traveling with kytc 4/10/2001. advantage travel system documents utilized –te(in-state...
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![Page 1: Traveling with KYTC 4/10/2001. Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country](https://reader036.vdocuments.us/reader036/viewer/2022081515/56649f345503460f94c52390/html5/thumbnails/1.jpg)
Traveling with KYTC4/10/2001
![Page 2: Traveling with KYTC 4/10/2001. Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country](https://reader036.vdocuments.us/reader036/viewer/2022081515/56649f345503460f94c52390/html5/thumbnails/2.jpg)
Advantage Travel System
• Documents Utilized
– TE (In-State Authorization)
– TEO (Out-of-State Authorization)
– TEC (Out-of-Country Authorization)
– TP (Travel Reimbursement)
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TE (In-State Authorization)
• When Utilized
– Staying at a Park
– Using a Motor Pool Vehicle
– Paying In-State Registration Fee
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TE (In-State Authorization)
• Approvals Required
– Levels 1 & 2
– Both in creating office
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TE (In-State Authorization)
• Documentation Required
– No defined form
– Backup maintained in the creating office
– Screen print from the system to provide to the Park at check-in
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TE (In-State Authorization)
• Document Flow
– Totally within the creating office
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TEO (Out-of-State Authorization)
• When Utilized
– All Out-of-State Travel
• Exception
– One day trip with NO motor pool and NO registration fee
![Page 8: Traveling with KYTC 4/10/2001. Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country](https://reader036.vdocuments.us/reader036/viewer/2022081515/56649f345503460f94c52390/html5/thumbnails/8.jpg)
TEO (Out-of-State Authorization)
• Approvals Required
– Levels 1, 2, & 3
– First two in the Department/Office requesting travel
– Third in the Division of Accounts
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TEO (Out-of-State Authorization)
• Required Documentation
– Justification Memo
– Form TC 31-20
– Any necessary additional documents
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TEO (Out-of-State Authorization)
• Additional documents
– Agenda
– Cost Comparison (Drive vs. Fly)
– BTA Funding Information
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TEO (Out-of-State Authorization)• Document Flow
– Department requesting authorization
– Commissioner of Fiscal Management/ Secretary’s Office
– Division of Accounts
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TEC (Out-of-Country Authorization)
• When utilized
– All Out-of-Country Travel
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TEC (Out-of-Country Authorization)
• Approvals Required
– Levels 1, 2, 3, & 4
– First two in the Department/Office requesting travel
– Third in the Division of Accounts
– Fourth in the Finance Cabinet
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TEC (Out-of-Country Authorization)
• Required Documentation
– Justification Memo
– Form TC 31-22
– Any necessary additional documents
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TEC (Out-of-Country Authorization)
• Additional documents
– Agenda
– BTA Funding Information
![Page 20: Traveling with KYTC 4/10/2001. Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country](https://reader036.vdocuments.us/reader036/viewer/2022081515/56649f345503460f94c52390/html5/thumbnails/20.jpg)
TEC (Out-of-Country Authorization)
• Document Flow– Department requesting authorization
– Commissioner of Fiscal Management/ Secretary’s Office
– Division of Accounts
– Finance Cabinet
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TP (Expense Reimbursement)
• When utilized
– Any expense reimbursement
• Employee
• Non-Employee
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TP (Expense Reimbursement)
• Approvals Required
– Levels 1, 2, & 3
– First two in the Division/Office requesting reimbursement
– Third in the Division of Accounts
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TP (Expense Reimbursement)
• Required Documentation
– Form TC 31-21
– Any receipts required by 200 KAR 2:006 and Transportation Cabinet travel policies
– Park folio if TE used to pay for lodging
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TP (Expense Reimbursement)
• Document Flow
– Department requesting authorization
– Division of Accounts
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Creating Travel Documents
• Separate expense Line for lodging and per diem
• Separate expense Line for each day mileage is claimed
• Separate expense Line for each miscellaneous expense item
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Benefits
• Employees are reimbursed quicker
• Details maintained electronically
• Detailed reporting capability
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