tyco present with confidence presentation slides

7/31/2019 Tyco Present With Confidence Presentation Slides

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Present With Confidence & Facilitate Project

Workshop (2-Day)

Facilitator:

Isaac Peter

- MALAYSIA -

21st 22nd June 2012


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2012 PPL Performance Sdn. Bhd. All rights reserved

Getting To Know My Team


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Program Objectives

At the end of this workshop, you will be able to:

Be confident to make a presentation.

Make a good impression during the presentation.

Create buy-in in team members in projects & meetings..

Use the right tool to ensure proper project management.

Manage project stakeholders through a proper communication plan.


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Program Flow

Day 1 Day 2

Introduction to presentation

Presentation design approach

Purpose of presentation

Know your audience

POCKET presentation structure Presentation layout

Presentation communication

Managing challenging situations

Dealing with nervousness

Action plan

What is project management

Project life cycle

Stage 1: Initiation

Stage 2: Planning

Stage 3: Execution Stage 4: Closure

Action plan


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You are a Date Consultant, your job is to ensure ahigh rate of success when your client is interested todate and hopefully get married to the person of theirdream

Your Role

Your MissionYour client, John just got a new job as the Marketing Manager for a MNC company dealing with ITservices. Prior to this job, he was a senior marketing executive with a local company in the advertisingindustry.

He is interested in Joan, the Sales Manager. She has been working in the company for the last 8 yearsand is relatively popular.

He engaged you to help him win Joan.

Outline your strategy describing WHAT he needs to do & HOW he is goingto achieve the desired outcome.

This Is A Story About A Man & A Woman


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Additional Information

TEAM 1 & 3

Your timeline is 1 months.

TEAM 2 & 4

Your timeline is 6 months.

John earns 15% less than Joan.



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Your Client The Target

Personality:Easy going, go with the flow,very accommodating, quiet.

Dress style: Comfortable, shirt , jeans &sneakers.

Enjoys: Movies, Wii, soccer, outdoors, supperat mamak.

Dislike:Bossy people, schedules, fakepeople.

Other facts: Born and educated in KL, does nothave a passport, lives with parents.

Personality: Have high standards, veryorganized, firm, decisive and professional.

Dress style: Professional, smart, heels, wellgroomed

Enjoys: Wine & fine dining, theatre, museum,travelling

Dislike:Last minute person, indecisive, timidpeople.

Other facts: Born in KL, studied and lived in USfor the last 10 years and UK for 3 years. Has herown place.

Name: John

Age: 28

Name: Joan

Age: 32


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Learning From The Activity

Which part of your strategy relates to PRESENTATION? Give details.

Why do you think your strategy will work? How will this benefit you?

Which part of your strategy relates to (PROJECT) PLANNING? Give details.

Whats the purpose of planning and how will it benefit you?


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PRESENTATION DESIGN APPROACH

Identify purpose of presentation.

Know your audience

Physical arrangement

Communicate the presentation


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Simulation: Lost At Sea


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Expert Answer:Answers are supplied by the US Coast Guard based on their

years of experience patrolling the sea and involved in rescuemissions.


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2012 PPL Performance Sdn. Bhd. All rights reserved13

The answer:

1) Shaving mirror: Vital for signalling air/sea rescue.

2) 2 gallon can of oil/gas mixture:Vital for signalling - the mixture will floatand could be ignited (when the raft is clear, obviously!)

3) 5 gallon can of water

4) 1 case of rations: Provides basic food.

5) 20 sq.ft. of opaque plastic: To collect rainwater and provide shelter

6) 2 boxes of chocolate bars:A reserve food supply

7) Fishing kit: Ranked lower than the chocolate bars because there is noguarantee that you will catch any fish!


S


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2012 PPL Performance Sdn. Bhd. All rights reserved14

8) 15 ft. of nylon rope: May be used to secure equipment to prevent it fromfalling overboard.

9) Seat cushion (flotation device): A life-saver if someone falls overboard.

10) Shark repellent

11) 1 qt. of 160 proof rum: Contains 80% alcohol - enough to serve asantiseptic for injuries; of little value otherwise; will cause dehydration if drunk.

12) Small transistor radio: Of little value as there is no transmitter.

13) Maps of the area: Worthlesswithout navigational aids - it does not reallymatter where you are, but where the rescuers are!

14) Mosquito netting: There are no mosquitos out at sea.15) Sextant: Relatively useless without tables and a chronometer.

Lost At Sea The answer:Simulation: Lost At Sea


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Presentation Purpose

INFORMATIONAL

Purpose OfPresentation

PERSUASIVE

INSTRUCTIONAL

INSPIRATIONAL


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POCKET Presentation Structure


Overview of presentation

Content

Key points

Enquiries to be welcomed

Thank sincerely


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PRESENTATION COMMUNICATION

The way we communicate with others and with ourselves ultimately determines the quality of our lives

Anthony Robbins

Non-Verbal Spoken Words Tone of Voice

- Posture.- Hand movement.- Facial expression.

- Positive words.- Negative words.- Neutral words.- Speed of speech.- Clarity of words.

- Monotonous.- Escalating.- Declining.- Firm


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Non-Verbal Spoken Words Tone of Voice

For the following exercise, describe specifically the communicationcomponents based on the description given.

DESCRIPTOR: ___________________________

PRESENTATION COMMUNICATION

Anxious

Fidgety Constantly

looking around Shortness of

breath

Speaks fast Frequently

correcting self.

Slightly elevated


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Presentation aid

We know that our audience have their own learning style and the best way to engagethem is through their preferred learning style.

Furthermore, studies have shown that people are becoming more visual due toadvancement in technology.

Visual aids enhances the effectiveness of your presentation.

PowerPoint presentation

Flipchart

Handout

Mock-up

Model / Demonstration

Presentation Communication


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Effective PowerPoint Presentation: Video
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Effective PowerPoint Presentation

1. Keep text simple and consistent

2. Find creative ways to reduce details (e.g handout)3. A rough guide for time management (1 slide = 1-2 minutes)

4. Use color deliberately. (color has emotional impact)

5. Allow white space.

6. Not too many text (else will read it)

7. Use illustration, pictures, graph to deliver the message.

8. Avoid bullet on every slide.


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Managing Challenging Situations

The Situation Possible Solution

The socializer.

Disagreement.

Private conversation.

Question which is not aquestion.

The derailer


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Program Flow

Day 1 Day 2

Introduction to presentation

Presentation design approach


Know your audience

POCKET presentation structure Presentation layout

Presentation communication

Managing challenging situations

Dealing with nervousness

Action plan

What is project management

Project life cycle

Stage 1: Initiation

Stage 2: Planning

Stage 3: Execution Stage 4: Closure

Action plan


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Understand the psyche of your audience

Everyone of us understands and sees the world from our own reality. This

reality is shaped by our filters. There are 3 types of filters:

GeneralizeThis process leads to seeing things as the norm of life..Ex. Women are lousy drivers

DeleteThis process gives us a sense ofit is a matter of fact and cant bechangedEx. Ali is better than me

DistortTends to make us misinterpret the situation out of contextEx. He wear pink, he must be gay


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SET #1

1. Its selfish to think of your own needs2. Failure is a necessary part of success

3. Its wrong to lie under any circumstances.

SET #2

1. I know what gives him happiness

2. Im sorry to keep annoying you

3. I have a feeling he doesnt like me

SET #3

1. Knowledge is power2. Your communication skills are improving

3. My relationship is getting better

Formulating powerful questions


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DEALING WITH PRESENTATION NERVOUSNESS

Breathe.

Practice, practice, practice.

Connect with the audience.

Focus on the message.

Do some exercises.


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Difference between project and operation work

What Is a Project?A project is a temporary endeavor with a defined beginning and endundertaken to meet unique goals andobjectives, typically to bring about beneficial change or added value.

PROJECT OPERATION

DescriptorTemporary, has a startand end date.

Standard operatingprocedure, continuous

(no end), repetitive.

Non-work example: Wedding Stay married

Workplace example:

Introduction To Project Management


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How Projects Come to Be

Project selection can be a difficult process, especially when there are a large number of potentialprojects competing for scarce dollars.

Some selection methods are highly intuitive; others try to add rigor through more scientificselection processes.

Sacred Cows and Pressing Needs Sacred Cow selectionSenior Management wants it! (It may often turn out well;

many visionary projects start here)

Business opportunity (make more $$$)

Savings potential (save $$$)

Keeping up with competition. (eg: many e-commerce projects were in response tocompetitors initiatives.

Risk management (eg: disaster recovery initiatives, Y2K)

Government or regulatory requirements


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What is a project life cycle?

It is the sequence of phases of which a project will evolve. It is absolutely fundamental to the management ofprojects it will significantly affect how the project is structured.

There are no fixed number of phases but in general it ranges between 3 9 depending on the complexity of theproject.

A Generic Project Life Cycle Diagram

PROJECT A

INITIATION PLANNING EXECUTION CLOSURE

Introduce theproject to obtainapproval, createproject scope,define success,etc.

Forming of a team,identify activitiesinvolves and itssequence,assigningresource,scheduling and

budgets.

Execution uponthe agreed plan,report accordinglyin situations actualsituation differsfrom plannedactivities.

Review project,ensure completedocumentation,

LESSONS LEARNT


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Interest(in the project outcome)

Power(in

the

organization) Keep

SatisfiedManageClosely

Monitor KeepInformed

Stakeholder Management


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Communication Plan

Communication Format Frequency Distribution

Team Briefing Restricted Intranet Daily at 9:00 Team and stakeholders

with access to secure

project info area

Weekly Web Bulletin Internal Intranet Weekly Team, sponsor, senior

management

Technical Incident

Report

Email Immediately after

Incident

Webmaster, IT

Department

Budget and ScheduleDetail

Spreadsheets andDetailed Gantt Chart

Bi-Weekly Sponsor, Senior Management

Accomplishments and

Setbacks

Email and Intranet Weekly All internal stakeholders

Schedule Milestones Email and Intranet Weekly All internal stakeholders

Cost-to-Date

Milestones


Current Top Five

Risks



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Mini Project II

OBJECTIVE- Pass the ball following the defined process and following the procedure

within the specified time.

PROCEDURE1) Your team starts with 100 points.2) Call the name of the person you will pass the ball to.3) Make sure the person you are going to pass the ball has not caught it before.4) Pass the ball to the person5) Person who receives the ball to say thank you.6) Time starts when first person calls out name.7) Time stops when the ball reaches back to the first person.

PENALTYEverytime the ball falls to the ground, 20 points is deducted.

ADDITIONAL POINTSYou gain 10 points for meeting the objective.
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The Triple Constraint
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Shorter Time Higher Cost Reduced Quality or Narrowed

Scope

Reduced Cost More Time Reduced Quality or Narrowed

Scope

Higher Quality or

Increased Scope

More Time Higher Cost

The Triple Constraint
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ACTIVITY DURATION PIC TIME FRAME (YEAR/MONTH/WEEK)

Activity 1

sub-activity 1.1

sub-activity 1.2

Activity 2

sub-activity 2.1

Activity 3

sub-activity 3.1

Planning: Gantt Chart


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Execution: Accomplishment Tracking


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Schedule Milestones as of 2/15/2004

ID Milestone ScheduledCompletion

ActualCompletion

Variancein Days



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2012 PPL P f Sd Bhd All i ht d
