training agenda continuous quality improvement section federal cfsr oklahoma cfsr oklahoma program...
TRANSCRIPT
Training Agenda
• Continuous Quality Improvement Section
• Federal CFSR
• Oklahoma CFSR
• Oklahoma Program Improvement Plan (PIP)
• CFSR/Case Review Instrument
Continuous Quality Improvement (CQI) Section
• Amy White - Programs Administrator • Cindy Miner - Programs Manager II
– Supervises Contract Performance Review (CPR) Team• Mark Nitta – Programs Manager I
– Supervises Practice Model Implementation (PMI) Team
• Cheryl Coponiti – Programs Manager I– Supervises Children and Family Services Review
(CFSR) Team – Area III CFSR Support
CQI Teams• CPR Team
– Brad Montgomery, PFR– Lisa Sosbee, PFR– Jean Wood, PFR
• PMI Team– Justine Dowell, PFR– Stacey Mayle, PFR– Lisa Cary, PFR
• CFSR Team– Tina Frazer, PFR – Area I Support– Robby Hadden, PFR – Area II Support– Angela Ivey, PFR – Area IV Support– Jeff Sanders, PFR – Area V Support– Linda Jones, PFR – Area VI Support
Child and Family Services Review(CFSR)
Department of Health and Human ServicesAdministration for Children and Families (ACF)
Purpose of CFSR
To assess state conformance with specific title IV-B and IV-E state plan requirements such that:
• The state is achieving desired outcomes for children and families
• The state system is functioning at a level that promotes achievement of the identified outcomes
Process to assess outcomes and systemic factors
Statewide Assessment: • Prepared by a team of
state agency personnel and external partners
On-Site Review:• 3 sites including
largest metro• 65 cases• By team of federal and
state agency personnel and state external partners
DOMAIN: Safety• Outcome: Children are, first and foremost, protected from abuse and neglect
• Outcome: Children are safely maintained in their own homes whenever
possible and appropriate DOMAIN: Permanency
• Outcome: Children have permanency and stability in their living situations
• Outcome: The continuity of family relationships and connections is preserved for children
DOMAIN: Child and Family Well-Being• Outcome: Families have enhanced capacity to provide for their children’s
needs
• Outcome: Children receive appropriate services to meet their educational needs
• Outcome: Children receive adequate services to meet their physical and
mental health needs
Outcomes
Systemic Factors
• Information System Capacity*• Case Review System• Training*• Service Array• Agency Responsiveness to Community*• Quality Assurance System*• Foster and Adoptive Parent Licensing,
Recruitment, and Retention*
*Achieved for 2007 Federal Review
Data Composites
• 2 Safety Measures (NCANDS)– Absence of Maltreatment Recurrence
– Absence of Maltreatment in Substitute Care
• 4 Permanency Composites (AFCARS)– Timeliness to reunification
– Timeliness to adoption
– Permanency for children in foster care long periods
– Placement stability
For more detailed information on the federal CFSR:
http://www.acf.hhs.gov/programs/ccb/
Oklahoma Child and Family Services Reviews
(CFSRs)Children and Family Services Division
in conjunction with
Field Operations Division
Purpose of Oklahoma CFSRs• Promote joint planning, technical
assistance and program improvement processes among County, Area and State offices and external stakeholders;
• Provide timely and specific feedback that is directly related to program performance and outcomes; and
• Assemble data that will inform state policy and procedure as well as Federal reporting requirements.
Oklahoma CFSRs designed to replicate essential features of
Federal CFSR
• Collaborative effort (CFSD and Area staff)
• Assess outcomes and system functioning
On-Site Reviews• One review in each DHS admin. Area each quarter• Each review will include multiple (2-4) sites• A review will usually begin on Monday and last through
Thursday• Each site (i.e., County Director) will be included 1x/year
(in Oklahoma & Tulsa Counties, combinations of supervisory groups comprise site)
• Cases selected randomly for review at each site• Review teams include Area staff, CFSD staff and
external stakeholders
Client Selection (x Site)• Universe = records of clients who: (1) are children;
(2) were subject of a referral at some time; and (3) received services anytime during preceding 3 months
• On-Site Over-Sample = 30 records including: 10 prevention and 20 permanency
• Client reviews per site = 6 assessments/ investigations, 2 in-home and 4 out-of-home (in-home cases are defined as a case where no child has in the family has been in substitute care during the 12 month period under review)
Review Teams• Team of 4 at each site, including 1 CFSD-
CQI staff acting as site team leader and 3 Area members and/or CFSD program staff
• Area members of each site team include CWS staff (not case involved), CDs and CWFLs
• At least one of the Area members of site teams during any review is an external stakeholder
External Stakeholders
Foster Parents
Juvenile Court Judges
District Attorneys
Tribal ICW
Local Providers (incl. CHBS)
GALs / CASAs / Attorneys
PARB Members
On-Site Process
• Client-Specific Outcomes (all reviewers)
– Record Review– Interviews
• PRFC• Child• Child Welfare Specialist• Substitute Care Provider• Service Provider(s)• CASA / GAL• ICW• Other(s) as needed
• Systemic Factors (CQI Area Support-Separate from CFSR)
– Individual Interviews• County Director• Judge• District Attorney• Tribal Representatives• Representatives of
Resources (CASA, PARB, CHBS, etc.)
– Focus Groups• CW Specialists• Foster Parents
Results(Individual Site and Area Levels)
• Outcomes– x Measure
– x Indicator
– x Outcome
• Systemic Factors– Composite report
Flow of CFSR• Opening meeting
• Record review
• Child-specific interviews (all reviewers)
• Briefings (as needed)
• Input of information from instruments
• County Exit meeting
• Area Exit Meeting
Materials available on Outlook
Schedule
Handbook
Instruments
Navigation
Public Folders > All Public Folders > STO DCFS > Continuous Quality Improvement > Case Review or Child and Family Services Review