training staff on good records management
DESCRIPTION
Kylie Welch, Records Manager at Whitireia Polytechnic presents on how she trains Whitireia staff using a variety of tools to get the message across including you-tube, intranet, box making icebreakers, general disposal reminder cards for business units and lollies!TRANSCRIPT
Training staff on good records managementKylie Welch – Records Management Advisor
Introduction» Kylie Welch – Whitireia Records Management Advisor (Over 4 years)» Wendy Wen – Whitireia Records Management Administrator (Over 4 years)
When starting there was a good foundation, a well thought out framework
About Whitireia New Zealand
- Porirua- Elsdon (Trades)- Wellington (3 sites)- Auckland- Tonga
Campus Sites
The Challenge» The challenge our Manager gave us was to engage our staff in training
Resources Allocated» Two staff members – one full time, one 30 hours» Meeting rooms with audio video capabilities» Website on Moodle» Webpage on SharePoint system» Travel budget to visit all campuses» Support from our off-site storage providers with giveaways
Step 1. Create an online space to teach from
» SharePoint Records Management Webpage for us to teach from» Before SharePoint we had a page on our intranet
Step 2. The 1 hour staff workshopAll staff emails were sent out to engage attendees once a month
The Workshop… more detail…
Introductions – great to get to know staff (5 mins)
Don’t laugh – the icebreaker… lets give it a go (5 mins) make sure you have giveaways!
After the Icebreaker move into webpage topics
After the Icebreaker move into webpage topics
