unit presentation presentations unit tech talk: technology in careers using technology at work (pg....

Presentation Unit

Presentations Unit

Tech Talk: Technology in Careers Using Technology at Work (pg. 305–306) Use Technology to Find a Job (pg. 307) Choose a Career in Technology (pg. 308) Prepare for a Career (pg. 309)

Projects Project 1: Create a Presentation (pg. 311–325) Project 2: Enhance a Presentation (pg. 326–341) Project 3: Deliver a Presentation (pg. 342–351)

ContentsStarting with You Why do you think it is important to identify your audience before you create a slide show presentation? To find out, go to the Online Learning Center at concepts.glencoe.com. Choose Before You Read Quizzes and take the Unit 7 Pre-Quiz.

Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

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Technology in Careers

Why technology is an important job skill How to find a job using technology To describe careers in information technology How to present your job skills using technology

You Will LearnKey Terms

information technology (IT)

electronic job market

pg. 305–310

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Most jobs today require at least basic information technology (IT) skills:

Understand hardware and software basics Troubleshoot (solve) common computer problems Use the Internet and e-mail Use word processing software Create and working with spreadsheets Work with databases Create and giving electronic presentations

information technology (IT)

The ability to create, install, and use computer systems and software. (pg. 305)

Using Technology at Work pg. 305–306

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What Careers Use Technology? Some professions require more specialized technology skills, such as:

Using computerized machinery Creating models using software Using diagnostic tools Using project management tools



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Draw Conclusions How might the following professionals use computers?

Using Technology at Work


1. Office assistant

2. Artist

3. Teacher

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Draw Conclusions How might the following professionals utilize computers?

Using Technology at Work


Possible answers include:

1. An office assistant may use word processing software to create letters and documents quickly and efficiently.

2. An artist may use graphic design software to create electronic artwork and present it to clients.

3. A teacher may use presentation software to create and present lessons. A teacher may also use a computer network to monitor student work.

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Today, many people use the electronic job market to find work. Examples of job search Web sites are:

CareerBuilder.com Monster.com

At these sites, you can:

Search for a job quickly and easily Post your résumé Get career advice

Use Technology to Find a Job pg. 307

electronic job market

A collection of Web sites where companies can look for employees, and people can look for jobs. (pg. 307)

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Use Technology to Find a Job pg. 307

If you do not have a computer to search for a job online, you may be able to use a computer at a:

Library Community center Public Internet center

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Analyze How do you think searching for a job online might be better than using a newspaper’s Help Wanted ads?Give two ways.

Use Technology to Find a Job



More jobs are posted online. It may be easier to search for jobs online using keywords than to scour the

Help Wanted ads for relevant listings. Updates may be made more frequently to jobs advertised online. A wider geographic area is represented online.

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Careers in technology are available in just about every type of business or industry. Jobs in the technology field include:

Software programmer - creates software Technical writer - writes about how to use technology Network administrator - installs computer hardware

and maintains business networks Web designer - designs, creates, and updates

Web sites

Choose a Career in Technology pg. 308

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Draw Conclusions What skills might a technical writer need to possess?

Choose a Career in Technology



Know how technology works Make technology understandable to the intended audience Break down and document steps in a process Excellent written communication skills Keen attention to detail

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It is never too early to start preparing for a career! While you are still in school you can:

Take technology-related classes. Get the best grades you can. Consider jobs that interest you. Learn about skills and certifications you will need for

the job you want. Develop communication, problem solving, and

teamwork skills.

When you are ready to find a job, you can post a portfolio online to provide samples of your work.

Prepare for a Career pg. 309

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Tech Talk Assessment pg. 310

Identify Name two ways to communicate your job experience online.


Complete and submit an online job application. Post a résumé at a job search site or your own Web site. Post an online portfolio at a job search site or your own

Web site.

Self-Check Assess your understanding of what you read. Go to the Online Learning Center at concepts.glencoe.com. Choose After You Read Quizzes and take the Unit 7 Tech Talk Quiz.

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Going Online


Identify What are three IT skills you may need in a future job?

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Going Online



Understand hardware and software basics. Troubleshoot common computer problems. Use the Internet and e-mail. Use word processing software. Create and work with spreadsheets. Work with databases. Create and give electronic presentations. Know computerized machinery. Create models using software. Operate diagnostic tools. Use project management tools.

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Create a Presentation

Exercise 1-1 Identify PowerPoint features

Exercise 1-2 Identify PowerPoint views Save a presentation

Contents

pg. 311–325

Key Terms

presentation software

Slide Master

design template

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Exercise 1-3 Apply a design template

Exercise 1-4 Modify the Slide Master Add the date and time to a slide

Exercise 1-5 Navigate through a slide show View a slide show

Contents

pg. 96–108

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pg. 312–313 Exercise 1-1 Get to Know Microsoft PowerPoint

In this exercise you will create two PowerPoint presentation slides. The first will be a title slide. The second will be a slide listing your favorite hobbies. You will then save the presentation.

To support a speech or presentation, you can use presentation software to create a slide show with:

Words Pictures Sound Video

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presentation software

Computer programs used to create a story in words, pictures, sound, and video, to support a speech or public presentation. (pg. 312)

Microsoft PowerPoint

APPLICATIONS USED

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pg. 312–313 Exercise 1-1 Get to Know Microsoft PowerPoint

Microsoft PowerPoint presentations are a series of slides that can be:

Viewed on a computer monitor Displayed on a screen for an audience Published on the Web

Presentation slides: Provide a visual outline of what the speaker is saying Make the content of a presentation more interesting and

entertaining

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pg. 314–316 Exercise 1-2 Explore PowerPoint Views

In this exercise you will practice using the different views in PowerPoint. You can compare each of them to see which view you like best.

There are several ways to view a PowerPoint presentation while you are working on it:

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APPLICATIONS USED

7A Road Rally

DATA FILE USED

View Allows User To

Slide View see what each slide looks like

Outline View see an outline of the presentation

Slide Sorter View see how slides are organized as well as move slides around

Slide Master View make changes to the text, graphics, or background on all slides at once

Slide master

A PowerPoint view from which you can make changes to the text, graphics, and background on all the slides of a presentation at once. (pg. 314)

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pg. 314–316 Exercise 1-2 Explore PowerPoint Views

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The Slide Master View

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pg. 317–318Exercise 1-3 Apply a Design Template

In this exercise you will apply two design template guidelines.

A design template uses design guidelines to make a slide show:

attractive readable

Microsoft design templates include features such as:

Graphics Colorful backgrounds Contrasting text colors

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design template

A custom design used to give a unified “look” to all the slides in a presentation. (pg. 317)


APPLICATIONS USED

7B Direction design.dot

DATA FILE USED

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pg. 317–318Exercise 1-3 Apply a Design Template

You can use a design template to do the following to a presentation:

Standardize text and background colors Standardize text style, size, and alignment Repeat images from slide to slide

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pg. 319–320 Exercise 1-4 Modify the Slide Master

In this exercise you will use the Slide Master to add the date and your name to the footer of your title slide.

In PowerPoint, the Slide Master lets you:

Add a feature to all of your slides at once Create a custom template Use the Title Master, which only makes changes to

slides that have a Title Slide layout

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APPLICATIONS USED

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pg. 321–322 Exercise 1-5 Navigate Through Your Slides

In this exercise you will use different methods to navigate through the slides in a presentation.

Slides in a PowerPoint presentation can be:

Viewed Edited Rearranged

As you preview a presentation to check for any changes that need to be made, you can move from slide to slide using the:

Keyboard Mouse

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APPLICATIONS USED

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Create a Presentation, pg. 311–325

Project Assessment

Explore Why is it a good idea to preview a slide show before presenting it to an audience? Give at least two reasons.

Possible answers are: To make sure the slides are in the correct order To check for formatting problems To check for spelling and grammar mistakes To make sure you are familiar with the

presentation’s content

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Project Assessment

Contrast In PowerPoint, what is the difference between the Slide Master and the Title Master?

The Slide Master can make changes to all of the slides in a presentation at once, and the Title Master only makes changes to slides that have a Title Slide layout.

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Project Assessment

Identify and Explain Which of the following would you not find in a design template? Why?

A. large font size

B. graphics

C. text and background with similar colors

D. area for a title

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Project Assessment

The correct answer is:C. text and background with similar colors If the color of the text is similar to the color of the background, the text will not stand out. A design template uses a text color that contrasts with the background in order to make the text readable.

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Enhance a Presentation

Exercise 2-1 Apply bullets Apply numbering

Exercise 2-2 Add a table and enter data Use borders and shading

Exercise 2-3 Add a graph

pg. 326–341

Key Terms

legend

transition

animation

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Exercise 2-4 Apply slide transitions Apply custom animation

Exercise 2-5 Add sounds Insert pictures

pg. 326–341

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pg. 327–328 Exercise 2-1 Create Bulleted and Ordered Lists

In this exercise you will apply bullets and numbering to the text on your slides.

To make important points easy to read and understand in a presentation, you can use lists that are:

bulleted (with dots) ordered (with numbers)

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APPLICATIONS USED

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pg. 327–328 Exercise 2-1 Create Bulleted and Ordered Lists

Follow these guidelines when using lists on slides:

Use a bulleted list when the order of items is not important.

Use a numbered list when the items need to be in order. Use four to six statements per screen. Use short statements that the speaker can explain in

more detail during the presentation. Use a font that is easy to read.

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pg. 329–331 Exercise 2-2 Insert a Table

In this exercise you will add a table to a slide. It will show information about what makes each car unique, including gas mileage, fuel tank size, and top speed.

Use a table to organize information in a PowerPoint presentation. To insert a table, you have two options:

Select Table from the Insert menu Click the Insert Table icon

For a table on a slide, you can specify:

Number of columns and rows Text font, color, size, and alignment Borders and fill

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APPLICATIONS USED

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pg. 332–333 Exercise 2-3 Create a Graph

In this exercise you will add a bar chart to your Road Rally presentation. It will compare the fuel mileage (in miles per gallon) and fuel tank capacity (in gallons) for the three cars in the game.

You can use graphs to communicate complex information in a visual way. This often makes the information easier to understand. PowerPoint uses the following tools to create a graph:

Datasheet - smaller version of a spreadsheet Chart type - line, bar, pie, etc. Legend - key to the chart’s data

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legend

Part of a chart that identifies the different data in the chart. (pg. 332)


APPLICATIONS USED

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pg. 332–333 Exercise 2-3 Create a Graph

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pg. 334–335 Exercise 2-4 Apply Transitions and Animation

In this exercise you will apply transitions between slides and apply a custom animation to the text on all of your slides.

You can use transitions and animation in a PowerPoint presentation to attract the audience’s attention. Here are some guidelines for using these special effects:

Use animation sparingly and for impact. Apply only one style of slide transition in a presentation. Use transitions and animation to help the audience

understand the content, not just to entertain.

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transition

An effect that occurs when you move from one slide to the next. (pg. 334)

animation

Effects that are used to display text or other objects on a slide. (pg. 334)


APPLICATIONS USED

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pg. 336–338 Exercise 2-5 Add Sounds and Graphics

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APPLICATIONS USED

7D Vehicle Choice2 7E Vehicle Choice3

DATA FILES USED

In this exercise you will add a sound file to the end of your presentation. You will also add pictures of the cars players can choose in your game:

Sound can:

Provide impact when displaying a specific slide Set the mood for an entire presentation Serve as background music

Graphics that can add interest and appeal include: Drawings Paintings Photographs

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Project Assessment

List What are at least three guidelines to remember when using lists in a PowerPoint presentation?


Use a bulleted list when the order of items is not important.

Use a numbered list when the items need to be in order.

Use four to six statements per screen.

Use short statements that the speaker can explain in more detail during the presentation.

Use a font that is easy to read.

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Project Assessment

Identify Match each PowerPoint feature on the left with its effect on the right.

1. table

2. chart

3. transition

4. animation

The correct answers are1. table / D. organizes data in rows and columns2. chart / A. communicates information visually3. transition / B. moves from one slide to the next4. animation / C. displays text with a special effect

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A. communicates information visually

B. moves from one slide to the next

C. displays text with a special effect

D. organizes data in rows and columns

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Project Assessment

Summarize What are seven different elements you can add to a PowerPoint presentation to make it more visually appealing?


Lists (bulleted or numbered)

Tables Charts Transitions Animation

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Sound Graphics Diagrams WordArt Animated graphics

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Deliver a Presentation

Exercise 3-1 Create speaker’s notes Delete slides Proofread your slides

Exercise 3-2 Print handouts Print speaker’s notes

Exercise 2-3 Save your presentation as a Web page View your presentation online

pg. 342–351

Key Terms

speaker’s notes

handouts

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pg. 343–344 Exercise 3-1 Prepare for the Presentation

In this exercise you will prepare for your presentation by creating speaker’s notes, deleting a slide that is no longer necessary, and checking your slides for any errors in spelling or grammar.

PowerPoint lets you create speaker’s notes to go along with your slide show.

When printed, speaker’s notes appear as text above small pictures of the slides in the presentation, which can be used:

To pass out to the audience For your own reference

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APPLICATIONS USED

speaker’s notes

Notes a presenter uses when discussing each slide shown in a presentation. (pg. 343)

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pg. 345–346 Exercise 3-2 Print Handouts and Speaker’s Notes

In this exercise you will print out handouts for the audience and print your own speaker’s notes.

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APPLICATIONS USED

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For a presentation, you can distribute handouts of your slide show. Handouts serve several purposes:

They provide a convenient place for audience members to take notes.

They allow audience members to take away a copy of the presentation.

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handouts

Printed versions of a PowerPoint slide show. (pg. 345)

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PowerPoint handouts show one to nine slides on a page.

A popular handout layout has:

Three slides on a page Place for taking notes next to each slide

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pg. 347–348 Exercise 3-3 Publish as a Web Page

In this exercise you will save your Road Rally presentation as a Web page, then open it in a browser and view it as a slide show.

PowerPoint lets you easily publish a presentation as a Web page. To do this, you need the following:

Access to the Internet or other network A location to publish the presentation, like a Web server

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Microsoft PowerPoint, Internet Explorer

APPLICATIONS USED

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pg. 347–348 Exercise 3-3 Publish as a Web Page

When you view a presentation with a Web browser, you can:

View any slide Link to other pages in the presentation Link to external Web pages View animations Hear sound

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Deliver a Presentation, pg. 342–351

Project Assessment

Define What are speaker’s notes?

Speaker’s notes are notes a presenter uses when discussing each slide that is shown during a presentation. Speaker’s notes can be entered in the notes pane below each slide in a presentation and then printed for reference.

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Project Assessment

Identify and Explain The following are four statements about PowerPoint handouts. Which statement is not true? Why?

1. Handouts provide a convenient place for audience members to take notes.

2. Handouts are an electronic version of a slide show.

3. Handouts allow audience members to take away a copy of a presentation.

4. Handouts show between one and nine slides on a page

The correct answer is:2. Handouts are an electronic version of a slide show.

Handouts are a printed, rather than electronic, version of a slide show.

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Project Assessment

Analyze Name one possible advantage of publishing a PowerPoint presentation as a Web page over showing it to an audience using a projector.


You can reach a much larger audience on the Internet. You can be in a different location than the audience. You do not need a projector or a large screen.

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PresentationsUnit

Assessment Double-check your knowledge of classroom technology. Go to the Online Learning Center at concepts.glencoe.com. Choose e-Review Quizzes and take the Unit 7 Tech Assess Quiz.

Unit Assessment

Evaluate Why is it important to learn technology skills in school?

People use technology skills for many different jobs. Many employers offer training, but most would rather hire someone who already has basic computer skills.

Presentation Unit

PresentationsUnitUnit Assessment

Describe How can you prepare for a career in technology right now? Explain two ways.


Get good grades. Take technology-related classes. Think about jobs that interest you. Learn about skills and certifications you will need

for the job you want. Develop communication, problem-solving, and

teamwork skills.

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Describe How can you prepare for a career in technology once you are out of school? Explain two ways. Possible answers include:

Search the Web’s electronic job market. Prepare a résumé. Create an online portfolio. Establish a personal Web site. Stay up-to-date with current developments in technology. Acquire necessary skills and certifications.

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Analyze Why might a presentation or speech be better with the inclusion of a PowerPoint slide show? Give one reason.


A slide show makes the content of a presentation more understandable by providing a visual outline of what the speaker is saying.

A slide show makes the content of a presentation more interesting and entertaining.

If a slide show is printed as handouts, audience members can take the presentation away with them.

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PresentationsUnitUnit Resources

For more resources on this unit, go to the Online Learning Center at http://www.concepts.glencoe.com.

unit presentation presentations unit tech talk: technology in careers using technology at work (pg....

Documents

work technology

unit presentation technology

careers use technology

career advice use technology

presentation software

basic information technology

specialized technology

careers slide