tuscola county board of commissioners meeting … · 2019-06-26 · tuscola county board of...
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TUSCOLA COUNTY BOARD OF COMMISSIONERS MEETING AGENDA
THURSDA Y JUlE 27 2019 - 800 AM
H H PURDY BUILDING BOARD ROOM 125 W LincoJn Street
Caro M1
125 W Lincoln Srree Phone 989middot672middot3700 Caro MI 48723 Fax 989middot672middot40 11
800 AM Call to Order - Chairperson Bardwell Prayer - Pastor Jon Terry New Hope Alive Assembly of God Reese Pledge of Allegiance - Commissioner Vaughan Roll Call - Clerk Fetting Adoption of Agenda Action on Previous Meeting Minutes (See Correspondence 1) Brief Public Comment Period for Agenda Items Only Consent Agenda Resolution (See Correspondence 2) New Business
bull Zoning Permit Application Fees (See Correspondence 3) bull Shredder Purchase Request - ControllerAdmin Office (See
Correspondence 4) bull Medical Examiner System Contract (See Correspondence 5) bull Water Issue with the Reese Elementary School Demolition bull Deckerville Property Clarification on Ownership bull Refill vacant Full Time Dispatcher position(See Correspondence
6) bull ControllerAdministrator Contract
Old Business CorrespondenceResolutions
COMMISSIONER LIAISON COMMITTEE REPORTS
GRIMSHAW Behavioral Health Systems Board Recycling Advisory Local Units of Government
BOARD AGENDA627119Page 2
JENSEN Board of Health Community Corrections Advisory Board Dept of Human SeltviceslMedical Care Facility liaison Genesee Shiawassee Thumb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary Committee MEMS All Hazard Local Units of Government Activity Report
BARDWELL Behavioral Health Systems Board Cara DDAfTIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Comp Board TRIAD Local Units of Government Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfT ourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Planning Saginaw Bay Coastal Initiative Senior Services AdviSOry Council Tuscola 2020 Local Units of Government Activity Report
VAUGHAN Board of Health County Planning Commission BOARD AGEN DA laquo6127119 Page 2 Economic Development CorpBrownfield Redevelopment MAC Environmental Regulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation Commission Tuscola County Fair Board liaison Local Units of Government Activity Report
BOARD AGENDA 62719 Page 3
BARDWELL Behavioral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7h District MAC Workers Comp Board TRIAD Local Units of Government Activity Report
Other Business as Necessary
Extended Public Comment
Adjournment
Note If you need accommodations to attend this meeting please notify the Tuscola County ControllerAdministratorS Office (989-672-3700) two days in advance of the meeting
CORRESPONDENCE
1 June 13 2019 Full Board amp Statutory Finance Minutes
2 Coosent Agenda Resolution
3 Zoning Permit Application Fees
4 Shredder Purchase Request
5 Medical Examiner System Contract
6 Dispatch Director Request to fill Vacant Position
7 Commillee of the Whole Minutes
8 Road Commission Minutes 5-30-19 Meeting
9 Bay County Resolutions
Draft TUSCOLA COUNTY BOARD OF COMMISSIONERS
June 13 2019 Minutes H H Purdy Building
Commissioner Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the City of Caro Michigan on the 13th day of June 2019 to order at 801 oclock am local time
Prayer - Commissioner Bardwell
Pledge of Allegiance - Commissioner Vaughan
Roll Call - Clerk Jodi Fetling
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 808 am excused al 1208 pm)
Commissioner Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Mike Miller Sheriff Glen Skrent Nancy Barrios Register John Bishop Matthew Bierlein Sandy Nielsen Mark Ransford Addy Battel Pearl Daskam Mark Haney Jean Doss (via conference call) Karen Kubiak Michael Yates
Adoption of Agendamiddot 19middotMmiddot117
Motion by Young seconded by Vaughan to adopt the agenda as amended Motion Carried
Action on Previous Meeting Minutes shy19middotMmiddot118
Motion by Vaughan seconded by Jensen to adopt the meeting minutes from the May 30 2019 Regular Board and Statutory Finance meetings Motion Carried
Brief Public Comment Period for Agenda Items Only shy-Register John Bishop is requesting to use approximately $47000 from the automation fund to renovate the Register of Deeds index books Project is to be compleled by Kofile Technologies
Consent Agenda Resolution shy19middotMmiddot119
Motion by Young seconded by Vaughan that the Consent Agenda Minutes and Consent Agenda Resolution from the June 10 2019 Committee of the Whole Meeting be adopted Motion Carried
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOARD AGENDA627119Page 2
JENSEN Board of Health Community Corrections Advisory Board Dept of Human SeltviceslMedical Care Facility liaison Genesee Shiawassee Thumb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary Committee MEMS All Hazard Local Units of Government Activity Report
BARDWELL Behavioral Health Systems Board Cara DDAfTIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Comp Board TRIAD Local Units of Government Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfT ourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Planning Saginaw Bay Coastal Initiative Senior Services AdviSOry Council Tuscola 2020 Local Units of Government Activity Report
VAUGHAN Board of Health County Planning Commission BOARD AGEN DA laquo6127119 Page 2 Economic Development CorpBrownfield Redevelopment MAC Environmental Regulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation Commission Tuscola County Fair Board liaison Local Units of Government Activity Report
BOARD AGENDA 62719 Page 3
BARDWELL Behavioral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7h District MAC Workers Comp Board TRIAD Local Units of Government Activity Report
Other Business as Necessary
Extended Public Comment
Adjournment
Note If you need accommodations to attend this meeting please notify the Tuscola County ControllerAdministratorS Office (989-672-3700) two days in advance of the meeting
CORRESPONDENCE
1 June 13 2019 Full Board amp Statutory Finance Minutes
2 Coosent Agenda Resolution
3 Zoning Permit Application Fees
4 Shredder Purchase Request
5 Medical Examiner System Contract
6 Dispatch Director Request to fill Vacant Position
7 Commillee of the Whole Minutes
8 Road Commission Minutes 5-30-19 Meeting
9 Bay County Resolutions
Draft TUSCOLA COUNTY BOARD OF COMMISSIONERS
June 13 2019 Minutes H H Purdy Building
Commissioner Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the City of Caro Michigan on the 13th day of June 2019 to order at 801 oclock am local time
Prayer - Commissioner Bardwell
Pledge of Allegiance - Commissioner Vaughan
Roll Call - Clerk Jodi Fetling
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 808 am excused al 1208 pm)
Commissioner Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Mike Miller Sheriff Glen Skrent Nancy Barrios Register John Bishop Matthew Bierlein Sandy Nielsen Mark Ransford Addy Battel Pearl Daskam Mark Haney Jean Doss (via conference call) Karen Kubiak Michael Yates
Adoption of Agendamiddot 19middotMmiddot117
Motion by Young seconded by Vaughan to adopt the agenda as amended Motion Carried
Action on Previous Meeting Minutes shy19middotMmiddot118
Motion by Vaughan seconded by Jensen to adopt the meeting minutes from the May 30 2019 Regular Board and Statutory Finance meetings Motion Carried
Brief Public Comment Period for Agenda Items Only shy-Register John Bishop is requesting to use approximately $47000 from the automation fund to renovate the Register of Deeds index books Project is to be compleled by Kofile Technologies
Consent Agenda Resolution shy19middotMmiddot119
Motion by Young seconded by Vaughan that the Consent Agenda Minutes and Consent Agenda Resolution from the June 10 2019 Committee of the Whole Meeting be adopted Motion Carried
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOARD AGENDA 62719 Page 3
BARDWELL Behavioral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7h District MAC Workers Comp Board TRIAD Local Units of Government Activity Report
Other Business as Necessary
Extended Public Comment
Adjournment
Note If you need accommodations to attend this meeting please notify the Tuscola County ControllerAdministratorS Office (989-672-3700) two days in advance of the meeting
CORRESPONDENCE
1 June 13 2019 Full Board amp Statutory Finance Minutes
2 Coosent Agenda Resolution
3 Zoning Permit Application Fees
4 Shredder Purchase Request
5 Medical Examiner System Contract
6 Dispatch Director Request to fill Vacant Position
7 Commillee of the Whole Minutes
8 Road Commission Minutes 5-30-19 Meeting
9 Bay County Resolutions
Draft TUSCOLA COUNTY BOARD OF COMMISSIONERS
June 13 2019 Minutes H H Purdy Building
Commissioner Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the City of Caro Michigan on the 13th day of June 2019 to order at 801 oclock am local time
Prayer - Commissioner Bardwell
Pledge of Allegiance - Commissioner Vaughan
Roll Call - Clerk Jodi Fetling
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 808 am excused al 1208 pm)
Commissioner Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Mike Miller Sheriff Glen Skrent Nancy Barrios Register John Bishop Matthew Bierlein Sandy Nielsen Mark Ransford Addy Battel Pearl Daskam Mark Haney Jean Doss (via conference call) Karen Kubiak Michael Yates
Adoption of Agendamiddot 19middotMmiddot117
Motion by Young seconded by Vaughan to adopt the agenda as amended Motion Carried
Action on Previous Meeting Minutes shy19middotMmiddot118
Motion by Vaughan seconded by Jensen to adopt the meeting minutes from the May 30 2019 Regular Board and Statutory Finance meetings Motion Carried
Brief Public Comment Period for Agenda Items Only shy-Register John Bishop is requesting to use approximately $47000 from the automation fund to renovate the Register of Deeds index books Project is to be compleled by Kofile Technologies
Consent Agenda Resolution shy19middotMmiddot119
Motion by Young seconded by Vaughan that the Consent Agenda Minutes and Consent Agenda Resolution from the June 10 2019 Committee of the Whole Meeting be adopted Motion Carried
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
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-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
CORRESPONDENCE
1 June 13 2019 Full Board amp Statutory Finance Minutes
2 Coosent Agenda Resolution
3 Zoning Permit Application Fees
4 Shredder Purchase Request
5 Medical Examiner System Contract
6 Dispatch Director Request to fill Vacant Position
7 Commillee of the Whole Minutes
8 Road Commission Minutes 5-30-19 Meeting
9 Bay County Resolutions
Draft TUSCOLA COUNTY BOARD OF COMMISSIONERS
June 13 2019 Minutes H H Purdy Building
Commissioner Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the City of Caro Michigan on the 13th day of June 2019 to order at 801 oclock am local time
Prayer - Commissioner Bardwell
Pledge of Allegiance - Commissioner Vaughan
Roll Call - Clerk Jodi Fetling
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 808 am excused al 1208 pm)
Commissioner Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Mike Miller Sheriff Glen Skrent Nancy Barrios Register John Bishop Matthew Bierlein Sandy Nielsen Mark Ransford Addy Battel Pearl Daskam Mark Haney Jean Doss (via conference call) Karen Kubiak Michael Yates
Adoption of Agendamiddot 19middotMmiddot117
Motion by Young seconded by Vaughan to adopt the agenda as amended Motion Carried
Action on Previous Meeting Minutes shy19middotMmiddot118
Motion by Vaughan seconded by Jensen to adopt the meeting minutes from the May 30 2019 Regular Board and Statutory Finance meetings Motion Carried
Brief Public Comment Period for Agenda Items Only shy-Register John Bishop is requesting to use approximately $47000 from the automation fund to renovate the Register of Deeds index books Project is to be compleled by Kofile Technologies
Consent Agenda Resolution shy19middotMmiddot119
Motion by Young seconded by Vaughan that the Consent Agenda Minutes and Consent Agenda Resolution from the June 10 2019 Committee of the Whole Meeting be adopted Motion Carried
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
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-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Draft TUSCOLA COUNTY BOARD OF COMMISSIONERS
June 13 2019 Minutes H H Purdy Building
Commissioner Bardwell called the meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the City of Caro Michigan on the 13th day of June 2019 to order at 801 oclock am local time
Prayer - Commissioner Bardwell
Pledge of Allegiance - Commissioner Vaughan
Roll Call - Clerk Jodi Fetling
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 808 am excused al 1208 pm)
Commissioner Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Mike Miller Sheriff Glen Skrent Nancy Barrios Register John Bishop Matthew Bierlein Sandy Nielsen Mark Ransford Addy Battel Pearl Daskam Mark Haney Jean Doss (via conference call) Karen Kubiak Michael Yates
Adoption of Agendamiddot 19middotMmiddot117
Motion by Young seconded by Vaughan to adopt the agenda as amended Motion Carried
Action on Previous Meeting Minutes shy19middotMmiddot118
Motion by Vaughan seconded by Jensen to adopt the meeting minutes from the May 30 2019 Regular Board and Statutory Finance meetings Motion Carried
Brief Public Comment Period for Agenda Items Only shy-Register John Bishop is requesting to use approximately $47000 from the automation fund to renovate the Register of Deeds index books Project is to be compleled by Kofile Technologies
Consent Agenda Resolution shy19middotMmiddot119
Motion by Young seconded by Vaughan that the Consent Agenda Minutes and Consent Agenda Resolution from the June 10 2019 Committee of the Whole Meeting be adopted Motion Carried
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes - Draft 2 6113119
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that the 2018 Medical Examiner Annual Report be received and placed on file
Agenda Reference B
Entity Proposing COMMITTEE OF THE WHOLE 6110119
Description of Matter Move that per the request of the Sheriff that Robert Baxter be authorized as a second representative of Tuscola County to attend the 20 192020 LEAD program
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 610119
Description of Matter Move that Mike Green be appointed to the Tuscola County Economic Development Corporation to fill the vacancy created by the resignation Kent Graf for a partial term of office to expire December 312019
Agenda Reference D
Entity Proposing COMMITTEE OF THE WHOLE 61019
Description of Matter Move that per the request of Mr Robert Booth that authorization is given to use the outside area around the Courthouse to distribute pamphlets in a safe manner which does not interfere with the operation of the Courthouse for the months of June and July 2019
New Business shy-Honorary Recognition for the ~ Meet the Need Program - Addy Battel and Pearl Daskam started the Meet the Need program in 2014 when Erla s Food Center closed The program helps to supply local food pantries with meat eggs milk and various other items Matthew Bierlein presented tributes to honor their accomplishments from Senator Kevin Daley and Senator Dan Lauwers
-Sheriffs Request to Purchase Drone - Sheriff Skrent explained the request to purchase a drone that could be used at night There is an opportunity to have a USDA grant pay for 75 of the cost
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
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Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
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-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes middot Draft 3 61 319
19-M-120 Motion by Young seconded by Jensen that because the Sheriff Department has been awarded a USDA grant to fund approximately 23 of the cost for a drone (that will be helpful for search and rescue in fog and at night) the 2019 Road Patrol Budget be amended through the use of fund balance to fund the county share of cost for the drone Said drone to be purchased from NOAR Technologies Also all appropriate signatures and budget amendments are authorized Molion Carried
-Recycling Stained Soil Payment - Mike Miller reported that the DEQ will not provide approval until a final permit has been filed ATK is confident that all appropriate actions have been taken in regards to clean-up that was requested
19-M-121 Motion by Vaughan seconded by Jensen to agree to the offer from Braun Kendrick to pay $8 000 of the estimated stained soil removal costs of $16 000 at Ihe new recycling cenler localion (See May 13 2019 email) Of Ihe $8000 $4 000 will be paid by check wilhin 60 days and Ihe other $4 000 will be paid as a credit to the county in the amount of $4 000 to be applied to future invoices for legal services These funds will be recorded in the Recycling Fund for which the original invoice was paid Motion Carried
-Update Regarding New State Hospital Jean Doss - Jean provided an update regarding state budgets that have been proposed that include funds lor a psychialric hospital Representative Hoadley from Kalamazoo County is working to address staffing and funding issues in relation to the Caro Center as well as the Center located in Kalamazoo County The consultants report was to be completed by the end of June but is expected that will only be final working draft copy with a final copy expected mid-July Dr Canfield participated in a phone meeting with the consultant firm along with Tim Grimel from AFSCME and Mary Ann Huff from the Mental Health Association of Michigan The three of them supported that the Caro Center construction resume at the current location A study is being completed to represent Tuscola Countys viewpoint which is to be presented to the Governors Office KC Communications is looking to host a rally on the steps of the capital the last week of June Jean will be at the community forum this afternoon
Board discussed if the contracl with Capital Services should be renewed for a threemiddot month period or a month-la-month period
19-M-122 Malian by Young seconded by Vaughan that the contract with Capital Services be renewed for the three month period of July August and September of 2019 at $4200 per month with the understanding it can be terminated before the end of the three month period Also all appropriale signatures on said renewed contract are authorized Malian Carried with Grimshaw dissenting
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
Received thank you rouol$d Ihl hoClden]
Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
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AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes - Draft 4 61319
-Funding New State Hospital Costs - Board discussed the opportunities that may be available 10 aid in funding the costs the county has incurred in lobbying to retain the Caro Center in Tuscola County Clayette has nol received the verbiage from the City of Caro in regards to their contribution
-Approval of Letter 10 be sent Regarding County Providing Water to New State Hospital - Bardwell provided an explanation of the letter and the content it contains
19-M-123 Motion by Vaughan seconded by Jensen that the letter requested to be prepared by the ControllerAdministrator which explains the county position regarding funding and operating of the upgraded on-site water system for the new state hospital in Carc be approved for submittal Motion carried with GrimShaw dissenting
-Citizen Presentation Regarding New State Hospital - Karen Kubiak presented to the Board options of some visions she has for the property surrounding the former Camp Tuscola
-Update Regarding Contractual Medical Examiner System - Clayette updated the board regarding the updated proposed contract The Sheriff has expressed a concern to Clayette regarding the Medical Examiners in the proposed contract that Clayette will try to get clarification
-Airport Zoning Administrator Requests - Mike Yates presented to the Board regarding the increase in the application fee per diem and mileage Board would like Mr Yates to do some research regarding what other Airport Zoning Administrators charge
19-M-124 Motion by Grimshaw seconded by Jensen that per the request of Mike Yates (Airport Zoning Administrator) that the Airport Zoning Administrator receive a per diem of $50 and mileage payment at the standard IRS rates for attendance at Airport Zoning Board of Appeals meetings and other related meetings Motion Carried
Recessed at 1033 am Reconvened at 1043 am
-Parks and Recreation By-Laws - Board reviewed proposed by-laws 19-M-12S
Motion by Grimshaw seconded by Young that the Parks and Recreation ByshyLaws as prepared and recommended by the Parks and Recreation Commission be approved Motion Carried
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
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BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes - Draft 5 613119
-ControllerAdministrator Contract - Commissioner Bardwell reviewed the proposed contract and that there were issues that were raised of concern and discussed at the Committee of the Whole meeting on June 10 2019 He also provided options that would be available to the Board
19middotMmiddot126 Motion by Grimshaw seconded by Bardwell to authorize the contract as submitted with a term of 2-years pay rate as proposed and with no automatic pay increases Roll Call Vote Young - yes Vaughan - no Jensen - no Grimshaw - yes Bardwell - yes Motion Carried
-Clayette Zechmeister verbally expressed that she will reject the contract presented as written and will provide that statement in writing to the Chairman
-Board discussed if an Interim ControllerAdministrator should be appointed as the contract was to begin on June 14 2019 at midnight Commissioner Bardwell recommended Clayette be appointed as interim with compensation to be paid per the Board policy
-Board discussed the options that would be available at this point regarding Ihe contract of the ControllerAdministrator
-John Bishop stated the job advertisement should have had the details included within it so the applicant knew what would be offered in the contract
-Mike Miller stated that he felt the board did not fully understand the options available when voting on the contract
-Clerk Fetting read the motions passed at the May 30 2019 Board meeting regarding the employment contract for the ControllerAdministrator
19middotMmiddot127 Motion by Grimshaw seconded by Bardwell to have the Board Chair to be in communication with legal counsel to clarify response and what steps should be taken next Roll Call Vote Vaughan - no Jensen - yes Grimshawmiddot yes Young - yes Bardwell - yes Motion Carried
-Clerk Fetting read the Acting Position Pay Policy from the Tuscola County Personnel Manual
19middotMmiddot128 MoLion by Vaughan seconded by Jensen to make Clayette Zechmeister the Interim Acting ControllerfAdministralor with Acting Position Pay to be included until a final ConlrolterfAdministralor person is appointed Roll Call Vote Jensen - yes Grimshaw - no Young - yes Vaughan - yes Bardwell - yes Motion Carried
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes - Draft 6113119
~Register of Deeds Request to Use Funds From the Automation Fund - Register Bishop explained the need to renovate the index books for the Register of Deeds office in order to preserve them
19-M-129 MOiion by Jensen seconded by Grimshaw that per the request from trlEl Register of Deeds that the renovation of deteriorating records be completed by Kame Technologies through the use of fund balance in the Register of Deeds Automation fund and aU budget amendments be authorized Motion Carried
Ofd Business - None
CorrespondenceResolutions shy-Airport ZonIng Board of Appeals has a tenlative meeti1g set for June 25th Clerk Fetting is waiting on communication from the county attorney to have the date official She will send notice upon that date baing confirmed -Commissioner 8ardwelt received a letter from Region 7 Area on Aging which will be provided to Clayette for follow~up prior to Juy 9th -Commissioner Bardwell relCelvsd a thank you from Governor Whitmer for communication regarding the Caro Center
COMMISSIONER LIAISON COMMITTEE REPORTS
VAUGHAN Board of Health County Planning Commission Economic Development CorpBrolvnfteJd Redevelopment MAC Environmentalgt Reurolgulatory - Vice Chair Mid-Michigan Mosquito Control Advisory Committee NACO-Energy Environment amp Land Use Parks and Recreation CommiSSion Tuscoa County Fair Board Liaison Local Units of Govemment Activity Report - Issue that a restaurant in Cass City was having with Buflding Codes has been resolved
GRIMSHAW - No report Behavioral Health Systems Board Recycling AdvIsory Loca Units of Government
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
$ Cy1I Zchm ltYCOCO~
Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
Received thank you rouol$d Ihl hoClden]
Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
Jl2lZ(lU
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BOC Minutes - DraM 7 6113119
JENSEN Board of Health Community Corrections Advisory Board Dept of Human ServicesMedical Care Facility Liaison Genesee Shiawassee Thu mb Works Jail Planning Committee Local Emergency Planning Committee (LEPC) MAC Judiciary CommiHee MEMS All Hazard - Vaccinations are recommended as measles and Hepatitis A as positive cases in the State of Michigan have been reported Local Units of Government Activity Report
BARDW ELL Behavio ral Health Systems Board Caro DDAITIFA Economic Development CorpBrownfield Redevelopment MAC 7th District MAC Workers Camp Board TRIAD Local Units of Governmenl Activity Report
YOUNG Board of Public Works County Road Commission Liaison Dispatch Authority Board Genesee Shiawassee Thumb Works - Meets tomorrow Great Start Collaborative Human Services Collaborative Council (HSCC) Jail Planning Committee MAC AgriculturalfTourism Committee MI Renewable Energy Coalition (MREC) Region VI Economic Development Plan ning Sagi naw Bay Coastal Initiative Senior Services Advisory Council Tuscola 2020 Local Units of Government Activity Report
Other Business as Necessary - None
Commissioner Grimshaw excused at 1208 pm
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
$ Cy1I Zchm ltYCOCO~
Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
Received thank you rouol$d Ihl hoClden]
Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
611319BOC Minutes - Draft 8
Extended Public Comment shy-Nancy Laskowski questioned Michael Yates statement made in reference 10 being made a county employee Also Nancy stated the adjacent landowners may need to be notified under the Zoning Enabling Act for the Zoning Board of Appeals hearing Clerk Fetting is working with the attorney to clarify this matter
Meeting adjourned at 1212 pm
Jodi Fetting Tuscola County Clerk
Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
$ Cy1I Zchm ltYCOCO~
Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
MmiddotO shy
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
Received thank you rouol$d Ihl hoClden]
Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
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BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
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Statutory Finance Committee Minutes June 13 2019
HH Purdy Building 125 W Lincoln St Caro MI
Meeting called to order at 1213 pm
Commissioners Present Young Bardwell Vaughan Jensen
Commissioners Absent Grimshaw
Also Presenl Clerk Jodi Fetting Cia yelle Zechmeister Nancy Laskowski
Claims and Per Diems were reviewed and approved
Public Comment - None
Meeting adjourned at 1217 pm
Jodi Fetting Tuscola County Clerk
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
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BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
DRAFT
COUNTY OF TUSCOLA
STATE OF MICHIGAN
RESOLUTION TO ADOPT CONSENT AGENDA
At a regular meeting of the Board of Commissioners of the County of Tuscola Michigan held at the HH Purdy Building in the Village of Caro Michigan on the 27th day of June 2019 at 800 am local time
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
It was moved by Commissioner and supported by Commissioner _ _ ____that the following Consent Agenda Resolution be adopted
CONSENT AGENDA
Agenda Reference A
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage at the Michigan State Police Post located at 1485 Cleaver Rd for $6000 per month and a one time cost of $1 500 for the install be approved Also all appropriate Signatures and budget amendments be authorized
Agenda Reference B
Entity Proposing COMMITIEE OF THE WHOLE 6124119
Description of Matter Move that the three (3) year Contract with Air Advantage for the ClEMIS Network at 207 E Grant St for $275 per month and a one time cost of $500 for the install be approved Also all appropriate signatures and budget amendments be authorized
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
CONSENT AGENDA 62719Page 2
Agenda Reference C
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move to approve the posting to fill a part time position (25 hours or less a week) for the MIDC program This position would be contingent upon grant funding Also all budget amendments be authorized
Agenda Reference 0
Entity Proposing COMMITTEE OF THE WHOLE 62419
Description of Matter Move that the two (2) year Planned Service Agreement Contract with Johnson Controls for $13020 for 2019 and $13541 for 2020 be approved Also all appropriate signatures and budget amendments be authorized
IT IS FURTHER RESOLVEO that any motion resolution or other act of Tuscola County inconsistent with this Resolution is hereby rescinded modified replaced or superseded by this Resolution
YEAS
NAYS
ABSTENTIONS
RESOLUTION ADOPTED
Thomas Bardwell Chairperson Jodi Fetting Tuscola County Board of Commissioners Tuscola County Clerk
611~12019 Tuscola Counly Mal middot elOhop ptlnTIl I applcatlOn
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
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Tuscola County
Bishop permit application 2 messages
Michael Yales Wed Jun 192019 at 933 AM To Clayelte Zechmeislel (layene Lechmeisler) ltzclayluscolacounlyorggt
Clayelle per our conversa tion here is the Bishop Airport application 10 be submitted to the Administrator r find these fees acceptable for the Structure Heights
Thank You Michael
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Clayet1e Zechmelster ltZclayIuscolacountyorggt To MiChael Yates ltasialrPQr1yahoocomgt
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Wed Jun 19 2019 e1 933 AN
Clavette A Zochmeister Chief Accountant Tuscola County 125 W lincoln 51 Suite 500 Caro MI 48723 zclayIuscolacDuntyorg voiCe 989middot672middot37 10 lax 989-5724011
Visit uS Onffne for County Servies wwwruscofacountyorg
CONFlDENTIALITY NO TICE nre inotmlttion contilined In this communfClltion including rrrdtm(JnCS Is priYlleged ilnd confTdmrlal Jr Is Intended only Fur rn axduse ungt (the ddresstfJ IFthe rfJllder ( this mesuge Is not ~ In(end tYldpient trou lire ht~y ntfTed that IIny disseminlltlcm dirtribution
0 copyng orthfs commllfatiorr is Wlctly prohibited ff you 8rlaquoeIed this communicttJonn efTCN PlU$e n~ us by tef~ Immediately
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
-- -
BISHOP INTERNATIONAL AIRPORT
HElGHT ZONING PERMIT APPLICATION INSTRUCTIONS
1 The following shall be submitted to the Zoning Administrator
A The Applicant shall address a letter or generate an email (hereinafter referred to as
the permit applicat ion) to the Zon ing Administrator requesting a permit be issued under Join t Airport Zoning Board Ordinance No 98-1 and addressed 10 the
fallowing
Zoning Administrator
Bishop International Airport G-3425 W Brislol Road
Flint MI 48507 AnN Joseph Medici AAE
E-Mail jme dlcibishopairportorg
B The Applicant shall attach to the permit application all relevant information (e g
exact location height daleuro5 amp t imes contact information) including a Federal Aviation Administrations (FAAs) Determination oj No Hazord to Air Navigation
2 Effect ive January 1 2016 the Applicant shall include with the permit application a check or money order made payable to the Bishop International Airport Authority This
application fee is nonmiddot refundable Permit fees as indicated below are per permit
Structure Height (AGL) Applicatfon Fee Less than 50 S100 50middot - 199 $150 200 - 499 $200 500 or greater 5250
3 Upon receipt of the above information the Zoning Administrator will either approve or deny the permit within fiheen (15) days Failure to provide the requ ired information will result in a denial of the permit
4 tn the event of denial the Applicant shall have 21 days to appeal the decision of the Zoning Administrator to the Board of Appeals
END
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
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--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
--------------------------------------------
61242019 Tuscola County Mail- Medical Examiner Agreement- Proposed Final
I Clayette Zechmeisler ltzclaytuscolacountyorggt Tuscola County
Medical Examiner Agreement - Proposed Final 1 message
Eric M Morris lterimorbraunkendrickcomgt Fri Jun 21 2019 at 1052 AM To Clayette Zechmelster ltzclaytuscolacountyorggt Cc Clayton J Johnson ltcjohnsonbraunkendrickcomgt
Clayette
Dr Bush indicated that he and his new practice are ready to sign the attached agreement I have attached a clean copy of the Final Agreement and a red line thai compares the Final Agreement to the last version that you and the BOC reviewed I have summarized the changes below
1 The changes are found in Exhibit A 10 the Agreement Many of the changes adapt the agreement better to Tuscola Countymiddots circumstance and modify references to the Sheriffs Office to law enforcement generally or other agencies where appropriate
2 The proposed final draft removes the section on Prior Case Review It is my understanding this service had not previously been provided in Tuscola County and the language was contentious with Dr Bush so I recommend removing it
3 Section W of Exhibit A now reads
a QfficeClerical Staff Contractor agrees to pay the cost of the administrative employee currentJy utilized by the Tuscola County Medical ExaminerS Office for a period of three years from the initiatiOfl date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TCHD) pursuant to the terms of a separate agreement between Contractor and TCHD
b This language reflects the current state of payments between the County and the Health Department for the admin who works on ME related issues
c Dr Bush is aware of the ballpark cost thai he will Incur because of this and it seems acceptable to him
d I will work to negotiate another agreement with more detail between Dr Bush and the Health Department after this agreement is finalized
Other than that the major points have not changed since the BOC last approved the language It is still a flat fee of $75000 per year paid quarterly for three years The agreement still reqUires Dr Bush to pay for the 03 FTE for the administrative assistant services to the MEs Office which results in a savings to the County of approximately $28-S30k per year (depending on which contract year we are discussing)
Please let me know if you have any questions or concerns
-Eric
ERIC M MORRIS Attorney[I Tel 9893990236
Fax 9897994666 Email erimorbraunkendrickcom
BRAUN KENDRICK
EMAIL CONFIDENTIALITY NOTICE
htlps lmailgoogle comimaillu0ik=52cOOc2418ampviewptampsearchzallamppermlhldgt=lhread-f3A 1636962162359941198ampSimpl=msg-flt103A 16369621623 12
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
AGREEMENT FOR C OMPREHENSIVE MEDICAL EXAMINER OFFICE SERVICES
This agreement (Agreement) dated as of July J 2019 (Effective Date) is by and between the County of Tuscoia a political subdivi sion of the Sta te ofMiclligan (hereinafter County) and the Michigan lnstitUle ofForensic Science amp Medicine PC (hereinafter Contractor) a profess ional corporation authorized to operate in the State of Michigan
WHEREAS Tuscola County requires comprehensive medical exaroiner office medical examiner death investigation and forensi c autopsy services and
WHEREAS Contractor represents that it is 8 duly qualified and licensed provider of medical examiner and forensic pathology services and is experienced in autopsies and related services and
NOW THEREFORE in consideration of th e foregoing recitals and the murual covenants contained herein the parties hereto agree as follows
A G REEMENT
1 Scope of Services
11 Contractors Specified Services Upon request of the County or designee Contractor shall perfonn the services described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter Scope of Work) within the times or by the dates provided for in Exhibit A and pursuant to Article 7 Prosecution of Work In the evenl of a conflict between the body of this Agreement and Exhibit A the provisions in the body of this Agreement shall control
12 Cooperation With County Contractor shall cooperate with COWlty and Counry staff in the performance of all work hereunder
IJ PerfOrmance Standard Contractor shall perfonn all work here lloder in a manner consistent with the level of competency and standard of care nonnally observed by a person practi cing in Contractors profession County has rel ied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement Contractor hereby agrees to provide all services under lrus Agreement in accordance with general ly accepted professional practices and standards of care as well as the requirements of applicab le federal state and local laws it being understood that acceptance of Contractors work by County sha ll not operate as a waiver or release If County determines that any of ContractorS work is not in accordance with such level of competency and standard of care County in its sole di scretion shall have the right to do any or all of the following (a) require Contractor to meet with County to review the quality of the work and reso lve matters of concern (b) require Contractor to repeat the work at 0 0 additional cbarge until it is
SI493861DOCX) Page t o(I S
satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
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satisfactory (c) tenllirune (his Agreement pursuant to the provisions of Article 4 or (0) pursue any and ali other rCOiedies 31 law or in eqUlty
a Contracror shall assign only competent personnel to perform work hereunder County win discuss performance lSSUes of any assigned persounel with Contractor so that COntractor may attempt to remedy the situation In the event ~hat at any time County in its sole discretion demiddotsires the removal of any person or persons assigned by Contractor 10 perform wok hereunder Contractor sha1rcmltlve such persDn or persons immediately up4)n receiving written notice from County
b Any and an persons identifilpound1 in this Agreement or any exhibit liereto as the project manager project team or other professional perfonnll1g work hereunder are deemed by County to be key personnel whose services were a material inducement to County to emer UHO this Agreement1 and without whose services County would not have entered into this Agreement (Key Persannel) Contractor shaH not remove replace substitute or OtherVlise change any Key Personnel without the prior Wntten consent of County Consent for new or alternate Contractor personnel shall not be ul1IltaSonahly withhetd With respect to performance under this Agreement Russell Bush AD and any Deputy Medical Examiner assigned to County by Contractor are cousldered Key Personnel
C ill the event that any of Contractors personnel assigned to perfonn services under this Agreement become unavailable due to resignation sickness or ot1er factors outside of Contractors control Contractor and County shaH be responsible for timely provision of adequately qualified replacements
L5 Confidentialitv The services to be performed by Contractor under this Agreement nece~sarily involve private matfers of a personal nature for the citizens of Tuscola County For this reason (either Contractor nor any persons perfonuing services under this Agreement on its behal may disclose dissemmate copy or pubhsn any private information obtained during the course ofprfonning services under this Agreement uJess such disclosure is required by law or necessary to effectuate the tenns of this Agreement Contractor agrees to comply with any provisions of the Health Insurance Portability and Accountability Act (HlPiA) applicable [0 Contractor by reason of Contractors proVision of services under this Agreenent
2 ~~ For aU sClvices required hereunder and as outlined in Exhjbit A Contractor shall be paid seventy-five thousand Dollars ($75000) per Contract Year (as dcfmed below) regardless of the number of hours or length of tune necessary for Contractor to complete the services Contractor shall not be entitled to any additional payment for any expenses ncurred in completion of the services Payments shaH be made in equal quarterly instaUments to Contractor subject to receipt of such bills andor invoices as required by County to document servi~s provided under this Agreement
1 T~J1l1 of Agryyment The term of this Agreement shall be from July 1 2019 to June 30 2022 S49S861DOCXJ I Page 2 of 5
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
unless temlinated earlier in accordance with the provisions of Article 4 below Each twelve (12) month period from July 1 through June 30 during which this Agreement remains in effect shall be known as a Contract Year
4 Termination
41 Termination Without Cayse Notwithstanding any other provision ofthis Agreement at any time and without cause ei ther party shall have the right to lermin3te tbis Agreement by giving written nol ice of such lenninalion slating the effective date and presenting such notice of termination at least sixty (90) days in advance of sucb effective date
42 Terminati on for Cause Notwithstanding any other provision of this Agreement should County or Contractor fail to perfonn any of its obligations hereunder within the time and in the manner herein provided or otherwise violate any of the tenns of this Agreement County or Contractor may immediately terminate this Agreement by giving the otber party written not ice of such termiDation stating tbe reason for termination Contractor may tenninate this Agreement for non-payment of invoices overdue by more than 30 days
43 Delivery of Work Product and Final Payment Upon TenninatiQD In the event of terminatioll Contractor within 14 days following the date of tennination shall deliver to County all materials and work product subject to Sec60D 91 1 (Ownership and Disclosure of Work Product) and sball submit to County an invoice showing the senrices performed hours worked and copies of receipts for any reimbursable expenses up to the date oftennination
44 Payment Upon Tennination Upon tel1lllnation of this Agreement by County Contractor shall be entitled to receive fuJi payment for all services satisfactorily rendered up to the date of termination provided however that if County tenninates the Agreement for cause pursuant to Section 42 County sha ll deduct from such amount the amount of damage ifany sustained by County by virtue of the breach of the Agreement by Contractor
5 Indemnification Contractor agrees to accept all responsibility for loss or damage to any person or entity including Couoty and to indemnify hold harmless and release County its officers agents and employees from and against an y actions claims damages liabilities disabilities or expenses that may be asserted by any person or entity including Contractor that arise out of pertain to or relate to Contractors or its agents employees contractors subcontractors or invitees perfonnance or obligations under this Agreement Contractor agrees to provide a complete defense for an y claim or action brought against County based upon a claim relating to such Contractors or its agen ts employees contractors subcontractors or invitees performance or obligations under this Agreement Contractors obligations under this Section app ly whether or not there is concurrent negligence on County s part but to the extent required by law excluding liability due to Countys conduct County shall have the right to select its JegaJ counsel at Contractors expense subject to Contractor s approval which shall not be unreasonably withheld This indemnification obligation is not limited io any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under workers compensation acts disability benefits acts or other employee benefit acts This indemnity provision survives the Agreement
SI498861 00cX_ I Page3 0f1 5
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
6 Insurance With respect to perfonnance of work under this Agreement Contractor shall maintain and shall require all of its subcontractors contractors and other agents to maintain insurance as described in Exbibit B which is attached hereto and incorporated herein by this reference
7 Prosecution of Work The execution of this Agreement shall constitut e Contractors authority (0 proceed immediately with the perfonuance of this Agreement Perfonnance of the services hereunder shall be completed within the time required herein provided however that jf the penormance is delayed by earthquake flood high water or other Act ofGod or by strike lockout or similar labor disturbances the time for Contractors performance of this Agreement shall be extended by a number of days equal to the Dumber of days Contractor has been delayed
8 Representations of COBtractor
81 Standard ofCare Couoty has relied upon the professional ability and training ofContractor as a material inducement to enter jnto thi s Agreement Contractor hereby agrees that aJl its work will be perfonned and that its operations shall be conducted in accordance with generally accepted and applicable professional practices and standards as well as the requirements of applicable federal state and local laws it being understood that acceptance of Contractors work by County sball Dot operate as a waiver or release
82 Status of Contractor The parties intend that Contractor in performing the services specified herein shall act as an independent contractor and shall control the work and the manner in which it is performed Contractor is not to be considered an agent or employee of County and is not entitled to participate in any pension plan workers compensation plan insurance bonus or similar benefits County provides its employees In the event County exercises its right to terminate this Agreement pursuant to Article 4 above Contractor expressly agrees that it shall have no recourse or right of appeal under rules regulations ordioances or laws applicable to employees
83 No Suspension Or Debarment Contractor warrants that it is not presently debarred suspended proposed for debannent declared ineligible or voluntarily excluded from participation in covered transactioDs by an y federa l department or agency Contractor also warrants that it is Dot suspended or debarred from receiving federal funds as listed in the List of Parties Excluded from Federa Procurement or Non-procurement Programs issued by the General Services Administration If the Contractor becomes debarred Contractor has the obligation to inform the County
84 Key Personnel Contractor represents and warrants that Key Personael isare and will remain during the pendency of this Agreement licensed to practice medicine in the State of Michigan
85 Autops y Services Contractor represents and warrants that all autopsies conducted pursuant to this Agreement will be performed by a physician duty licensed to practice medicine in the State of Michigan who is board certified or board eligible in the specialty of forensic pathology
(SIltl9S861DOCX I) Page 4 of 15
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
86 Taxes Contractor agrees to file federal and state tax returns and pay all applicable taxes on amounts paid pursuant to this Agreement and shaH be solely liab le and responsible to pay such taxes and other obl igations including but not limited to state and federal income and FICA taxes Contractor agrees to indemnify and hold Coun ty harmless from any liability which it may incm to the United States or to the Stale of Micrugan as a consequeoce of Contractors failure to pay wheu due all sucb taxes and obligations In case County is audited fo r compliance regarding any wIthholding or other applicable taxes Contractor agrees 10 furnish County with proof of payment of taxes 00 these eamings
87 Conflict of Interest Contractor covenants tbat it presently has no interest and that it will not acquire any interest direct or indirect that represents a financial conflicl of interest under state law or that would othenvise conflict in any manner or degree with the penormance of its services hereunder Contractor further covenants that in the performance of this Agreement no person having any sucb iJ1lerests sball be employed In addition if requested to do so by County Contractor sball complete and file and shall require any other person doing work under this Agreement to complete and file a Statemen t of Economic Interest witb County disclosing Contractors or such other persons financial interests
88 Nondiscrimination Wi thout limiting any other provision bereunder Contractor shall comply with all applicable federal state and local laws rules and regulations in regard to nondiscrimination in employment because of race color ancestry national origin religion sex marital status age medical condition pregnancy disability sexual orientation or other prohibited basis including without limitation any County policy regarding the same All nondiscriminaTion rules or regu lations required by Jaw to be included in (his Agreement are incorporated herein by this reference
89 Assignment of Rigbts Contractor ass igns to County all rights throughout the world in perpetuity in the nature of copyright trademark patent right to ideas in and to all versions of the p lans and specifications if any now or later prepared by Contractor in connect ion with thls Agreement Contractor agrees to take such actions as are necessary to protect tbe rights assigned to COWlty in this Agreement and to refrain ITom taking any action wbich would impair those rights Contractors responsibilities under thi s provision include but are Dot limited to placing proper notice of copyright on al l versions of the plans and specifications as County may direct and refraining fTom disclosiog any versions oftbe plans and specifications (0 any (hird party without 6rst obtaining written permission of County Contractor shaJ t not use or permit another to use the plans and specifications in connection with this or any other project without first obtaining written pemrission OfCOWlty
8lD Ownership and Disclosure of Work Product All reports original drawings graphics plans studies and other data or documents (docmnents) in whatever form or format assembled or prepared by Contractor or Contractor s subcontractors Contractors and other agents in connection with this Agreement shaU be the property of County COWlty shall be entitled to immediate possession of such documents upon completion of the work pursuant to thi s Agreement Upon expiration or tennination of this Agreement Contractor shall promptly deliver to County all such documents which have not already beeD provided to County in such form or fonnat as County deems appropriate Such documents shall be aud will remain the property of County without restriction or limitation Contractor may retain copies of the
Page Sorl S ISI 49886 LDOCXI I
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
above- descnbed documents bU1 agrees not to disclose or discuss any information gathered rlisccvered or generated in ltL1Y way through this Agreement without the express written permission of County
811 Authority The undersigned hereby represems and warrants that he or she has authority to execute and deliver this Agreement on behalf (lfCOl1tacto
9 Demand for AfisectUran_~ Eacb pan) to this Agreemem undenakes the obligation that the orners expectation of rceeJving due performance wiH no be jmpaired When reasonable grounds for insecurity arjse with respect to the performance of either party tlle oL1er may in wntiog demand adequate assurance Dfdue performance and until such assurance is received may if cOI1Jl1ercllllly reasonable suspend any perfonnance for which the agreed rerum has Oot been ttce-vcd CommerciaUy reasonable includes not only the condUct of a party with respect to perfom1ru1ce under this Agreement but also conduct with respect to cUler agreements V1th parties to this Agreement or others After receipt of a juslified demand failure to provide within a reasonable time but not exceeding thirty (30) days such aS$unmce of due perfonnance as is adequate under the circumstances of the par11cular case is a repudiation of this Agreement Acceptance of any improper dellvery service or payment does not prejudice the aggrieved partys rigtt to demand adequate assurance of future perfomlance Nothing in this Article limits Countys right to terminate this Agreen~eJJt pursuant 10 Article 4
10 Assigument and Delegation Neither party hereto shall assign ltlelegate sublet or tmner any interest in or duty under this Agreement without me prior written consent of the other and no such transfer shaU be of any force or effect whatsoever lUlless and until the other party sbaH have $0 cousented
1 L Method and Place ofGiving NQIice SubmittingJjjJJs av_d Makmg Payroents AU notices bills and payments shaU be made in NTHing and shall be given by persona delivery by US Mai or courier service or by e~mai1 Notices bills and payments sball be addressed as foHow
TO COUNfY Tuscola County Office of County Controller 125 W Lincoln Street Suite 500 Caro Michigan 48723
TO COKTRACTOR Michigan Institute of Forensic Science amp Medtcine 4707 East McLeod Dr Saginaw Ml 48604 Tel989-341-5077 russelLbusbmifsmorg
Pllgecofl5
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
When a eotice bill or payment is given by a generall y recognized overnight courier serv ice the notice bill or payment sball be deemed received on the nex t business day hen a copy of a notice bill or payment is sent by facsimile or email the notice bill or payment shaH be deemed received upon transmission as long as (I) the original copy of the notice bill or payment is promptly deposited in the US mail and postmarked on the date of the facs imile or email (for a payment on or before the due date) (2) the sender has a written confimlalioll of the facsimile transmission or email and (3) the facsimile or ema il is transmitted before 500 PM (recipients time) In all other instances nOtices bills and payments sbaH be effecti ve upon receipl by the recipient Cbanges may be made in the names and addresses of the persOIl to whom nolices are to be given by glving notice pursuant to this paragraph
12 Miscellaneous Provlsions
121 No Waiver of Breach The waiver by County of any breach of any tcun or promise contained in this Agreement shalluot be deemed to be a waiver of such tenn or provision or any subsequent breach of the saiUe or any other lelTll or promise contained in this Agreement
122 Construction To the fu llesr extent allowed by law the provisions o f this Agreement sball be consnued aod gi ven effect ill a manner that avoids any violation of statute ordinance regulation or law The parties covenant and agree thai in th e event that any provision of this Agreement is held by a coUI1 of competent jurisdiction to be invalid void or unenforceable the remainder of the provisions hereof shall remain in fuil force and effect and shall in no way be affected impaired or invalidated thereby Contractor and COWlty acknowledge thai they have each contributed to the making of this Agreement and that in the event of a di spute over the interpretation of this Agreement the language of the Agreement will not be construed against one party in favor of the other Contractor and COI1Dty acknow ledge that they have each bad an adequate opportunity 10 consult with counsel in the negotiation and preparation of this Agreement
123 Consent Wherever in thi s Agreement the consent or approval of one party is required to an act of the other parry such consent or approval shall not be unreasonably withheld or delayed
124 No Third Party Beneficiaries Nothing contained in tbis Agreement shall be construed to create and the parties do not intend to create any r ights in third parties
125 AppJicable Law and Forum This Agreement sha ll be construed and interpreted according to the substanti ve law of M icbiga n regardless of the Jaw of coofiic lS to the contrary io an y jurisdiction Any action to enforce the terms oftb is Agreement or for the breach tbereo f shaU be brougbt and tried in in the County of Tuscola or Saginaw
J 26 Captions The captions ill this Agreement are solely fo r convenience of referen ce They are not a part of this Agreement and shall have no effect on its construction or interpretation
Pag~7of1 5SI49886 IDOCX II
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
_________________ __
127 MeUg This wrlting is intended bou) as the 111121 expression of the Agreement betvveen the parties bereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement No modification of this Agr4ment shat be effective unJess and ucliJ such moilificllhon is tviilenceO by a writing signed by both pa1ies
128 Survival of Tenus All express representations wajvcr inderrmifications and limitations of liability included in this Agreement will survive its completion or tennina1ion for any reasorL
29 IiJ-J)c of Fssence Time is and shaH be of the essence of this Agreement and every provision hereof
IN WJTNESS WHEREOF the parties hereto have executed this Agreement as Qfthe Effective Datt
MICHIGAN INSTITUTE OF COUNTY OF TUSCOLA FORElSIC SCIENCE amp MEDICINE PC
By By ThCo-m-as-B-ar-d-w~ell------
Russell Busb
its Chairman Board of Commissionersrts Director
Date ____________ Draquo~
S1498861DOCX I hge8nf15
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Ex hibit A
Scope of Work
I Contractors Responsibi lities During tbe tenn oftbis Agreement Contractor shall provide the following services to County
a Case EvaluatiQl1 Contractor sball provide case evaluation services and shall consult witb investigators family mem bers of decedents and private medical doctors and other authorized representatives to assist the Medical Examiner detennining whether specific cases require medical examiner investigation pwSuant to MeL sect 52202
b External Exam Contractor shall perfoml ex ternal examinations of decedents when an autopsy examination is not deemed necessary to provide probable cause of death External examination way include viewing the body examining medical records medical history and similar infonnation If such external examination reveals questions or issues that in the opinion of Contractor require an autopsy to be perfonned Contractor sbaH have performed an autopsy
c Case Consultation Contractor may perfonn case consultation services on an as needed basis including roedkal record and laboratory results review investigative report review and case analysis which may QT may nQt involve external examinations upon fonnal request by law enforcement or the County Prosecutor Ad boc informal opinions provided by Contractor to law enforcement or the Prosecutor shall not iocur additional fees In (be event that a formal extensive records or case review is required to determine cause of death County and Contractor shall mutually agree upon the scope and estimate of cost of work prior to commencement of the review
d Autopsy Contractor shall have autopsies perfonned when detenniued necessary by the Medical Examiner or hislher Deputy(ies) Contractor shall advise law enforcement on necessity of performing an autopsy versus an external examination in the context of industry best practices Such autopsy services shall also include
1 Triage Contractor shall participate in case triage discussions
u Viewing Autopsies may be viewed by individuals or agency representatives (such as Public Health or other relevant individualsagencies) who may not be involved in the investigation or prosecution of case Such individuals or agency representatives must obtain authorization from the lead law enforcement investigatoragency and the Medical Examiner or Forensic Pathologist prior to viewing any autopsy
IU Explanation of Procedures Contractor shall explain autopsy procedures and respond to questions during the autopsy
Page 9 of lS(S 1498861 00cXJ I
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
tv Education Contractor may pnwide education to autopsy attcJ)dees during such autopsies provided it does not mterfere with perfonnance of work required however any fee if applicable for such training services shill be addressed exclusively by Contractor and the party requesting such services
e Labcratory Testing Controetor sball order and pay for toxicological bacteriological serological Or simiJar testing studies from laboratories and professional consultantS when reasonable or necessary to assist in detenmnmg cause and manner of death
t HistoJQgy Contractor shall cover histology rcting studies from laboratories when reasonable or necessary to assist in determining cause ofdeath
g_ Transcription Contractor shall provide any necessary transcription services
h On Scene ExaminatOJi Contractor shall vjew the bodies of decedents at the scene of death andor perform other investigative services (such as interviewingexamining witnesses) during and after llonnaJ working business hours Any medical examiner invesligators providing services under this Agreement shaH be employees or contractors of Contractor Contractor shAll be responsble for the cost of such investigative services as are necessary under this Section
L Exammah(m Report Cffiltnlctor shaH provide a complete typewritten final repltlrt INiiliin sixty (60) calendar days after receipt ofclinical test results and any consultation investigative reports or information report necessary to close the case The report must contain the following information
J Name of individual tested identifying information (such as age sex and other vital statistics) and applicable case number
u Date external examination concluded or date and tlme ofauropsy
ill Description ofexternal examination ofindividuaVrecords
IV Wheu an autopsy was perfonned a description of the illternal examination noting the weight and condition of specific organs and condition of inte-nal body systems As applicable the report will include significant positive findings atld relevant negative findings~ list of gross diagnoses descnpton of any microscopic examination summary of laboratory tests (with copies of test reports) intervals for mechanisms of death diagrams of injuries with photographs atached as appropnate) and any other information considered pern1ent by Contractor
v SutllInaIy of relevant historical and scene infonnation (when appropriate) resultsifindtngs from examinatinns performed and dcterrninatton of probable cause of death
SI49886LDO(X I Page 0 oflS
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
VI Any other infOlmation required by applicable state Ifederal Jaws or regulations
VII Signature of forensic pathologist licensed to practice medicine in the State of Michi gan Board certified forensic pathologists will be made available for prosecutable cases
j Transportalion Contractor shall perfOlm and provide all tnmsportation associated with cases associated with be death at ContJaCtors expense Jt is the intention of contnlctor to use Contractors own medical transport vehicle
k Sudden Unexpected Infant Death Cases (SUID) Contractor shall perfonn procedures necessary to comply with MeL 52205a or any other laws or regulations applicable to
post-mortem examination ofsudden unexpected infant death cases
l County Corrunittee Meetings Contractor shall attend and provide coordinati on for meetings associated with the Countywide Child Death Review and Domestic Violence Death Review committees and otber related meetings that may be scheduled unless unable to attend due to unforeseen illness mandatory appearance requirements ar other emergency or urgent circumstances preventing attendance County shall schedule no more than one such meeting per month through the Contractor s main office
In Business Meetings Contractor shall attend meetings tbat are related to legal or publ ic hea lth functions County sha11 schedule no more than ooe such meeting per month through the Contractors main office
D Expert Witness Contractor shall testify as an expert witness when subpoenaed to do so at any lega l proceeding whether deposi tion or cour1 testimony arising in conoection with cases in which Contractor has conducted an examination The County wi ll not be liable for any fees associaled wilh testimony or deposirion services
o Anatomica l Gifts Contractor shall cooperate and support tbe authorized removal and disposition of human tissue from bodies of deceased persons as authorized by the Gift of Life consult wi th physicians or transplant personnel when a request for dODor tissue is made in a case failing wlder the jurisdiction of the Medical Examiner
p Staff Training Contractor shall provide education and training services for law enforcement EMS andlor other personnel as may be mutually agreed upon by Contractor and those agencies Such services may include but are not necessarily limited to instructing personnel particularly law enforcement EMS andlor investigators regarding medical safety issues or infannation required by the pathologist for effective evaluation of Medical Examiner cases and for theiI personal safety
q AdviceRetentioo Contractor shall follow the State of Michigans Department of Health and Human Services policy on record and specimen retention
Page II oriSIS I49886LDOCXJ j
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
r Chaln of CustoJty Contractor sJ)all maintain evidence chain of custody as requucdby law enforcement and the courts by obwirung and proteCting evidence on or about decedents 10 sltcb a way that foHows tlle standards and besl practices of the industry
s Minimum poundaffing In order to adequately meet the Countys forensic pathologjst needs Contractor shan mj)ntain at least one forensic pathologist ablc 10 complete necessary autopsies and reviews within the time frames identified here
t Availabilitv Contractor shall be available during noma] business homs a1d offhours to consult with representatives of Jaw emiorcement and the prosecutor regarding Medicaj Examiner activities
u FaciLi~JlJJltru Contractor shall provide) equip and maintain a f8lti1ty in which autopsies and any other postmortem examinations are to be performed
v Operational Supplies ContractOr shall provide supplies and equipment necessary for conducting required examinations Thjs indudes but is not necessarily limited t01 a microscope protective supplies (eg gowns gloves aprons face shields hoots and shoe covers) containers for oodies and tissue samples items used in performance of autopsies (eggt syringes scalpels scissors forceps cruse1s knives saws and photographic film) and cleaning supplies (eg soaps detergents and disinfectants)
w OfficeJClerical Staff Contractor agrees to pay the cost of the administrative employee currently utilized by the Tuscola County Medical Examiners Office for a period of three years from the initiation date of this contract Such cost shall not exceed thirty percent (30) of said employees budgeted FTE cost and shall be paid by Contractor to the Tuscola County Health Department (TeHD) pursuant to the tenns of a separate agreement betvoon Contractor and reHD
x LabOIatorysect$nict~ Coottactor shall provide direct payment to authorized laboatory contrac~ors) for services ordered_
y Histology ServiceE Contractor shall provide direct payment t() authorized laboratory contractor(s) for services ordered
z Forensics Contractors Contractor shall obtain and pay for Contractors in forensiCshyneuropathology forensic anthropology forensic odontology and any other specialty as may be deemed necessary
fa Sp_~QimcniTjssue Storage Contractor shall provide for the storage of specimens and tissue samples that Contractor considers necessary to retain as evidence or for further testL1g
2 Responsibl1ities of Count) County shaH have the following responsibIlities under the Agreement
fA OfficeClerical ___Staff County shall make available to Contractor a single administrative employee to be utilized for anyall applicable Contractor services
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
dunng no Jess than thirty percent (30) of such employees regul ar full middotti rne working Doms Such adroinistrlttti ve employee ma y be asked 10 handle issues outside of Tuscola County as it directly relates to Contractors provision of services wlder this Agreement
h Additional Pathologists COUDty shall provide direct payment to additional pathologists andlor other personnel th at may be required to handle any disaster situation involving len or more deaths occumng during a single incident if Conrractor is unable (0 provide said services
pggel30f15(SJ49886 DOCXJ )
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Exhibit B Insurance RequirementS
With respecllo pedormauce of work Ullder this Agreement Contractor shall maintain and shall equire all of its subcontractors consultants and oilier agents to maintain insurance a~ described below unless such insurance has been expressly waived by the attachment of li Waiver oj Jnsurance Requirements ~Iny requirement for insurance to be maintained after completion of the work shall survwe this Agreement
County reserves the right to review any and all of the required insurance policies andJor eJidofsements iJul has no obligation (0 do S(L Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement 0) failure (0 identify any insuranw deficlency shaH not relieve Contractor from nor be construed or deemed a waiver ltIf its obliga1ion to maintain the required insurance a1 lt1H tlmes during the performance of this Agreement
1 Workers Compensation and Employers Liability Insurance a Required if ContractQr has employees as defined by the various Michigan labor and
employment statutes b Workers Compensation insurance with statutory limits as required by Michigan iaw c Employers Ljabillty whh minimwnlimits of$l 000000 per Accident ~i 000000 Disease
per employee $1000000 Disease per policy d Required Evidence ofInsurance Certificate oflnsurance
If Contractor currently has no employees as defined by variOUs Michigan labor and employment statutes Contractor agrees to obtain the above~specified Workers Compensation and Employers Liability insurance should employees be engaged dunng the tenn of this Agreement or any extensions of t~e terro
2 General Liability Insurance a Commenilal General Liability Insurance on a sumdard occurrence fonn no less broad than
Jrsurance SClVices Office (ISO) fonn CO 00 01 h Minimum Limits 1OOOOOO per Occurrence $3000000 GeneraJ Aggregate $3000000
ProductsCompleted Operations Aggregate The required limits may be provided by a combtttation of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance IfContractor maintains higher limits than the specified mitillnum iimits County requires and shall be entitled to coverage for the higher limits mainUiined by Contractor
Co ny deductible or gtelf~insured retention shall be shown on the Certificate of Insurance If the deductible or se1f~msured retention exceeds SZ5OOO it must be approved [n advance by County Contractor is responsible for any deductible Or self insured retention and shall fund it upon Countys written request regardJess ofwhether Contractor has a claim against the insurance or is named as a party in any action involving the County
d The iruurance provided to the additional insureds shaH be primary to and non-contributory wlth any insurance or self-insurance program maintained by them
e The policy definition of jnsured contract shan include assumptions of liability arising out ofbotb ongoing operations and the products~completed operations bUMd (broadfonn
lS149JMSLDOCXl
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
contractual li ability coverage including the f definit ion of ill sured contract in ISO form CG 00 0 1 or equivalent)
f The policy shall cover inter-insw-ed suit s between the addltional insureds and Contractor and include a separation of insureds or severability clause which treats each insured separately
g Required Evidence of Insurance i Copy of the additional insured endorsement or po licy language granting additi onal
insured starus and ii Certificate of Insurance
3 Automobile Liabili ty JDsurance a Minimum Limit $1000000 combined single limi t per accident The required limits may
be provided by a combination of Automobile Liability Insurance and Commercial Excess or Umbrella Liability Insurance
b Insurance shall cover all owned autos If Contractor currently owns DO autos Contractor agrees to obtain such insurance should any autos be acqui red during the term of this Agreement or any extensions of the term
c Insurance sball cover hired and non-owned autos d Reguireti EVidence ofll1surance Cert ificate of losurance
4 Professional LiabilitylErrors and Omissions Insurance a Minimum Limit $1000000 per claim or p er occurrence b Any deductibl e or self-insured retention shall be shown on tbe Cenificate of Insurance If
the deductible or self-insured retention exceeds $2 5000 it must be approved in advance by County
c lf the insurance is on a Claims-Made basjs the retroactive date sha ll be no later than the commencement of tbe work
d Coverage applicable to the work performed under this Agreement shall be contioued for two (2) years aft er complet ion of the work Such continuation coverage may be provided by one of th e following (1) renewal oflne existing policy (2) ao extended reporting peri od endorsement or (3) replacement insurance with a retroactive date no later than the conunencemeot of the work under tbis Agreement
e Required Evidence ofIns urance Certificate of [nsurance
Page 15 of)5S ]49S86 LDOCX r
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
5 Documentation 3 The Cernficate of Insurance must ircludc the fcHawing reference tvle~ildltExaminer ~g
Forensic Pathology Services b AU required Evidence of lnsurance shall be submitted prior to the execution of this
Agreement Contractor agrees to rnainLain current Evidence of Insurance on file with County for the entire term of this Agreement llld any addJtlonal periods if specified in Sections 1 - 4 above
c The name and address for AdditJonaJ tnsured endorsements and Certificates of Insurance JS County ofTuscola its Officers Agents and Employees
d Required Evidence of Insurance shall be submitted for any renewal or rcpiacemert of a potiey 1hat already exists at least ten (10) days before expiration or orner termination of the existing polley
if Contractor shall provide immediate written notice jf (1) allY of the required insurance policies is ternuna1ed (2) the limits of any or the reqUited policies are reduced or (3) the deductible or self-insured reten1ien is increased
f Upon written request certified copies of required insura1CC pOlicies must be provided within tllirty (30) days
6 Policy Obligations Contractors jndenuity and other obligations shall not be limited by the foregoing instrance requiremenLI
7 Material Breach If Contractor fails to maintain insurance which is required pursuant to this Agreernent it shall be deemed a material breach of this Agreement CoUtlty at its sole option may terminate this Agreement and obtain damages from Contractor resulting from said breach Alternatively County may ptrchase the required insurance and without further notice to Contractor County may deduct from sums due to Contractor any premium costs advanced by County for such insurance These remedies shaH be in addition to any other remedies available to County
St498861DOCXl) hoge 16 of ~5
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Tuscola County Central Dispatch
SandIa Nielsen DlreC1Qr
June 26 2019
From Sandra Nielsen Director
Subject Request to Hire
To Tuscola County Board of Commissioners
Dear Commissioners
I respectfully request the Board of Commissioners to concur with hiliog Paige Hoover as 11 fu ll time dispatcher pending physical and drug screening This request is to fill a vacant fuJI time dispatcher position
Thank you
Sandra Nielsen Director Tuscola County CentraJ Dispatch
1303 Cleaver Road bull CalO Michigan 48723 bull 9891673-8738 bull Fax 989672middot3747
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Draft Tuscola County Board of Commissioners
Committee of the Whole Monday June 24 2019 - 800 AM
HH Purdy Building - 125 W Lincoln Caro MI
Commissioners Present District 1 - Thomas Young District 2 - Thomas Bardwell District 3 - Kim Vaughan District 4 - Mark Jensen District 5 - Daniel Grimshaw (arrived at 805 am)
Absent None
Also Present Clerk Jodi Fetting Clayette Zechmeister Eean Lee Tisha Jones-Holubec Mike Miller Nancy Laskowski Chuck Heinlein Register John Bishop Sill Campbell Jean Doss (via conference call) Mark Haney Corey Firestone Jim Tussey Nancy Erdody Marilyn Holt
FinancefTechnology Commi1ee Leaders-Commissioners Young and Jensen
Primary FinanceTechnology
1 Contract with Air Advantage - Eean Lee explained both proposed contracts Malters to be placed on the Consent Agenda
2 Michigan Municipal Risk Management Authority (MMRMA) Net Asset Distribution Check and Rap Grant Information - Clayette Zechmeister presented to the Board that the amount received from MMRMA was in the amount of $11 3 09700
3 Zoning Permit Appl ication Feesmiddot Clayette Zechmeister presented the information researched by Michael Yates that he obtained from Bishop International Airport for Permit Application Matter to be placed on Thursdays Agenda
4 Shredder Purchase Request - ControllerAdmin Office - Clayetle Zechmeisler presented a proposal to replace the shredder in the Controllers Office and have budget amendments authorized Matter to be placed on Thursdays Agenda
5 Contractual Medical Examiner System - Clayette Zechmeister presented the proposed contract She reviewed the concerns that were brought up by the Board at the previous meeting MaHer to be placed on Thursdays Agenda
On-Going and Other Finance
Finance 1 Update Regarding Caro Psychiatric Hospital - See Below 2 MREC Wind Turbine Invoices (Juniata and Fairgrove Townships) 3 Update Regarding AssessinglTaxation Disputes with Wind Turbine Companies - S8 46 4 Water Rates Paid for County Facilities Along M24 and Deckerville Roads 5 Opioid Lawsuit 6 Preparation of Updated Multi-Year Financial Plan 7 Continue Review of Road Commission Legacy Costs
624119 COW Minutes 1
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
8 2018 Comprehensive Annual Repo Development - Clayelte Z0chmSIster provided an Jpdate as she is waiting 00 the Road Commissions portion of the report The tina 3Gdit cannot be completed until the Road Commission report is received
9 Convert 10 New State Chart of Accounts 10 2020 Budget Oevefopmen Once the audit is filed hen the 2020 budgel process win
begin 11 Second Year Mioe Plan and Budget 12 Determine if any Drain Bonds can be Retired Early or Refinanced
Technology 1 Animal Control Camera and Other Security 2 New Server and Network Storage Capacity 3 Jai Live Scan Scanner 4 GIS Update 5 Increasing OnmiddotLine Services 6 Updating COLnty Web Page 7 mplementation of New Computer Aided Dispatch System 8 CLEM18 Road Patrol Software - Impacts on Local Police Departmen1s 9 New Kronos Time Alte(dance and BSA FinanceGeneral Ledger Software - Eean Lee
provided an update to the progress made on implementing the first payroll run on the new system
Personnel Committee Leader-Commlssione Vaughan and Bardwell
Primary Personnel 1 EDC Board Appointment - Cleck Fetling explained the appoinlment of Mr Glteen was
premature to the posting deadline There have been two additional candidates who were Nancy Barrios and Michael Rolando Board decided to maintain the appointment of Me Green and to hold the two addltiona applicatIOns received until tM fall when the appointment proooss happens for the fullterm positions
2 Mloe Adverttse for budgeted Part Time Position ~ Clayette Zechmeis1er presented the request for a part-time position that wilf be gran funded Matter to be placed on the Consent Agenda
3 ControllerAdministrator Contract ~ Commissioner Bardwell explained that he is wailing on information from tMe county attorney
On-Going and Other Finance Finance ~ continued from above
1 Update Regarding Care Psychiatric Hospilaf - Jean Doss provided an update regarding the Caro Center She felt the community forum vven1 wei and was attended by many people to represent their support of the Caro Cenlebull Jean reviewed addiiional partners of support that she is currently working with of Judge Amy Grace Gierhart MEA and Michigan Association of Chiefs of Police In research and discovery it has been determined there has been closer to $4 million doJlars already spent on the Caro Center by tho State of Michigan A dale has not been set as of yet (or the rally at the capital Clerk Fetting stated that she has received resolutions in support of the Cabull Center frorn Saginaw County and Wexford County~
cow Minu6s 2 62419
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
On-Going and Other Personnel 1 4-H Presentation 2 Negotiation of Expiring Union Contracts - Setting Financial and Other Objectives 3 Strengthen and Streamline Year-End Open Enrollment 4 Evaluate Potential Training Programs 5 Start the Development of Pay Grade Schedule and Updated Job Descriptions 6 Scheduting a MAC 7111 Meeting to Determine if Organization will Continue _
Commissioner Bardwell has been in contact with the Vice-Chair of the MAC 7th District The Board discussed a proposed dale of September 16 2019 at Brentwood as well as potential topics of discussion
Building and Grounds Committee Leaders-Commissioners Jensen and Grimshaw
Primary Building and Grounds
1 Johnson Control Service Contract Renewalmiddot Mike Miller reviewed the proposed 2shyyear extension of the contract with the proposed cos increases Matter to be placed on the Consent Agenda
On-Going and Other Building and Grounds 1 County Jail Study 2 County Land Bank 3 Recycling Relocation Update - Mike Miller provided an update on the remodeling
progress 4 Cass River Greenways 5 County Physical and Electronic Record Storage Needs - Potential Use of Recycling
Pole Building 6 County Property Ownership Inventory 7 Review of Alternative Solutions Concerning the CarD Dam 8 Sidewalk Improvements and Parking lot Sealing 9 Purdy Building Awning Sign and Stucco Repairs 10 Jail Entrance Step and Ceiling Tile 11 State Police Post Water Tank Inspection Sidewalk and Parking lot Repairs - Mike Miller
provided an update Eean lee has requested the internet installation in order to install the monitoring system
12 Potential Sale of Certain County Properties 13 New Septic System al Vanderbilt Park and Vegetation Clearing 14 Health Department Painting Animal Control Ceiling and Court Windows 15 Recycling Soil Removal and Construction
Other Business as Necessary 1 Corey Firestone - Resolutions regarding DTE energy meters - Mr Firestone reviewed
resolutions passed by Worth Township Village of Reese City of Caro Vassar Township and City of Brown City Board discussed the malter
624119cow Minutes 3
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
2 Airport Zoning Board of Appeals Meeting June 25 2019 - Meeting wI be at the Tuscola Technology Cenier a1430 pm Clerk Fetiing has been in contact with Attorney Johnsolt1 in regards to the meeting being properly notiood which Clerk Fetting has been advised that the meeting has been properly noticed for the meeting at hand
3 FAA ObstrUc1ion Evaluation Case Determinationmiddot Letterlfom fAA to Alan Arms1rong was presented to the Board in the agenda packet Jim Tussey expressed concern to the Board regarding the application process lhat NextEra foJlowed in constructing the wind turbines Mr Tussey feels the AlBA should follow the ordinance when reviewing the variance applications
4 Methods of Providing Dental Care to Indigent 5 Elected Versus Appointed Road Commissioners 6 Work with DTE and 01hers to Solve Increasing Energy Demands in the County 7 Update County Policies 8 Oxbow Property (matter added) - Commissioner Bardwell has received a concern that
unauthorized people are using the Oxbow Property on DeckervilJe Road Commissioner Grimshaw will look in10 how the county obtained the property
Public Comment Period shy-Nancy Erdody and Marilyn Holt presented 10 tre Board regarding a water issue they are having at their properties nexl 10 the former Reese Elementary SchoOL Curtis Stowe returned Commissioner Grmshaws phone ca and said the permit has not been signed off nor approved yet Beard would like Clayette to contact Curtis Sowe for further information and clarity
-Chuck Heinlein stated that the water conI3m was not there prior to the Reeso Elementary School delT(llition
-Clerk FeUing informed lhe BCgt3rd lhal she Is lhe incoming 2019-2020 Cam Rotary Club President so may have to excuse herself early on Monday meetings
Jodi Fetting Tuscola Coun1y Clerk
cow Mimles 4 6124119
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
reg May 30 2019
Aregular meeting of the Board was heJd in the ir offices at 1733 S Mertz Rd Caro Michigan on Thursday May 30 _01 9 at 800 AM
Present Road Commissioners John Laurie Gal) Parsell Juli e Matuszak David KeIUlard and Duane Webermiddot Acting County Highway Engineer Brent Dankert Operations Engineer Technician Will Green SuperintendentManager Jay Tuckey and Director of FinanceSecretary-Clerk Michael Tuckey
Motion by Parsell seconded by Matuszak that the minutes afthe May 162019 regular meeting of the Board be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Payroll in the amount of $12491 442 and bills in the amount of $6501920 covered by vouchers 19-28 19shy29 and HRA-71 were presented and audited
Motion by Matuszak seconded by Parsell that the payroll and bills be approved Weber Kennard Maruszak Parsell Laurie --- Carried
Brief Public Comment Segment (1) Tuscola County Weighmaster Ryan Herford reported to the Board that the Tuscola County Circuit Court
has overturned the previous court rulings regarding Implements of Husbandry
(2) Mr James Satchel reported to the Board of a washout on the shoulder of Shays Lake Road
(3) Mr Curell inquired the status of the culvert installations on Hurds Comer Road Acting County Highway Engineer Dankert explained the status and timeline of the project
At amp 1 5 AM the fo llowing bids were opened for the Bradford Road Cul vert Installation Project
Project Bidder Tota l
Blue Restoration LLC $ 2683400 Dutch Excavating LLC 2875000 Marlette Excavating Company 3100000
Motion by Kennard seconded by Weber that the bids for the Bradford Road Culvert Installation Project be accepted reviewed by Management and tabled lliltillater this meeting Weber Kennard Matuszak Parse ll Laurie-shy- Carried
Mr Dan Hiles appeared before the Board regarding road grading and dust control on English Road in Dayton Township SuperiotendenVManager Jay Tuckey explained the current starus of road grading and dust contro l procedures
Acting County Highway Engineer Dankert provided a presentation to the Bltard of the road and bridge damages caused by the recent heavy rains and flooding duringthe Memorial Day Weekend Management met with Emergency Services Coordinators from Tuscola COW1ty and the State of Michigan Over 80 locations have been identified as needing repairs with currently 11 roads closed to traffic and current estimated repairs of$42 Million Tuscola COW1ty has applied to the State of Michigan for a Declaration of Emergency After discussion the fo llowing resolution was adopted
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
MotIOn by Parsell seconded by Matus7ak that the folJCving Resolution be adopted
RESOLUTION
WHEREAS On Saturday May 25 2019 during the Memorial Day Weekend a portion ofTuscola County received more than six (6) inches ofrain in a two (2) hour period causing signiEcant ridespread flooding and extensive damage to county roads and bridges and
WHEREAS as of today more tl1lll1 eighty (80) locations have been identified as needing road and bridge repSJfS including eleven (i 1) roads that remain closed to traffic at an estimated cost of$42 million lo repair and
VHEREAS most of the Road Commissions employees rerumed from their Memorial Day Weekend vacations in order to work during this flooding event and
WHEREAS Ihc County ofTuscola has requested to Michigan Governor Gretchen Whitmer to declare a State of Emergency for Tuscola County
THEREFORE BE IT RESOLVED that trjs Tuscolc-Cowlty Board ofRcad Ccmmlssioners acknowledges its debt and gratitude to the employees of the Tuscola County Roalt1 Commission for their dedication and responding to this emergency situation
BE IT FURTIIER RESOLVED that his resolution be spread upon the official rlaquoards of the Tuseola Couny Road Commjssion and that on behalf of the Citizens of Tuscola County we thank you
Weber Kennaro Matuszak Parsell Laurie --- Carried
Motion by Parsell seconded by Weber that the bids for Salt Storage Shed Repairs at Three (3) Locations taken and accepted at the May 2 2019 regular meetlng of the Board be awarded to Gerald Bergman Inc as recommended by Management Weber Kennard) Matuszak Parsell Laurie ~~- Carried
Motion by Matuszak seconded by Weber that bid items 12 13 15 21 and 22 for Wisner Township and that bid items 19 and 24 for Columbia Township ofthc 2019 Furnishing amp Placing Crushed Limestone bids be awarded to the low bidder Burroughs Materjals Veber Kennard Matuszak Parsell Laurie --- Carried
Motion by Kennard seconded by Parsell to approve the request from Perry Aleksink for a Medical Leave of Absence for a six (6) month period through November 13 2019 all in accordance with the Union Agreement Weber Kennard Matuszak ParseU Laurie --- Carried
Motion by Parsell seconded by Matuszak that the bids for the Bradiord Road Culvert lnstallation Project taken and accepted earlier this meeting be awarded to the low bidder Blue Restoration LLC as recommended by Management Weber Kennard Matuszak Parsell Laurie --- Carried
Tuscola County Emergency Services Coordinator Steve Anderson provided a report to the Board regarding the Memorial Day Weekend flooding event
Michigan Cat Sales ReprcsentatJve Mike Johnson appeared before the Board to discuss the Road Commissions current Jease schedules for Motor Graders
At 1000 AM the Board met with various township officials and county commissioners to discuss roadwork completed in 2018 and roadwork to be completed in 2019
The folloyeniing township officials were present for the roadwork discussion Arbela Township Representative Jim Kribs Dayton TOlA1lship Supervisor Robert Cook Denmark TOVtl1ship Supervisor Charles Heiulein Fremont
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
Township Supervisor Henry Wymore Fremont Township Trustee Man Blatt Juniata Township Supervisor Garrett Telil KoyJton Township Supervisor Doug Kramer Millington Township Supervisor Terry Jones Tuscola Township Supervisor Tod Fackler Vassar Township Representative Donald Clinesmith Watertown Township Supervisor Frank ~orvjeand Wells Township Supervisor Karen Varney
The following county commissioners were present for the roadwork discussion None
Also the following Road Commission employees were present for the roadwork discussion Caro Division Foreman Jason Root Deford Division Foreman Allen Jacobs and Vassar Division Foreman Scott Jacoby
The following agenda topics were discussed 20 18 Annual Financial Report 2019 planned road and bridge projects 2019 federal aid projects the Local Road Improvement and Maintenance amp Township Allowance Policy procedures for a successful local road project scheduling local road work requests township roadwork long range planning and the Local Road Brush Spray Policy
MOl ion by Parsell seconded by Kennard that the meeting be adjourned at 12 15 PM Weber Kennard Maruszak Parsell Laurie bullbullbull Carried
Chairman
Secretary-Clerk of the Board
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
1
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
No 2019-142
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019 RESOLUTION
BY WAYS AND MEANS COMMITIEE (614119) WHEREAS Bay-Arenac Behavioral Health Authority (BABHA) is a multl-county Community Mental Health
Services Program selVing residents of Bay and Arenac Countles and lVHEREAS BABHA provided specialty mental health services and supports to nearly 5000 persons with
serious menlal health and inteilectuaUdevelopmental dlsabHlties In 2018 and many of these persons are Medjca~d recipients and
WHEREAS The public montal health system In Michigan Is based on tho Federal Community Mental Health Centers Act of 1963 and grounded In the Michigan Mental Health Code Public Act 258 of 1974 which created a state and county partnership for community mental health and related Medicaid safety netselYices and
WHEREAS This arrangement ensures that shared state and county mental health polley objectives are accountable to local communities and their elected representatives and
WHEREAS This arrangement aJso ensures that resource and care decisions are ultimately accountable through board governance to the persons and families that need public mental health services and
WHEREAS The proposed 298 pilot implementation severs th e sttl te and county partnership by transferring management of community mental health related Medicaid services to private managod care companies several that are profit-oriented and are not incorporated In MichIgan and
WHEREAS This arrangement contradicts the Michigan Mental Health Code by transferring public policy obligations to private interests with no accountability to the local communities or their ejected representatives and
WHEREAS The 298 pilots also will result In resource and care decisions that will be monetized by private lntGrcsts with no governance accountability to the persons and families needing public mental health services Therefore Be It
RESOLVED That the 8ayCounty Board of Commissioners strongly opposes the inclusion of the 298 pilots In the proposed Medicaid Waiver amendment applications and urges that the Michigan Department of Health and Human Services (MDHHS) reject the 298 proposals and Instead continue to pursue healthca re integration efforts that are consistent w ith state law and build on the existing state and county partnership for public mental health services Be It Further
RESOLVE D Th at a copy of this resolution be forwarded to Governor Whitmer Senators Stamas
and Daley Represenlatlves Elder and Glenn the MIchigan Association of Counties and the other 82 Michigan counties
THOMAS M HEREK CHAIR AND COMM1TIEE
Opposition to Section 298 MOVED BY COMM _L~V~IZ ~___bull
SUPPORTfO eY COMM KRYGIER
COMMISSIONER Y N E COMMISSIONER Y N COMMISSIONER Y N E
MKIiAEL J DURANCZYK X KIM J COONAN X MICI-IAEL E LUTZ X
IRNrE KRYGIER X THOMAS M HEREK X
VAUGHN J BEGICK X TOIARYDER X
VOTe TOTALS ROLL CALL YEAS NAYS EXCUSED VOICE X YEAS~ NAYSJ ExcuseD1T
DISPOSITION ADDPTED~ DEFEATED __WlTHDRAWN __ AMENDED _ COAAICTEO __ REflt~RRE~
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
-
BY
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
WHEREAS
RESOLVED
RESOLVED
RESOLVED
No 2019~143
BAY COUNTY BOARD OF COMMISSIONERS
JUNE 11 2019
RESOLUTION
WAYS AND MEANS COMMITTEE (6419) The State of Michigan is required by tvlCL 3301116 bullto promote and maintain an adequate and appropriate system of community mental health services programs and shift primary responsibility for the direct delivery of public mental health services from the state to a community mental health services program_u and The State of Michigan Is requ ired by MCl3301202 to financially support In accordnce with chapter 3 community mental health services programs that have been establlshed and that are administered according to the provisions of this chapter I and The Bay County Board of Commissioners and the Arenac County Board of Commissioners established by enabling resolution in 2001 Bay-Arenac Behavioral Health a community mental health authority as provided for in MCL 3301210 and Bay-Arenac Behavioral Health Is required by MCL 3301206 and 1208 to provIde a comprehensive array of
services and supports to residents of Bay and Arenac Counties with the most severe forms of mental illness inte llectualdevelopmental disabilities and serious emotional disturbances and There are also established In the state entities known as Prepaid Inpatient Health Plans (PIHPs) which receive Medicaid funds and distribute them to Community Mental Health Services Programs and other Medicaid providers and Appropriations Bill Public Act 207 of 2018 Article X PartZ Provisions Concerning Appropriations General Sections Behavioral Health Services Section 928 (1) state Each PIHP sha ll provide from internal resources local fun ds to be used as a bona fide part of the state match requIred under the Medicaid program In order to increase capitation rates for PIHPsj and Bay-Arenac Behavioral Health is not a state designated PIHP and therefore the operation of Community Mental Health Services Programs and its local funding under the oversight of elected county government has been a foundational principle in the delivery of public mental haalth services to the people of Michigan and The county of Bay having a strong desire to keep local funding for Bay-Arenac Behavioral Health available to respond to behavioral health Issues thdt are more exclusive to this county and so Therefore Be It That t he Bay County Board of Commissioners is opposed to the use of local Bay~Arenac Behavioral Health funding for the purposes of increaSing the Medicaid capitation rate of the PIHPSi Be It Further That the Say County Board of Commissioners requests that the Governor State Senate and State House of Representatives support leg1slative effort5to phase out the local community mental health fund obligations indtlded in Section 928 noted above from future State Appropriation Act requirements Be It Furthe) That copies ofthis resolution be provided to Governor Gretchen Whitmer State Senator Kevin Daley State Representative Brian Elder State Representative Annette Glenn the Michigan Association of Counties and the other 82 Michigan Counties
THOMAS M HEREI( CHAIR AND COMMIITEE
MOVED BY COMM_L~U~Tamp~--_ _ _ _
HEREKSUPPORTED BY COMM
COMMJSSJONIiR Y N I IIDiAEL$ DURANcrYK X
ERNl KRYGIER X
VAUCHN) AEGICI( X von TOTALS ~OLL CALL YEAS__ NA__ EXCUSEO_
VOICE X YEASJ NAYS-D- EXCUSEDlshy
COMMJSSIONER
KIM J COONAN
THOMAS M HEREK
TOM RYDER
Y N COMMI$SION~F Y N X MICHAFL E LIJiZ X
X
X
DISPOSITION AoorTeoL DEFEATEO _ _ WITHDRAWN__ AMENOEO __ COIRECTID~ REAiMED_
- 1 June 13 2019 Full Board amp Statutory Finance Minutes13
- 2 Consent Agenda Resolution
- 3 Zoning Permit Application Fee13
- 4 Shredder Purchase Request13
- 5 Medical Examiner System Contract13
- 6 Dispatch Director Request to Fill Vacant Position13
- 7 June 24 2019 Committee of the Whole Minutes13
- 8 May 30 2019 Road Commission Minutes13
- 9 Bay County Resolutions13
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