u5293105efrwefr individual report 3 trauma crib updated

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Preliminary Project Management Plan (PMP-A)

The Bushfire Trauma Crib Project: Providing portable intensive care stations for people affected by rural bushfires.

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Contents Document Control ............................................................................................................... 2

Document Information .................................................................................................... 2

Document History............................................................................................................ 2

Document Approvals ...................................................................................................... 2

Planning Foundations ........................................................................................................ 3

Scope ............................................................................................................................... 3

Milestones and Inchstones ............................................................................................. 3

Phases .............................................................................................................................. 4

Activities .......................................................................................................................... 4

Work Breakdown Structure ............................................................................................ 5

Tasks ................................................................................................................................ 6

Resources and Effort ...................................................................................................... 6

Budget (labour) ................................................................................................................ 8

Project Plan ......................................................................................................................... 9

Schedule .......................................................................................................................... 9

Precedence and Dependencies .................................................................................... 10

Assumptions .................................................................................................................. 10

Constraints .................................................................................................................... 10

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Document Control

Document Information

Information

Document ID D1-PMP

Document Owner Gavin Saldanha

Issue Date 25/03/2015

Last Saved Date 04/05/2015

File Name Trauma_Crib_PMP

Document History

Version Issue Date Changes

[1.0] 25/04/2015 Document created

[1.1] 1/05/2015 Updating PMP-A for activity breakdown

Document Approvals

Role Name Signature Date

Project Manager

Gavin Saldanha

25/04/15

Project Sponsor

Liam Waldron

25/04/15

User Representative

Documentation Leader

Communications Manager (Liaison Officer)

Project Office Manager (Programme Manager)

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Planning Foundations

Scope Inability to access medical and health resources in remote, rural areas of Australia makes it increasingly dangerous to live, especially during times when bushfires can occurs. The Bushfire Trauma Crib Project aims to investigate affordable and effective mobile intensive care systems for these rural areas. The scope of this project therefore expands, but will not be limited to:

1) Investigating and creating a conceptual design for a mobile intensive care system for bushfire victims, whilst exploring how it can be also repurposed for victims of other disasters.

2) Assessing the solutions through performance evaluations and metrics like Cost Benefit Analyses.

3) Ensuring a prolonged longevity of the project after deliverables have been handed to ensure minimal costs will be incurred for sustainability.

Milestones and Inchstones The completion of activities that have occurred so far y produced the following outcomes, which have also produced certain deliverables that can be monitored by management to undergo system progress and completion.

Milestone Description Date Inchstones

Project Initiation Document approval

Document detailing project initiation and establishes the baselines and initial scope of the project.

27/04/2015

Initial scope established.

Identification of client and stakeholders.

Identifying personnel involved.

Identifying initial activities to be performed for Work Breakdown Structure.

Initial Design Requirements approval

Mapping the initial needs of the client and stakeholders to form requirements.

22/05/2015 Estimate budget to manage breakdown of key system requirements.

Determine initial resources and skills required to ensure portability and affordability of mobile care system.

Health and building codes and regulations identified.

Project Management Plan (PMP-A) delivered

Detailing the PMP for establishing foundations for the team, along with project schedule.

29/05/2015 Finalising activities and inclusion of tasks.

Project plan establishment.

PMP-A draft feedback and finalisation.

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Conceptual design approval

Report containing the conceptual design will be delivered to stakeholders and client

Around June 2015

Risk assessment associated to ensure viability of system

Surveys from people in rural areas to enhance what they need in the crib.

Analyses of trauma crib technological efficiencies in catering to people in rural area needs.

Feedback associated to help reassess and revise PMP-A to PMP-B.

Final report delivery

Handing over the final design to client

TBC Cost and feasibility analysis

Feedback from client

Compiling and receiving feedback from draft handover

Project completion

Phases The key phases for the project are divided as follows:

Phase + Sequence Description Deliverables

Phase 1: Project Initiation and Planning

Establishing the team and developing a business case and Project Charter. The scope is also defined where initial inputs such as cost, time, and outcomes of the project are identified.

1) Project Initiation Document

2) Project Management Plan A (PMP-A)

Phase 2: Project Execution

Performing activities mentioned in the PMP-A and tracking project performance and guiding to reaching milestones.

1) Design Review 2) Project Management

Plan B (PMP-B)

Phase 3: Project Closure

Submission of final design report and project presentation. All activities will be finalised and reflected upon.

1) Final Design Report 2) Performance Metrics

Activities The individual activities within the project lifecycle are defined, as per their phases.

Phase Activity Description Sequence

Project Initiation and Planning

Project definition and its processes

Initial scope and rough schedule definition. Identification of communication plan and rough estimate of user requirements eg. emergency personnel. This will therefore establish a Work Breakdown Structure for team members.

Included in the Project Identification Document (PID).

Performing client + stakeholder analysis.

Determine needs and expectations of clients and stakeholders where milestones are revised to form Business Case.

Included in PID.

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Project Risk Register

Risks with the project and its impact are observed, as well as mitigation strategies.

After PID but before PMP-A completion.

Resource Organisation

Planning in liaison with medical and building personnel to allocate resources to team members

After PID until end of project

Project Execution

Project performance and updating

Updating project progress as per schedule actions and adding changes such as with risks.

Occurs throughout project

Design development

Solutions that meet stakeholder + client requirements such as portable burn treatment units are achieved in designs

After conceptual design approval

Sustainability review

Determining the lifecycle analyses and product evaluation through metrics like Cost-Benefit Analysis

After conceptual design approval

Risk Management

Monitoring of risks in project so that corrections can ensure project runs smoothly

Throughout project

Project Closure

Handing deliverables

Shutting down all activities, sending final report. After deliverable submission

Identify improvements

Through metrics like peer assessment reviews reflect to improve relatable projects

After project

Work Breakdown Structure

Bushfire Trauma Crib Project

1. Project Initiation and Planning

1.1 Project Definition

1.2 Project Processes

1.3 Performing client + stakeholder analysis

1.4 Project Risk Register

1.5. Resource Organisation

2. Project Execution

2.1 Project Performance and

Updating

2.2 Design development

2.3 Risk Management Plan

2.4 Sustainability Review

3. Project Closure

3.1 Handing deliverables

3.2 Identify improvements

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Tasks

Phase Activity Tasks Sequence

Project Initiation and Planning

Project Definition

Creating initial scope (boundaries, objectives, deliverables, et cetera) of project

Rough schedule estimation for reaching milestones

1 2

Project Processes Creating communication plan with clients and stakeholders (Business Case)

Constructing Work Breakdown Structure

Assigning members + due dates to tasks of project based on skills required

1 2 3

Performing client/stakeholder analysis

Identifying resources required for project

Determining stakeholder strategies and expectation

1 2

Resource organisation

Classifying facilities and external personnel such as medical team required

Training team through their skills with motivation

Create agendas and facilitate meetings

1 2 3


Classifying potential risks

Assessing their impact on project

1 2

Project Execution

Project Performance & Updating

Reflecting on project and updating plan

Implementing corrections throughout

Adhering to codes and ethics

1 2 3

Design development

Manage stakeholder expectations and changes

Developing test methods for designs

1 2


Finding life cycle phases and impact assessment

Finding solutions for integrating feedback

Identifying if solution can be used for other disasters than bushfires

1 2 3

Risk Management Plan

Review risks involved

Develop contingency plans for risks

Communicate and improve on potential risks

1 2 3

Project Closure


Producing final report and designs to clients

Transition of resources to similar projects

1 2

Identifying improvements

Attaining peer reviews and reporting

Reflecting on project to improve new ones

1 2

Resources and Effort The amount of effort, in number of hours allotted to one person, and resource allocation to complete deliverables of the project are shown. Effort is always subject to change due to behavioural aspects of team and personnel, therefore it is merely an approximate for the project until key deliverables and outcomes are properly identified.

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Task Effort (no. of hours)

Resources required

Project Definition

Creating initial scope of project


15 hours 5 hours

Project Manager (PM)

PM

Project Processes

Creating communication plan with clients and stakeholders (Business Case)



6 hours 4 hours 3 hours

Client Liaison PM + Team PM + Lead System Engineer (LSE)




30 hours 15 hours

PM + Team PM + Client Liaison






PM + Team + Medical Supplies PM PM + Team




10 hours 12 hours

Risk Manager Risk Manager






Team + LSE Team Team + LSE

Design development



10 hours 6 hours

Client Liaison Team + LSE




Identifying if solution can be used for other disasters


PM + Team + LSE PM + Team + LSE PM + Team + LSE






PM + Risk Manager Risk Manager Risk Manager




6 hours 10 hours

PM + LSE + Team LSE

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Budget (labour) A top down estimate of cost for all tasks are given below, where $50 per hour for all team members except the Project Manager and Lead System Engineer; their times are free in aid to the project. Note that the number of members in the team vary with tasks.

Task Time Resources required Cost

Project Definition

Creating initial scope of project


15 hours 5 hours

PM

PM

0

0

Project Processes

Creating communication plan with clients and stakeholders (Business Case)




Client Liaison PM + Team (3) PM + Lead System Engineer (LSE)

300 600 0




30 hours 15 hours

PM + Team (5) PM + Client Liaison

7500 750






PM + Team (5) PM PM + Team (5)

7500 0 20000




10 hours 12 hours

Risk Manager Risk Manager

500 600






Team (5) + LSE Team (5) Team (5) + LSE

2500 2500. 750

Design development



10 hours 6 hours

Client Liaison Team + LSE

500 300




Identifying if solution can be used for other disasters


PM + Team (5) + LSE PM + Team (5) + LSE PM + Team (5) + LSE

3000 2000 1250






PM + Risk Manager Risk Manager Risk Manager

500 450 450

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Project Plan

Schedule Provide a summarised schedule for each of the phases and activities within the project.




6 hours 10 hours

PM + LSE + Team (2) LSE

600 0

Total (in AUD$) 52100

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Precedence and Dependencies There are four types of dependencies: Finish-to-start (FS), Start-to-start (SS), Start-to-finish (SF) and Finish-to-finish (FF). The following activities have been classified with their deliverable dependencies:

Activity Depends on Dependency Type

Project Processes Project Initiation Document (PID) SS Client/Stakeholder Analysis PID FS

Risk Management Plan PID FS

Project Work Breakdown Schedule Client Briefing FS

Resource Organisation Initial Design Requirements FS

Final Report + Peer Review Project Finalisation Report FS

Assumptions

Internal assumptions, or within the team are:

The project scope will remain bounded.

The amount of hours allocated for tasks are assumed under ideal scenarios.

Relevant resource allocation for visualising scenarios will be provided to the team.

External assumptions, or external to the team:

The design system will match the behavioural and comfort of victims of bushfires.

The medical personnel will prefer to use the system as they will have full technical

knowledge on how to use it.

Constraints

Internal constraints, or those imposed by the project scope and the team are:

Available human resources: Team members might undergo changes due to management issues, therefore task allocation must be effectively implemented in case team members are missing.

Efficient time management must be carried out, and as a result the milestones have a bit of leverage in their deliverables.

External constraints, or those placed by external parties not related to the project are:

Health codes and building safety regulations might constraint how project execution can be carried out.

Many of the equipment used in the project must provide proper care and safety as they could possibly be damaged by the bushfires.

References

[1] A. Kossiako, W. Sweet, S. Seymour (2011), Systems Engineering Principles

and Practice, Wiley

[2] G. Ganewatta and J. Handmer (2006). Bushfire management: What, where and how

economics matter. Proceeding of Bush re Conference 2006: Life in Fire Prone

Environment: Translating Science into Practice/

[3] L. Waldron, Management Skills (2014), Australian National University

[4] Federation University Australia (2014), Living with Bushfire: A Community

Conference

u5293105_Individual_Report_3_trauma_crib.pdfreferences.pdf

u5293105efrwefr individual report 3 trauma crib updated

Documents

g e contents document

project plan

bushfire trauma crib

saved date

project sponsor liam

health resources

rural bushfires

rural areas of australia