Understanding SMS and Other Events

June 6th , 2012

by Sylwia LaBudde

Confused About SMS and Metrics?•What is SMS ? – Sustainability Metrics Scorecard

•Set of goals (e.g. WWMC, HHH, Clean up, Stakeholder Meetings, Learners to Leaders, NOVs…)

•Information for the scorecard is reported to Smithfield Foods in two ways:

1.Web Metrics Incident Reports:

location personnel “report and incident”

system generates emails

2.Web Metrics Surveys:

location personnel fill out monthly surveys

users generate charts and extract numerical data

Does 1 = 2 ?????

by Sylwia LaBudde

Reporting SMS and Other EventsIncident Types Available in Web Metrics

Environmental / Regulatory

•Spill

•Release

•Near Miss

•NOV

•NOV Rescinded

•Regulator Visit / Audit

•Information Received / Potential NOV

•Odor, Noise, or 3rd Party Concern

SMS & Other

• **SMS** - Helping Hungry Homes (HHH)

• **SMS** - Community Clean Up

• **SMS** - World Water Monitoring Challenge

• **SMS** - FFA or 4-H Event

• **SMS** - Stakeholder Meeting

• **SMS** - Environmental Project Submitted

• **SMS** - Health & Wellness Program

• **SMS** - Nutrition Assessment

• **SMS** - Learners to Leaders

• Award, Recognition, or Other Event

• Non-SMS Event

by Sylwia LaBudde

Reporting SMS and Other Events

by Sylwia LaBudde

Select the location where event occurred

(IOC ECs have multiple locations)Select date when the event occurred,

NOT when it is being reported

Select the type of incident

according to the reporting

protocols

**Optional**

Add additional recipients that are

NOT on the distribution list

Describe the incident in

detail – check protocols

for requested information

Add additional notes if needed

Attach documents

Environmental / Regulatory

by Sylwia LaBudde

• Spill – reportable spill of a liquid or solid material

• Release – reportable release of a gas or vapor material

• Near Miss – spill or release below the RQ (reportable quantity)

- value within 10% (but not over) permit limits

Environmental / Regulatory

by Sylwia LaBudde

• Potential NOV – lab results, tests, or other data indicating potential

permit exceedence or regulatory non-compliance

• NOV – received a letter from regulatory agency citing a violation

• NOV Rescinded – received a letter from regulatory agency rescinding

a previously issued violation

Environmental / Regulatory

by Sylwia LaBudde

•Regulator Visit / Audit – visit, audit or inspection by an outside

agency

•Odor, Noise, or other 3rd Party Concern – odor, noise, or any other

incidents conveyed by a 3rd party. Includes emails, phone calls and/or

letters from:

private citizens

businesses

regulators

local government

SMS & Other

by Sylwia LaBudde

**SMS** - Helping Hungry Homes (HHH)

• Donations to Food Banks and organizations that distribute food to the

hungry in the community.

• Should carry a HHH sticker/stamp

• Include the following in “Short Description”:

name of the food bank or organization

lbs donatedSurvey Entry = Incident Report

**SMS** Please enter the number of pounds of food contributed through Helping Hungry Homes (Pounds only count if they are donated through Helping Hungry Homes program)

Food Donations Pounds

SMS & Other

by Sylwia LaBudde

**SMS** - Community Clean Up

• Events should be conducted as part of a sanctioned program or event

(e.g. Adopt-A-Highway, Clean the Bay, part of official sponsorship)

• Employee participation

• Include the following in “Short Description”:

name of the associated program or event

number of employees and man-hours donated

Survey Entry = Incident Report

**SMS** Please record the number of Community Beautification events that members of the facility have participated in THIS MONTH (road cleanups, park restoration, etc) One event per year is expected for each plant.

Community Clean Up

Count

SMS & Other

by Sylwia LaBudde

**SMS** - World Water Monitoring Challenge (WWMC)

• Include the following in “Short Description” :

event location

number of participants involved, as well as

the name of their group (e.g. 25 Wilson Middle School 8th grade students)

Survey Entry = Incident Report

**SMS** Please enter the number of WWMD (World Water Monitoring Challenge) events that the facility participated in THIS MONTH. One event per year is expected per plant)

WWMC event Count

SMS & Other

by Sylwia LaBudde

**SMS** - FFA or 4-H Event

• Include the following in “Short Description” :

event name or description (e.g. Sampson County FFA Fair)

extent of involvement (e.g. donated money, judged competition)

Survey Entry = Incident Report

**SMS** Please put in the number of FFA events that the plant has participated in for THIS MONTH (acceptable events include: Speaking, Judging a competition, or financially sponsoring an FFA event. 2 events per year is expected per plant)

FFA Event Count

SMS & Other

by Sylwia LaBudde

**SMS** - Stakeholder Meeting

• Speak or present material on Smithfield’s sustainability efforts

• Stakeholders include local citizens or government organizations

• Attending a town hall meeting without presenting DOES NOT COUNT

• Include the following in “Short Description”

groups and/or people present

topics discussed (e.g. overview of Smithfield’s 2012 Sustainability Goals)

Survey Entry = Incident Report

**SMS** Please enter the number of community stakeholder meetings hosted by the facility THIS MONTH. (acceptable meetings include; speaking at the Lions club, Rotary, etc - having any type of open invite to discuss sustainability initiatives with the general public) These are NOT meetings with employees, stockholders, etc - these are meetings that speak to the public in your local town. 2 per year

Stakeholder meeting

Count

SMS & Other

by Sylwia LaBudde

**SMS** - Environmental Project Submitted

• Receiving an award or recognition is NOT in this category

• If submitting multiple projects, only send out a single incident

notification

• Include the following in “Short Description” specify the name of an organization to which projects were submitted

specify the number of projects/applications submitted

Survey Entry = Incident Report**SMS** Please enter the number of environmental Award Applications submitted to Smithfield Foods Environmental Affairs - THIS MONTH The expectation is at least one application received per plant

Environmental Award Application

Count

**SMS** Please enter the number of environmental or sustainability award applications submitted to third-party (state or trade association are both acceptable) THIS MONTH. The expectation is at least one application per plant annually.

3rd Party Project Count

SMS & Other

by Sylwia LaBudde

Award, Recognition, or Other Event

• This category includes all types of awards and recognitions (e.g. AMI MAPS Awards, Governor’s Awards)

• Include the following in “Short Description”

describe the award or recognition, as well as the reason why it was received

specify the name of an organization presenting the award

• These events DO NOT get entered into monthly metric surveys.

SMS & Other

by Sylwia LaBudde

**SMS** - Nutrition Assessment

• IOC requirement (Corporate personnel generates incident notifications)

• Include the following in the “Short Description”

nutritional issues discussed

groups and/or people present

IOC Survey Entry = IOC Incident Report

**SMS** On an IOC marketing/business development basis, did you assess nutritional issues (salt content, low fat, lack of allergens) in designing products to address health and wellness (is there a process to continue to integrate these aspects into the product development process)THIS MONTH? The expectation is that you will do this at least once a year.

IOC Diet Consideratio

ns

Count

SMS & Other

by Sylwia LaBudde

**SMS** - Health & Wellness Program

• IOC requirement (Corporate personnel generates incident notifications)

• Use this category to report Employee Health & Wellness Programs and

Community Health & Wellness Programs

• Include the following in the “Short Description” Name and goal of the program

Program beneficiaries (e.g. employees)

IOC Survey Entry = IOC Incident Report

**SMS** Please enter the number of New Employee Health & Wellness Programs (not individual events) within your IOC developed THIS MONTH. Submit an incident notification for each new program with a detailed description in the “**SMS** - Health & Wellness Program” category. The goal is for each IOC to develop at least one (1) Employee Health & Wellness Program per fiscal year (May-April).

IOC Employee Health & Wellness Program

Count

**SMS** Please enter the number of New Community Health & Wellness Programs (not individual events) developed/sponsored by your IOC THIS MONTH. Submit an incident notification for each new program with a detailed description in the “**SMS** - Health & Wellness Program” category. The goal is for each IOC to develop or sponsor at least one (1) Health & Wellness Program aimed at creating health & wellness culture in our communities per fiscal year (May-April).

IOC Community

Health & Wellness Program

Count

SMS & Other

by Sylwia LaBudde

Non-SMS Event

• This category encompasses all other events that are NOT specifically

listed in previous “incident types”.

• Examples include small food donations, money donations to various

groups, volunteer activities, fundraisers, etc.

• Consolidate similar events (e.g. multiple non-HHH food donations)

• Include the following in “Short Description”:event description

specify the amount of money, time, product, and/or

volunteer hours

QUESTIONS?

by Sylwia LaBudde

Understanding SMS and Other Events

June 6th , 2012