unbridled l earning: c ollege & career r eadiness for all

Administering COMPASS

2013 K-Prep BAC Training

K-PREP Testing WindowMay 20th May 24th (Makeup sessions May 28th May 31st) Unbridled Learning: College & Career Readiness for All1KDE COMPASS Training - September 2011Testing Unit TeamErica Thompson District Assessment CoordinatorTammy Durham Testing Unit ClerkJacque Queenan Assessment Support ManagerRyan Goepper Data Management/Research Technician (Advance Program, High School Assessments)Jessica Lyons Data Management/Research Technician (Alternate Assessment, ACCESS for ELLs, K-PREP) Donna Heun Data Management/Research Technician (Advance Program, High School Assessments)

22KDE COMPASS Training - September 2011Its Not COMPLICATED!PrepareOrganizeImplementSucceed3KDE COMPASS Training - September 2011IMPORTANT DATES42013EventRegular and Accommodated Testing Materials shipped to SchoolsEarly MayTesting Window5/20/13 5/24/13MAKEUP DAYS:5/28/13 5/31/13Additional Orders for Regular and Accommodated Testing Materials (books, student response booklets)After school receives initial order through the end of the first week of the testing windowAdditional Orders for Return Shipping Materials (labels, boxes, etc.)After school receives initial order through the end of the first week of the testing windowNON-SCORABLE TEST MATERIALS PICK UPElementary June 11, 2013Middle/High June 13, 2013Special Schools - TBANEW FOR 20135Administration Code and Inclusion of Special Populations regulations are unchanged, 2009 versions still effective.

Time Chart revised to incorporate time buffer from 2012. Chart shows times and number of items per grade level and subjects.

Student Honor Code Added to focus on test security. TAM is scripted to direct student review and completion.

ASSESSMENT REGULATIONSAdministration Code for Kentuckys Educational Assessment Program (703 KAR 5:080) dated September 2009 and Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070) dated February 2009 are still effective and have not changed. These regulations continue to govern administration of assessments in Kentuckys accountability program. Annual training required for test administrators and proctors MUST use these 2009 regulations.Terminology used in the current Kentucky assessment programs differs from some terminology used during the creation of 2009 regulations. However, the procedures and requirements of the regulation remain consistent. Terminologies (e.g., portfolio, floppy disk, CATS) no longer used in the current programs have been deemphasized in the most recent training materials provided by the Office of Assessment and Accountability. Regulations are Kentucky law and follow a time-intensive legal process to be revised. Regulations are rarely re-opened to update minor terminology changes. Statement issued by the Division of Support and Research (DSR), Office of Assessment and Accountability, Kentucky Department of Education on February 1, 2013. If you have questions, please contact DSR by phone at 502-564-4394 or by e-mail at [email protected].

Notes: KDE developing list of outdated/updated terms in training. Typically takes 18-24 months to change an actual regulation.5NEW FOR 201364. Agreements with ACT, Inc. and NCS Pearson, Inc. to provide Kentucky assessments are through 2017 spring testing. KDE is monitoring the development of new assessments; KDE participates with the PARCC consortium.Kentucky schools may be asked to field test new test items (not this school year).KDE, at this time, has NOT committed to use any specific future assessment (i.e., PARCC, SBAC, ACT Aspire, DLM, NCSC).KENTUCKYS ASSESSMENT FUTUREThe Kentucky Department of Education (KDE) has developed testing systems with multiple vendors. Agreements with ACT, Inc. and NCS Pearson, Inc. to provide Kentucky assessments are through 2017 spring testing. KDE at this time is committed to continuing our current test models. There are a few other tests being developed on a national scale. KDE is monitoring these assessments but has not made any decisions to adopt these new tests. As Kentucky continues to provide the current assessments, other products are being developed. Three testing systems for general education students of note are: Partnership for Assessment of Readiness for College and Careers (PARCC), a national consortium of 22 states, is developing Common Core State Standards (CCSS) assessments in English Language Arts/literacy (ELA/literacy) and mathematics. Kentucky joined PARCC as a Participating State in the spring of 2010 and actively helped shape PARCCs proposal for a common, next-generation assessment system. Kentucky has been one of the states that have been playing participating or advisory roles. These roles mean KDE has been a part of discussions. KDE does not have voting authority to govern the project and has not decided to administer the assessment.

The Smarter Balanced Assessment Consortium (SBAC) is developing a system of assessments aligned to the CCSS in English Language Arts/literacy (ELA/literacy) and mathematics for grades 3-8 and 11. Kentucky is not currently taking an active role in SBAC.

ACT, Inc. is developing the ACT Aspire assessments for grades 310. ACT is inviting elementary, middle, junior high, and high schools in Kentucky to participate in a major field study to develop new educational measures designed to provide valuable information about schools and individual students progress toward achieving college and career readiness. KDE is aware of this study and leaves the decision to participate to the local school. Also, federal grants were awarded to two consortia of states to design a new generation of assessments for the 1% of students with the most significant cognitive impairments. These alternate tests, which aim to assess the knowledge of mathematics and English Language Arts in grades 38 and once in high school will be aligned to CCSS. They also are expected to fit cohesively within SBAC and PARCC. Two testing systems for alternate assessment students are the Dynamic Learning Maps (DLM) Alternate Assessment Consortium and the National Center and State Collaborative (NCSC). NOTES: KY is still active only with PARCC. We have not committed to either consortia yet. ACT Aspire is a joint venture between ACT and Pearson. Switching products typically involves RFPs and is a lengthy process. This may or not happen.DLM and NCSC Work happening to possibly replace Alt. K-PREP. KDE has not committed to either of these.

Science- new standards being reviewed (Nat. Academy of Sciences)wrote new standards. New items must be approved, new items written, field tested but will not show up on a live assessment for 18 -24 months.Social Studies National work committees could not agree. This work has fallen apart at the national level. KY may begin their own work this summer. Lengthy process before they show up on annual assessment.6TEST SECURITY AND DATA QUALITYKey assessment themes require the focus of schools, districts and the state.77Key Assessment ThemesDATA QUALITYcollaborative process between OAA and school/district staff to ensure accurate reporting of test results

TEST SECURITYchecks and processes to monitor appropriate administration of state-required tests

88Data QualityThe authoritative source of student data in Kentucky is the state student data system, Infinite Campus (IC).Data are downloaded from IC for vendors and to populate internal applications (i.e., SDRR).Accountability requests made to OAA are cross-checked with Infinite Campus. 99Data QualityKDE/OAA Student Data Review and Reporting (SDRR) Application, organized by test, has two critical data accuracy functions:Rosters Required by regulationTesting information for some testsRecord of accountability for all grades 3-12 (Grade 9 is needed for PLAN and grade 12 is needed for College/Career Readiness reporting.)Data Review (cleanup before reporting)1010Data QualityKeys to Improved Data MatchingCorrect entry of student information in IC is critical (name, date of birth and SSID).Consistently use the students name as it appears in IC on all testing records.State-testing programs are provided SSIDs. 11NOTES: Always us proper student name as it appears in IC in ANY state-related assessment.11Test Security12Jefferson County Public Schools will continue to run an ethical, clean testing program because it is what is best for our students.

1213

This time last yearIncreased test security nationally. 1314Currently in the news

Increased test security nationally. 1415Currently in Atlanta news.Investigators say educators gave answers to students or changed answers on tests after they were turned in..

Indictment alleges that 35 educators conspired to conceal cheating or retaliate against whistleblowers in an effort to increase test scores

2100 interviews over 12 months involving 800,000 documents

Superintendent charged with violation of Racketeering Influence and Corruption Act, false statements and writing, theft by taking a false swearing.Faces up to 45 years in prisonRecommended 7.5 million dollar bond

Human Resources officer and three executive directors also indicted

At least 30 educators (including principals, APs, test coordinators, teachers, school improvement specialists and a secretary were indicted)

56 schools involved

Increased test security nationally. 15Currently in Atlanta newsCBS News correspondent Mark Strassmann reportsthat nearly 200 educators admitted to taking part in the massive scandal: they tampered with students' standardized tests and corrected answers to inflate scores.

Some teachers had pizza parties to erase wrong answers and circle in the right ones.

One principal allegedly handled altered tests wearing gloves to avoid leaving her fingerprints.Increased test security nationally. 1617Currently in Atlanta newsCBS News correspondent Mark Strassmann reports:At one middle school, 86 percent of eighth-graders scored proficient in math, compared to 24 percent the year before. Prosecutors say that progress was a criminal mirage

From an Atlanta parents perspective:Justina Collins says her daughter Nybria, now 15, has always struggled with reading. The single mother knew something was wrong when Nybria aced her standardized test in reading.

"Could someone explain to me how she could have passed or exceed a test, but fail throughout the whole entire year? ... When you hear it coming from the very ones that you look up to, to help educate your children, it's just sad and hurtful to know that we search and hope for the best for our kids, and that's what their oath is to provide the best education for them," Collins said.Increased test security nationally. 17Test SecurityContinues to be a critical issue in Kentucky and nationally. Loss of certification for Kentucky educators emphasizes the seriousness of the issue.

OAA implements recommendations from Kentuckys security audit. A Student Honor Code statement has been added to 2013 Student Response Booklets.

1818Test Security State MonitoringKDE Test window visitsReview of seating charts Review/audit of randomly collected AAA Folders for alternate assessment studentsAnalysis of outlier test results by Office of Education AccountabilityAnalysis by vendors (i.e., erasure and others)

19Notes: Huge jumps in scores (higher or lower) will be analyzed.

19Test Security State MonitoringERASURE REPORTING

KDE is analyzing results from spring 2012 testing.Reports will be released to DACs.Erasures will be sorted by average.Identifies schools with highest averages.Can analyze patterns.Analysis of Wrong to Right is available.Analysis can drill down to testing room level.

20NOTES: Pearson/KDE will release the study of erasure analysis soon.Established state average for erasures. District/school averages will be compared to this.20Test Security State MonitoringERASURE REPORTING

Here is the bottom line for administrators, teachers and students:Forensic analysis has arrived in Kentucky with the intent of maintaining the integrity of the state test. It is very easy to avoid problems: Follow the rules laid out in the Administration Code and Inclusions regulations. Administer the test adhering to the procedures in the test manuals and instructions. Monitor your students closely during testinggood monitoring reduces student cheating. Even if 99.9% of Kentucky educators and students follow all the rules, which still means approximately 50 educators and 500 students may be tempted to do the wrong thing. Please follow the test administration rules and best practices. Help maintain the tests integrity and your integrity by following the rules.

21NEW SLIDE NOT IN YOUR HANDOUTNOTES: Pearson/KDE will release the study of erasure analysis soon.Established state average for erasures. District/school averages will be compared to this.21Test Security State MonitoringAnalysis by vendor can produce multiple types of information/reports at room, school or district levels.Large score changes for a studentLarge mean score increasesProbability of matched response analysisPrevious years distribution around scoresPattern analysisComparison of individual student scores by item type

22Examples of possible reports and analysis are listed.NOTES: Analyzing the data after testing.22Test Security23Jefferson County Public Schools will continue to run an ethical, clean testing program because it is what is best for our students.

2324PART 1

SECURITY REQUIREMENTS AND RESPONSIBILITIES(pp. 9 - 17 )

24Responsibilities for BACsTest Security Required ActivitiesAppropriate training of regulationsAdministration Code and Inclusion of Special Populations (2009 versions)Signatures on Appropriate Practices Form and Administration CodeProvide a copy of the Test Administrators Manual (TAM) to every test administrator/proctorScheduling Test SessionsSchool Test Materials Security ChecklistSeating charts that reflect everyone in each testing room (adults and students)Bubbling of testing room location codes by content area tests on student response booklets

25DAC and BAC Testing Certification forms will be sent in a DAC Monday E-Mail.NOTES: Keep students in ONE location for testing. Its easier to deal with seating charts and other record keeping (bubbling room numbers on student response booklets)!!

25SECURE TEST MATERIALSConfidentialityFrom receipt to return of testing materials, no school personnel may review, edit or share, either verbally or nonverbally, the contents of test and scorable booklets without approval from KDE. Students may not be given access to test booklets by any school personnel prior to testing. School personnel may not reproduce any portion of the test booklets or scorable booklets, School personnel may NOT keep any hand-copied portions of the test used for transcription. School personnel may NOT audiotape, videotape, photograph or photocopy materials.

26DAC and BAC Testing Certification forms will be sent in a DAC Monday E-Mail.NOTES: Keep students in ONE location for testing. Its easier to deal with seating charts and other record keeping (bubbling room numbers on student response booklets)!!

26SECURE TEST MATERIALSInventorying and Tracking Test MaterialsIt is mandatory to use the Test Materials Security Checklist. It will be collected during your test materials check in appointment.Any irregularities regarding the use or tracking of documents or the information captured on them must be investigated. If a security breach is discovered, contact The JCPS Testing Unit immediately.Store test materials in a secure area when not in use for testing. Storage locations within CLASSROOMS must be secured with DOUBLE locks. BACs may keep secure test materials secure under single lock and key. No other staff may have access to the BAC secure storage.

DAC and BAC Testing Certification forms will be sent in a DAC Monday E-Mail.NOTES: Keep students in ONE location for testing. Its easier to deal with seating charts and other record keeping (bubbling room numbers on student response booklets)!!

27SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS

Test administrators are responsible for providing appropriate accommodations as defined in Kentucky regulation 703 KAR:070, Inclusion of Special Populations in the State-Required Assessment and Accountability ProgramsProvide the required accommodations identified in the students current Individualized Education Plan (IEP), 504 Plan or Program Services Plan (PSP).


28SUPERVISING TEST SESSIONS WITH AND WITHOUT ACCOMMODATIONS

Test administrators providing accommodations may NOT leave students unsupervised at any time. Administrators must focus their full attention on students and their testing environment while supervising testing.Under no circumstances will a student be allowed to modify his or her response to a question in a part of the test that has been completed, nor will a student be allowed to work ahead in a part not yet administered.


29Test SecurityReporting of Allegations30

Important that we get student names/staff names that are involved in allegations. 30Test SecurityReporting of AllegationsGet ALL the facts straight.Record the date and time of the incident.List all involved (i.e., staff, volunteers, students).Identify content area and test parts impacted.Identify specific content question(s), if applicable.NEVER copy a test item!Record what you learn.Report the incident.Allegation resolution time may vary depending upon the severity of the allegation.31Important that we get student names/staff names that are involved in allegations. 31Test SecurityReporting of AllegationsSupport Documents Principal will be sent the official allegation packet. Testing Allegation Reporting Form Notarized Statements written and signed by each individual involved (teacher, proctor, BAC, principal and/or others). One statement signed by multiple individuals is not acceptable.Testing ScheduleSeating Chart3232Test SecurityReporting of AllegationsSupport Documents Verification of Administration Code TrainingAppropriate Assessment Practices Certification FormNon-disclosure Agreement (classified/volunteers)Student Name & SSIDFor an allegation involving special education:verification of student test accommodation(s).verification of Inclusion of Special Populations training.a signed copy of the Code of Ethics, record of testing room and test administrator for allegations regarding alternate assessment.3333ALERT PAPERSWritten student response that raises concern about the safety or welfare of the student or others. If an alert paper is found, the BAC or school administrator should be notified and the student response booklet must be provided to the BAC immediately following the end of the testing session. The BAC and school administrator (as a witness) will then copy only the response. The copy must be kept secure as it is considered testing material. If another testing session is scheduled, the student response booklet may be returned to the test administrator. 3434ALERT PAPERSThe BAC or school administrator is responsible for reporting the situation to proper school and district authorities, including the DAC. Those authorities should follow school or district policy for handling the situation. If there is a need for local authorities or parents to see the student response, security should be explained and a nondisclosure form signed by all parties before viewing the response. A copy of the nondisclosure form should be submitted to the Testing Unit. The nondisclosure form is located on Testing Unit website.3535Student Pre-ID Listing36Student NameStudent IDDate of BirthGenderBarcodeLASTNAME1, FIRSTNAME1 ALASTNAME2, FIRSTNAME1 BLASTNAME3, FIRSTNAME1 CLASTNAME4, FIRSTNAME1 DLASTNAME5, FIRSTNAME1 ELASTNAME6, FIRSTNAME1 FLASTNAME7, FIRSTNAME1 GLASTNAME8, FIRSTNAME1 HLASTNAME9, FIRSTNAME1 ILASTNAME10, FIRSTNAME1 JTotal Students: 999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999999MM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYMM/DD/YYYYFFFFFFFFFF999999999-9999999999-9999999999-9999999999-9999999999-9999999999-9999999999-9999999999-9999999999-9999999999-9The Student Pre-ID Listing is a list of all students that have pre-printed studentresponse booklets.

STUDENT PRE-ID LISTINGKENTUCKY SPRING 2013 K-PREPSchool Code:999999School:SCHOOL NAMEDistrict:DISTRICT NAMEGrade:9936Test FormsThere is one operational form (items that are included) for accountability. The difference in the forms are the pre-test items.37

37Calculator Use Policy38Permitted CalculatorsThe use of calculators in Part C of the Mathematics Test is prohibited. For parts that allow calculators, you may use any four-function, scientific, or graphing calculator, unless it has features described in the Prohibited Calculators list bellow. For models on the Calculators Permitted with Modification list, you will be required to modify some of the calculator's features.Prohibited CalculatorsThe following types of calculators are prohibited: Calculators with built-in computer algebra systems Prohibited calculators in this category include:Texas Instruments: All model numbers that begin with TI-89 or TI-92 and the TI-Nspire CASNote: The TI-Nspire (non-CAS) is permitted.Hewlett-Packard: HP 48GII and all model numbers that begin with HP 40G, HP 49G, or HP 50GCasio: Algebra fx 2.0, ClassPad 300 and ClassPad 330, and all model numbers that begin with CFX-9970GHandheld, tablet, or laptop computers, including PDAsElectronic writing pads or pen-input devicesNote: The Sharp EL 9600 is permitted.Calculators built into cell phones or any other electronic communication devicesCalculators with a typewriter keypad (letter keys in QWERTY format)Note: Letter keys not in QWERTY format are permitted.Calculators Permitted with ModificationThe following types of calculators are permitted, but only after they are modified as follows Calculators with paper tapeRemove the tape.Calculators that make noiseTurn off the sound.Calculators with an infrared data portCompletely cover the infrared data port with heavy opaque material such as duct tape or electrician's tape (includes Hewlett-Packard HP 38G series, HP 39G series, and HP 48G).Calculators that have power cordsRemove all power/electrical cords.ProgramsPrograms, such as ZoomMath are not considered to be a computer algebra system (CAS) and may be used but only if the program or application is loaded onto a permitted calculator. Programs that are computer algebraic systems are prohibited.

Reminder again- all resources are available electronically for district and school use. The resources will also be available on the KDE website.38Approved Testing Resource Materials39

Reminder again- all resources are available electronically for district and school use. The resources will also be available on the KDE website.39Unapproved Testing Resource MaterialsStudents are NOT permitted to use the tools and resource materials listed below: Books other than those specified above (e.g., encyclopedias, textbooks) Note: Once testing has been completed and a students testing materials have been removed from the testing station, the student may read.Copies of acronyms Graphic organizers Computers Editing devices (e.g., spell-checker or grammar-checker) Cell phones, Smart phones Electronic devices (e.g., iPods, iPads, or other music players, pocket translators, PDAs) Highlighters No scratch paper allowed for on-demand writing.HighlightersReminder again- all resources are available electronically for district and school use. The resources will also be available on the KDE website.4041PART 2

ACCOUNTABILITY AND TESTING VERIFICATIONS(pp. 18 - 21 )

Rosters in SDRRAssessmentOpensClosesFields/CommentsK-PREP PearsonTBAMay 31st5 p.m.Accommodations used on test collected and fields listed belowK-PREP EOC (English ll, Algebra ll, U.S. History, Biology)Name, SSID, Grade, Gender, DOB, School Name, Test Type, ExemptionsAlternate K-PREPSame fields as EOCCollege and Career ReadinessName, SSID, Grade, Gender, DOB, School Name9th Grade (Fall 2013 Plan)Name, SSID, Grade, Gender, DOB, School Name42Everything is organized by test this year in SDRRNOTES: Accommodations will be collected in SDRR. Similar to opening a ticket (IEP, PSP not 504 plans). Accommodations are not prepopulated. All must be entered.42K-PREP RostersVerify student enrollment in grades 3-12Include all students enrolled as of the first day of the testing window Mark the following:Alternate Assessment Foreign ExchangeAppropriate ExemptionsAnnotate Accommodations used for Medical EmergenciesOther specifics will be included in your SDRR Manual

Save an electronic version of all rosters 43Some data is pre-populated from Infinite CampusVerifying and updating student rosters for reporting purposes:

Students who are participating in the Alternate Assessment should be included on the roster and designated as Alternate Assessment.

Students for whom an exemption has been requested should be included on the roster.

Annotate the roster for students who move during the testing window.

Create a Ticket for:Foreign Exchange Students participating in End-of-Course subjects will be marked as Foreign Exchange. Medical ExemptionExtraordinary Circumstances ExemptionNonparticipationChange of Accountability432012 February DAC MeetingsAccountability RulesTestedEvery student enrolled on the first day of the testing window must be tested for participation rate purposes.

AccountableAccountability determined by full academic year (any 100 instructional days of enrollment).44NOTES: ACT will show tested students on SDRR.44

YOUVE GOT TO BE ACCOUNTABLE45Accountability RulesThe first day of the spring K-PREP summative window is the point in time where the 100 days of enrollment (full academic year) is determined.

46MarchACTAcrossYear K-PREP EOCSeptember EXPLOREPLANJanuary-FebruaryApril-May AlternateAssessmentMay 2013K-PREP (Pearson)Summative Test WindowNOTES: K-PREP is still where we begin our 100 day test (May 20, 2013 this year).46Accountability Rules47

47Accountability Terms for SchoolsA1 means a school under administrative control of a principal and eligible to establish a school-based decision-making council.A1 school is not an alternative program operated by, or as a part of, another school.Alternative program means all other education programs not classified as A1.4848Accountability Terms for Schools SIMPLIFIEDEvery students score goes somewhere! These are the scores used to create public reporting.

A1 schoolKY Public School DistrictState

Non A1 schools do not receive accountability. Public reporting for Non A1 schools began in 2013.

49A1- same definition, but bullet #2 is updated.Youre either A1 or not A1 )simplifies accountability rules49STARTHas this student been enrolled in this school for 100 instructional days this school year?YESNOStudent scores will count in this schools accountability.Has this student not been in any one school but has been enrolled in a district for 100 instructional days this school year?Student scores will count in districts accountability.YESNOStudent scores will count in states accountability only. Flowchart for Determining Accountability For Students in A1 Schools 2013 Kentucky Performance Rating for Educational Progress (K-PREP)

Has this student been enrolled inanother school for 100 instructional days this school year?NOStudent scores will count in other schoolsaccountability.

YES50Every student enrolled on the first day of the testing window is tested for participation rate purposes. Accountability is determined by full academic year (any 100 days of enrollment).

50Flowchart for Determining Accountability For Students in Alternative Programs (Non A1 Schools)2013 Kentucky Performance Rating for Educational Progress (K-PREP)Accountable to A1 school where the student would have attended if not enrolled in the alternativeprogram(s) or to district (if student would have attended multiple A1 schools).Was student placed by agovernmentalagency or the court system?

Was the student enrolled100 days in the A1(or multiple A1s in a district) and alternative program(s) combined orin the alternativeprogram(s) only?

YESAccountable to the stateYES NOWas the student enrolled in an A1 school in a district for 100 days this school year before placement in an alternative program?

Note: A student at Kentucky School for the Blind, Kentucky School for the Deaf or Gatton Academy tracks back to the A1 school that he or she would have attended if not in the alternative program (resides school).NOYESNO51Accountable to A1 school START:51JCPS ACCOUNTABILITY T-CHARTKDE:OAA:DSR: 2/6/201252

Accountability work

Accountability will be determined for every student in grades 3 12 this year.

53Accountability workAs in years past, the Testing Unit will complete the first round of determining accountability beginning on the second day of the testing window.

54Accountability WorkBACs will receive a student listing for each grade (grades 3 12)Accountability will be documented on this listing.Accountability questions will be printed on the listing.Use Enrollment History form to document your findings Return this completed form during your test materials return appointment55SAMPLE Accountability Materials56

100 Day List used for CodingSAMPLE Accountability Materials57

You will receive these lists for each grade at the end of the first week of testing and use them to document accountability for each student.Accountability WorkThe only accountability BACs need to determine will be where more information is needed about a students enrollment history. Testing Unit will have already checked Infinite Campus.Possible sources of information include:Students permanent recordsParents/studentsPhone calls to previous schools58Answering Accountability Questions59Determine student accountability.Document on Enrollment History Form.Change accountability on SDRR.Submit form during your test materials check in appointment.

Accountability Work

Documenting on SDRRBACs need to transfer ALL accountability to SDRR.All accountability in SDRR is automatically set to your school.You are responsible for making appropriate changes.60ACCOUNTABILITY ACTIVITY61Please close your power point handout for this activity.

Use your A1 and NonA1 accountability charts and your NonA1 T-Chart.ACCOUNTABILITY ACTIVITY62Accountability is determined by student enrollment.

100 is the magic number

Accountability examples63

Who receives this accountability?

Student attended this school this year.

LOC # and SchoolDates of enrollment# days enrolledMyers MS Over 100 days enrolled in this A1 school.Accountability examples64Who receives this accountability?

Student attended two schools this school year.

LOC # and School Dates of enrollment # days enrolled

Myers MS Over 100 days enrolled in this A1 school. You must look at all schools attended within the school year. There are special cases where you must look back into previous school years.Accountability examples65Who receives this accountability?

Student attended these two schools this school year.


The District (JCPS) gets the accountability for this student. Student was not enrolled in any ONE school for 100 days but was enrolled in JCPS for 100 days.Accountability examples66Who receives this accountability?


Newburg Middle School gets this accountability.Accountability examples67Who receives this accountability?


The District (JCPS) gets the accountability for this student. Student was not enrolled in any ONE school for 100 days but was enrolled in JCPS for 100 days.

Accountability examples68Who receives this accountability?


Days spent at Ackerly Bingham go to the state. Myers MS gets this accountability (100+ days).Accountability examples69Who receives this accountability?


Accountability cannot be determined. There are less than 100 days.

You will receive a question to help determine accountability.

Where was student enrolled prior to 3/6/2012?

You will need to gather information for the entire 2011-2012 school year.

Accountability examples70Who receives this accountability? Use your accountability T-chart.


There are less than 100 days of enrollment. 4 days at Myers29 days at The Brook Dupont (Days spent at The Brook Dupont go to the state) 52 days at StuartThere is also a large gap of time missing between 9/29/11 and 1/4/12



Accountability cannot be determined at this point.

You will receive a question, Where was student between 9/29/11 and 1/4/12?



Accountability cannot be determined at this point.

You will receive a question, Where was student prior to 1/3/2012?



Home School days do not count towards accountability.

Accountability goes to Crosby MS.



Accountability goes to the District (JCPS).

DAccountability examples75Who receives this accountability?


Days of enrollment are in two different districts in the state of Kentucky.

Neither school has 100 days.

Accountability goes to the State.

S0234 Fayette Co. MS08/17/2011 10/07/2011 36Accountability examples76Who receives this accountability?


Days of enrollment are in two different districts in the state of Kentucky.

Accountability goes to Fayette Co. MS.

0234 Fayette Co. MS 10/12/2011 3/26/2012 100Accountability examples77Who receives this accountability?


This is a track back situation. Scores from Kennedy Metro track back to an A1 school. You must look back into Infinite Campus to prior years enrollment. You will be sent specific questions in cases like this.

Where was student enrolled during 2010-2011 school year?

100 Day List - Coding completed by Testing Unit78D = District AccountabilityArrow indicates accountable schoolS = State Accountability

D

XS

100 Day List - Coding completed by Testing Unit79

DWhere was student prior to 11/10/2010?Seneca has 45 days, Louisville Metro days go to the state, Buechel Metros days (55) track back to Fern Creek HS in 2009/2010 (this information was found in Infinite Campus). Accountability goes to the District. XXQuestions to be answered by BAC on Enrollment History Form and submitted during check in appointment 80PART 3

WHO SHOULD BE TESTED?

(pp. 22 - 28 )

Who Takes the K-PREP?Required to TestNot Required to TestStudents in the Alternate K-PREPStudents skipped gradeForeign Exchange studentsStudents with medical or extraordinary circumstances exemptions

Students in grades 3-8 and 10-11, including those with disabilitiesStudents who are retainedStudents who move during testingStudents with a minor medical emergencyEL students in their first year are required to attempt mathematics and science (four multiple-choice or one extended response). EL students in their second year and later participate in all content areas.81Students test based upon the grade enrolled in Infinite Campus on the first day of testing. If a student skips a grade, they are not assessed at the skipped grade.NOTES:

81Who Takes the K-PREP?82EL students receiving their 1st year LEP exemption are required to attempt the mathematics and science content areas.Attempt = Four multiple-choice or one extended response.

EL students in their second year and later participate in all content areas.Important clarification Once a student has received a 1st year LEP exemption for K-PREP, the student must participate fully in ALL other state assessments in the future.Students test based upon the grade enrolled in Infinite Campus on the first day of testing. If a student skips a grade, they are not assessed at the skipped grade.NOTES:

82

83Students Who Move During Testing

DO NOT transfer test materials to a different school without approval from the Testing Unit.

Call the Testing Unit for guidance.

Not all Kentucky school districts are testing during the same testing window. Students who transfer in to Jefferson County may or may not have completed their 2013 state assessments.83

84Students Who No Longer attend your school

DO NOT send staff to test your transferred students at another school.

DO NOT allow staff from a students previous school to test a student in your building.

DO NOT transport students to your school for testing who are now enrolled in another school.

ALL students must test in the school in which they are enrolled.

84Medical EmergenciesCall the Testing Unit for approval PRIOR to using the accommodation.Accommodations MAY or MAY NOT be approvedMedical Emergency form is located on Testing Unit websiteComplete form and fax to Testing Unit 485-3775Annotate roster in SDRR with accommodation(s) given and indicate medical emergency

85852012 February DAC MeetingsMedical Emergency ExamplesStudent broke his/her writing armScribe

Student broke his/her eyeglasses Scribe & Reader (READING, Mathematics, Science, Social Studies, or On-demand Writing)Scribe & Large Print or Projector (Reading)

Student with leg in tractionDifferent setting or schedule if not heavily medicated86Reader only this year862012 February DAC MeetingsMedical Emergency Form87

Home Hospital Students88Students enrolled in the Home Hospital setting either test or receive a medical exemption.

These students remain enrolled in your school.Contact Tonya Groves 485-6054 to coordinate testing or to verify medical exemptions.ALTERNATE K-PREPWhats NewTransition Attainment RecordStudents Missing Test WindowsExemptionsTesting WindowsStudent Registration Database (SRD)Monitoring Process for Alternate K-PREP Materials Return Appointments89These are the topics that we will discuss today.

89TRANSITION ATTAINMENT RECORD (TAR)Same formatACT-KCAS/Alternate K-PREP Standard AlignmentReading/WritingMathematicsScience will be reviewed after new science standards are selected90The TAR has been rewritten for reading/writing and mathematics. Science will be reviewed once new standards have officially been selected and put into place.

The new standards are aligned to the KCAS standards which in turn have been linked to the ACT College Readiness standards.

The student and team interviews will remain in place this year.

90TAR/CCRThe College and Career Readiness advisory group for the 1% is currently working on details for alternate assessment students to demonstrate college/career readiness. The career readiness components are still being designed.The TAR score represents the ACT benchmark as part of College and Career Readiness.91As Kentucky moves toward College and Career Readiness for all, the Transition Attainment Record provides an accountability score for the College Readiness component. A state advisory panel is currently working to develop career options to be released in the future (community people, CTE folks Dale Winkers office). KDE is still working on the career ready part of this. A grant has just been received to work on this.

NOTES:

91Students Missing Test WindowsReason window was missed (may include new to district or medical conditions)

When the school/district plans to administer the make-up test

Confirmation that student has not tested in another district (KDE can assist with this information). 92Any student who has missed the first test window has the opportunity to complete a makeup test if the district chooses to administer. Additional information will be needed to assist in determining when to reopen the student information site.

NOTES: This will allow the student to receive two sets of scores. We can go ahead and do the make up. Notify Kevin so he can open SRD. We can keep a list and he can open for multiple students at one time.

92ALTERNATE K-PREP EXEMPTIONSExemptions should be filed during the spring K-PREP windowFile during same time frame as the K-PREP exemptionsExemptions should be filed early during the exemption window; if an exemption is denied there still may be time to complete an assessment

An exemption should only be filed for reasons that meet the criteria for a medical condition or extraordinary circumstances. If a student misses a test window, arrangements can be made to complete a make up assessment.93Exemptions should only be filed if a student has a medical condition or an extraordinary circumstance that prevents him or her from being assessed.NOTES: Exemption will be entered on SDRR once it opens. Enter exemptions as early as possible. If its not approved, then you can do a makeup.

93Testing Windows for 2013KDE:OAA:DSR: 2/7/2013TEST and WINDOWCONTENT AREA and STANDARDS (St.)DATE of TESTING WINDOWAttainment Tasks

Window 1Reading Mathematics Writing Science Social Studies St. 1-3St. 1-3St. 1-3St. 1-3St. 1-2January 22-February 22Transition Attainment Record (TAR 8, 10 and 11)

Training and Quiz remains openMarch 4-May 24Attainment Tasks

Window 2Reading Mathematics Writing Science Social Studies St. 4-6St. 4-6St. 4-6St. 4-5St. 3-4 April 8-May 2494Here are the testing windows that will be administered in the spring of 2013. The first actual accountable testing window began January 22 and finishes February 22.

The Transition Attainment Record that applies only to grades 8, 10 and 11 will begin March 4 and continue through May 24. The second accountable testing window will begin April 8 and continue through May 24.

94Grade/Content Areas TestedGRADECONTENT AREAS TESTED3Reading and Mathematics4Reading, Mathematics, Science, Writing (Editing/Mechanics)5Reading, Mathematics, Social Studies, Writing (On-Demand)6Reading, Mathematics, Writing (On-Demand and Editing/Mechanics)7Reading, Mathematics, Science8Reading, Mathematics, Social Studies, Writing (On-Demand),TAR9Reading10Mathematics and Writing (On-Demand), TAR11Science and Writing (On-Demand), TAR12Social Studies95This table displays grades represented and content areas tested at specific grades. A handout is provided for this information.

95Student Registration Database (SRD)School Level Entries

Enter student scores for both test windows 1 and 2.

Enter TAR results for students in grades 8, 10 and 11.

Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED

96Teachers will only have access to enter student scores during the assessment window. The SRD will remain open approximately one week after the assessment administration ends for the window. The Learner Characteristics Inventory (LCI) will be required before a submission can be considered complete. The teacher or person applying scores will be asked three questions about students level of communication. These are the same questions asked last year.

NOTES: Teachers cannot add/delete students. Only done at the district level.

96Alternate K-PREP Webpage

KDE:OAA:DSR: 2/7/201397http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspxThis is a screen shot of the AAAF page on the Alternate K-PREP webpage.

97District Monitoring ProcessMonitoring is not mandatory but definitely encouraged as KDE will review folders for 2013.Verify the following:Administration Code and Inclusion of Special Populations Training has occurred.Training completed for Attainment Tasks.A signed Code of Ethics.Student assessment occurred one to one.Appropriate accommodations were provided.Instructional materials were provided (work samples for each standard).98This slide represents the information the district should look for when reviewing the AAAF folder for students. A District Checklist is displayed on the next slide and represents the form shared with districts in January.

98Optional District Checklist

99This checklist was provided to districts in 2012. This is a voluntary checklist, but it is designed to identify required areas leading to a successful testing administration.

99State Monitoring ProcessRandom selections are made by the Office of Assessment and Accountability.May ask to view a select number or all of the AAAF folders from the school or district.Review of the AAAF Components will verify the materials that must be included.Insufficient evidence could result in the lowering of school/district scores.Reviews conducted in 2012 were not part of accountability; the review served as a pilot. All reviews conducted in 2013 will be official.100KDE will require the review of randomly selected AAAF folders. Districts should have access to the folders readily available. If it is determined that evidence in the AAAF is not represented, it could mean that scores for that school or district would be lowered.

100Materials Return AppointmentsMay 28-31, 2013Materials can be returned by teachers and/or BACs.Materials to be returned:AAAFAttainment Task binderSeating ChartsBACs will receive more information via Alternate K-PREP BAC email101After administration of the materials is complete, DACs should see that the materials have been destroyed. The DAC can choose to appoint someone to complete this task and should see that it is done after each test window. Keep your binders for upcoming assessment windows, as new tasks will be sent and binders will be used from previous window. DACs should keep the full binder that includes all Attainment Tasks for both windows and destroy the DAC binder at the end of the school year.

NOTES: Materials are kept at the district level for make up tests.

101Exemptions102Dates of hospitalization, diagnosis, etc. need to be entered into the electronic system (SDRR). Please be as explicit as possible, to reduce the need to deny a claim until additional information is completed.

Only open fields need to be completed.1022012 February DAC MeetingsExemptions103Medical Exemptions

Extraordinary Circumstances Exemption (MUST contact ERICA THOMPSON prior to adding information to SDRR for approval)

Foreign Exchange

Moved out of Kentucky Public Schools during testing window

Dates of hospitalization, diagnosis, etc. need to be entered into the electronic system (SDRR). Please be as explicit as possible, to reduce the need to deny a claim until additional information is completed.

Only open fields need to be completed.1032012 February DAC MeetingsExemption InformationStudent identifying informationNameSSIDGradeGenderDOBSchool NameTest NameExemption Type

Explanation of Medical or Extraordinary CircumstanceAppropriate signaturesRelevant dates104Keep paper form on-file in the school/district.Enter ALL information electronically into SDRR.KDE approvals are being made much quicker than in the past.An Exemption Request is NOT automatically approved.Dates of hospitalization, diagnosis, etc. need to be entered into the electronic system (SDRR). Please be as explicit as possible, to reduce the need to deny a claim until additional information is completed.

Only open fields need to be completed.1042012 February DAC MeetingsExemption Approvals105If KDE requires additional information prior to approving an exemption request will appear as a Pending Ticket in SDRR. BACs are required to check pending tickets and update as requested.If KDE denies an exemption request it will appear as a Denied Ticket in SDRR. Contact the Testing Unit for guidance.Complete the exemption form using the information on the paper copy kept locally. MORE detailed descriptions arent needed just the same information as found on the form.

Extraordinary exemptions should be RARE! For example, death of a parent/sibling, custodial interference, etc. NOT JUST because nothing else fits.

1052012 February DAC MeetingsExemption TypesMedical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval.Extraordinary Circumstance (Other Exemption) choice has open field to enter information. (MUST contact ERICA THOMPSON prior to adding information to SDRR for approval)For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the Testing Unit Website.106Complete the exemption form using the information on the paper copy kept locally. MORE detailed descriptions arent needed just the same information as found on the form.

Extraordinary exemptions should be RARE! For example, death of a parent/sibling, custodial interference, etc. NOT JUST because nothing else fits.

1062012 February DAC MeetingsMedical exemption form107

All information MUST be completely filled out.

RED = BACs

BLUE = DOCTOR

PURPLE = PARENT/GUARDIANMedical Exemption Examplesseriously injured in an accident just prior to or during the testing window;confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation;unable to interact with people without serious risk of infection or contamination to others; orpregnant with complications that endanger health of mother or child or has delivered just prior to or during the testing window.108Cannot be a handicapping conditionDeath of a student- DAC signature will do Dont have to get doctor signaturesEOC Rosters will only be available in the spring Grades 9 - 12 (students who will be in your building on the first day of testing some students you tested earlier and have moved may not be on your spring roster). Add accountability, exemptions, etc. The actual roster will not be available until data review. Keep an excel download of your spring roster!!!! 1082012 February DAC MeetingsExtraordinary circumstances form109

All information MUST be completely filled out.

RED = BACsExtraordinary Circumstance Exemption ExamplesStudent in protective custody

Parental kidnapping

Contact Erica Thompson before completing an Extraordinary Circumstance form.110Reminder to complete details for medical or other exemption in SDRR.1102012 February DAC MeetingsForeign Exchange ExemptionDO NOT TESTMark exemption ins SDRRSubmit a BLANK student response bookletDO NOT VOID student response booklet

111DACs will be notified daily of any changes to their districts students/tickets from the previous day and should notify BACs as needed.Add information on SDRR. Approvals will be completed within 24 hours by KDE. DAC will receive emails from Jill Darbyshire.1112012 February DAC MeetingsMoved out of Kentucky Public Schools During Testing WindowScenario 1 Student partially tested Mark exemption in SDRR. Student response booklet must be returned with the scorable materialsVoid the student response booklet.

Scenario 2 Student fully tested Do not mark exemption in SDRR. Student response booklet must be returned with the scorable materials. Do not void the student response booklet.

112DACs will be notified daily of any changes to their districts students/tickets from the previous day and should notify BACs as needed.Add information on SDRR. Approvals will be completed within 24 hours by KDE. DAC will receive emails from Jill Darbyshire.1122012 February DAC MeetingsSuggestions for BACsComplete paper Medical or Extraordinary Circumstance form in a timely mannerOnce paper form is complete, log into SDRR and add the student exemption requestReturn original paperwork to Testing Unit during your test materials return appointment.Fax a copy to the Testing Unit immediately (485-3775)Keep a copy on file at your school.Check SDRR daily for approvals, denials or requests for additional information

113DACs will be notified daily of any changes to their districts students/tickets from the previous day and should notify BACs as needed.Add information on SDRR. Approvals will be completed within 24 hours by KDE. DAC will receive emails from Jill Darbyshire.1132012 February DAC Meetings114PART 4

ACCOMMODATIONS

(pp. 29 - 36 )

REMEMBER:ALL ACCOMMODATIONS MUST BE STUDENT INITIATED!ACCOMMODATIONSWith very few exceptions, all students in grades 3 through 8, 10 and 11 will participate in the K-PREP.Students may be provided with assessment accommodations, based on evaluation data, if the following criteria are met:The accommodations must be identified in the students current IEP, 504 Plan or PSP.The student must have received the accommodation throughout the year during classroom instruction and not just before the testing window. The use of an accommodation during the state-required assessment shall be initiated by the student.The accommodations shall not impact the content validity being measured.

115Occasionally, noncertified staff members or volunteers provide accommodations for students. Please note that such people should receive thorough training in assessment practices and are required to sign the nondisclosure form.Training must include two regulations703 KAR 5:070Inclusion of Special Populations in the State-Required Assessment and Accountability Programs 703 KAR 5:080Administration Code for Kentuckys Educational Assessment Programs. Assessment regulations and training materials are on the JCPS Testing Unit website.

116ACCOMMODATIONSACCOMMODATIONSUpdate students information in SDRR to indicate any accommodations used during testing. There are a variety of assessment accommodations that may be used for students with disabilities on the K-PREP, including the following:1.Use of assistive technology2.Manipulatives3.Readers 4.Scribes 5.Paraphrasing 6.Extended time 7.Reinforcement and behavioral modification strategies 8.Prompting and cueing 9.Interpreters for students with deafness or hearing impairment (signing)10.Simplified language and oral native language support for EL117Accommodations EL Same Test FormIF there is a shortage of interpreters, you may pull like forms of the test in order for the interpreter to administer the test in small groups.

Use the EL Same Test Form Used form to document the students and test form.118

AccommodationsDuring the K-PREP, a student with a disability may request and use special equipment, including assistive technology described in the students IEP or 504 Plan, which is part of the students regular instructional routine.

Amplification equipmentNoise BuffersMagnifying devicesWord Processing (Non-standard Responses)119Non-Standard ResponseAfter the student has completed a testing session, the test administrator must immediately follow these steps:1.Print out the students response.2.Cut the print-out down so that it fits in the box on the student response booklet. 3.Make sure the portable drive or CD containing the saved responses, along with the scannable booklet is stored securely.4.After all sessions are completed, the responses have been printed and responses taped in the booklets, the test administrator must erase the portable drive or CD.5.Once each session is complete, the computer on which the student was working must be logged off from any network to which it was attached and completely powered down to ensure elimination of any student work that may have been saved in a temporary file.6.The portable drive or CD, and a note of explanation, must be given to the BAC.

120120Non-Standard ResponsePrinted word-processed answer must fit in the answer box.Trim around and tape response to appropriate area in the SRB.Tape at least the 4 corners using clear desk tape.Do not cover other answers, bar codes, or timing tracks with tape.121121

This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur. 122Non-Standard ResponseDo not staple or glue anything to the Student Response Book.122MANIPULATIVESMUST be requested by the student Cannot be placed on a students desk but placed where the student can access them if needed.Student shall not be encouraged to use specific manipulatives.123READERS124Note: Scripts are included in the grade specific Test Administrator Manuals.The role of the reader during the state-required assessments is to:

Read directions, prompts, situations, passages and stories as written;Not use or provide additional information or directions that may lead the student to specific information needed to answer;Re-read the directions, prompts, situations, passages and stories only if specifically requested by the student;Not point out parts of the task, questions or parts skipped by the student; andRead individual words or abbreviations that are mispronounced by text or screen readers, if specifically requested by the student.SCRIBES125At the students request, a scribes role shall be to record the students responses so that they reflect what the student knows and is able to do while providing the student with an alternative means to express his or her thoughts and knowledge. At no time shall a students ideas, revisions or editing be characterized as teacher-authored. In all components of the K-PREP, a student shall be the sole creator, author and owner of his or her work. A scribe shall record student responses in a manner consistent with the accommodations described in the students current IEP or 504 Plan.A scribe shall:Record what the student dictates word for word.Format, capitalize and punctuate the students writing as directed by the student.Give the written product to the student to edit or revise.Not alter, edit or revise a students own ideas, revisions or edits.PARAPHRASING126Paraphrasing for the K-PREP shall be consistent with classroom instruction and shall include: Repeating or rephrasing on-demand tasks, directions, questions or situations at the students request. Breaking sentences into parts or segments or using similar words or phrases.

SHALL NOT include defining words or concepts or telling a student what to do first, second, etc.

Reading passages and content passages may not be paraphrased as that would impact content validity.

Reading passages and content passages may NOT be paraphrased as that would impact content validity. EXTENDED TIME127Extended time must be requested by the student.

The use of extended time shall be utilized as long as the student is demonstrating on-task efforts which allow the student to make progress on completing his/her assessment responses.

The school shall provide proper supervision to maintain an appropriate assessment atmosphere. REINFORCEMENT AND BEHAVIOR MODIFICATION STRATEGIES128Reinforcement and behavior modification strategies are allowed on the state-required assessment when they are documented in a students IEP or behavior intervention plan and are used on a routine basis during instruction. Strategies may include:Verbal, tangible or tactile reinforcements for being on taskUse of technology to focus attention or reduce stressTesting in a separate location outside the regular classroomPROMPTING AND CUEING129Personal reference notebooks and cue cards,

They are personal and not generic.

For use on the state-required assessments, these cueing notebooks cannot contain content.

The use of these strategies and guides for assessment shall be student-initiated and not teacher-initiated.

These must be listed on the students IEP, 504Plan or PSP and used on a daily basis during instruction.INTERPRETERS(SIGNING)130The K-PREP may be signed (i.e., translated to the student in sign language using American Sign Language). Signing shall not be a replacement for technology or reading instruction. Interpreters shall not define words for students, provide content or teach vocabulary or concepts during the assessment.

Interpreters who are also scribes shall follow the policies on scribing outlined in the 703 KAR 5:070Inclusion of Special Populations in the State-Required Assessment and Accountability Programs document located on the JCPS Testing Unit website.SIMPLIFIED LANGUAGE AND ORAL NATIVE LANGUAGE SUPPORT FOR AN EL STUDENT131The use of simplified language and oral native language support for a student with limited English proficiency shall not inappropriately impact the content being measured.

ACCOMMODATED MATERIALS132Form 1 is designated for use by students who require a visual, oral or Braille accommodation in grades 38, 10 and 11. The following chart provides information about the accommodated materials available and the Accommodated Materials section on the following page details the materials provided.

Accommodation RequiredAccommodated Material TypesBrailleLarge-PrintAudio CDVisual

xxxOral

xACCOMMODATED MATERIALS133Accommodated Materials Shipment BoxItemNotesBraille Kit(for students who are visually impaired or blind)Each Braille Kit contains the following materials:Braille test bookletBraille reference sheetsGrades 7 and 8Mathematics Reference SheetGrades 5, 6, 8, 10 and 11 Writers Reference SheetForm 1 test bookletReference sheetsGrades 5, 6, 8, 10 and 11Writers Reference SheetGrades 7 and 8Mathematics Reference SheetAccommodation Orders Information MemoTest Administration NotesLarge-Print Kit(for students who are visually impaired)Each Large-Print Kit contains the following materials:Large-print test bookletLarge-print reference sheetsGrades 5, 6, 8, 10 and 11Writers Reference SheetGrades 7 and 8Mathematics Reference SheetStudent test booklet (regular print Form 1)RulersGrade 3 RulerGrades 4-6 RulerGrades 7 and 8 RulerAccommodation Orders Information MemoAudio CD (for students who require a read-aloud accommodation)Each CD(s) is packaged in a case and includes a Form 1 test booklet.134PART 5

SCHEDULING TEST SESSIONS

(pp. 37 - 40 )135

CONTENT AREAS TESTED136ADVANCE ANNOUNCEMENTTesting dates should be made known to parents and students in advance to ensure that students come to school well rested on the days of the test.

An announcement of testing dates and a reminder before the first day of testing are suggested. 137TESTING TIMESGRADES 3 - 6

138TESTING TIMESGRADES 7-8, 10 & 11

139TESTING TIMESIMPORTANT NOTESThe number of passages in Reading Part C varies across the different forms of the test form (1-10).

Field test items are included in the charts above.

Time is designated in minutes.

140TESTING TIMESBUFFER TIME IS GONEBuffer Time: In spring 2012, additional time was allowed for Parts B and C in reading, mathematics, science and social studies. For spring 2013, this additional time has been incorporated directly into the time allowed for testing and is reflected in the chart above. Most students will not need to use all the time allowed.

K-PREP SchedulingTesting is to be 5 consecutive days during the last 14 instructional days of the district calendar.Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day.

141Example: A school testing Reading part A on Monday, part B on Tuesday, and part C on Wednesday has used 3 of the 5 allowable days.141K-PREP SchedulingAll students in a grade/school must take each part of the test at the same time.Content area tests may be divided across one or two days only.Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule.Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring.Breaks are necessary due to test norming.

142BACs should check daily that teachers, substitutes, proctors and accommodation providers have the correct version of the schedule and are made aware of any changes before testing begins. NOTES: Some BACs color-code daily schedules and scripts

142K-PREP SchedulingExtended time is allowed only for students with IEPs, 504s, or PSPs specifying extended time.Make arrangements for the extended time in a manner that allows other students to go back to instructional activities. It is important to schedule start times of sessions to allow time between sessions or the end of the school day for extended time for IEP, 504 Plan or PSP students. The scheduled time should be adequate for most students.

At the end of the day, students with regular and extended time need to have finished the same parts of the test.143NOTES: Extended time can be used as long as the student is making constructive progress.

143144Day 1Day 2Day 3Day 4Day 5Grade 3Reading Part A BreakReading Part BReading Part CMathematics Part A Break Mathematics Part BMathematics Part CGrade 4Reading Part A BreakReading Part BReading Part CMathematics Part A Break Mathematics Part BBreakMathematics Part CScience Part A BreakScience Part B Science Part CBreakLanguage MechanicsGrade 5Reading Part A BreakReading Part BReading Part CBreak Mathematics Part AMathematics Part B BreakMathematics Part CBreakSocial Studies Part ASocial Studies Part BBreakSocial Studies Part CODW Part ABreakODW Part B K-PREP SchedulingSample Elementary ScheduleYour schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.144Day 1Day 2Day 3Day 4Day 5Grade 6Reading Part A BreakReading Part BReading Part CMathematics Part A BreakMathematics Part BMathematics Part C Break Language Mechanics

ODW Part A BreakODW Part BGrade 7Reading Part A BreakReading Part BReading Part CMathematics Part A BreakMathematics Part BMathematics Part CBreakScience Part A

Science Part BBreakScience Part CGrade 8Reading Part A BreakReading Part BReading Part C Break Mathematics Part AMathematics Part B BreakMathematics Part CBreakSocial Studies Part ASocial Studies Part B BreakSocial Studies Part CODW Part ABreakODW Part B145K-PREP SchedulingSample Middle School ScheduleYour schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.145Grade 10 and 11 On-Demand Writing should be scheduled for one or two days of testing to complete both parts. Each grade can use different or same days within the 5 day window.Day 1Day 2Day 3Day 4Day 5Grade 10On-Demand WritingPart AOn-Demand Writing Part BGrade 11On-Demand WritingPart AOn-Demand Writing Part B146K-PREP SchedulingSample High School ScheduleYour schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.146ECE holding roomsIf there is a shortage of accommodators, such that all students cannot be tested at the same time, a school may create a holding room for students awaiting accommodations.Accommodators work with students one at a time. They pick up one student, go to the testing room, test the student on the appropriate section(s) for the day and then pick up the next student for testing from the holding room. Another method schools may use (elementary) is to place the students awaiting accommodations in primary (non-testing) classrooms while they wait.Students who have not been tested, may not mix at any time with those who have been tested.

147Make-up ScheduleBACs should have Test administrators keep a list of students who are absent during the regularly scheduled testing so that makeup sessions can be scheduled. Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping. It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session.Seating charts are required for make-up sessions.148148149PART 6

BACINSTRUCTIONS

(pp. 41 - 55 )

BAC RESPONSIBILITIESManage test materialsCreate school test scheduleCollect appropriate signaturesAdministration CodeInclusions of Special PopulationsAppropriate Assessment Practices (ALL personnel and volunteers)Nondisclosure Form (non-certified staff and non-JCPS volunteers)Manage rosters in SDRRBe available to monitor test sessionAnswer questions from test administrators/proctors/DACCommunicate question/issues to DAC150150TEST MATERIALS SHIPMENT151

If the SRB is damaged because of an incorrect pre-print, misprint, torn pages, etc., then void and return that original SRB on top of scorable materials. If the SRB is damaged by bodily fluids, then destroy it in a secure manner (after recording the serial number in SDRR (both old and new). 151BEFORE TESTINGINVENTORY MATERIALSInventory your materials as soon as possible upon receipt.KEEP original boxes.Will be used to return test materials.Test materials will include overage:School will receive 5%District will receive 3%

152152BEFORE TESTINGORDERING ADDITIONAL MATERIALSContact the Testing Unit at 485-3388Deadlines:Additional test materials May 20, 2013Additional return shipment boxes May 24, 2013153153BEFORE TESTINGORDERING ADDITIONAL MATERIALSDo not share secure test materials with other schools or districts.This WILL result in a discrepancy. Test materials are assigned to individual schools. You are responsible for all materials assigned to your school.154154Receiving MaterialsAll grades (3-8 and 10-11) have separate test booklets and student answer booklets.

Student Response Booklets (SRB)Same for each grade levelShipped in sets of 5Not matched to test booklet by lithocode

155NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.155PACKING LIST156

Review the School Packing List in Box 1.

Verify receipt of all test materials.

If there are any discrepancies of non-secure test materials received, record them on the School Packing List and immediately fax a copy to Pearson at (319) 339-6525, Attention Kentucky Coordinator.

NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.156SCHOOL TEST MATERIALS SECURITY CHECKLIST157

Find and review the School Test Materials Security Checklist.

Verify the accuracy of the listed security barcode number sequence.

If there are any discrepancies of the secure test materials received, record them on the School Test Materials Security Checklist and immediately fax a copy to Pearson at (319) 339-6525, Attention Kentucky Coordinator.

NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.157SCHOOL TEST MATERIALS SECURITY CHECKLIST158

MANDATORY This form MUST be used to track your secure test materials.

You may make copies of this form.HINT: Use a separate copy for each day materials are distributed to test administrators.HINT: Color-code these to match color-coded scripts for each testing day.

Pearson WILL investigate non-returned materials.This typically occurs mid-summer.We will contact you and your principal if this occurs.NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.158STORAGE OF SECURE MATERIALS159Store test materials in a secure area when not in use for testing.

Storage locations within CLASSROOMS must be secured with DOUBLE locks.

BACs may keep secure test materials secure under single lock and key. Double locked is recommended if possible.No other staff may have access to the BAC secure storage area.

NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.159NON-SECURE MATERIALDISTRIBUTION160Non-secure test materials, such as Test Administrators Manuals, must be distributed to Test Proctors early (prior to the first day of testing) in order to allow them sufficient time to prepare for test administration.NOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.160SCHOOLS WITHOUT ORIGINAL GRADE SHIPMENTS161If you need materials for a grade (mostly non A1 schools) that previously did not have an enrollment and therefore you did not receive materials, please contact the Testing Unit as soon as possible. New grade-level orders must be processed so that the school receives the proper testing and return shipping materialsNOTIFY SCHOOLS

Blank pages in books. Pearson will work to improve printing process to decrease the amount of pages in the book.Answer folders are the same per grade level. Shipped in sets of 5. Not matched by lithocode! Generic answer documents.One operational form of the test. Be more careful with seating.161SECURITY BARCODE NUMBERSEach test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet. Using this barcode, test booklets are assigned to specific schools.

This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school.

Listed on School Packing List and School Test Materials Security Checklist.

K-PREP Test Booklet Back Cover162Test books cannot be shared, due to each test book barcode being assigned to an individual school.162PRE-PRINTED STUDENT RESPONSE BOOK (SRB)

Pre-printed info. (here)Accom

Form NumberRoom NumberSeri al 163The Serial # is an actual seven digit number.

In SDRR the Serial Number is referred to as Litho or Lithocode.NOTES: Other probably wouldnt be used unless its some type of assistive technology.SRBs and test booklets are color coded

163SERIAL NUMBERS (SRB)

Seri al 164This unique seven-digit number is used to track a student to a student response booklet in SDRR.

The Serial Number is located on the front page of the student response booklet in the lower right corner.

This number must be entered in SDRR:newly enrolled studentsstudents missing a pre-printed student response bookletnew student response booklet is used to replace one that has been changed The Serial # is an actual seven digit number.

In SDRR the Serial Number is referred to as Litho or Lithocode.NOTES: Other probably wouldnt be used unless its some type of assistive technology.SRBs and test booklets are color coded

164SRBCorrect Pre-printed SRBUse SRB as isIncorrect Pre-printed SRBWrite VOID across SRB in permanent marker (to be returned on top of scorable materials).Assign a new SRB with demographic information completed on front cover.Enter correct information into IC and SDRR.No Pre-printed SRBA responsible, trained adult must follow gridding instructions in the script portion of the TAM.165You should not receive a pre-printed SRB for Alternate Assessment students. If you do receive a SRB for an Alternate Assessment student, void and return with it with the scorable materials.

165Pre-Printed DemographicsDistrict / School CodePre-Printed Demographic InformationThis is how the demographic information will look on the pre-printed student response booklet.K-PREP Pre-Printed Demographics166

NOTES: May look slightly different but will have all of the above information listed.

166SRBDo not assign a pre-printed SRB to another student.Do not use mechanical pencils. Regular #2 pencils are to be used.Do not use highlighters.Do not use staples or glue.

167167SRB REPLACEMENTGrid all information including name, room number, form number, etc.A responsible, trained adult MUST transcribe answers into new SRB.Enter the new serial number (front of SRB) into SDRR.Void original SRB and return on top of scorable materials.

SRBs soiled by bodily fluids should NOT be returned. Destroy the SRB according to OSHA requirements.168If the SRB is damaged because of an incorrect pre-print, misprint, torn pages, etc., then void and return that original SRB on top of scorable materials. If the SRB is damaged by bodily fluids, then destroy it in a secure manner (after recording the serial number in SDRR (both old and new). 168ROOM NUMBER9= 000919= 0019190= 0190Bubbled on the SRB indicating the room where each student takes the test.Zeros will need to be entered for any blank space for a room number. If the room number is 9, the student will enter 0009. If a classroom does not have a number assigned the school will need to assign one. Letters can not be entered for a room number.

169169ROOM NUMBER9= 000919= 0019190= 0190This room number MUST match the room number used on your seating chart.

170170READ YOUR MANUAL THOROUGHLY!171Protect the security of the tests.Become familiar with the test administrators responsibilities as described in the manual.Train all individuals involved with any component of the assessment.Administration Code/Inclusions of Special Populations (review if previously trained)K-PREP training (All staff/volunteers)Create testing schedules and make sure all staff are aware of the schedule and their responsibilities.Distribute secure test materials to test administrators/proctors on the first day of scheduled testing. Schedule a meeting with the test administrators to distribute materials, review procedures for handling test materials and answer any questions.Test administrators should receive the TAM prior to the first day of testing to read and become familiar with testing procedures.171DURING TESTING172Remind staff of your schedule each day.Helpful Hint: Consider color-coding your daily schedule and only distributing that days testing script.Helpful Hint: Consider posting multiple color-coded signs around the school announcing each days testing schedule.Helpful Hint: Create and Post TESTING-DO NOT DISTURB signs.You MUST use the School Test Materials Security Checklist daily when distributing and returning test materials. Helpful Hint: Make multiple color-coded copies to match your daily testing schedule.172DURING TESTING173Remind test administrators about student names on test books to ensure each student receives his/her own test book and SRB for EVERY test session.

173SEATING CHARTSSeating charts are REQUIRED for both individual and group testing. Room location must be recorded on the student response booklet.A single chart can be used for multiple sessions; ONLY if the seating arrangement and room location do not change, mark the date for each session. 174An example of a seating chart used for one-to-one testing is available on the KDE website.

The seating charts may be maintained electronically.174SEATING CHARTS - GROUP175

An example of a seating chart used for one-to-one testing is available on the KDE website.

The seating charts may be maintained electronically.175SEATING CHARTS - GROUP176


The seating charts may be maintained electronically.176SEATING CHARTS - INDIVIDUAL177


The seating charts may be maintained electronically.177STUDENT HONOR CODE

178 As a result of the Kentucky security audit, a Student Honor Code statement has been added to back of the 2013 Student Response Booklets. The Student Honor Code is new for 2013. BACs need to make test administrators aware of this new code. Specific directions are provided in the scripts of the TAMs. Test Administrators provide direction as students complete the demographics section of the SRB.178

TEST BOOK PAGESSTOP AFTER SAMPLE179

Section A that has a sample can (but does not always) have sample and live items on the same page. Thus the students will go down the first column doing the sample and there is a stop sign under that item. They cannot continue to the live items until instructed to do so. NOTES: Important to remind students to STOP and wait for instructions. Do not let students work ahead.179Some number every paragraphSome number every three or five paragraphs or stanzas180

3321TEST BOOK PAGESNUMBERING IN THE READING TESTThe exception is with the Braille books in which case every line of a poem and every paragraph in a passage will be numbered if there is any reference to numbers. 180SRBSINGLE ROWS IN THE ANSWER DOCUMENT181

Answer documents have small boxes between other boxes that contain one, two or three MC answers and can often be overlooked by students. This can throw their numbering off as they answer in the SRB.NOTES: BE CAREFUL!! Its okay to share these with schools.181SRBANSWER CHOICE LAYOUT182

Answers are laid out in different formats depending on the sizes of the responses. Students need to be aware.NOTES: BE CAREFUL!!! Its okay to share these with schools.

182K-PREP SCORING GUIDE

183Constructed response scoring guides for the short-answer (1/3 page)and extended-response(1 full page) items are provided in the test books.183K-PREP ON-DEMAND SCORING CRITERIA

184 On-demand writing scoring criteria are provided in the test books at appropriate grades.NOTES: These can be used with students now.

184ON-DEMAND PREWITING AREA

Pre-write is done in the Test Booklet. It is not scored.185Scratch paper is not allowed for students taking the on-demand writing test.Instead, a pre-write section is included in the test booklet. Students may use this section for pre-writing and planning activities such as taking notes and outlining. Notes written in this section will not be scored.185REFERENCE SHEETSMathematics Reference SheetGrades 7 and 8

Writers Reference Sheet Grades 5, 6, 8, 10, and 11

Both reference sheets are provided by Pearson and are included in the test materials shipments.186Reminder for students to use the reference sheets included in the test materials shipment.186REFERENCE SHEETS

187187RULERSRulers are provided by Pearson and are included in the test materials shipments. These rulers must be used for testing.The rulers may not be modified.The ruler may be kept and used after testing is completed.

Grade 31\4- inch and centimeter increments Grades 4-61\8- inch and centimeter increments Grades 7 and 81\16- inch and centimeter increments

188Protractors and Angle rulers are to be available for grades 4 and 7. These are NOT provided by Pearson.188189When a student response booklet needs to be voided for any reasonYou must write VOID across the front of the student response booklet and black out the barcode with a black marker Place it on the top of the scorable student response booklets when returning materialsExamples of reasons why a booklet would be voided include:Incorrect pre-printing of student demographicsDamaged or soiledBooklets that have torn pages

VOIDVOIDED SRB189BODILY FLUIDS SRBIf the SRB is soiled with blood or student sickness do the following PRIOR to destroying any material:Contact the Testing Unit and Pearson (888-437-1430) with the following information: students name, school, grade and test booklet form/SRB serial numberA responsible, trained adult MUST transcribe the answers into a new SRBMark the test book form # on the new SRBEnter the new SRB serial number in SDRRGrid all of the students information Do not send back the SRBDestroy according to OSHA requirements 190If a SRB has bodily fluid on it, do not return with your districts test materials. You will need to call Pearson with the grade and the form number before you destroy according to OSHA requirements.Serial number on the student response booklet to be entered in SDRR, it is critical to record the serial number before packing materials for return shipping.

190BODILY FLUIDS TEST BOOKIf the student test booklet is soiled with blood or student sickness do the following PRIOR to destroying any material:Assign a student a new test booklet with the same form of the test as the voided oneContact Pearson with the following information: students name, school, grade, test security barcode, and form numberDo not send back the soiled student test bookletDestroy according to OSHA requirements 191If a student test booklet has bodily fluid on it, do not return with your districts test materials. You will need to call Pearson with the test security barcode from the back of the test booklet, grade, the form number, students name and school before you destroy according to OSHA requirements.

191AFTER TESTING -BAC CERTIFICATON OF PROPER TEST ADMINISTRATION192This form will be completed by the BAC to confirm adherence to the Administration Code for Kentuckys Educational Assessment Programs (703 KAR 5:080) and to the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070).

BACs will receive this form via Special BAC email. If a student test booklet has bodily fluid on it, do not return with your districts test materials. You will need to call Pearson with the test security barcode from the back of the test booklet, grade, the form number, students name and school before you destroy according to OSHA requirements.

192AFTER TESTING -ITEMS TO BE RETURNED193JCPS Materials Administrative Envelope (Keep a copy of all administrative materials for your records)Signed BAC Certification FormAppropriate Assessment Practices Certification FormsNondisclosure FormsSeating ChartsTesting SchedulesSchool Test Materials Security ChecklistEL Same Test Form UsedMedical Emergency FormsMedical Exemption FormsExtraordinary Circumstances Exemption FormsYou will receive the 2013 K-PREP Materials Check In form via BAC email.If a student test booklet has bodily fluid on it, do not return with your districts test materia

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