ubc commerce undergraduate society board of directors minutes · new list of case competitions, no...

UBC Commerce Undergraduate SocietyBoard of Directors MinutesAugust 15th, 2012 Location: HA 293 Present: Maria Fung, Jasmine Jan, Quinn Blunderfield, (Cindy Lynn), Sean Fleming (proxy Sara), (David Pratt), Jacky Leung, Enzo Woo, Sara Hladun (proxy Rameez), Alexandra Lam, Cole Routtenberg, Riley Chow(proxy Sifat), Niloufar Keshmiri (proxy Michelle), (Joey Young), Lauren Telford (proxy Joanna), Gillian OngLate:Regrets: Michelle Ho, Rameez Al Aghbar, Sifat Hassan, Joanna Zhu Start Time: 6:11pm

A) Call to order and adoption of the agenda: MOVED Sean, SECONDED Alex“BIRT the agenda be adopted as presented.”

… CarriedFor: Unanimous MOVED Sean, SECONDED QuinnBIRT the CUS Board of Directors meeting minutes dated July 18th, 2012 are approved for distribution.

… CarriedFor: Unanimous

B) Membership: Introductions, Personal UpdatesEnzo got kicked in the face, had to get a shot in his eyelid to reduce swellingC) AMS/Senate UpdatesSenator Update – Enzo● Vancouver School of Economics, bridge gap to Sauder with Arts

○ Follow model of other renowned schools.○ Have their own faculty with their own degree○ More prestigious, different admission requirements, more international students

● Appeals still coming in, transfer appeals and incoming students. Approval rate is about 1/5

● Curriculum changes, Now: email curriculum committee and people consult about it, the professor or student not much power, Now: want to reduce the red tape and be more flexible and organic

AMS Rep Update – Nil

● Next council meeting, the vote for the separation of the businesses from the AMS. No more BAFCOM, will have a business governance board instead, more long term, have alumni and students, AMS President and VP Finance are nonvoting members

● They find that this will be more effective management of our businesses

D) Committee Reports: i. CSSEC - Sara

● Not much since last board meeting, stilling waiting for UBC Execs to have their meeting, and they can review the document

● They might be taking into account space, but not necessarily social space or that we have control over… hopefully they can see that we have justified that in our report

● Putting together a report for Dean Bob, an executive summary, highlights why this important, a place of good relationships to get built will be better alumni, more willing to get back

ii. Policy - Enzo● Casual talk about policy changes● E) Executive Reports:President● Alumni advisory board, they’re looking for alumni, as soon as they know I’ll pass it on● CABS conference is going to be happening soon● Ongoing discussion with UGO, Dean Bob will be talking at the EMP kickoff● UGO confidentially training, we fall under personal privacy laws● Figure out the towel for IMAGINE day situation (see if reimbursements) VP Academic● BCC everything has been figured out will talk about in budget● New list of Case Competitions, no more John Molson students didn’t like it, Excalibur

(HR canceled), add one in Texas, there are some in Europe but they conflict with exams● CCC has some new things, an exclusive 1st year CC● CMP working on mentorship side

VP Finance● Budgets done today.● Working on revamping the reimbursement system VP External● More sponsors● VP Engagement● ISAS first event coming up on Monday● Dealing with some legality

● FROSH, lots of changes, issues with Night Events so the guy in-charge was let go, lost the contract for the Art Gallery, issues with work attitude, and people on the team are now working together better

○ Cutting back some DJ to put towards night events○ Everything else is going well.○

VP Internal● Business Week finalize their bookings, and events● Sustainability released their Green Seal program for events, standards that need to be

met, help with promotions○ Program on their website

● Award and Recognitions● Met with SAC, CUS clubs have a warning since their run more like corps hiring instead of

elected top members of the club, not following AMS bylaws§ Typically hold AGMs that only very little people show up for§ Show the Elections chair oversee this, we don’t want to do their administrative tasks

VP Marketing● Being courted by a rival photography company, but we’re pretty set on Artona since

we’re getting digitized photos● Getting the sign outside the lounge, and having the banner out more often● Innovative Marketing Award coming out● Mobile App, working on a finding a free one

F) Presentations to the Board:i) National Investment Banking Competition –David Lam, Charles Wong, John

Sanden refer to handout- David Lam: 3rd year running this event, 4th year of involvement, Charles - media last year, internal this year, Josh marketing-Summary, what happened last year, highlights: very high level keynotes, the head of all the offices came, and lots of support of major banking- each year they’ve grown, started off with MacQuarie that wanted to recruit top students, next year was at UBC Campus, next year vision changed to be a national event: invited top school in Canada over 32 teams competed, Ivey won MBA, UBC won undergraduate there was a conference component added. Last year over 480 participants in preliminaries (130 teams), every major university was covered- adding this year, want to make the conference portion more than just workshops this year, want to add simulations: like a day in a trading firm for a new summer analyst, training courses, adding 2 more simulations for a total of 3- want to add more to pre-conference workshops, more support from professionals who want to share their insight

- Many testimonials, from people who have gained much from them, you get real life experience that can help land you a job

- Keynote speakers this year, CEO of public companies, it’s not just for those who are interested in working in investment banking

- Last year: Team Structure: Board of Advisors, Chair then Directors of Competition, Conference, Marketing; attending universities: lots, Attending Sponsors: Big Four came out; Panel and Speakers: highlights that its more than just investment banking, there are a diverse range of backgrounds; Judges: high level support for competition; Major highlights: we talked about different groups inside an investment bank, want happens during big finance moves like IPO…

- Competition: 4 month process, real hands on experience, eye opening for students, preliminary round (1 month) last year’s was Bauer, professionals grade each submission, top 25 were invited to come to Vancouver for the Competition held in conjunction with the Conference, assessed the company moving forward, strategic plan and pitch for the final round. RBC sponsors a networking event for the competitors,

- Last year marketing: had fb ads to target east coast schools, doubled the amount of teams that came out, increase in attendance

- THIS YEAR: trying to accomplish this year, giving students the opportunities with their job, connect with professional from all around the world, from HK, NY, Toronto. Trying to open doors for students. Too much stuff happening that is similar during the school year that’s why we’re doing more simulations that will be facilitated during the conference

- We have a board that we report to and advise us.- Team: new role Internal Director in charge of branding- Marketing: raising interest out East, partner with some schools from the States to

increase our exposure- Sponsors: reach out to media, broaden exposure- Competition: another evaluation exercise then a transaction exercise and still have the

support that we’ve built from the past, that’s why we’re competitive and unique- Benefit to Sauder students: put’s Sauder on the map as the premier Finance school,

builds a better foundation for students moving forward, they get more from being in Sauder

- We’re here to open doors to other than investment banking, things like hedge fund, equity management,

- A unique event that cannot be easily replicated, support from the industry and the people in it, who will come out, lots of alumni in the industry who are willing to come out and support this event

Questions:

- Last year: how much of the additions will be funded by sponsorshipo About 50%, about halfo We’re hoping for more

- Attendance goalso 400-450 people in attendance (total)

- What’s the different between universities and external:o Universities is the total number of external schools

o External are actual delegates- Is Sauder subsidizing?

o Hoping for the same, but not very optimistic (5 from shell, 5 from separate)- How many Sauder goal this year:

o 187-200 students for the conference, want more in competition as well- Is there a cap?

o There is a slight discount to CUS student and so those are limited, there are specific allocated for the CUS

o There is no limit for the competition, want the highest caliber students- 100K budget last year, 120k this year- What are the long term growth plans?

o This is the stabilization year, want to grow a little moreo Want more external, this raises the brand and reputationo Want a little more professionals to come out, have a good ratioo Not going to grow exponentially every year

- No money for team?o Yeah nothing right now, surplus rolls over and covers ito Finance Club covers business cards

- What’s the exposure of the CUS?o We’re not here to market the CUS, we’re here to market the studentso Professionals are excited about this pitch and appreciate the fact that students

are supporting this, recognized at the Gala- New additions are the States, no more growth in Canada?

o We have already targeted all major Canada finance schoolso Want more delegates from Eastern schools and some from the States

- Branding, maybe want more exposure on the website,o Want to put the banks first since there is lots of in-kind sponsorship but there are

other ways to make sure people are aware of the CUS’ sponsorship- When’s the asking going to stop increasing?

o This is a good year to things to stabilize, the event is going well, and can get replicated each year since the processes are in place

- Catering done through the hotel?o Yeah it has to be done, missing breakfast, dinner, we’re not here to provide food

for students- How are you ramping up the marketing for schools out East to get more numbers?

o Revamping the website, make it the face of NIBCo Social Media has limits, reaching critical mass and getting past delegates to raise

its profile within their schoolo Have connections ino Lots of Cold Calls to UGOS, BCCs, Finance Clubs across Canada Discussion:

- Proven conference, concern: Sauder (the school) should be contributing more to this, should be the school’s responsibility to help

- We should be on the brochure, maybe not top left since we don’t need to be that prominent(harm the brand)

o With marketing we can work around the branding of the CUS- There was nothing highlighted from the submitted budget that included last year

o There were inflationary cost (higher)o Need more room for the simulationso Good relationship with hotels

- Do we agree with the 10k addition? There was never a problem with the 30k, instead of lumping the 40k as a whole

- How would you go about getting more money from Sauder?o Takes times, go about it in a strategic wayo They pulled out of JDCW funding, so that shows reluctance, they already were

hesitant last yearo If there is a surplus, that would help

- If expansion to Eastern school, that’s where the increase (asking price) from so it’s hard to justify this

o The fixed costs are where monetary needs support the mosto Variable costs are covered by ticket revenueo If external students come, take up more capacity and more food. Their ticket

covers food, so it’s just the capacity- If this was a CUS-conference then this conference would be a major success- We also want to build the brand of the CUS,

o CUS students get a discount, recognized with they buy their ticketo Recognized at events

- More concerned with how the CUS branded- Actually think that it should be more Sauder brand on this event

o People know that this conference is being run by Sauder students- This makes the school looks better, and our duty is to help the students- I support the increase, and the following year then make sure there’s a closer- Think the Alumni department and MBAs should help out with the extra funding since it

helps them tooo MBA is not financed focused, they’re not going to get lots of the opportunitieso We’re presented to their classes but the interest just isn’t there from the student

- Funding went up, 30% increase from last year? What’s the % benefit?o {missed some stuff} lots of impact before and during

- Have you considered moving hotels to cut the cost?o Take into account catering, just one dinner during the event

- What would happen if you don’t get the increased funding?o Increased ticket prices across the board, want to have a national-wide distribution

- Is the relationship that we should be building or something for right now?o

- Somethingo We’re working hard on the support, not sure if it’s going to materializeo Pretty lean team 9-10 people,o Need the funding to book things

- In the past when the CUS has decided not to fund something then Sauder steps forward,

o Then the event is going to just going to add less value for students… is their viewpoint

o Resources are also a big support- The only thing we can compare it to, at this value is JDC West OC, this impacts more

schools and reaches more- Is it realistic that more Sauder students will come out with the time and monetary

constraints? Especially since JDC West is happening so soon.o In the past there’so There’s a difference between watching JDC W and participating in NIBC is a big

difference- This has an established brand and impact, if we’re funding up to 40,000, then that

doesn’t mean that it’s going to happen for sure, means that we support that

MOVED Quinn, SECONDED Sean

“Be It Resolved That the CUS Board of Directors approves the funding of up to $40,000 to 2012 - 2013 National Investment Banking Competition.

Be It Further Resolved That the CUS will lead the NIBC OC discussion with the Deans Office and MBA Society with the understanding that future increases should be supported by other Sauder entities.”

… CarriedFor: 7Abstentions: 1 Action Item: follow up on more exposure and branding (Riley will follow up)

G) Board Business/Discussionsi) Budget (continued) – Cindy (refer to attached discussion)

○ Executive Retreat:■ From a big picture, its less than 1% of the total budget, this is one of the

lowest paying execs; this isn’t direct compensation, lots of learning for each portfolio. More a whole team transition, 2 day, 2 nights. Try to find a location that hosts everyone. Bonding experience

○ Roundtable

■ Dependent on location and who goes (Jacky decides) having both really adds to the learning. Lots of benefits from the outgoing attending. Workshops for specific portfolios.

MOVED SEAN, SECONDED Quinn,BIRT the CUS Board of Directors approves Line 14 of the 2012 – 2013 budget, under the “Executives and Board of Directors” heading, titled “Executive Retreat,” as presented.


o Awards Night§ Go ahead with this but Look at this more closely for next year. Is it an effective

way to motivate students?§ Why the budget increase

§ Buying more plaquesMOVED Jacky, SECONDED SEAN,“BIRT the CUS Board of Directors approves Line 23 of the 2012 – 2013 budget, under the “Service Council” heading, titled “Awards Night,” as presented.BIFT the CUS Board of Directors re-evaluates the benefits of Awards Night and looks into alternatives.”

… CarriedFor: 7Abstentions: 1

o CUStore:§ Partner with the UBC Bookstore, maybe you want to cut down on the

honorarium, there’s none we’re just paying them.MOVED Quinn, SECONDED Sean,BIRT the CUS Board of Directors approves Line 29 of the 2012 – 2013 budget, under the “Service Council” heading, titled “CUStore,” as presented.


o Elections:§ want the voters guide online, and more environmentally responsibility§ The cavalier have a flip-sided edition, will it cost less money then?§ Will reduce their budget,

MOVED ALEX, SECONDED QUINN,BIRT the CUS Board of Directors approves Line 30 of the 2012 – 2013 budget, under the “Service Council” heading, titled “Elections,” in the amount of $1,926.BIFR BoD approves any additional expense that may come with printing the Voters’ Guide in the Cavalier


o Enterprize:§ Can they make their cuts happen?

§ We discussed that if it goes down goes down to 45 then we’d have a completely different conference. If we didn’t want something completely different.

§ Brings up some questions, is Enterprize our flagship conference§ Where’s the team at right now?

§ They’re on schedule and on budget right now.§ This year there is lot of support, so this year is okay…§ Everyone should go this year and then discuss this more§ How would the conference change at 45k?

· You would move it back to primitive stages, it wouldn’t draw the external delegates

· The hotel costs are high, 2 day 2 night conference with external delegates from across Canada, it’s a national conference

§ Between 50-60k. Sponsorship changes year to year, want to see a continued event, get feedback , growth,

§ Are we safe from losing these sponsorship?· Should be safe from year to year

MOVED ALEX, SECONDED QUINN,BIRT the CUS Board of Directors approves Line 31 of the 2012 – 2013 budget, under the “Service Council” heading, titled “Enterprize,” as presented.

… CarriedFor: 7Abstentions: 1

o ExCo:○ Allocate to expect more people going to conferences○ Money won’t be spent unless people go…○ We don’t want even more swag and have effective marketing○ Should be more of an educational effort so they know what they do. More

information session and more people coming out.MOVED JACKY, SECONDED ENZO,BIRT the CUS Board of Directors approves Line 32 of the 2012 – 2013 budget, under the “Service Council” heading, titled “External Conferences,” as presented.


o Sauder Squad:○ Golf Cart?○ They have lots of volunteers, team activities, steam cleaner

MOVED Sean, SECONDED Quinn,BIRT the CUS Board of Directors approves Line 41 of the 2012 – 2013 budget, under the “Service Council” heading, titled “Sauder Squad,” as presented.


● ISAS:

○ More engagement from international students○ Much higher presence now

MOVED SEAN, SECONDED Quinn,BIRT the CUS Board of Directors approves Line 50 of the 2012 – 2013 budget, under the “Services” heading, titled “International Student Association of Sauder,” as presented.


● BCC:○ We pay for: Trek, Resume MakeOver, CoOp student that do marketing and

survey. We’re paying some co-op student and an assistant not staff. We’re not paying any flight to China,

○ It looks like we’re getting more bang for our buck, and we’re getting more benefit

MOVED Quinn, SECONDED Sean,“BIRT the CUS Board of Directors approves Line 54 of the 2012 – 2013 budget, under the “Club Subsidies” heading, titled “BCC Contribution,” of $130,664. “


● BMMP:○ they get reimbursed if they get interviews in Toronto?○ Number for this year, the only variable cost will be for the interviews○ We usually approve it after the costs come it, a bit of money if you get a

interview and more if you get a job,MOVED Jacky, SECONDED Quinn,BIRT the CUS Board of Directors approves Line 55 of the 2012 – 2013 budget, under the “Special Projects and Contributions” heading, titled “Brand Management Program,” funding model of a base fee of $6000 along with any stipulations as set out in the contract

… CarriedFor: 7Abstain: 1

● Other Issues with the Budget○ Budgeting less money for sponsorship?○ AMS transfer fee issues, all money goes through the AMS then to us or collected

by Universityii) Policy Updates – Cole- Service Council policy- After this is passed then it can be changed

MOVED Enzo, SECONDED Jacky,“BIRT that the CUS Board of Directors approves all policy changes as set out in the CUS Service Council Policy and the CUS Relations and Recognition Policy . “


H) Other Business:

● Regular meeting time for the BoD Term 1● Follow up with JDC West, Summit updates I) Next Meeting: September 12, 2012J) Adjournment:

Adjournment of meeting End time: 9:16pm

CUS Request for Funding Application

Please print clearly in red font. Incomplete applications will not be considered for funding.

Check all appropriate boxes from the funding source you are seeking:

External Conferences Funding (defers to ExCo for decision)

Application for Club Constitution (defers to CUS Board of Directors for decision)

Special Projects Funding (choose one of the following):

Under $10,000 (defers to Executive Council for decision)

Over $10,000 (defers to CUS Board of Directors for decision)

Part I – Applicant(s) Information:

Primary applicant name (UBC registered given name, surname): Jasmin Kirk

Program year level: 2

Program option: Undecided

Primary applicant phone number: 778-840-4795 Email: [email protected]

Co-applicant Student Name (UBC registered given name, surname)

Program, year

David Lam (Chairperson) 4

Brenden Lee (Director, Competition) 4

John Sanden (Director, Marketing) 4

Charles Wong (Director, Internal) 3

Primary applicant signature (by signing this application, you are agreeing to the terms of the funding): Jasmin Kirk

Part II - Project Proposal: Name of club, activity, event, project, or case competition: National Investment Banking Competition and Conference (NIBC 2013)

Club, activity, event, project, or case competition website (if applicable): www.nibc.ca Date(s) of major activity, event, project, or case competition: September 2012 – February 2013, (January 9th – January 11th) Has this activity, event, project, or case competition been held before?

Yes (If you’ve checked Yes, estimate number of past participants or attendees): Approximately 480 competitors, 200 conference delegates

Estimate number of CUS students involved in the organization of this club, activity, event, project: 10 core team members, 20+ auxiliary members (from Finance Club)

Estimate number of CUS participants involved in this club, activity, event, project, or case competition:

156 students competing from UBC Undergrad (39 teams) 150 students per workshop (2 times) 170 students in conference

Estimate number of external delegates involved in this club, activity, event, project, or case competition: (Please separate out business professionals and students not in Sauder if possible) Business professionals: 100 External delegates: 39

http://www.nibc.ca/

List the key value propositions to CUS students in this club, activity, event, project, or case competition: (Examples include networking with delegates, case/learning experience, and job opportunities)

Industry Networking Event: CEOs and investment banking group heads as speakers and competition judges in attendance. Opportunity to network at numerous events during Conference including Gala Dinner, Wine and Cheese, and Career Fair, attended by over 100 investment banking professionals, clients, lawyers and accountants.

Educational Conference: Interactive workshops and group panels delivered by over 40 junior and senior professionals. Overall, a comprehensive agenda that touches on every aspect of the investment banking industry.

Case Competition: Opportunity to compete against top students across Canada presenting to regional and sector heads of Canadian investment banks.

Career Event: Career fair with leading investment banks and top students across Canada in attendance. Opportunity to connect students to job opportunities.

Provide a short description of your club, activity, event, project or case competition (max. 500 words). NIBC is the largest and only Investment Banking Competition and Conference in Canada. It consists of a competition and two-day conference held at the Pan Pacific Hotel in downtown Vancouver. Last year over 300 student participants and over 100 professionals from the finance industry were in attendance. The competition provides a venue for students to demonstrate their skills and abilities to industry professionals. Last year, after competing in the Preliminary Competition, Undergraduate and MBA finalists from over 26 universities were invited to compete in Vancouver for a $10, 000 prize pool. Senior managing directors from leading Canadian investment banks adjudicated the final competition. The two-day conference strives to enable delegates to obtain a comprehensive industry overview, knowledge of key technical concepts and practical experience in areas surrounding the capital markets and investment banking. In addition to hearing from prominent Keynote Speakers and leading industry professionals during the panels, last year’s delegates took part in a Corporate Finance and Capital Markets Workshop Series, an interactive Live Trading Simulation, a Career Fair, the Gala Dinner featuring the Final Round of Competition, networking events and more. Conference workshops included Mergers and Acquisitions (M&A), Initial Public Offering (IPO), Equity Modeling, Valuation Methodologies, Private Equity, Women in Capital Markets, Hedge Funds and Learn How They Succeeded. The annual event is organized by a select team of students from the Sauder School of Business under the guidance of a well-represented Board of Advisors which meets four times a year and includes senior investment banking professionals and alumni.

Part III – Budget Proposal: Total amount of funding requested: External Conferences Funding (if any):

Special Projects Funding (if any): $40,000

Club Constitution: $1,000 + $2 per registered member

Briefly identify what the majority of the funding will be covering. (i.e. food, venue, etc) Operations of the entire Competition & Conference

In support of your request for funding, submit a budget overview of your activity, project, event, or case competition. Please refer to attached spreadsheet

The CUS will look favorably at an application where other funding has already been committed. From what other funding source(s) have you made a request?

Sauder Undergraduate Office (UGO): Funding not open yet

External sponsors Yes No

If Yes, what amount have you requested 0 and/or received to date 0 _?

Please list the external sponsors you have contacted or received funding from: Macquarie Capital, TD Securities, RBC Capital Markets, CIBC World Markets, National Bank Financial Markets, BMO Capital Markets, Scotia Capital, CAI Private Equity, Stern Partners, Global Securities, Gowlings LLP, MDA Training, Shell Canada, PricewaterhouseCoopers, Morgan International, Deloitte, Ernst & Young, KPMG, IntraLinks, Altrum Group, and the Sauder School of Business

Introduc)on:

Detailed explana,ons and jus,fica,ons for the changes contained in the a7ached policy comparison documents will be

provided at the Board of Directors mee,ng. The whereas clauses contained in the policy mo,ons at the end of this

document highlight the primarily mo,va,ons behind these changes.

Notes:

These two documents are being registered as Policies No. 1 and 2 respec,vely; this feature, adapted from the policy

document format employed by the UBC Senate and Board of Governors for their own regulatory documents, is new to CUS

policies. It is based on the order in which policies are ini,ally approved, which should be reflected in the also new

“approval date” sec,on of the first-‐page header. Unfortunately, all such dates will be in some sense inaccurate in that

these policies were ini,ally approved many years ago, though the exact dates are unavailable and undeterminable from

recorded mee,ng minutes. Thus, all policies adjusted to this new format (from hereon-‐out, with the new format being

adopted for each policy upon its review and re-‐approval) will be considered “new” and numbering and da,ng will begin at

this point.

The comparison document format shows addi,ons in red and demonstrates the removal of content by a strikethrough.

Sec,ons in bold are typographical feature of certain policies as-‐is and do not represent edits.

• The deleted former headers and footers are not shown due to the difficulty of doing so while also featuring the new

such components in a way that is at all accurate to how they will appear in the final version of the files.

• The logo and other graphical elements of the new headers and footers are not shown in red, for the purpose of

maintaing aesthe,c integrity.

• For technical reasons, not all changes in numbering of bullets can be reflected within the comparison document

style. In some cases, list numbering may shiT upwards post-‐dele,on of content, whereas in others this has already

been adjusted for in this document.

• The page numbers displayed in the upper right-‐hand corner may be inaccurate once the document length is

reduced by the removal of currently striked-‐out content.

Proposed Policy Mo)ons:*

(1) Clubs Recogni5on and Affilia5on Policy

Whereas the CUS finds that the Industry and Non-‐Industry Club classifica5ons for CUS Recognized Clubs prohibit the

priori5za5on of resources to major contribu5ng associa5ons that do not correspond to a specific available op5on at

the Sauder School of Business

Whereas the phenomenon of Par5ally-‐Recognized Clubs as an ad-‐hoc designa5on demonstrates an ongoing need for the

existence of a formal recogni5on of a lower Recognized Club status in policy, including a clarifica5on of their afforded

benefits

Overview: Changes to the Commerce Undergraduate Society Clubs and Service Council Policies! Page 1 of 2

Whereas the dis5nc5on between the responsibili5es of the Board of Directors and Execu5ve Council requires a

formaliza5on of an appeals process heard only by the Board

Whereas the merits of an associa5on that has demonstrated its value to the student body through strong membership

should not be debated by a poli5cal body, and an automated non-‐arbitrary process of registra5on should exist for such

applicant clubs

... be it resolved that the CUS Board of Directors approve the changes to the Clubs Policy as presented for immediate

implementa5on

... be it further resolved that all CUS Industry and Non-‐Industry Clubs be automa5cally categorized under the new policy as

Cons5tuted Clubs, and that all Par5ally-‐Recognized Clubs be recategorized as Affiliated Clubs

... be it further resolved that the current Clubs Policy Extract be retracted and pulled from publica5on on the CUS website

immediately

(2) Service Council Policy

Whereas it is found that the CUS Service Council Policy, responsible primarily for ac5ng as a master reference for all Service

Council posi5ons, contains no poli5cal or regulatory content, and thus should be editable freely and without specific

direc5on by the Board of Directors upon changes to an Execu5ve’s porSolio

... be it resolved that the CUS Board of Directors approve the changes to the Service Council Policy as presented

* Note: each mo5on requires two-‐thirds approval to pass.

Prepared by Cole Leonoff, CUS Policy Director, for presenta,on to the CUS Board of Directors on August 15th, 2012.

Special thanks to Niloufar Keshmiri, interested Policy CommiWee member-‐at-‐large, Jacky Leung, CUS President, and

Enzo Woo, Chair of the Policy & Procedures CommiWee, for their consulta5on and assistance with reviewing the Clubs

Policy document and for devising and implemen5ng revisions.

Overview: Changes to the Commerce Undergraduate Society Clubs and Service Council Policies! Page 2 of 2

DRAFT

DRAFTAs per Ar'cle XVI of the CUS Cons'tu'on, real'ons and responsibili'es of CUS Recognized Clubs are defined by this

Clubs Policy. CUS Recognized Clubs are responsible for catering towards the specific needs of students within the

specific specializa'ons of the Bachelor of Commerce degree and expose students to unique areas of business that

are outside of the academic realm. Devia'ons from this policy shall be the decision of the CUS Board of Directors or

the Vice-‐President Internal.

1) Club Classifica-on

a) All clubs classified as a “CUS Recognized Clubs” shall be sub-‐classified based upon their status within the

CUS.

b) All clubs shall be sub-‐classified as one of the following:

i) A CUS Affiliated Cons'tuted Club;

ii) A CUS Industry Affiliated Club.

iii) An Inac've Club

c) Any club that is listed as “Inac've” must be sourced with a reason for classifying the clubs as inac've

d) Club Classifica'on will be granted by the Execu've Council by simple majority vote

2) Club Roster (SECTION PENDING CLUB CLASSIFICATION – LIST BELOW IS NOT FINAL)

a) The following clubs, in conjunc'on with their club status, are considered to be CUS Recognized Clubs:

i) CUS Affiliated Cons'tuted Clubs

(1) UBC Accoun'ng Club;

! CUS Club Relations and Recognition Policy | Page 1 of 10

UBC Commerce Undergraduate Society

PolicyNo. 01

Approved: 08/15/2012


PolicyNo. 01 Last Revised: 08/15/2012

Club Rela-ons and Recogni-on PolicyClub Rela-ons and Recogni-on PolicyClub Rela-ons and Recogni-on Policy Responsible CUS Execu-ve(s) and Other Administrators:• Vice-‐President, Internal Affairs• Vice-‐President, Finance

AbstractIntroduc-on and Scope:

• As per Ar'cle XVI of the CUS Cons'tu'on, rela'ons and responsibili'es of CUS Recognized Clubs are defined by this Clubs Policy.

Ra-onale & Policy Goals:• CUS Recognized Clubs are responsible for catering towards the specific needs of students within the specializa'ons of the Bachelor of Commerce degree and expose students to unique areas of business that lie outside of the academic realm.

• The CUS is responsible for fulfilling the services outlined in this policy to the best of its ability and within the most 'mely manner possible.









Responsible CUS Execu-ve(s) and Other Administrators:• Vice-‐President, Internal Affairs• Vice-‐President, Finance













Reading Notes:• The Commerce Undergraduate Society is referred to in this text as the “CUS.”

• Other associa'ons or 'tles may be referenced in their abbreviated form.













This policy may be amended, suspended, or repealed by a two-‐thirds (2/3rds) majority vote of the Board of Directors of the Commerce Undergraduate Society.

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(2) UBC Business Communica'ons (“BizzComm“) Club;

(3) UBC Business Technology (“BizTech“) Club Network (BizTech);

(4) UBC Consul'ng Club;

(5) Co-‐op Student Associa'on of Sauder (COSAS)

(6) UBC E-‐Business Club;

(7) UBC E-‐Projects;

(8) UBC Finance Club;

(9) UBC Human Resources Management Club (“HRMC“);

(10) UBC Interna'onal Business (“IB”) Club (IB Club);

(11) UBC Marke'ng Associa'on (“UBCMA“);

(12) UBC Real Estate Club;

(13) Students in Free Enterprise (“SIFE“), UBC Chapter (SIFE UBC);

(14) UBC Transporta'on and Logis'cs (“TLog“) Club (“TLog Club”).

(15) Venture Capital and Private Equity Club (VCPE)

ii) CUS Industry Clubs

iii) Inac've Clubs

(1) Management Informa'on Systems Club (MIS Club)

(a) Reason for classifica'on: Merged with E-‐Business Club (2007)

(2) Venture Capital and Private Equity Club (VCPE)

(a) Reason for classifica'on: Acquired by Finance Club (2011)

ii) CUS Affiliated Clubs

(1) UBC Business China Club (“BizChina”)

(2) UBC Social Enterprise Club (“SEC”)

(3) UBC Trading Group

b) Sec'on (2) of the Clubs Policy may be updated without the approval of specific ac'on by the CUS Board of

Directors.

c) Clubs shall be recognized in this policy by the names with which they operate within the CUS.

3) Requirements, Responsibili-es, and Approval Process of a CUS Recognized Clubs

a) To become a CUS Recognized Club, all applying clubs applicant associa'ons must meet the following

requirements:

i) Be registered as an AMS club, where they are considered to be a subsidiary organiza'on of the UBC

Alma Mater Society as per the AMS Clubs Policy. Code of Procedure;


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ii) Have a purpose that is in line with the CUS Mission Statement;

iii) Not be controlled financially or opera'onally by an external organiza'on;

iv) Not a for-‐profit business or recrui'ng students for employment be a “self-‐interested organiza'on,”

defined by any the following:

(1) A for-‐profit business;

(2) An agency tasked with recruitment or promo'on of an external organiza'on.

v) Execu'ves for the club must be at least two-‐thirds (2/3rds) Commerce students, where the number of

execu'ves does not exceed the following:

(1) Ten percent (10%) for clubs with one-‐hundred-‐fijy (150) members or more;

(2) Twenty percent (20%) for clubs with less than one-‐hundred-‐fijy (150 members), but more than

sixty (60) members;

(3) Thirty percent (30%) for clubs with sixty (60) members or less.

vi) A minimum club membership of twenty (20) members.

(1) A club member, for the purpose of recogni'on and not funding, is defined as being:

(a) An individual who has purchased a formal associa'on (“membership”) with the club;

(b) In cases where no membership fee is charged, an individual who has akended at least one

event hosted by the club and has agreed to iden'fy as a club member for the purposes of

receiving communica'ons materials.

(2) Intent of membership shall not qualify as membership.

vii) All materials as outlined in Sec'on (4) of the Clubs Policy are submiked and approved by the CUS VP

Internal.

viii) A presenta'on must be made to the Execu've Council outlining the club and purpose, sta'ng whether

they would like to be classified as an Industry Club or an Affiliated Club

(1) Final classifica'on status will be given by the Execu've Council

b) Approval to become a new CUS Recognized Club will be granted by the Execu've Council

i) Approval for a CUS Industry Club must be ra'fied by the CUS Board of Directors

c) Clubs may apply for exemp'on to Sec'on 3v or 3vi of the Clubs Policy with jus'fica'on to the CUS Board of

Directors

4) Materials Submission for and Approval Process

a) To be recognized for status as a CUS Affiliated Recognized Club, the following materials must be submiked

to the VP Vice-‐President Internal seven days prior to the Execu've Council mee'ng where approval may be

granted:


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i) A one-‐page statement of purpose outlining the nature, purpose, intent, and scope of the club;

ii) A list of the current club Eexecu'ves Commikee, including name, posi'on, student number, faculty,

and contact informa'on (phone number or email address);

iii) A statement of the club’s current membership and club membership fees numbers and fees;

iv) A projected budget for the club’s next opera'ng year, as well as those of any past years, where

applicable;

(1) An applicant club may request that this informa'on be presented only in-‐camera and without

public distribu'on.

v) A copy of the club’s current cons'tu'on;

vi) A statement specifying whether the applicant club is reques'ng classifica'on as a CUS Cons'tuted or

Affiliated Club.

b) To be recognized as a CUS Industry Club, all materials as described in Sec'on 4A of the Clubs Policy must be

submiked to the VP Internal in addi'on to the following materials seven days prior to the Execu've Council

mee'ng where approval may be granted, unless specified:

i) A yearly programming plan outlining club ac'vi'es and social events for the coming year

ii) A one-‐year budget requested from the CUS

iii) A brief marke'ng plan outline how the club and their events will be promoted

iv) A copy of the club’s current cons'tu'on

b) Approval to become a CUS Recognized Club is granted by the Execu've Council.

i) A presenta'on must be made to the Execu've Council outlining the informa'on described in Sec'on

(4)(a).

(1) Final classifica'on status shall be determined by the Execu've Council, by simple majority vote.

(2) A club with one-‐hundred-‐fijy (150) members at the 'me of applica'on will be exempted from

requirement (4)(b)(i) and automa'cally registered as a Recognized Club con'ngent upon

verifica'on that all Sec'on (3) requirements have been met and that all materials specified in

Sec'on (4)(a) have been provided.

(a) Membership for this purpose shall be defined only by Sec'on (3)(vi)(1)(a) of this policy.

ii) Clubs may appeal an Execu've Council decision or request exemp'on from a Clubs Policy requirement

with jus'fica'on to the Board of Directors.

(1) Following an unsuccessful appeal, a club may not return for reconsidera'on for recogni'on as a

CUS Affiliated Club less than eight months ajer any ini'al decision, or recogni'on as a CUS

Cons'tuted Club less than twelve months following such a determina'on. This limit is waived if all


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regular requirements for recogni'on are met and the applica'on is without request of exemp'on

from criteria laid out in this policy.

5) CUS Industry Club Approval and Subsequent Opera-ons

a) All opera'ons of the club will be independent of the Commerce Undergraduate Society

b) Oversight of finances, sponsorship transac'ons, and club membership fees transac'ons will be handled by

the Commerce Undergraduate Society

i) The Commerce Undergraduate Society shall maintain a policy of “interven'on if necessary” for issues

that arise in all opera'ons of clubs

ii) The Commerce Undergraduate Society shall work with the club to determine the appropriate course of

ac'on if an issue arises

iii) Issues must be substan'al in nature beyond a reasonable doubt

c) CUS Industry Clubs shall be consider a part of the UBC Commerce Undergraduate Society

5) Approved Benefits for CUS Affiliated Cons-tuted Clubs

a) All CUS Affiliated Cons'tuted Clubs will shall be en'tled to the following:

i) A financial subsidy as outlined in Sec'on 8 (7) of the Clubs Policy this policy;

ii) 2nd First priority on all marke'ng via conducted through CUS official marke'ng channels as outlined in

the Branding and Communica'on Policy;

iii) Access to CUS Corporate Rela'ons and the ability to send a representa've to the CUS Corporate

Rela'ons Team;

iv) Liability approval and room bookings on behalf of the CUS via. Sauder Learning and Technology

Services;

v) Storage space with the Commerce Undergraduate Society;

vi) A mailbox in the CUS offices and the ability to use the CUS offices as the official mailing address of the

club.

b) All CUS Affiliated Clubs will be not be en'tled to the following:

i) Access to CUS Corporate Rela'ons or the ability to contact any type of sponsor the CUS, as outlined in

the CUS Corporate Rela'ons Policy

ii) Liability approval and room bookings on behalf of the CUS via Sauder Learning and Technology Services

iii) Any funding above and beyond the financial subsidy provided by Sec'on 8 of the Club Policy

iv) Storage space with the Commerce Undergraduate Society

v) A mailbox in the CUS offices


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vi) The ability to use the CUS offices as the official mailing address of the club

6) Approved Benefits for CUS Industry Affiliated Clubs

a) All CUS Affiliated Clubs will be en'tled to the following:

i) A financial subsidy as outlined in Sec'on 8 of the Clubs Policy

ii) 1st priority on all marke'ng via CUS official marke'ng channels as outlined in the Branding and

Communica'on Policy

iii) Access to CUS Corporate Rela'ons and the ability to send a representa've to the CUS Corporate

Rela'ons Team

iv) Liability approval and room bookings on behalf of the CUS via Sauder Learning and Technology Services

v) The ability to request addi'onal funding above and beyond the financial subsidy provided by Sec'on 8

of the Club Policy

vi) Storage space with the Commerce Undergraduate Society

vii) A mailbox in the CUS offices

viii) The ability to use the CUS offices as the official mailing address of the club

ix) The President, or an official designate, will be an official member of the Student Council and Clubs

Council and be eligible to par'cipate in all ac'vi'es of each respec've council

a) All CUS Affiliated Clubs shall be en'tled to the following:

i) Secondary priority on all marke'ng conducted through CUS official marke'ng channels as outlined in

the Branding and Communica'ons Policy;

ii) Low-‐priority access to CUS Corporate Rela'ons at the discre'on of the Vice-‐President External and

Corporate Rela'ons Director;

iii) Liability approval and room bookings on behalf of the CUS via. Sauder Learning and Technology

Services;

iv) Storage space with the Commerce Undergraduate Society;

v) A mailbox in the CUS offices and the ability to use the CUS offices as the official mailing address of the

club.

7) Financial Subsidy for Clubs

a) CUS Affiliated Clubs will be en'tled to a $1000 fixed contribu'on towards the club and $2 for every member

of the club enrolled in the Sauder School of Business, delivered at the end of September.

i) Club membership shall be defined by Sec'on (3)(a)(vi)(1)(a) of this policy.


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b) CUS Industry Clubs will be en'tled to submit a budget to the Commerce Undergraduate Society outline a

subsidy request and/or membership subsidy, where the total does not exceed the following:

i) $1750 and $5 per member for clubs between 20-‐100 members

ii) $2500 and $2.50 per member for clubs between 101-‐200 members

iii) $3000 and $2 per member, to a maximum of $4000, for clubs with over 201 members

c) The fixed por'on of the financial subsidy shall be delivered upon approval of the line item in the CUS annual

budget, and the variable por'on shall be delivered at the end of September.

i) If club membership increases during the course of the year, it is the responsibility of the club to apply

for the addi'onal variable funding.

d) The Commerce Undergraduate Society shall assume no financial liability of the opera'ons of the club.

e) Funding for CUS Industry Recognized clubs shall go towards their primary opera'ons of the club and not

towards any substan'al conference or event beyond these tradi'onal ac'vi'es opera'ons of the club.

8) CUS Responsibility to a CUS Affiliated Club

a) The CUS shall be responsible for the following;

i) Ensuring that all financial subsidies are delivered in a 'mely manner as outlined in the Clubs Policy

ii) Ensuring access to CUS marke'ng channels

iii) Providing a copy of the CUS Restricted List of Sponsors

iv) Providing a copy of the Branding and Communica'ons Policy, the Corporate Rela'ons Policy, and the

Clubs Policy

9) CUS Responsibility to a CUS Industry Club

a) The CUS shall be responsible for the following;

i) Ensuring that all financial subsidies are delivered in a 'mely manner as outlined in the Clubs Policy

ii) Ensuring access to CUS marke'ng channels

iii) Providing a copy of the CUS Restricted List of Sponsors

iv) Providing a copy of the Branding and Communica'ons Policy, the Corporate Rela'ons Policy, and the

Clubs Policy

v) Allocate 'me for addi'onal funding requests at CUS Execu've Council mee'ngs and/or CUS Board of

Director mee'ngs

vi) Freely accessible storage space for club materials

vii) An accessible mailbox in the CUS offices


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viii) Inclusion of the President or the official designate of each Industry Club on the ac'vi'es of Student

Council and Clubs Council

8) Clubs Council

a) The Clubs Council shall advise the Execu've Council in on areas of concern of for CUS Recognized Clubs.

i) Decisions or recommenda'ons made by Clubs Council are not binding and require approval of the

Board of Directors or Execu've Council prior to implementa'on.

b) Vo'ng Mmembership on the Clubs Council shall consist of the CUS President and Vice-‐President Internal, as

well as the Presidents or official designates of all CUS Industry Clubs of all CUS Cons'tuted Clubs or their

official designates. Non-‐vo'ng membership of the Clubs Council shall consist of the Presidents of all CUS

Affiliated Clubs or their official designates.

c) The Chair of the Clubs Council shall be the Vice-‐President Internal of the CUS.

i) The Chair may only vote to break a 'e.

d) Clubs Council procedures shall be as follows:

i) Quorum is achieved by a majority (greater than fijy percent [50%]) of the members of the Clubs

Council.

(1) All Clubs Council members have the right to one (1) vote.

(a) Where Co-‐Presidents exist for a CUS Cons'tuted Club, they shall be granted a single vote for

which consensus among them must be met or an absten'on be made.

(2) No Clubs Council member shall hold more than one (1) vo'ng posi'on on the Clubs Council.

(3) The Chair of the Clubs Council shall be the Vice-‐President Internal of the CUS.

(a) The Chair may only vote to break a 'e.

(4) Clubs Council mee'ngs may be called by the Vice-‐President Internal of the CUS at any 'me.

(a) The Clubs Council Chair shall convene a Clubs Council mee'ng if pe''oned to do so by a

quorum of Clubs Council members, or upon request at their discre'on.

(b) Unless otherwise pe''oned or called, Clubs Council mee'ngs must be convened at least once

per semester three 'mes during the academic year, with reference to the following schedule

(with the excep'on of exam periods).:

(i) The first such mee'ng, consis'ng of introduc'ons and goal serng;

(ii) The second mee'ng, consisingt of coordina'on of events, services, and opera'ons for the

upcoming or present year;


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(iii) The third mee'ng, consis'ng of presenta'ons on annual performance, strategic

discussion, and the concluding of recommenda'ons for implementa'on the following

year.

(5) All Clubs Council mee'ngs shall be opened to all members of the CUS unless specifically deemed

in-‐camera. The mee'ng agenda, loca'on, and date must be made public no less than three (3) days

before its occurrence.

(a) Only a two-‐thirds (2/3rds) majority vote of Clubs Council can deem a mee'ng to be in camera.

(6) Clubs Council votes may be conducted through electronic means, though public records of any

tallies or mo'ons must be maintained.

e) All Clubs Council members shall be considered honourary, non-‐vo'ng members of the Service Council and

be en'tled to all associated benefits.

9) CUS Policy Applica-on

a) CUS Policies shall be enforced on CUS Industry Clubs, subject to specific applica'on within the Clubs Policy

and the cons'tu'on of a CUS Industry Club

9) Annual Registra-on of Clubs

a) All CUS Recognized Clubs must be re-‐registered on an annual basis ajer approval.

i) Failure to be re-‐registered shall result in a club losing its status as a CUS Recognized Club.

b) To be considered for re-‐registereda'on as a CUS Industry Recognized Club, each club must submit the

following to the Vice-‐President Internal no later than May 1st of the upcoming fiscal year:

i) An opera'ng budget for the next fiscal year and a summary of revenue and expenses from the previous

fiscal year

i) The materials outlined in Sec'on 4(a)(ii) and (iii) of this policy, where updated versions of previously

submiked copies shall be accepted;

ii) A yearly programming plan outlining club ac'vi'es and social events for the coming year

ii) An annual performance report, also made available to its membership, consis'ng of the following:

(1) A percentage breakdown of the club’s spending for the previous year;

(2) A summary of events and services provided during the year, including akendance or usage

numbers for each, with sta's'cs on any changes to these figures from previous years;

(3) A list of the club execu'ves for the upcoming year, including brief biographies and contact

informa'on.

c) A yearly programming plan outlining club ac'vi'es and social events for the coming year


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i) A one-‐year budget requested from the CUS

ii) An brief marke'ng plan outline how the club and their events will be promoted (updated versions of

the previously submiked copies will be accepted)

iii) A copy of the club’s current cons'tu'on

iv) A list of the new Execu've Commikee, including name, posi'on, student number, faculty, and contact

informa'on

v) A statement of the club membership and club membership fees

c) A club’s request for re-‐registra'on may be declined at the discre'on of the Execu've Council in cases where

the club has demonstrated any of the following:

i) A failure to con'nue to meet the requirements specified in Sec'on (3)(a) of this policy;

ii) A failure to communicate or cooperate with the CUS Events and Calendar Director in the scheduling of

events;

iii) Inappropriate, discriminatory, or offensive behaviour;

iv) Viola'ons of the CUS Corporate Rela'ons Policy;

v) Failure to meet goals previously determined upon approval or re-‐registra'on, provided these

expecta'ons were communicated to the club in ques'on;

vi) Any ac'vity or ini'a've deemed not to be in line with the interests of the CUS and its cons'tuents.

d) CUS Affiliated Clubs will not be eligible to be re-‐registered as a CUS Affiliated Club and must be re-‐apply for

approval by the submission date

e) If a club fails to re-‐apply or re-‐register as a CUS Affiliated Club or CUS Industry Club, the club will be

considered an Inac've Club, subject to the opinion of the Execu've Council

10) Industry Club Sponsorship of Other Events or Ini-a-ves by CUS Recognized Clubs

a) CUS Industry Recognized Clubs are free to sponsor other events or ini'a'ves with financial resources and

enter into sponsorship agreements.

b) If a CUS Industry Recognized Club decides to sponsor an event or ini'a've, the CUS does not assume any

liability, financial or otherwise.

c) Benefits of CUS Industry Recognized Clubs are non-‐transferable and shall not be used for the benefit of

events or ini'a'ves beyond the CUS Industry Recognized Club.


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All posi(ons within the Student Council are to report to a member of the Execu(ve Council. As per the CUS

Cons(tu(on, the crea(on of any new Student Council posi(on must be at the recommenda(on of the Execu(ve

Council and approved by a majority vote of the CUS Board of Directors.

1) President Por-olio Presiden/al Por-olio

a) The following Student Service Council posi(ons shall make up the Presiden(al PorGolio:

i) Execu(ve Assistant

ii) Human Resources Director

iii) Policy Director

2) Vice – President Academic Affairs Por-olio Vice-‐Presiden/al Por-olio, Academic Affairs

a) The following Student Service Council posi(ons shall make up the Academic Affairs PorGolio:

i) Awards, Promo(ons, and Tenure Representa(ve

ii) Awards Night and Recogni(on Coordinator

iii) Associate Vice-‐President, Academic Affairs

iv) Case Compe((on Program Coordinator Club President

v) Class Liason Director

vi) Commerce Mentorship Program Coordinator Chairperson

vii) External Conferences Director

viii) Interna(onal Students Associa(on of Sauder President

! CUS Service Council Policy | Page 1 of 3


PolicyNo. 02

Approved: 08/15/2012


PolicyNo. 02

Last Revised: 08/15/2012

Service Council PolicyService Council PolicyService Council Policy Responsible CUS Execu/ve(s) and Other Administrators:• President• All Vice-‐PresidentsAbstract

Introduc/on and Scope:• All posi(ons within the Student Council are to report to a member of the Execu(ve Council.

• As per the CUS Cons(tu(on, the crea(on of any new Service Council posi(on must be at the recommenda(on of the Execu(ve Council and approved by a majority vote of the CUS Board of Directors.

Ra/onale & Policy Goals:• The Service Council Policy is the official record of all Service Council posi(ons and defines the porGolio composi(on and jurisdic(on of each Execu(ve. This policy may be updated without specific ac(on by the Board of Directors should changes be made to any Execu(ve’s porGolio, provided such changes follow proper procedure.

AbstractIntroduc/on and Scope:

• All posi(ons within the Student Council are to report to a member of the Execu(ve Council.







Responsible CUS Execu/ve(s) and Other Administrators:• President• All Vice-‐PresidentsAbstract

Introduc/on and Scope:• All posi(ons within the Student Council are to report to a member of the Execu(ve Council.











Reading Notes:• The Commerce Undergraduate Society is referred to in this text as the “CUS.”

• Other associa(ons or (tles may be referenced in their abbreviated form.













This policy may be amended, suspended, or repealed by a two-‐thirds (2/3rds) majority vote of the Board of Directors of the Commerce Undergraduate Society.

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ix) JDC West Captain

x) Ideas at Zero Dollars Coordinator

xi) Class Liaison Coordinator

xii) BCC Rela(ons Manager

xiii) Programs and Curricula Director

3) Vice – President Engagement Por-olio Vice-‐Presiden/al Por-olio, Engagement

a) The following Student Service Council posi(ons shall make up the Engagement PorGolio:

i) Buddy and Exchange Coordinator

ii) Business Week Coordinator

iii) Commerce Community Programs Chairperson

iv) Frosh Coordinator Chairperson

v) Global Connec(on Director

vi) Grad Chairperson

vii) Health and Wellness Chairperson

viii) Interna(onal Student Associa(on of Sauder President

ix) POITS Coordinator Director

x) Sauder Sports Director

xi) Sauder Yoga Director

xii) Social Commigee Chairperson Coordinator

xiii) 1st Year Events Coordinator Commigee Chairperson

xiv) 2nd Year Events Coordinator

4) Vice – President External Affairs Por-olio Vice-‐Presiden/al Por-olio, External Affairs

a) The following Student Service Council posi(ons shall make up the External Affairs PorGolio:

i) Alumni Rela(ons Director

ii) Corporate Rela(ons Director

iii) Enterprize Canada President

iv) Execu(ve Mentorship Program Coordinator Director

v) External Conferences Coordinator

vi) Canadian Inves(ng Conference Chairperson

vii) Imprint Conference Chairperson

viii) Interna(onal Business Conference Chairperson


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ix) Ignite Conference Chairperson

x) Me Inc. Conference Chairperson

xi) Style and the City Conference Chairperson

5) Vice – President Finance Por-olio Vice-‐Presiden/al Por-olio, Finance

a) The following Student Service Council posi(ons shall make up the Academic PorGolio:

i) Financial Services Director

6) Vice – President Internal Affairs Por-olio Vice-‐Presiden/al Por-olio, Internal Affairs

a) The following Student Service Council posi(ons shall make up the Internal Affairs PorGolio:

i) Awards Night Chairperson

ii) Business Week Chairperson

iii) Elec(ons Commigee Chairperson

iv) Human Resources Director

v) Internal Affairs Director

vi) Sauder Sports Coordinator

vii) Snack Bar Manager

viii) Sustainability Director

ix) Yearbook Editor in Chief

7) Vice – President Marke/ng and Communica/ons Por-olio Vice-‐Presiden/al Por-olio, Marke/ng and

Communica/ons

a) The following Student Service Council posi(ons shall make up the Marke(ng and Communica(ons PorGolio:

i) Campus Ambassador Program Coordinator Director

ii) Cavalier Editor-‐in-‐Chief

iii) Events and Calendar Coordinator Director

iv) IT Informa(on Technology Director

v) Retail Opera(ons Director

vi) Prospectus Editor

vii) Sauder Squad Captain Chairperson

viii) Visual Media Coordinator Director

ix) Yearbook and Prospectus Editor


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