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Maternity, Paternity and Adoption Procedure

Introduction

Glossary of Terms

Documents

MaternityMaternity Leave Eligibility

Occupational Maternity Pay

Return to work after maternity leave

Time Off for Antenatal Care

Sickness and Maternity Leave

Holidays

Pension arrangements

Options after the birth

Protection against unfair dismissal

Stillbirth

Contact during Maternity Leave

Transfer of Maternity Leave

Adoption Paternity Ordinary Paternity Leave Eligibility

Ordinary Statutory Paternity Pay

Additional Paternity Leave

Additional Statutory Paternity Pay

Contact during Additional Paternity Leave

Returning to work after Additional Paternity Leave

Parental Leave

Useful Information and Contacts

Introduction

Human Resources have produced the University of Central Lancashire’s Maternity, Paternity, Adoption and Childcare information. It is a practical guide to your rights, services and facilities that are available, with particular reference to what is provided locally and what your entitlements are as an employee.

It is important to state that the information given aims to provide accurate, authoritative information on the subjects it covers.It is offered to readers on the understanding that it is not an authoritative statement of the law, and does not prejudice your statutory rights.

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Glossary of Terms

AML Additional Maternity Leave

APL Additional Paternity Leave

ASPP Additional Statutory Paternity Pay

EDC Expected Date of Childbirth

EWC Expected Week of Childbirth

HR Human Resources

LGPS Local Government Pension Scheme

MA1 Maternity Allowance Application Form

MATB1 Maternity Certificate

MPP Maternity Pay Period

OAP Occupational Adoption Pay

OML Ordinary Maternity Leave

OMP Occupational Maternity Pay

OPL Ordinary Paternity Leave

QW QW Qualifying Week

SAP Statutory Adoption Pay

SMP Statutory Maternity Pay

SPP Statutory Paternity Pay

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TPS Teachers Pension Scheme

USS Universities Superannuation Scheme

Forms

Maternity Application Form

Pregnancy Health & Safety Checklist

Notification of intention to transfer maternity/adoption leave form

Adoption leave/pay application form

SC3 – Ordinary Paternity Leave/Ordinary Paternity Pay application form

SC4 – Ordinary Paternity Leave/Ordinary Paternity Pay application - adoption

SC5 – Ordinary Paternity Leave/Ordinary Paternity Pay application – adoption from abroad

Application for Additional Paternity Leave and/or Pay

Application for Additional Paternity Leave and/or Pay – adoption

Application for Additional Paternity Leave and/or Pay – adoption from abroad

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Maternity Leave eligibility

You may be eligible for a range of different types of leave which are described in this guide. You are advised to

contact your Human Resources Advisor at the earliest opportunity, in order to ensure that your rights and related

matters are fully disclosed and understood. All discussions will be held in complete confidence, but you are asked to

make your manager aware of your condition as soon as possible. This is important as he/she has a responsibility to

safeguard your health and safety. It will also enable your manager and colleagues to plan ahead and arrange cover

for your absence.

If you have not already contacted Human Resources by the end of the 15 th week* before your expected week of

childbirth then you need to contact your Human Resources Advisor as soon as reasonably possible. (*this is known as

the qualifying week).

To be eligible for the University’s Maternity Benefits you must have completed at least 26 weeks continuous service by

the end of the qualifying week.

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If you have less than 26 weeks continuous service at the qualifying week you will not be entitled to the above, but you

will be entitled to 52 weeks unpaid maternity leave (see below), and you may be entitled to state Maternity Allowance.

Staff in Human Resources can help you with your claim.

Maternity leave entitlement

All pregnant employees are entitled to take up to 26 weeks' ordinary maternity leave and up to 26 weeks' additional

maternity leave, making a total of 52 weeks.

The earliest you can start your maternity leave is 11 weeks before your baby is due (unless your child is born

prematurely before that date, in which case it will start earlier). Maternity leave will start on whichever date is the

earlier of:

the employee's chosen start date;

the day after the employee gives birth; or

the day after any day on which the employee is absent for a pregnancy-related reason in the four weeks

before the expected week of childbirth.

If the employee gives birth before her maternity leave was due to start, she must notify the University in writing of the

date of the birth as soon as reasonably practicable.

The law obliges all employees to take a minimum of two weeks of maternity leave immediately after the birth of the

child.

Ordinary Maternity Leave

During the period of ordinary maternity leave, the employee's contract of employment continues in force and she is

entitled to receive all her contractual benefits, except for salary. In particular, any benefits in kind will continue;

contractual annual leave entitlement will continue to accrue; and, where applicable, occupational pension

contributions will continue to be made.

Salary will be replaced by statutory maternity pay (SMP) if the employee is eligible to receive it.

Employees are encouraged to take any outstanding annual leave due to them before the commencement of ordinary

maternity leave. Employees are reminded that holiday must be taken in the year that it is earned and therefore if the

holiday year is due to end during maternity leave, the employee should take the full year's entitlement before starting

her maternity leave.

Additional Maternity Leave

Additional maternity leave, if taken, begins on the day after ordinary maternity leave ends.

During the period of additional maternity leave, the employee's contract of employment continues in force and she is

entitled to receive all her contractual benefits, except for salary. Any benefits in kind will continue and contractual

annual leave entitlement will continue to accrue.

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Salary will be replaced by statutory maternity pay for the first 13 weeks of additional maternity leave if the employee is

eligible to receive it. The remaining 13 weeks of additional maternity leave are unpaid.

Where applicable, occupational pension contributions will continue to be made during the period when the employee

is receiving SMP but not during any period of unpaid additional maternity leave.

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Occupational Maternity Pay (OMP)

If you have worked for the University for 26 consecutive weeks before your qualifying week, you will be entitled to:

1. Full pay for the first 13 weeks of your maternity leave. (This includes SMP)2. 50% of your salary plus the lower rate of SMP for the next 13 weeks of your maternity leave. If half pay and SMP total more than full pay, payments will be scaled down to no more than full pay.3. Then up to 13 weeks at lower rate SMP only.4. Then up to 13 weeks unpaid maternity leave.

There are certain rules concerning your eligibility for SMP that must be drawn to your attention. If you:

work after the birth for any employer who you were not working for in the 15th week before your expected week of childbirth; or you are in legal custody at any time in your maternity pay period you must tell the University immediately, as you would not then be eligible for SMP. Additionally, if you come back to work at any time when you are receiving SMP, your SMP will stop on the day before you return, (This does not include Keeping In Touch days – see below).If you disagree with any of the University's decisions on SMP, you can apply to your social security office for adjudication, but you can of course contact your HR Advisor who will try to resolve any problems first.

If you do not qualify for OMP, you may be entitled to Maternity Allowance, paid directly by the government. Staff in HR can help you with your claim.

Salary Progression

You will be entitled to receive the normal annual increment on your pay in accordance with your contract of

employment to take effect from the normal incremental date.

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Return to Work

If you wish to return to work earlier than agreed, you must give the University at least 8 weeks notice in writing of your new return date.

If you do not continue in employment with the University for three months after your maternity leave for any reason, you may be asked to repay the 13 weeks contractual OMP at half-pay. If you reduce your working hours when you return to work, to avoid any repayment you will need to work longer than three months, pro rata to your reduction in hours, eg if you previously worked full time and return to work on a half time basis, you will need to work for the University for six months to avoid repayment.

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If you decide not to return to work after maternity leave, you must give notice of resignation as soon as possible and in accordance with your notice period. If the notice period would expire after maternity leave has ended, the University may require you to return to work for the remainder of the notice period.

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Time off for Antenatal care

You are entitled to paid time off in order to keep appointments for antenatal care, made on the advice of a registered medical practitioner, registered midwife or registered health visitor. Antenatal care includes medical examinations. It may also include other appointments, for example, relaxation classes and parent-craft classes. You may be required to produce evidence of your appointments.

Time off to accompany a pregnant woman to Antenatal Appointments

You are entitled to time off, unpaid, to accompany an expectant mother to up to two ante-natal appointments if you are:

- the baby’s father- the expectant mother’s spouse, her civil partner, or partner (of either sex) - intended parents of a child in a surrogacy arrangement if they expect to be entitled to and intend to apply for a

parental order in respect of that child

The leave can be for a maximum of six-and-a-half hours on each occasion and applies to all employees, there is no qualifying period.

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Sickness and maternity leave

If you are absent due to a maternity related illness in the 4 weeks before your baby is due, your maternity leave and maternity pay will begin on the day after the first day of your absence.

If you are unable to return to work at the end of your maternity leave due to sickness or injury, the University’s normal arrangements for sickness absence will apply.

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Holidays

You will continue to accrue leave in the normal way during your period of maternity leave. You should note that if your maternity leave is likely to cross two leave years, you are advised to take the majority of the first year’s leave entitlement before the start of your maternity leave, as the normal arrangements for carrying over leave apply.You need to discuss any annual leave entitlements with your line manager. However, if your baby is born during a period of annual leave, maternity pay will commence on the day after your baby was born.

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Pension arrangements

Pension arrangements change from time to time, so you are strongly advised to contact your HR Advisor to discuss your individual situation.

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During your maternity leave, pension contributions will be based on the pay you receive.

Once your maternity pay ceases, no further pension contributions will be payable until you return to work. This period of leave will not be included as pensionable service.

Members of USS may elect within 30 days of return from maternity leave to pay contributions to cover the period of no pay. Your contributions will be based on the pay you were receiving immediately before it stopped.

Members of LGPS may wish to take out an Additional Pension Contribution (APC) Contract to purchase the lost pension and restore their final salary membership, if applicable. To take out an APC contract you need to make an election when you return to work. HR will send you details of the cost of the APC contract and the form you need to complete. If you return the form within 30 days of returning to work UCLan will fund 2/3 rds of the cost of buying back the lost pension and you will pay 1/3rd. If you return the form after 30 days of returning to work you will need to pay the full cost. The cost will not necessarily be the same as the pension contribution amount you would have made had you been in work. Further information about APCs is available on the Your Pension Service website in the ‘Topping Up’ section at www.yourpensionservice.org.uk .

Periods of unpaid leave for members of the TPS are non-pensionable. Staff in the TPS may wish to contact the TPS directly to discuss what options are available to them.

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Options after the birth

You may return to work any time after 2 weeks from the birth of your baby, by giving 8 weeks written notice.

If you take your full entitlement to ordinary maternity leave (up to 26 weeks), you have the right to return to your job,

with the same terms and conditions as if you had not been absent. However, if your employment with UCLan is on a

fixed term contract, your manager will need to give consideration to the practicality of your return if your fixed term

contract expires while you are on maternity leave. Consideration will be given to the reason why the contract is fixed

term e.g. whether it is externally funded, to complete a time specific task, to cover for an absent colleague etc.

If you take additional maternity leave (up to a further 26 weeks), you have the right to return to your job with the same terms and conditions as if you had not been absent. However, if this is not reasonably practical, you may return to a similar job with terms and conditions which are at least equal to those of your previous job.

You may, by giving proper notification, be able to transfer up to 26 weeks of your maternity leave to your spouse/partner/civil partner/the child’s father (see Transfer of Maternity Leave below).

If you wish to change your working pattern when you return to work please discuss your plans with your manager as soon as possible. All requests for working part-time or term-time only will be considered carefully. Your manager will try to balance your needs with those of your colleagues and the need to provide a service.

If you wish to consider the possibility of a Career Break, or Job Share, again, please discuss with your manager as soon as possible.

If you decide not to return to work after maternity leave, you must give notice of resignation as soon as possible and in accordance with the terms of your contract of employment. If the notice period would expire after additional paternity leave has ended, the University may require you to return to work for the remainder of the notice period.

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http://www.yourpensionservice.org.uk/

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Protection against unfair dismissal

No female member of staff will lose her job because of her pregnancy or for any other reason connected with it.

Arrangements will be made to protect you during your pregnancy if you are carrying out work which may put you and your baby at risk, if your condition makes it impossible to perform the duties of your job safely, or if it would be a contravention of the law to allow you to continue working.

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Stillbirth

In the event that you suffer a miscarriage, or deliver a stillborn baby, after the 25th week of pregnancy, you will be entitled to the full maternity pay and leave entitlements. If you suffer a miscarriage or still birth before the 25th week of pregnancy you will not be able to claim maternity pay or maternity leave.

Your Human Resources Officer is able to offer details for support groups outside of the University, and also provide

details of the Staff Counselling Service within the University, if you require.

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Contact during Maternity Leave

Shortly before your maternity leave starts, your manager will discuss the arrangements for you to keep in touch during your leave, should you wish to do so. The University reserves the right in any event to maintain reasonable contact with you from time to time during your maternity leave. This may be to discuss your plans for return to work, to discuss any special arrangements to be made or training to be given to ease your return to work or simply to update you on developments at work during your absence.

Keeping-In-Touch Days

Except during the first two weeks after childbirth, you can agree to work for the University (or to attend training) for up to 10 days during either ordinary maternity leave or additional maternity leave without that work bringing your maternity leave to an end and without loss of a week's SMP or any OMP. These are known as "keeping-in-touch" days. Any work carried out on a day shall constitute a day's work for these purposes.

The University has no right to require you to carry out any work, and you have no right to undertake any work, during your maternity leave. Any work undertaken, will be paid at your normal rate of pay. Any keeping-in-touch days worked do not extend the period of maternity leave. Once the keeping-in-touch days have been used up, any further work would result in the loss of a week’s SMP, any OMP and may also bring maternity leave to an end.

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Transfer of Maternity Leave

If you wish to return to work without using your full 52-week entitlement to maternity leave, you may be eligible to transfer up to 26 weeks of your outstanding maternity leave to your spouse, civil partner, partner, or the father of your child. This entitlement is dependent on you having given the University the correct notice of your return to work date (see options after the birth above).

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The person to whom you have transferred the outstanding leave would then take this time as additional paternity leave (APL) which would start as soon as you return to work.

The earliest that APL may commence is 20 weeks after the date on which the child is born and it must end no later than 12 months after the date of birth. The minimum period of APL is two consecutive weeks and the maximum period is 26 weeks. You must therefore have at least two weeks of your maternity leave remaining to be eligible for this transfer.

If you wish to transfer outstanding maternity leave please inform your HR Advisor. You will be required to complete a declaration, on the Notification of Intention to Transfer Outstanding Maternity/Adoption Leave form, confirming the employer details for the person to whom you wish to transfer your maternity leave and giving the University permission to disclose to that employer details of your maternity leave, confirming your relationship to the person to whom you are transferring the leave and confirming that the person to whom you are proposing to transfer your leave is the only person exercising the right to APL in respect of your child. You may also be required to submit a signed declaration form to the employer of that person confirming the maternity leave you have taken and your employment details.

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Adoption

Any member of staff who adopts a child as the primary carer will have entitlements to adoption leave and pay, which ‘mirror’ those applying to maternity leave and pay. In the case of adoption “date of birth” will be read as “date of placement”.

Any member of staff who adopts a child as the spouse/partner/civil partner/other member of the jointly adopting couple will have entitlements to adoption leave and pay, which ‘mirror’ those applying to paternity leave and pay.

Application for adoption leave and pay should be made in writing as early as possible. Notwithstanding the fact that minimum notice may be given to adoptive parents of a child placement, informal discussion should take place with your HR Advisor at the earliest opportunity.

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Ordinary paternity leave - eligibility

Any UCLan employee whose wife, civil partner or partner gives birth to a child, or who is the biological father of the child, can take one week’s paternity leave regardless of his or her length of service. This leave must be taken in a single block of a week. The leave does not have to start on the day that the child is born but it cannot be taken before the child is born and it must be taken within eight weeks of the child’s birth.

If you have 26 weeks' continuous service with UCLan by the end of the 15 th week before the expected week of childbirth you are entitled to choose between taking either one week’s leave as set out above or two weeks' ordinary paternity leave (OPL).

OPL must be taken in a single block of one or two weeks and must be taken between the date on which the child is born and within eight weeks of the child’s expected date of birth. If the child is born early, OPL can start earlier than planned but must still be taken within eight weeks of the date on which the child was originally expected to be born.

OPL can start either from the date the child is born or from a chosen number of days or weeks after that date but if you wish to take OPL or any form of paternity leave you must comply with the notification requirements set out below.

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To qualify for any form of paternity leave, you must also have, or expect to have, responsibility for the upbringing of the child and you must be making the request to take paternity leave in order to help care for the child or to support the child’s mother.

Notification of ordinary paternity leave

Where you wish to request OPL in respect of a birth child, you must give your line manager 15 weeks' written notice of the date on which your partner's baby is due, the length of ordinary paternity leave you wish to take and the date on which you wish the leave to commence.

If you subsequently wish to change the timing of the OPL, you must give 28 days' written notice of the new dates.

To apply for OPL please contact your HR Advisor. You must complete and sign a self-certificate (form SC3) declaring that you are entitled to OPL and statutory paternity pay.

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Ordinary statutory paternity pay

Pay during OPL will be at full pay for the first week, which will include Statutory Paternity Pay (SPP). If a second week of OPL is taken, it will be paid at a standard rate per week set by the Government, or at a rate equivalent to 90% of the employee's average weekly earnings if this figure is less than the Government’s set weekly rate. However, employees whose average weekly earnings are below the lower earnings limit for national insurance contributions will not be eligible for SPP.

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Additional paternity leave

Eligible employees may take up to 26 weeks’ additional paternity leave (APL) within the first year of their child’s life provided that the mother has returned to work before using her full entitlement to maternity leave.

The earliest that APL can commence is 20 weeks after the date on which the child is born, and it must end no later than 12 months after that date. APL must be taken as a single block in multiples of complete weeks. The minimum period is two consecutive weeks and the maximum period is 26 weeks.

Additional paternity leave will generally commence on your chosen start date specified in your leave notice, or in any subsequent variation notice.

Eligibility for additional paternity leave

A UCLan employee whose wife, civil partner or partner gives birth to a child, who has been continuously employed at the University for at least 26 weeks by the end of the 15 th week before the expected week of childbirth, who has or expects to have the main responsibility (apart from the child’s mother) for the upbringing of the child, may be entitled to APL.

In order to be eligible for APL, the mother of the child must be entitled to one or more of maternity leave, statutory maternity pay or maternity allowance and she must have returned to work and have requested to transfer a portion of her maternity leave to you.

Notification of additional paternity leave

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Where you wish to request APL and pay, you must give your line manager eight weeks’ written notice of the date on which you wish to take the leave and, if applicable, the date of which any additional statutory paternity pay (ASPP) will commence. The request must be in writing, on the Application for Additional Paternity Leave and/or Pay form, and specify the date on which the child was expected to be born and the actual date of birth. The notice must also specify your name, and the intended end date of the APL period. Please contact your Human Resources Advisor for full details.

You will be required to sign an “employee declaration”, on the Application for Additional Paternity Leave and/or Pay form, stating that the purpose of your APL will be to care for the child, giving details of your relationship with the child’s mother and stating that you have, or expect to have, the main responsibility (apart from that of the child’s mother) for the upbringing of the child.

You will be required to produce a written declaration from the child’s mother, on the Application for Additional Paternity Leave and/or Pay form, giving details of the mother’s name, address and national insurance number, advising the University of the date upon which the mother intends to return to work, confirmation that you are the only person exercising the entitlement to APL in respect of the child and giving consent to the University processing the information provided in the declaration. You will also be required to produce the name and business address of the mother’s employer and a copy of the child’s birth certificate. You must supply this information within 28 days of it being requested.

At the same time, the mother must comply with the arrangements set out by her employer for transferring leave to you.

You are permitted to bring forward your APL start date, provided that you advise the University in writing at least six weeks before the new start date or, if that is not possible, as soon as reasonably practicable. You may also postpone your additional paternity leave start date, or cancel your APL altogether, provided that you advise the University in writing at least six weeks before the original proposed start date or, if that is not possible, as soon as reasonably practicable.

Human Resources will formally respond in writing to your notification of your intention to take APL within 28 days, confirming the relevant start and end dates of additional paternity leave and pay.

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Rights during paternity leave

During the period of additional paternity leave, your contract of employment continues in force and you are entitled to receive all your contractual benefits, except for salary. In particular, any benefits in kind will continue and contractual annual leave entitlement will continue to accrue.

Salary may be replaced by Additional Statutory Paternity Pay (ASPP) for some of the APL period if you are eligible to receive it. Any remaining period of APL will be unpaid.

If applicable, occupational pension contributions will continue to be made during any period when you are receiving ASPP but not during any period of unpaid APL. Employee contributions will be based on actual pay. Pension arrangements change from time to time, so you are strongly advised to contact your HR Advisor to discuss your individual situation.

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You are reminded that holiday must be taken in the year that it is earned and therefore if the holiday year is due to end during your APL, you should take your outstanding entitlement before starting your APL, as the normal arrangements for carry-over of annual leave apply.

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Additional statutory paternity pay

Additional statutory paternity pay (ASPP) may be payable during some or all of APL, depending on the length and timing of the leave.

You are entitled to ASPP pay if:

you satisfy the conditions with regard to your relationship with the child’s mother or, in adoption cases, the child’s adopter;

you were employed by the University for a continuous period of at least 26 weeks by the end of the 15 th week before the child’s expected week of birth and you continue to be employed by the University from the date of the child’s birth up to and including the week before the ASPP is due to begin;

you are taking APL in order to care for the child; you meet the lower earnings limit for national insurance contributions; the mother is entitled to statutory maternity pay or maternity allowance and has returned to work before her

full entitlement to statutory maternity pay/maternity allowance has been exhausted (before 39 weeks); you give proper notification of your intention to take APL as set out above.

Any ASPP due during additional paternity leave will be paid at a standard weekly rate determined by the Government, or at a rate equivalent to 90% of the employee's average weekly earnings if this figure is less than the Government’s set weekly rate for ASPP.

ASPP is payable whether or not you intend to return to work after your APL, please contact your Human Resources Advisor for full details. The amount of ASPP and the length of time this would be paid is dependent on the SMP received by the child’s mother or adopter.

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Contact during additional paternity leave

Shortly before your additional paternity leave starts, your manager will discuss the arrangements for him/her to keep in touch with you during your leave, should you wish to do so. The University reserves the right in any event to maintain reasonable contact with you from time to time during your additional paternity leave. This may be to discuss your plans for return to work, to discuss any special arrangements to be made or training to be given to ease your return to work or simply to update you on developments at work during your absence.

Keeping-in-touch days during additional paternity leave

You can agree to work for the University (or to attend training) for up to 10 days during additional paternity leave without that work bringing the period of your APL to an end and without loss of a week's ASPP. These are known as "keeping-in-touch" days. Any work carried out on a day shall constitute a day's work for these purposes.

The University has no right to require you to carry out any work, and you have no right to undertake any work, during your additional paternity leave. Any work undertaken, will be paid at your normal rate of pay. Any keeping-in-touch

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days worked do not extend the period of additional paternity leave. Once the keeping-in-touch days have been used up, any further work would result in the loss of a week’s ASPP and may also bring the APL period to an end.

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Returning to work after additional paternity leave

You are expected to return as agreed at the end of your additional paternity leave, unless you notify the University otherwise. If you are unable to attend work at the end of APL due to sickness or injury, the University's normal arrangements for sickness absence will apply.

If you wish to return to work earlier than agreed, you must give the University at least eight weeks' notice in writing.

If you decide not to return to work after APL, you must give notice of resignation as soon as possible and in accordance with the terms of your contract of employment. If the notice period would expire after APL has ended, the University may require you to return to work for the remainder of the notice period.

Rights on and after return to work

On resuming work after OPL you are entitled to return to the same job as you occupied before commencing paternity leave on the same terms and conditions of employment as if you had not been absent.

If you take APL (up to the maximum of 26 weeks), you have the right to return to your job with the same terms and conditions as if you had not been absent. However, if this is not reasonably practicable, you may return to a similar job with terms and conditions which are at least equal to those of your previous job.

Parental Leave

All employees with one year’s continuous service with UCLan are entitled to take a maximum of 18 weeks unpaid leave for each child under the age of 5. Parents of a disabled child up to the age of 18, in receipt of a Disability Living Allowance, will be entitled to 18 weeks. Employees who are adopting a child will also qualify for the leave under the same criteria.

Examples of the way parental leave may be used are:

■to spend more time with the child in early years;

■to accompany a child during a stay in hospital;

■to settle a child into new childcare arrangements;

■to enable a family to spend more time together

The University may ask for reasonable evidence to support a request for parental leave, for example, proof of the child’s age, proof of Disability Living Allowance for the child, and proof of employee’s responsibilities towards that child.

Leave can be taken in one week blocks to a maximum of 4 weeks per year, with the exception of leave taken for a disabled child, which can be in one day blocks or for longer periods. If an employee wishes to take parental leave they

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must apply in writing to their line manager (copied to Human Resources) at least 4 weeks prior to the first date of leave and specifying the dates the leave will start and end.

The exception to this is for UCLan employees whose wife, civil partner or partner gives birth to a child, or who is the biological father of the child, who wish to take leave straight after the baby is born or prospective adoptive parents who wish to take leave straight after the child is placed with them for adoption, in this case three months’ notice must be given to the University before the week in which the birth or adoption is expected.

Once arrangements have been agreed between the line manager and employee, the line manager should notify Human Resources and a letter will be issued to the employee within 2 weeks of the decision confirming start and end dates for the parental leave. Human Resources will also notify payroll so that appropriate salary adjustments can be made.

Parental Leave is a statutory right and an application for Parental Leave will not be unreasonably refused. However, leave may be postponed, where necessary, for the needs of the University. Leave can be postponed to an agreed date, or to a suitable future period but will not be postponed for more than six months. In the event of a postponement the University will give notice in writing of the postponement stating the reason for it and specifying suggested dates for the employee to take parental leave. If this means leave is postponed beyond the five year limit, the right to take it still exists.

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Useful Information and Contacts

Useful Contacts

University Contacts:Human Resources, Fylde Building: 01772 892324

Payroll, Adelphi Building: 01772 892210

Health Centre, Harris Building: 01772 892598

Occupational Health, 8 Pollard Street

Occupational Health Nurse 01772 892336

Pre-School Centre, Hanover Building 01772 892597

PensionsTeachers Pensions 0845 6066166 or 01325 745000 www.teacherspensions.co.uk

Your Pension (LGPS) - 01772 530530 www.yourpensionservice.org.uk – email [email protected] (Universities Superannuation Scheme) 0845 068 1110 www.uss.co.uk

Lancashire County Council Welfare Advice Teams Preston & Fylde 01772 533656

Hyndburn, Rossendale & Ribble Valley 08450 530013

Pendle & Burnley 01282 470570

South Ribble & Chorley 01257 517272

Lancaster & Wyre 08450 530013

West Lancashire 01695 51928

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Department for Work and Pensions (Job Centre Plus) -845 6088524

www.dwp.gov.uk

Child Benefits Central Helpline 0870 155 5540

Working Families Tax Credit 0844 4966511

National Childbirth [email protected]

www.nct.org.uk

Preston area 0844 2436244

Chorley area 0844 2436970

East Lancs area 0844 2436118

Hospitals

Wigan Hospitals 01942 244000

Blackpool Victoria Hospital NHS Trust 01253 300000

Burnley General Hospital 01282 425071

Calderstones Hospital, Clitheroe 01254 822121

Chorley & South Ribble District General Hospital 01257 261222

Hope Hospital, Salford 0161 789 7373

Manchester Royal Infirmary 0161 276 1234

Ormskirk & District General Hospital 01695 577111

Queens Park Hospital, Blackburn 01254 263555

Royal Bolton Hospital 01204 390390

Royal Lancaster Infirmary 01524 65944

Royal Preston Hospital & Sharoe Green Hospital 01772 716565

Application for Maternity Leave

When you were given this form, you will have discussed the options available to you surrounding your Maternity Leave with your Human Resources Adviser. Please complete this form in your own time, but don’t hesitate to contact your HR Adviser if you need any more information.

Name: Job Title:

Department / Faculty: Extension:

Expected Due Date:

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I intend to commence Maternity Leave on:

At this stage, I do/do not intend to return to work after maternity leave. (Please delete as appropriate).

I do / do not wish to be paid 13 weeks half pay during my maternity leave. I understand that I may be required to repay this if I do not return to work for 3 months (or longer if there is a reduction in hours).

I enclose form MAT B1 Maternity Certificate Yes / No

I enclose form MALeave (Members of Local Government Pension Scheme only) Yes /No

Signed: Date:

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April 2011

PREGNANCY HEALTH AND SAFETY CHECKLISTPlease complete this form as soon as you think that you are pregnant.

NAME…………………………………. Job Title…………………………………

Department……………………………. Location…………………………………

Tel No. / Ext…………………………… When is your baby due?………………...

1. Physical job demands

Does the work involve lifting or pushing heavy objects? Yes/No Does the work involve standing or squatting for long periods? Yes/No Does the work involve a lot of walking? Yes/No Does the job involve working at height or climbing steep steps? Yes/No Does the employee need to access areas with limited space? Yes/No Will any tasks become more hazardous as the employee changes

shape and size? Yes/No

Does the work involve shift work? Yes/No If so, does it involve working at night? Yes/No

2. Mental job demands

Does the job involve meeting challenging deadlines Yes/No Does the role involve rapidly changing priorities and demands? Yes/No Does the role require a high degree of concentration? Yes/No

3. Working conditions - general

Does the work involve lone working or working in remote locations? Yes/No Does the role involve home working? Yes/No Are toilet facilities easily accessible to the pregnant worker? Yes/No Can the employee take toilet breaks when required? Yes/No Can the employee take rest breaks when needed? Yes/No Can the employee control the pace of their work? Yes/No Are there any risks of violence at work? Yes/No Does any part of the job involve dealing with the public? Yes/No If so, does it involve distressed or disturbed people? Yes/No Does the role involve:

- Contact with young children or sick people? Yes/No

-Unpredictable working hours Yes/No

- Dealing with emergencies? Yes/No

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Are there any obstacles in corridors or offices that could causeproblems for pregnant workers, e.g. in the event of fire? Yes/No

Is there any form of air pollution? Yes/No Is the temperature in the working environment reasonable? Yes/No Is the adequate room for the worker to get into

and out of the workstation? Yes/No

Will there be enough room as the pregnancy develops? Yes/No Does the worker have an adjustable seat, with a backrest? Yes/No

4. Specific hazards

Does any part of the job involve the use of chemicals? Yes/No If so, are thee any risks to the employee whilst she

is pregnant or a nursing mother? Yes/No

Is there any exposure to vibration? Yes/No Is there any exposure to noise? Yes/No Does the employee wear protective clothing? Yes/No If so, will this present a problem as pregnancy develops? Yes/No Has your Doctor/Midwife given you any advice

regarding your pregnancy which affects your ability to work? Yes/No

This checklist is completed to the best of my knowledge.

Signed…………………………………. Date…………………………….

Once you have fully completed this form please pass it to your Line Manager as they will need to arrange for a risk assessment to be undertaken.

Notification of intention to transfer outstanding maternity/adoption leave

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This form should be completed after reading Maternity, Paternity and Adoption Procedure.

Your details

Surname or family Name Date maternity/adoption leave started

D D M M Y Y Y Y

First Name(s)Date maternity/adoption leave ended/is expected to end

D D M M Y Y Y YExpected date that the baby was due or date the adoption agency told you that you had been matched with a child Actual date of birth/date child was placed

D D M M Y Y Y Y D D M M Y Y Y Y

Details of the person to whom you wish to transfer outstanding maternity/adoption leave

Surname or family Name Employer Name

First Name(s) Employer Address

Address

Post code

Your declaration

I declare that

I give permission for UCLan to disclose information relating tomy maternity/adoption leave to the employer detailed above

Signature

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The above named person is the only person exercising the right to APL in respect of the child mentioned above

The person detailed above is the child’s father, or my spouse, partner or civil partner

Date

The information I have provided is correct

April 2011

Application for Adoption Leave

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When you were given this form, you will have discussed the options available to you surrounding your Adoption Leave with your Human Resources Advisor. Please complete this form in your own time, but don’t hesitate to contact your HR Advisor if you need any more information.

Name: Job Title:Department / Faculty: Extension:

I intend to commence Adoption Leave on:At this stage, I do/do not intend to return to work after adoption leave. (Please delete as appropriate).

I do / do not wish to be paid 13 weeks half pay during my adoption leave. I understand that I may be required to repay this if I do not return to work for 3 months (or longer if there is a reduction in hours).

I enclose the Matching Certificate Yes / No

I enclose form MA Leave (Members of Local Government Pension Scheme) Yes/No

Signed: Date:

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April 2011

Application for Additional Paternity Leave and/or Pay


Your dates for pay

Surname or family Name I would like my ASPP/APL to start on

D D M M Y Y Y Y

First Name(s) Date my ASPP is expected to end

D D M M Y Y Y Y

Expected date that the baby was due I would like my APL to end on


Actual date of birth National Insurance Number

D D M M Y Y Y Y L L N N N N N N L

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Your declarationI declare that Signature

I will care for the child during the ASPP period and

I am the child’s father or I am the spouse, partner or civil partner of the mother, and Date

I have or expect to have, the main responsibility (apart from the mother) for the upbringing of the child, and

D D M M Y Y Y Y


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Details of the mother of the child (to be completed by the mother of the child)

Surname or family Name Date your SMP or MA pay period started

D D M M Y Y Y Y

First Name(s) Date you intend to return to work

D D M M Y Y Y Y

AddressDate you stopped or intend to stop receiving SMP or MA

D D M M Y Y Y Y

National Insurance Number

L L N N N N N N L

Post code

Declaration of the mother of the childYou need to be able to tick all the boxes for your spouse, partner or civil partner to get ASPPI declare that Signature I am entitled to SMP or MA

This is the only application of ASPP for this child

Date

I have told my employer the date I expect to return to work D D M M Y Y Y Y

I agree that the information I have provided will be used by the employer to work out entitlement to ASPP

Employer Name


Employer Address

I will provide a copy of the birth certificate of my child if requested

I authorise UCLan HR to contact my employer if required.

April 2011

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Application for Additional Statutory Paternity Leave and/or Pay when becoming an adoptive parent


Your dates for pay


D D M M Y Y Y Y


D D M M Y Y Y YDate the adoption agency told you that you had been matched with a child I would like my APL to end on


Date the child was placed National Insurance Number




I have been jointly matched for adoption with my spouse, partner or civil partner who has taken adoption leave to care for the child, and

Date

The information I have provided is correct D D M M Y Y Y Y

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Details of the joint adopter of the child (to be completed by the adopter of the child who applied for SAP)

Surname or family Name Date your SAP period started

D D M M Y Y Y Y


D D M M Y Y Y Y

AddressDate you stopped or intend to stop receiving SAP

D D M M Y Y Y Y


L L N N N N N N L

Post code

Declaration of the primary carer of the childYou need to be able to tick all the boxes for your spouse, partner or civil partner to get ASPPI declare that: Signature I am entitled to SMP or SAP


Date



Employer Name


Employer Address

I will provide a copy of the adoption matching documentation of my child if requested


April 2011

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Application for Additional Statutory Paternity Pay/Leave when adopting a child from abroad


Your dates for pay


D D M M Y Y Y Y


D D M M Y Y Y YDate the official notification was sent to the adopter I would like my APL to end on


Date the child entered the UK National Insurance Number




I am the spouse, civil partner or partner of the adopter, and

Date I have or expect to have the main

responsibility (apart from the adopter) for the upbringing of the child

D D M M Y Y Y Y


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Details of the joint adopter of the child (to be completed by the adopter of the child who applied for SAP)

Surname or family Name Date your SAP period started

D D M M Y Y Y Y


D D M M Y Y Y Y

AddressDate you stopped or intend to stop receiving SAP

D D M M Y Y Y Y


L L N N N N N N L

Post code

Declaration of the primary carer of the childYou need to be able to tick all the boxes for your spouse, partner or civil partner to get ASPPI declare that: Signature I am entitled to SMP or SAP


Date



Employer Name

The information I have provided is correct Employer Address

I will provide a copy of the adoption matching documentation of my child if requested


April 2011

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