Page | 2

TRAFFIC MANAGEMENT SUBCONTRACTOR INFORMATION PACK

Contents

Introduction ................................................................................................................ 3 Thiess Critical Safety Control Standard for Traffic Management ................................ 4 Thiess Traffic Management Procedures ..................................................................... 5 Standard Safety Clause for Inclusion in Subcontractor Agreements .......................... 5 Pre-mobilisation meetings .......................................................................................... 5 Requirement for Site Specific Plans ........................................................................... 5 Requirements for Safe Work Method Statements ...................................................... 6 Industry and site inductions ........................................................................................ 6 Supervisor Safety training requirements .................................................................... 6 Traffic control training requirements ........................................................................... 6 Accreditation requirements ......................................................................................... 7 Inspections and record keeping ................................................................................. 7 Incident reporting including regulator activity ............................................................. 7 Management of plant.................................................................................................. 7 PPE ............................................................................................................................ 7 Fitness for duty ........................................................................................................... 8 Fatigue Management ................................................................................................. 8 Site safety communication and consultation .............................................................. 8 Injury management..................................................................................................... 8 Auditing ...................................................................................................................... 8 Performance review meetings .................................................................................... 9 Resources ................................................................................................................ 10

Page | 3

Introduction Traffic management is a critical safety activity at Thiess. Our objective is to eliminate

injuries and fatalities caused by the operation and interaction of vehicles, plant and people.

We work to realise that objective by applying risk management processes to minimise

potential interaction between mobile plant, vehicles and people and to ensure the safety of

our operators and maintenance personnel. We apply these processes during planning as

well as operations and maintenance phases of our work cycles.

As a provider of traffic management services to Thiess, your role in protecting the safety of

our operators and maintenance personnel as well as members of the public is paramount.

Please take the time to familiarise yourself with the standards that Thiess expects of our

traffic management service providers.

This publication is produced as part of the terms of an enforceable undertaking resulting

from an incident on a major road infrastructure construction project where a traffic controller

was seriously injured after being hit by a heavy vehicle. This deeply regrettable incident has

prompted the development of this guidance for providers of traffic management services with

the aim of ensuring the safety of traffic control personnel on construction sites.

Page | 4

Thiess Critical Safety Control Standard for Traffic Management

Thiess has developed a set of Critical

Safety Controls (CSC) that establish the

minimum standards that must be met by

our project teams and our subcontractors

to protect everyone who works for us

from the key risks that can cause serious

harm.

Traffic management is one of those

critical risks. Our CSC requires:

• Risk management processes to be

applied to planning for, and

implementing, traffic control works

• Hard controls wherever practical to

separate people, vehicles and

mobile plant

• Measures to reduce the frequency

and risk of people, plant and vehicle

interactions.

The CSC sets out requirements that

must be met in terms of:

Planning including the development of a Project Traffic Management Plan that identifies

project-wide risks arising from traffic, vehicle movements and plant operations

Plant and Equipment standards that must be met

Personnel requirements including any specific training or competences required for work

activities and verification of competencies

Operational considerations specific to the management of traffic, plant movements and

interactions between vehicles, plant and people, and

Monitoring regimes for checking that traffic management systems are in place and working

effectively.

Monitoring and review arrangements including the conduct of inspections and audits to

ensure the work is being conducted in accordance with plans and specifications.

Page | 5

Thiess Traffic Management Procedures Thiess has three (3) separate traffic control procedures setting out requirements for working

on:

Public roads

Site roads

Mine site roads

These procedures detail the specific requirements for managing traffic in these different

work environments. Each environment shares common risks associated with the movement

of vehicles and plant but each has unique circumstances that are critical for planning for safe

interactions of people, plant and vehicles.

On public roads, the volume and speed of traffic presents particular risks. On mine sites, the

size of vehicles and the interaction of light and heavy vehicles need particular attention. On

construction and industrial sites, the number of vehicle movements through work areas

presents significant risks, particularly where there are workers on foot in the same area.

Make sure you clarify what environment you will be working in and familiarise with the

applicable procedure.

Standard Safety Clause for Inclusion in Subcontractor Agreements Thiess has developed a standard contract clause that refers to a set of specific conditions

that govern the way we engage traffic control contractors and how we manage our

relationship with you.

You should read these requirements carefully and clarify any questions you may have about

them before your team mobilises to the project site.

Pre-mobilisation meetings When you are selected as a traffic control subcontractor for Thiess you will be asked to

attend a per-mobilisation meeting with the project team to review the details of your scope of

work and the safety requirements for the job. This is an opportunity for both you and Thiess

representatives to clarify the job requirements and to make sure that the operations are fully

planned and ready to mobilise when required.

Requirement for Site Specific Plans Each of the sites that make up our projects is required to have a site specific safety plan.

These plans set out the arrangements for managing safety at the site including:

Risk management arrangements for the site including the identification of hazards at the

site and the risk controls that must be followed.

The details of persons responsible for health and safety at the site

Page | 6

Site specific induction and training requirements

Arrangements for managing incidents and emergencies

Any site specific rules which may include vehicle movement plans and parking

arrangements

You will need to work under the Thiess site plan and ensure that your personnel are familiar

with and can meet its requirements.

Requirements for Safe Work Method Statements Working near live traffic and/or mobile plant are both defined as high risk construction work

under safety legislation and as such a safe work method statement is mandatory for all

activities involving these risks.

You will be required to develop a SWMS and submit it to the nominated Thiess

representative for review prior to commencing the work. The SWMS must be developed in

consultation with your workers and it must be reviewed whenever the circumstances or

environment in which the activity is undertaken changes.

Industry and site inductions All personnel working on Thiess sites must comply with any statutory requirements for

industry specific inductions.

A site specific induction must also be developed and delivered to all personnel working at

the site. The induction should cover the details of the site specific safety plan and should be

regularly updated to cover the high risk activities being undertaken.

Visitors must also be inducted.

Supervisor Safety training requirements The training needs for each role must be identified and documented in a site training needs

analysis.

Thiess requires that our subcontractors’ supervisors have completed some formal work

health and safety training.

Traffic control training requirements All personnel performing traffic control duties must satisfy the local/State Road Authority

requirements for:

Designing traffic control plans

Implementing traffic control plans

Controlling traffic with a stop/slow bat.

Page | 7

Personnel undertaking these tasks will be required to provide evidence that they have

completed the required training.

Accreditation requirements Your company must hold any accreditation or registration required by the local or State

Road Authority for the provision of traffic control services.

Inspections and record keeping Your traffic control personnel will be responsible for carrying out inspections relating to site

traffic management plans and maintaining records of those inspections.

Inspections are required at the commencement of works each day to ensure the signage

and traffic control devices are in place in accordance with the traffic control plan.

Periodic inspections are required over the course of each shift and at the end of each shift.

Incident reporting including regulator activity Your personnel must report any health or safety incident to your supervisor immediately.

Your supervisor must inform the project manager or their representative of the incident

details as soon as practicable if not immediately.

An incident includes any event that results in, or has the potential for, injury to persons or

damage to property or plant.

The site specific safety plan will contain details of how to manage incidents including

investigation and reporting. Where behavioural factors are identified as a contributor to the

incident causes, a just culture process consistent with Thiess' model must be used.

Management of plant All plant items provided by your company for the control of traffic must meet any

specifications established by the local or State road authority. Where required, you must

supply copies of plant risk assessment and service and inspection records. Daily pre-start

inspections or log books may be required for some plant items, particularly any mobile plant

operated by your personnel.

Operator instructions or the manufacturers manual must be available and you will by

required to provide evidence of operator training. Verification of operator competency may

be required for certain plant items.

PPE You are responsible for providing your personnel with all personal protective equipment

(PPE) set out in the site specific safety plan.

PPE provided for traffic controllers working on public roads must comply with the

requirements of the local or State Road Authority.

Page | 8

Particular attention must be paid to the provision of PPE suitable for working at night.

Fitness for duty It is critical that all our of your personnel report for work fit for duty. Traffic control requires

constant attention and a high level of alertness is required. Your personnel must not be

affected by drugs or alcohol or fatigue while at work.

Fatigue Management Alert traffic controllers are essential to the safety of our workforce and the users of roads

where we carry out work. As the traffic control services provider you will need to ensure that

your personnel are not affected by fatigue. You must ensure that rosters provide your

personnel with adequate breaks between shifts and you must provide sufficient resources to

enable them to take rest breaks during work shifts. You will be required to keep records of

hours works and rest breaks taken.

You must ensure that your personnel have ready access to amenities for rest breaks, food

storage and preparation, and toilets. These may be provided by Thiess. Your contract will

stipulate situations where you will be required to make your own arrangements for these

amenities.

Site safety communication and consultation It is important that your team participate in safety initiatives at the project site. This includes

participation in pre-start meetings and toolbox meetings. These forums provide an

opportunity to gain an understanding of what's happening on the project and hear about any

new or changed safety requirements. It also provides an opportunity for your team to raise

issues, particularly any safety concerns that might need to be dealt with by the project team.

Injury management You are required to hold a current workers compensation insurance policy covering all of

your employees. A certificate of currency from your insurer will be required as evidence.

In the event that one of your employees is injured in the course of their work, you will be

required to put in place an Injury Management Plan to help your injured work to make a safe

return to work.

Part of the plan may involve reduced hours, or restrictions on the certain activities, while

they are recovering from their injuries. Check with your insurer, or your local Workers

Compensation Authority to ensure you understand all of your obligations.

Auditing Traffic control subcontractors will be subject to the Thiess auditing process. A traffic control

audit tool is available and subcontractors are encouraged to apply the audit tool to their

operations.

Page | 9

Audit outcomes will be communicated to traffic control subcontractor and any corrective

actions must be addressed within specified timeframes.

Audit results and the management of corrective actions will be taken into account in

performance reviews.

Performance review meetings Performance feedback is crucial for continual improvement. As a Thiess subcontractor you

will be invited to participate in periodic reviews of your performance for the delivery of the

services you are engaged to provide. Your safety performance will be an important

component of this review.

Performance review meetings also provide an opportunity for you to provide feedback

Page | 10

Resources

PROCEDURES

Critical Safety Control 3 – Traffic Management

Traffic Management – Public Roads (Appendix 1)

Traffic Management – Site Roads (Appendix 2)

Traffic Management – Mine Site Roads (Appendix 3)

VIDEOS

Thiess has developed a series of short animated videos that are useful in raising awareness

about some of the risks associated with traffic control including managing traffic on

construction sites and managing traffic control at night.

A third video targets supervisors and managers about their responsibilities for managing the

well-being of traffic controllers.

The videos can be downloaded here:

Safety and wellbeing of traffic controllers

Managing construction traffic

Traffic control for night works

POSTERS

A series of posters is also available to support the themes covered by the videos. The

posters can be downloaded here.

Safety and wellbeing of traffic controllers

Managing construction traffic

Traffic control for night works

AUDIT TOOL

The Thiess CSC Traffic Management Audit Tool (Appendix 4) will help you to understand

and align with Thiess’ requirements for traffic control.

Page | 11

TOOL BOX TALKS

Traffic Control – Public Roads (Appendix 5)

Traffic Control – Site Roads (Appendix 6)

CHECKLISTS

Long term, twice daily traffic control checklist (Appendix 7)

Short term traffic control checklist (Appendix 8)

Traffic Management Issues Register (Appendix 9)