 64oz/person – normal conditions• 128oz/person – excessive heat conditions

Inventory/Supplies:

• Toilet paper, towelettes, soap, baby wipes, liquid hand sanitizer

• Feminine supplies

• Personal hygiene items (toothpaste, deodorant, shampoo etc.)

• Plastic garbage bags, ties (for personal sanitation uses)

• Plastic bucket with tight lid

• Household chlorine bleach, disinfectant

• Plenty of absorbent towels

• Prescription medication

• First aid kit

• Laundry detergent – high efficiency• Facility restrictions apply

Ride-Out Team Rosters:

Due to the Office of Emergency Management on May 11, 2018

NEW

Contact Information Up-To-Date:

• Ensure that all telephone call trees and contact lists are up to date.

• Cell phone and home numbers should be updated regularly during the hurricane season.

• The ride-out team supervisor should make notification to all ride-out team members when preparing to activate.

• Team Supervisor will ensure that all members of their team have updated contact information in the PASS.

Ride-Out Team Check In Process:

All members of the ride-out team should know where to report when activated. Once arriving at the department specific pre-determined ride-out location, the ride-out team lead shall complete a check in roster and submit that roster to the UHEOC.

Ride-Out Team Badges

• Before receiving your badges, training must be completed

Ride-Out Team Activation:

• The activation of a Ride-Out Team is done by the individual designated as the Ride-Out Team Supervisor.

• The Office of Emergency Management does not activate Ride-Out Teams for the University of Houston.

• The Office of Emergency Management will provide information to the Ride-Out Team Supervisors to assist them in determining if their team needs to be activated.

• Email notifications will be periodically sent to the Ride-Out Team Supervisors/Leads before, during and after the event to share important emergency information and updates.

Ride-Out Team Daily Check In Process:

All ride-out team members must check in at the beginning of each shift and check out at the end of each shift as required by Human Resources. Shift check in rosters will include the time worked for that shift. The team lead for each ride-out team should approve all worked time as soon as reasonably possible. All check in rosters shall be submitted daily to the UHEOC

Ride-Out Team Parking:

Parking and Transportation Services will make available the visitor parking areas of the Welcome Center and Stadium parking garages as a place of vehicle refuge. Only UH and affiliated vehicles will be authorized to park in these areas. Such vehicles include departmental vehicles, UH golf carts, UH service vehicles, and UH Ride-Out Team member personal vehicles (faculty/staff) and residential students' personal vehicles.

Situation Report Submittal Form:

• Situation reports should be completed at regularly scheduled intervals.

• Reports include damage observations, changes in team status, updates etc. should be reported to the UHEOC.

• Situation report template available on OEM Ride-Out Team website.

• Additional direction will be distributed during activation.

Reporting Incidents During Ride-Out:

Reporting to UHPD• Issues during a ride-out event related to the safety or security of persons or

property on or adjacent to the campus.• Contact University of Houston Police Department at 713-743-3333. • The police department will coordinate with the EOC and other university

departments as necessary.

Reporting to Facilities Services’ FIXIT Line• Issues during a ride-out event related to facilities on or adjacent to the campus • Contact FIXIT at 713-743-4948 or 3-4948 (FIX-IT). • The Facilities department will coordinate with the EOC and other university

departments as necessary. • Facility Services will only be responding to life safety emergency facility

issues. • FIXIT will still be available for reporting all facility related issues. • Those items will be recorded and resolved once recovery teams have reported

to campus and or the university has commenced normal operations.

Reporting to Emergency Operations Center• For other issues needing additional coordination or resources to address,

contact the Emergency Operations Center (EOC). • The EOC phone numbers will be distributed to Ride-Out Team

Supervisors/Leads once the EOC has been activated.

Media Inquiries during Ride-Out:

Per University of Houston News Media Policy, all media inquiries should be channeled through the Office of University Media Relations. University Media Relations does have a Ride-Out Team and will be available and present during Ride-Out events. When an encounter with media occurs, that request can be filtered through the Emergency Operations Center to the appropriate member of the University Media Relations Ride-Out Team.

Emergency Operations CenterLocated at the Melcher Center for Public Broadcasting

Ride-Out Team Website

Ride-Out Team Guide Acknowledgement Form

UH Emergency Operations Center

www.uh.edu/emergency832-842-2301832-842-2302832-842-2303832-842-2304

*The EOC phone lines are only available when the EOC is activated.

For emergencies, contact UH Police713-743-3333

Have a PlanGet a Kit

Stay Informed

Kelly Boysen, B.S., M.A.G.Director, Emergency Management

E-mail: krboysen@uh.eduOffice: 713-743-2841

Ginger Walker, B.A.Emergency Management SpecialistE-mail: GKWalker@Central.UH.edu

Office: 832-842-0583

Chelsea McKeathen, B.A., M.P.A,Emergency Management Specialist

E-mail: cmckeathen@.UH.eduOffice: 713-743-0341

Valarie SmithExecutive Secretary

E-mail: vmsmith@central.uh.eduOffice: 713-743-3847