University of Evansville

Summer Intern Housing Contract – Summer 2020

The University of Evansville offers a unique summer housing program for qualified students. Eligible individuals must be enrolled in a degree-seeking program and actively involved in a summer research or internship program in the Evansville area. Participants in this program must be 18 years of age or older.

Last Name: First Name:

Permanent Mailing Address:

City: State: __________ Zip code:

Current Email: Mobile Telephone:

Current Institution: _____________________ Summer Employer: ______________________________

Summer Employer Contact – Phone / email _________________________________________________

University Enrollment Status: □ Freshman □ Sophomore □ Junior □ Senior □ Graduate

Date of Birth ____________________________________ □ Male □ Female

Approximate Work Schedule Days per week _____________________ Hours/Shifts _____________

Requested Dates From Month/Date: To Month/Date:

Payment □ I am paying the University directly □ My internship sponsor is paying the University directly.

Please complete the information below so that we can provide you housing. We try to pair roommates from the same companysharing similar characteristics, although the University reserves the right to fill space with guests from different companies.If you know other guests you would like to live with, please indicate up to three people below:

Check the qualities that most reflect you:

Personal Hours Approach to Cleanliness Social Life Smoking Preference

□ Night Owl □ Chaotic, Messy □ Gregarious, Outgoing (UE campus is tobacco, smoke, and vape free)

□ Flexible □ Casual □ Moderately Social □ I smoke

□ Morning Person □ Neat, Tidy □ Quiet, Reserved □ I do not smoke

Sleep Preferences Study Environment in Room

□ Need Quiet □ Need Light □ Need Quiet

□ Need Noise □ Need Dark □ Need Some Noise (fan, television, music)

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Please indicate any physical disabilities or health concerns requiring special housing considerations:

Please indicate any additional placement information:

Office Use Only

Date Received: _______________

Bill: □ Guest □ Company

Verified Company _____________

Verified University ____________

Room Asgmt. __________

Check-in ______________

Check-out ______________

$250 Deposit Collected ________

Invoice # _________________

Total Fees: _____________

Date Billed: ____________

Date / Amt. Paid ___________

Invoice # _________________

Deposit Returned __________

Deposit Retained __________

Invoice # _________________

Shared four-person townhouses provide residents with the opportunity to interact with peers and othersummer interns. Each apartment is a single gender residence with four single bedrooms; two sharedbathrooms; and a shared kitchen, laundry, and living room.

Priority of assignments are based on the receipt of a completed application and $250 deposit (cash, check, or credit card), and the availability of space. The University reserves the right to make or change assignments, assign a new roommate, or consolidate spaces based on the needs of the program. Please make checks payable to: University of Evansville.

Duration Cost Calculation ___ Nights x $30 per night $_______

___ Nights x $25 per night $_______

___ Nights x $30 per night $_______

Subtotal: $_______

Total including $250 Deposit*

$_______

The University of Evansville will provide campus housing to the guest whose signature appears on this Summer Guest Housing Contract, startingand ending at noon on the dates stated on this Contract. The guest’s signature below (digitally signed or physically signed) indicates that he or shehas read and understand the terms of this contract, and agrees to all of its terms and conditions, including payment of charges and forfeitures when due. This Agreement contains the entire agreement of the parties hereto and shall be deemed to supersede any and all prior agreements. Any changes to this agreement must be in writing and signed by both parties.

Signature of Student _________________________________________________________________ Date

Return signed contract and deposit to: Emily Wilderman, Coordinator of Special Events and Guest Services, 1800 Lincoln Avenue, Evansville, IN 47722 or email ew159@evansville.edu

Policies and Procedures Carefully read this Summer Guest Housing Contract. It is a legal and binding agreement with the University of Evansville. As a condition of this contract, the guest agrees to maintain a proper standard of behavior and not disrupt the residential community. Illegal drugs and alcohol are not allowed on campus. If all guests in the unit are 21 or over, a request for approval for limited quantities of alcohol can be made by contacting the Office of Residence Life. All campus buildings and grounds are tobacco, smoke, and vape free. The guest agrees to provide reasonable daily housekeeping and to use reasonable care within their assigned room and common areas, including all furniture and equipment. All furniture is to be left in their

designated locations. Violations of the terms of this contract or of any of the rules and regulations outlined in the University of Evansville Student

Handbook will be treated as a breach of contract. Guests dismissed from University housing for disciplinary reasons are not entitled to a refund.

Moving into Summer Guest Housing Full payment is due prior to arrival by cash, check, or Credit Card. All checks should be made payable to: University of Evansville. Upon arrival to campus please check-in at the Summer Staff Office (located in Schroeder Residence Hall on the corner of Walnut and Rotherwood) during designated hours or during a pre-determined check-in appointment. Detailed information and contact information will be sent to guests at least one week prior to arrival. Upon checking in, guests will sign a unit condition report form, indicating the condition of the unit prior to move in.

Moving out of Summer Intern Housing Guests must check out of campus housing by noon on the end-date of this contract. A check-out appointment must be made 48 hours in advance. Guests that do not schedule a check-out appointment may be charged an improper checkout fee. Specific information regarding checking out will be communicated to the guest prior to departure. When checking out, residence life staff will inspect the assigned unit for any damages that occurred during the guest’s stay. The guest is responsible for any damages caused during his or her stay that were not initially recorded on the Unit Condition Form. Repair charges will be charged to the guest. The $250 Commitment and Damage Deposit will be returned within 30 days of the end of this contract pending no damage or cancellation fees.

The University reserves the right to change housing assignments as needed including, but not limited to, space allocation, filling vacancies, consolidations, contract cancellations, and disability accommodations. The University reserves the right to terminate your housing contract, including (but not limited to) the following reasons: employer work program termination, non-payment for services, breach of contract, criminal behavior, or violations of rules of conduct and/or housing regulations as outlined in the Student Handbook.

Indemnification / Hold Harmless The guest agrees to indemnify, defend, and hold harmless UE, its officers, employees, and agents from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including personal injury and death), or damages to persons or property, arising out of or in connection with, or occurring during the duration of stay, unless such injury or damage is due to UE’s negligence, gross negligence, or intentional misconduct. The guest hereby releases UE and all its employees, officers, volunteers, and agents from any liability for damages to property, arising out of or in connection with residing in University housing.

The University of Evansville and the Office of Residence Life assume no responsibility for theft, damage or loss of money, valuables, food stuffs or personal belongings of any guest. No personal property insurance is available through the University. Guests should check with their families to determine the extent of coverage, if any, under existing insurance policies or purchase independent personal property insurance.

Damage / Contract Cancellation The $250 Commitment and Damage Deposit will be forfeited for damage, contract termination, or if there is a reduction to the contracted length of stay. Additional charges may be assigned for damages exceeding the deposit amount.

Payment If any payment is not paid when due, the entire balance, including accrued interest, shall, at the option of the University of Evansville, become due and payable on demand. In the event of any default, including failure of payment by company sponsorship, the guest will be obligated to pay all outstanding fees, collection costs and/or attorney fees incurred by the University of Evansville in the collection of these charges.

Legal Jurisdiction This Agreement shall be governed by and construed under the laws of the State of Indiana, without regard to the choice of law principles of Indiana or any other jurisdiction. The parties hereby agree to grant exclusive jurisdiction and venue to any federal or state court of competent jurisdiction in Vanderburgh County in the State of Indiana for any disputes arising out of this Agreement or the relation of the parties.

Statement of Non-Discrimination The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes.

Rates for Periods of Stay The rates indicated below are nightly rates per person for a 4-person townhouse space.

Early nightly rates are from May 17 – 23 • Standard nightly rates are from May 24 – July 25 • Extended nightly rates are from July 26 – August 1

Period of Stay

Early Nightly Rates

Standard Nightly Rate

Extended Nightly Rate

Dates May

May 16 –23 May 24 – July 25July 26 - August 1

*If full payment cannot be give upon move-in, payment plans are available. A $25 handling fee is applied to each split payment. Requests for payment plans must be submitted one week prior to scheduled move-in. Requests made after this deadline will not be approved.