unit 16: outreach and resources unit introduction and overview unit objective: to identify existing...
TRANSCRIPT
Unit 16: Outreach and Resources
Unit Introduction and Overview
Unit objective: To identify existing outreach programs related
to COOP and opportunities to partner within or outside your agencies.
Unit 16: Outreach and Resources
Unit Introduction and Overview Existing programs:
Headquarters-based groups
Regionally based groups
Agencies with COOP responsibilities
“Inreach” Programs under development Individual responsibilities
Unit 16: Outreach and Resources
Headquarters-Level COOP Groups Interagency COOP Working Group Individual department and agency headquarters
COOP assets Small and Independent Agency COOP Working
Group
Unit 16: Outreach and Resources
Regional-Level COOP Groups Federal Executive Boards and Associations Regional Interagency Steering Committees
(RISCs) FEMA and GSA contacts
Unit 16: Outreach and Resources
Agencies With COOP Responsibilities Department of Homeland Security/FEMA General Services Administration (GSA) Individual agencies
Unit 16: Outreach and Resources
Agencies With COOP Responsibilities DHS – FEMA: Serves as Lead Agent for the Federal Executive
Branch COOP. Coordinates COOP activities of Federal
Executive Branch departments/agencies. Issues COOP guidance. Chairs the Interagency CWG. Conducts periodic assessments of Executive
Branch COOP capabilities.
Unit 16: Outreach and Resources
Agencies With COOP Responsibilities GSA: Maintains a database of alternate operating
facilities. Acts as the Federal government’s landlord and
supplier.
Unit 16: Outreach and Resources
Organizational Responsibilities All Federal agencies: Appoint an agency COOP program POC. Develop a COOP MYSPMP. Develop, approve, and maintain agency COOP
plans and procedures. Conduct TT&E for agency COOP plans.
Unit 16: Outreach and Resources
Organizational Responsibilities All Federal agencies: Participate in interagency COOP exercises. Notify the FEMA Operations Center (FOC) upon
COOP implementation. Provide updates on COOP status to the FOC as
designated or if status changes. Coordinate intraagency COOP efforts.
Unit 16: Outreach and Resources
“Inreach” Marketing the COOP program internally Partnering with other segments of the
organization Demonstrating results Bringing credit to the organization
Unit 16: Outreach and Resources
Support for COOP Program Managers
Support from leadership: Establish COOP planning as an agency priority. Appoint a COOP Program Manager. Identify and prioritize essential functions. Approve the COOP plan. Conduct strategic planning sessions. Approve the Multi-Year Strategy and Program
Management Plan (MYSPMP).
Unit 16: Outreach and Resources
Support for COOP Program Managers
What are senior leaders’ main COOP
planning responsibilities?
Unit 16: Outreach and Resources
Support for COOP Program Managers
Leaders are responsible for: Establishing order of succession and
delegations of authority. Coordinating intraagency COOP efforts and
initiatives.
Unit 16: Outreach and Resources
Support for COOP Program Managers
Leaders are responsible for: Ensuring that backup copies of vital records
are current and safeguarded. Designating the individual responsible for the
“Go Kit”. Ensuring agency participation in internal and
interagency COOP exercises. Ensuring that all IT requirements are
identified. Promoting family support planning.
Unit 16: Outreach and Resources
Support for COOP Program Managers
Leaders are responsible for: Activating the COOP. Notifying the designated operations center of
COOP implementation. Providing updates on COOP status. Ensuring that ERG members report to the
relocation site. Submitting daily reports.
Unit 16: Outreach and Resources
Support for COOP Program Managers
Leaders are responsible for: Ensuring that time and attendance procedures
are in place. Assigning a reconstitution point of contact. Planning for and assisting in the reconstitution
process.
Unit 16: Outreach and Resources
More Program Manager Responsibilities Lead by example. Seek opportunities to learn. Participate in networking opportunities.
Unit 16: Outreach and Resources
More Program Manager Responsibilities
What can you do tomorrow? Write down your goals. Call your local FEB Executive Director. Recruit a board of directors.
Unit 16: Outreach and Resources
Available COOP Resources Training Colleagues and counterparts Templates
Unit 16: Outreach and Resources
Activity: COOP Outreach 1. Work in your table groups to complete this
activity.
2. Read and complete your task assignment.
3. If asked, present your group’s responses to the class.
You will have 10 minutes to complete this activity.
Unit 16: Outreach and Resources
SummaryThis unit covered: Resources for COOP Planning
Next unit: Pandemic Influenza Planning Discussion