tuesday, june 3, 2014 8:00 a.m....

DEREK BRADSHAW DIRECTOR-COORDINATOR

CHRISTINE A. DURGAN ASSISTANT DIRECTOR

Room 223 – 1101 Beach Street, Flint, Michigan 48502-1470 ∙ (810) 257-3010 ∙ Fax (810) 257-3185 ∙ www.gcmpc.org

Alan Alexander Gloria Carl V. Jamie Ted Janice Michael John Cheryl Mark Himelhoch H. Isaac J. Nealy Arthur, III Curtis Henry Karcher Lynch Mandelaris Sclater Young Chairperson Vice-Chairperson Secretary Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner

GENESEE COUNTY METROPOLITAN PLANNING COMMISSION MEETING

1101 BEACH STREET, ROOM 223

Tuesday, June 3, 2014 8:00 A.M.

A-G-E-N-D-A

I. Call to Order II. Roll Call

III. Minutes

***A. Minutes of the May 6, 2014 Regular Meeting (attached)

IV. Opportunity for Individuals to Address the Commission V. Communications

VI. Committee Reports

VII. New Business

***A. FPR-05-14-05; Bendle Public Schools, Building Healthy Minds

(attached) ***B. Michigan Department of Transportation Master Agreement FY 2015

Approval (attached) C. GCMPC Website Presentation

VIII. Finances

***A. Contract, Vouchers and Bills (to be distributed) ***B. Commission Expenses and Per Diems (to be distributed) ***C. Budget Sheets (to be distributed) ***D. Budget Transfer Request (attached)

IX. Old Business

A. Project Status

***1. 3-C Transportation Planning – May 2014 Status Report (attached)

***2. Environmental Program – May 2014 Status Report (attached) ***3. Community Development Program – May 2014 Status Report

(attached) ***4. Director-Coordinator Report – May 2014 Status Report

(attached)

B. Commissioner Comments

X. Adjournment *** indicates Action Item

NEXT MEETING: July 1, 2014

DRAFT

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GENESEE COUNTY METROPOLITAN PLANNING COMMISSION

Tuesday, May 6, 2014, 8:00 a.m.

MINUTES The Genesee County Metropolitan Planning Commission met at 8:00 a.m. on Tuesday, May 6, 2014, in the Conference Room of the Genesee County Metropolitan Planning Commission (GCMPC), 1101 Beach Street, Room 223, Flint, Michigan.

I. CALL TO ORDER Chairperson Himelhoch called the Meeting to Order at 8:00 a.m.

II. Roll Call. Present: Alan Himelhoch, Alexander Isaac, Carl V. Arthur III, Cheryl Sclater, Gloria Nealy, Jamie Curtis, Janice Karcher, John Mandelaris, Mark Young, Michael M. Lynch and Ted Henry. Absent/Excused: No one. Others Present: Ed Benning, Lamonica Harris, Rich Van Tol, Beth Hackett, Derek Bradshaw, Christine Durgan, Jason Nordberg, Sheila Taylor, Jacob Maurer, Damon Fortney, Claire Wilke and Alberta Gunsell. III. MINUTES

A. Minutes of the April 1, 2014 Regular Meeting Motion: Action: Approve, Moved by Alexander Isaac, Seconded by Gloria Nealy,

to approve the April 1, 2014 regular meeting minutes with the previously noted corrections. Motion passed unanimously. (Approved minutes are on file in the GCMPC Office)

IV. OPPORTUNITY FOR INDIVIDUALS TO ADDRESS THE COMMISSION No one spoke at this time.

V. COMMUNICATIONS Mr. Benning from the MTA reviewed the Ridership report. The MTA Mileage renewal will be voted on in the August election.

DRAFT

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VI. COMMITTEE REPORTS John Mandelaris stated that it is time for the Director’s annual evaluation. The evaluation forms were distributed to the Board. Mr. Mandelaris asked the Board to complete the evaluation and return them to him. The evaluation form will be sent electronically to the Board also. Chairperson Himelhoch explained the process of the Director’s evaluation. VII. NEW BUSINESS

A. FPR-04-14-02; Genesee Area Focus Fund, Youth Quest VISTA Jacob Maurer reviewed FPR-04-14-02; Genesee Area Focus Fund. Discussion ensued.

Motion: Action: Endorse, Moved by Mark Young, Seconded by Michael M. Lynch, to endorse FPR-04-14-02; Genesee Area Focus Fund, Youth Quest VISTA. Motion Passed – Janice Karcher Abstained (Documents on file with minutes)

B. FPR-04-14-03; Hamilton Community Health Network, Behavioral Integration Damon Fortney reviewed FPR-04-14-03; Hamilton Community Health Network providing mental health services. Motion: Action: Endorse, Moved by John Mandelaris, Seconded by Alexander Isaac, to endorse FPR-04-14-03; Hamilton Community Health Network, Behavioral Integration program. Motion passed unanimously. (Documents on file with minutes)

C. FPR-04-14-04; GISD, Head Start Claire Wilke reviewed FPR-04-14-04; GISD for Head Start grant. Discussion ensued.

Motion: Action: Endorse, Moved by Jamie Curtis, Seconded by Carl V. Arthur III, to endorse FPR-04-14-04; GISD, Head Start program. Motion passed unanimously. (Documents on file with minutes)

D. MTPA Conference Travel Request Motion: Action: Approve, Moved by Jamie Curtis, Seconded by Michael M. Lynch,

to approve two staff to attend the MTPA Annual Conference being held in Port Huron with registration, hotel and food cost for a cost of $1,005; and one staff to attend Thursday and Friday Sessions with a cost of $225; for a total cost of $1,230. Motion passed unanimously.

DRAFT

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VIII. FINANCES

A. Contract, Vouchers and Bills Chairperson Himelhoch discussed the amount of the audit for the block grant program. It was requested to have Derek Bradshaw and Julie Zinger talk with the controller about the amount and to see if GCMPC can hire a firm to do the audit for less.

Motion: Action: Approve, Moved by Ted Henry, Seconded by Carl V. Arthur III to approve the Contract, Vouchers and Bills for a total of $17,271.96 and to authorize the proper authorities to sign the checks. Motion passed unanimously. (Documents on file with minutes)

B. Commission Expenses and Per Diems Motion: Action: Approve, Moved by Jamie Curtis, Seconded by Michael M. Lynch,

to approve the Commission Expenses and Per Diems as submitted. Motion passed unanimously. (Documents on file with minutes)

C. Budget Sheets Mr. Bradshaw reviewed budget sheets. Discussion ensued.

Motion: and transfer budget request included, Action: Approve, Moved by Jamie Curtis, Seconded by Carl V. Arthur III, to approve the budget sheets as presented. Also to approve the Budget Transfer request for the transfer of monies from #242-4160-46045 Consultants to #242-4160-46205 Services Contract $2,000; from #243-4084-46045 Consultants to #242-4160-35055 Supplies $12,000; from #242-4160-46045 Consultants to #242-4160-46135 Auditing $350; and add revenue to the 2014 budget $15,000 for the Lapeer County Solid Waste Plan update with expenses to be approved under this budget include Consultants (242-4142-46045) $13,000 and Advertising (242-4142-46435) $2,000. Motion passed unanimously. (Documents on file with minutes) D. Budget Transfer Request Budget Transfer Request was approved with the Budget Sheets IX. OLD BUSINESS A. Project Status

1. 3-C Transportation Planning – April 2014 Status Report Jason Nordberg reviewed the 3-C Transportation Planning report. Motion: Action: Receive & File, Moved by Alexander Isaac, Seconded by Gloria Nealy, to receive and file the 3-C Transportation Planning report as presented. Motion passed unanimously. (Original report on file with minutes)

DRAFT

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2. Environmental Program Update – April 2014 Status Report

Jason Nordberg stated that flyers are available for the Spring HHW Collection Day. Motion: Action: Receive & File, Moved by Ted Henry, Seconded by Cheryl Sclater,

to receive and file the Environmental report as presented. Motion passed unanimously. (Original report on file with minutes)

3. Community Development Program – April 2014 Status Report Sheila Taylor stated that staff received HOME applications last month and they will be awarded in June. The CAPER for 2013 is due to HUD and staff is currently working on this.

Motion: Action: Receive & File, Moved by Ted Henry, Seconded by Gloria Nealy, to receive and file the Community Development report as presented. Motion passed unanimously. (Original report on file with minutes)

4. Directors-Coordinator Report – April 2014 Status Report Derek Bradshaw stated that the Regional Prosperity Plan kick off meeting was held. The RFQ for a consultant to do the five year plan was sent out on Friday. The RFQs are due May 14th and a recommendation to Region V on May 20th.

Motion: Action: Receive & File, Moved by Janice Karcher, Seconded by Carl V. Arthur III, to receive and file the Director-Coordinator report as presented. Motion passed unanimously. (Original report on file with minutes) Commissioner Henry and Commissioner Curtis left the meeting at 9:05 a.m.

B. Commissioner Comments Commissioners made comments at this time. Derek Bradshaw lead a discussion about sending out additional agenda items via e-mail on Monday before 5:00 for commission to review so there will be less paper copies at the meeting. Discussion ensued.

X. ADJOURNMENT Chairperson Himelhoch adjourned the meeting at 9:26 a.m. Respectfully submitted, Alberta Gunsell, Secretary Genesee County Metropolitan Planning Commission




AN EQUAL OPPORTUNITY ORGANIZATION

JN:DF:ag VII A K:\FPR\2014\FPR-05-14-05 Bendle Schools.docx

June 3, 2014

MEMORANDUM TO: Members of the Genesee County Metropolitan Planning Commission FROM: Damon Fortney, Planner I SUBJECT: FPR-05-14-05; Bendle Public Schools, Building Healthy Minds I. TYPE AND PURPOSE

Bendle Public Schools is requesting funding in the amount of $350,986 from the U.S. Department of Education for the Building Healthy Minds project. This is a comprehensive K-12 counseling project using the Positive Youth Development approach to meet the mental health needs of students. The project is expected to improve the school environment and reduce negative behaviors.

II. POPULATION TO BE SERVED

Bendle Public Schools is an urban school district located in Burton, serving 1,200 students, with 86% of the students qualifying for free and reduced meals. The Bendle district includes four buildings: South Bendle Elementary, West Bendle Elementary, Bendle Middle School and Bendle High School. The population served by the district has a higher than average rate of unemployment, poverty and crime. Students throughout the district have been negatively impacted by an increase in mental health issues such as anxiety, depression and drug abuse.

III. RELATIONSHIP TO EXISTING PLANS AND POLICIES

The Building Healthy Minds program is consistent with the Genesee County Four-Year Consolidated Plan, which encourages programs that improve public safety and health, crime prevention and educational programming.

IV. PROGRAM DESCRIPTION

Building Health Minds will build a district-wide foundation providing a safe and positive learning environment for students. To achieve this goal, Bendle Schools

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will implement several programs that have been proven to be successful in other Michigan school districts. These programs include PATHS (Promoting Alternative Thinking Strategies), Michigan Model for Health, peer mediation, mentoring, leadership camp, increased counseling services, and parent workshops. The results will be evaluated using the Coordinated Community Student Survey to assess student and system outcomes related to federal requirements and program goals. The Building Healthy Minds Staff Plan includes new counseling staff at all four district schools, in addition to a district-wide child psychologist, and a district-wide child and adolescent psychiatrist. Existing and future mental health staff will be trained for all of the new programs.

V. RELATIONSHIP OF PROJECT TO PRIOR OR CURRENT GCMPC ACTIONS

GCMPC has previously reviewed programs through Bendle Public Schools; most recently the Cornerstones of Full-Service Community Schools program (FPR-04-08-09). GCMPC has also reviewed similar “Healthy Minds” programs through Flint Community Schools (FPR 08-04-28) and the Genesee Intermediate School District (FPR 02-08-02).

VI. ASSESSMENT ON PREVIOUSLY AWARDED GRANTS

Bendle Public Schools has, in the past, been awarded other education-related grants. However, grants have not previously been awarded for the “Building Healthy Minds” program.

VII. STAFF ANALYSIS

Bendle Public Schools is applying for a grant through the Fund for the Improvement of Education (FIE). The purpose of this grant is to improve the quality of elementary and secondary education and help all students meet challenging academic content and achievement standards. The Building Healthy Minds project explains how it would accomplish these goals. The Bendle Public Schools district is in great need of such a project due to the rising poverty and crime in the area. A comprehensive school counseling project would help students currently facing emotional issues; but it would also have impacts on the community in the future as current students become responsible adults. The FIE grant also requires the applicant to demonstrate how the program will be evaluated. The Building Healthy Minds work plan shows that training, supplies, staffing, and evaluation of the program have all been established. Student outcomes will be measured using performance measures of the Positive Youth Development approach, physical and socio-emotional health, nutrition and safety. All of these areas will be measured using the Coordinated Community Study Survey to study the impact of the program after implementation.

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VIII. STAFF RECOMMENDATION

Staff recommends that the Genesee County Metropolitan Planning Commission, under authority of the State of Michigan Federal Project Review System, enacted under Executive Order No. 12372, consider at its meeting of June 3, 2014, and endorse the project described as FPR-05-14-05; Bendle Public Schools, Building Healthy Minds Grant for the following reasons:

1. The application demonstrates the need for a comprehensive counseling

project in the Bendle school district. 2. The proposed project does not appear to duplicate any other projects in

the area.

DEREK BRADSHAW

DIRECTOR-COORDINATOR




JN:ag VII B K:\GCMPCMTG\2014\MDOT Agreement.docx

June 3, 2014

MEMORANDUM TO: Members of the Genesee County Metropolitan Planning

Commission FROM: Jason Nordberg, Principal Planner SUBJECT: Michigan Department of Transportation (MDOT) Agreement FY 2015

Approval The current agreement between MDOT and GCMPC is in effect through September 30, 2014. The agreement outlines the roles and responsibilities of each agency in the metropolitan transportation process and is required to be in place in order for GCMPC to receive federal funds for work completed. Corporation Council has reviewed the new agreement proposed by MDOT, effective from September 1, 2014 to September 30, 2017, and has approved the agreement language. Staff recommends approval of the contract and requests permission for Derek Bradshaw, the Director-Coordinator, to sign the agreement.





DB:ag VIII D K:\GCMPCMTG\2014\budget transfer memo June meeting.docx

June 3, 2014


Commission FROM: Derek Bradshaw, Director-Coordinator SUBJECT: Budget Transfer Request As part of the budgetary process, staff must make any necessary transfers, to avoid line item shortages, during the fiscal year. At this time, staff is requesting approval for the following budget transfers.

• Transfer from Planning, Consultants line item #242-4160-46045 to Equipment item #242-4163-41000 in the amount of $1,500.





JN:ag VIII A 1 K:\GCMPCMTG\2014\Status Report - Monthly\TRANSTATUS.docx

June 3, 2014


Commission FROM: Jason Nordberg, Principal Planner Genesee County Metropolitan Planning Commission SUBJECT: 3-C Transportation Planning – May 2014 Status Report Genesee County 2040 Long Range Transportation Plan (LRTP) The LRTP Steering Committee met on May 21st. At the meeting the committee approved the Complete Streets Technical Report and the 2005/2040 Capacity Deficiencies to be forwarded to the Technical Advisory Committee (TAC) and Metropolitan Alliance (METRO) for their review and final approval. Drafts of the Transit and Intermodal Freight technical reports were provided for the committees review. The next steering committee meeting will be held on June 18, 2014. Coordinated Public Transit-Human Services Transportation Plan (Coordinated Plan) A workshop for the Coordinated Public Transit-Human Services Transportation Plan was held at the MTA Administration Building on May 15th to get input on gaps in transit services and strategies to address these gaps. This plan is a requirement of several federal transit funding sources and is a technical report of the Genesee County Long Range Transportation Plan. Staff gained valuable input from workshop participants that will be incorporated into the update of the 2040 LRTP. A draft of the plan will go to the LRTP Steering Committee in June. Trail Planning Workshops Staff has been working to update the inventory of potential trails in Genesee County the past several months and held a series of workshops in May designed to make sure all potential trails are inventoried and to prioritize potential trails.

The workshop to review the potential trail inventory was held May 13th and the prioritization workshop was held May 22nd. Staff received valuable input at both of the workshops and is incorporating the information into the update of the Genesee County Regional Trail Plan. A draft of the trail plan will be available at the June LRTP Steering Committee Meeting.





JN:SK:CT:ag VIII A 2 K:\GCMPCMTG\2014\Status Report - Monthly\ENVIRONMENTAL.docx

June 3, 2014


Commission FROM: Jason Nordberg, Principal Planner Environmental Program SUBJECT: Environmental Program Update – May 2014 Status Report Solid Waste Program Staff is continuing to assist Lapeer County in amending their Solid Waste Management Plan. A solid waste management planning committee has been established and the kick-off meeting has been scheduled for Wednesday, May 28, 2014 at 10:00 a.m. Staff has disseminated 1500 small flyers for the household hazardous waste collection event. Rideshare Program During the month of May staff made five referrals to Michivan, two to the South Eastern Michigan Council of Governments (SEMCOG) and processed three applications. Also since the last monthly report staff provided Rideshare information to Wojo’s Greenhouse of Davison employees and customers. On May 2, 2014 staff met with Ms. Marcie Cardinal of the Flint Workforce Development Corporation to discuss rideshare options for clients seeking employment in both Genesee and Lapeer Counties. On May 8th, staff attended the quarterly Local Rideshare Office meeting in Diamondale. The purpose of these meetings are to discuss strategies for improving service to rideshare clients, as well as, to have an opportunity to meet directly with MDOT officials regarding policy and program updates. In addition staff met Ms. Kim Gallagher of the Southwest Metropolitan Planning Commission. The purpose of the meeting was to continue to discuss ways to implement a web site and platform that could better serve electronically rideshare commuters in Genesee and Lapeer

Counties. On May 8th, staff provided rideshare material to Kelley Services of Lapeer, which is in the process of hiring both seasonal and full time workers at the Lapeer County based Pinnacle Foods. On May 14th, staff attended the monthly Chamber of Commerce meeting in Burton where staff distributed and discussed the Rideshare Program with local businesses and agencies in attendance. On May 21st, staff attended the Valley Area Agency on Aging (VAAA) annual Senior Power Day event held at Crossroads Village, and provided information on the Rideshare Program to attendees. On May 27th, staff met with representatives of Enterprise Holdings in order to learn more about their Rideshare program and discuss how it will be implemented as a new vendor for MDOT. Also in May, staff completed the process of upgrading its Rideshare data base for 2014. This is done on an annual basis in order to ensure accuracy and avoid unnecessary duplication of services.



COMMUNITY DEVELOPMENT PROGRAM


An Equal Opportunity Organization Equal Housing Opportunity

ST:ag VIII A 3 K:\GCMPCMTG\2014\Status Report - Monthly\CD NOTES.docx

June 3, 2014


Commission FROM: Sheila Taylor, Principal Planner Community Development Program SUBJECT: Community Development Program – May 2014 Status Report Community Development Block Grant Program (CDBG) During May, staff continued environmental reviews for the proposed 2014 CDBG projects. Staff prepared contracts for the 2014 Community Development Block Grant funded projects. Project highlights during May include training activities conducted by the Vocational Independence Program for developmentally disabled adults and the creation of a website for the Forest Township Senior Center. Emergency Solutions Grant Program (ESG) During May, staff sent out applications for 2014 Emergency Solutions Grant projects and held a mandatory pre-application meeting for all applicants. HOME Investment Partnerships Program (HOME) During May, Family Service Agency (FSA) continued construction on both senior supportive housing sites. One site continues to be about 3 weeks behind the other. The Nedra site has the cabinets mounted and the appliances have been delivered; the concrete work, including the ramp, has been completed, and the siding is done. The Larchmont site has the trim in and doors hung, the first coat of paint is on the walls. The cabinets have been mounted and the appliances have been delivered; the concrete work and siding have been completed. There has been a slight delay in progress, however early- to mid-June and early July are the estimates for completion.

No new down payment requests were received in May. Home Improvement Program During the month of May, the HOME Home Improvement Program for seniors completed one residential unit. The unit was assisted through a Deferred Payment Loan. Expenditures for the month totaled $12,862.00 in Community Development Block Grant funds. During the month of May, the Home Improvement Program completed two residential units. These units were assisted through a Deferred Payment Loan. Expenditures for the month totaled $46,355.00 in Community Development Block Grant funds. Neighborhood Stabilization Program During the month of May, three NSP homes were sold to income eligible buyers, for a total of 78 homes sold. Seven properties are currently listed for sale, with one of those pending sale. Staff is managing the rehabilitation of one property and will be starting another one in early June.





DB:ag VIII A 4 K:\GCMPCMTG\2014\Status Report - Monthly\DIRECTOR REPORT.docx

June 3, 2014

MEMORANDUM

TO: Members of the Genesee County Metropolitan Planning

Commission FROM: Derek Bradshaw, Director-Coordinator SUBJECT: Report of the Director-Coordinator - May 2014 Status Report GLS Region V Regional Prosperity Responses to the Request for Qualifications (RFQ) for the selection of the consultant were due May 14th. One response was received and the firm was interviewed by the Consultant Selection Committee on May 20th. At that time, the Consultant Selection Committee determined that they would like to extend the deadline of the RFQ to May 30th in hopes of receiving additional responses. The Region 6 Steering Committee meeting schedule has been established, meetings will be the second Thursday of the month from 9:30 – 11:00 a.m. The next meeting will be June 12, 2014 at the Lapeer County Health Department. The agenda for the meeting will include election of a Chair and Vice Chair for the Steering Committee. Hazard Mitigation Planning During the month of May, staff completed requested revisions to the Genesee County Hazard Mitigation Plan Update. Further information from Lapeer County communities regarding flood insurance programs and more information about hazard mitigation projects completed or expanded over the last 5 years was requested. Staff has a scheduled conference call with the Michigan State Police on May 29th to discuss and finalize the revisions. It is expected that State approval will be forwarded to FEMA during the month of June. The next meeting of the GLS Region V Planning and Development Commission is July 22, 2014.