trade show specific regulations€¦ · 6 • exhibitor guide • trade show specific regulations...

EXHIBITOR GUIDETRADE SHOW SPECIFIC REGULATIONS

20-23

2021

IFEMA, Feria de Madrid902 22 15 15 / (34) 91 722 30 [email protected]

ifema.es/intersicop

FEBRUARY

INTERNATIONAL BAKERY, PASTRY,ICE CREAM AND COFFEE AND EQUIPMENT SHOW

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• EXHIBITOR GUIDE • TRADE SHOW SPECIFIC REGULATIONS

INDEX

1. Space contracting. How to exhibit? ........................ 31.1 Exhibitor application ........................................................................................................................ 3

1.2 Allocation of space ........................................................................................................................... 3

1.3 Cancellation ........................................................................................................................................... 3

1.4 Deadlines and payment conditions ..................................................................................... 4

1.5 Specific trade show regulations intersicop 2021 .......................................................... 5

1.6 General rules of participation in fairs organised by IFEMA ................................... 7

2. Ways to participate and rates .................................. 72.1 Turnkey modular stand .................................................................................................................. 8

2.2 Space only - free design stand ...............................................................................................10

2.3 Compulsory services ....................................................................................................................... 11

2.4 Additional services ..........................................................................................................................13

3. Organization ................................................................... 143.1 Dates and opening hours ............................................................................................................14

3.2 Co-exhibitors ........................................................................................................................................14

3.3 Exhibitors’ badges ..........................................................................................................................15

3.4 Discount vouchers ..........................................................................................................................16

3.5 Visa management ..........................................................................................................................16

3.6 Quirónsalud hospitality service .............................................................................................16

3.7 Invitations for customers .............................................................................................................16

3.8 Catering at stands ............................................................................................................................16

3.9 Exhibitor events in rooms at the exhibition centre ..................................................17

3.10 Shipment of goods to the exhibition centre ..............................................................17

3.11 The venue ..............................................................................................................................................18

4. Contact us ....................................................................... 20

5. Exhibitor calendar ........................................................ 23

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1. Space contracting. How to exhibit?1.1 EXHIBITOR APPLICATION

1.2 ALLOCATION OF SPACE

1.3 CANCELLATION

Application to exhibit starts by filling and sending the Exhibitor Application Form available online on ifema.es/intersicop, together with proof of the corresponding payment.

Submission of the Exhibitor Application Form entails full acceptance of the General Rules of Participation of IFEMA, the technical appendices, as well as the Specific Conditions for this edition, and any other provisions of a general or specific nature which may be established by the Exhibition Organisers.

The application form is not binding until the applicant accepts a proposal of space and location by the Exhibition Organisers. Once a proposal is accepted by the applicant, the exhibitor application becomes an irrevocable commitment.

Once a space proposal is accepted, the Application Form becomes an irrevocable commitment by the applicant. According to the information supplied in your registration form the InterSICOP management team will send you an Exhibitor Contract by e-mail, with an account statement, floor plan of the stand and location map with stand dimensions, as well as full information about services offered by IFEMA, enabling you to enhance and make the most of your presence at the trade fair. The trade fair organisers reserve the right to alter stand locations with justified reasons.

Payments indicated in these documents must be made within the established deadline.

Priority allocation of space: 30th September, 2020

The on-line space Application Form must be sent along with a copy of the space reservation fee before 18th September 2020.

Cancellation by the Exhibitor of their participation in the trade fair terminates the contractual relationship between IFEMA and the Exhibitor. A cancellation must be explicitly notified in writing to the exhibition management team and could incur a loss of all fees paid up to the date of cancellation or according to the payment dates stipulated in the application form.

If cancellation is made to the exhibition management team within 30 days opening of the event, IFEMA may demand full payment for the space hired.

For services offered in the IFEMA Services Catalogue that have been contracted by the Exhibitor prior to the cancellation, the cancellation charges stated in article 7 of the General Conditions for Admission and Contracts at Trade Fairs organised by IFEMA shall apply.


https://www.expositores.ifema.es/zwas/sol_parti/se_acceso.htm?idioma=en&feria=IN21

https://www.ifema.es/en/intersicop


https://www.ifema.es/en/general/doc/general-rules-participation/normas_generales_i.pdf




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1.4 DEADLINES AND PAYMENT CONDITIONS

- Companies who send the Application Form to exhibit, before 18th September, 2020 are automatically included in the priority allocation of space process.

- Together with the Application form, the company should pay the corresponding booking fee according to stand size as follows:

• Up to 64 sq.m.: € 450*

• Over to 64 sq.m.: € 900*

Payment should be made by one of the following methods:

• By Bank Transfer to IFEMA / INTERSICOP 2021:

Bankia: IBAN ES09 2038 0626 0160 0002 5280 SWIFT: CAHMESMMXXX

Santander: IBAN ES64 0049 2222 5115 1000 1900 SWIFT: BSCHESMM

BBVA: IBAN ES89 0182 2370 4000 1429 135 SWIFT: BBVAESMM

Caixa Bank: IBAN ES93 2100 2220 1102 0020 2452 SWIFT: CAIXESBBXXX

Please send a stamped copy to [email protected]

• By banker´s draft made out to IFEMA / INTERSICOP 2021

• By secure credit card payment, accessible once the “application form” has been completed. This can also be accessed through the online Exhibitors Area, under the “Invoices and Payments” or the “Booking Services” tabs as long as the service is available.

As per current regulations cash payments and cheques will not be accepted. The Exhibitors Area, allows exhibitors to access their statements of account and invoices once payments have been made. If you need and invoice to make the payment, please request it to [email protected].

- 50% space: deadline 30th November 2020 (less the booking fee).

- 100% space + services booked: deadline 10th January 2021.

(*)10% VAT is not included for companies established in Spain (except for the Canaries, Ceuta and Melilla). This operation is not subject to Spanish VAT for the remaining firms. In case of European Union firms, exhibitors will be responsible for paying the applicable VAT according to their country.

- Maximum contractable surface in Product Area: 128m2

Discount “impulse”: 10% prompt payment discount if 50% of rental space is paid before 30th October 2020



https://www.expositores.ifema.es/zwas/default.htm?idioma=en&feria=IN21

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1.5 SPECIFIC TRADE SHOW REGULATIONS INTERSICOP 2021

2. To participate in the event it is absolutely essential that your company’s activity is included within the remit InterSICOP. Second-hand machinery products are not permitted. Acceptance of application forms, as well as the allocation of space, is the sole responsibility at the discretion of the event.

• BAKERY AND PASTRY

• ICE-CREAM

• COFFEE

• TECSICOP - Equipment, Machinery and Technology

3. The minimum contractable area is 16sq.m. and the maximum area to be contracted in the Product Area is 128sq.m.

1. Submission of the Exhibitor Application Form entails full acceptance of the General Rules of Participation of IFEMA, Feria de Madrid, the Specific Conditions of InterSICOP 2021 in this guide and the technical appendices to the above General Rules available at any time in the website of IFEMA ifema.es, in the Exhibitors Area and on the website of the event ifema.es/Intersicop.

4. As exhibitor, you are bound to contract the following mandatory services: Trade Show Marketing&Communication Package, multi-fair insurances and basic civil liability insurance, as well as a minimum electricity consumption payment. Should the exhibitor have a free design stand, the stand builder must pay the corresponding build-up charge to IFEMA to cover services rendered during build-up and breakdown.

6. Notwithstanding the InterSICOP management team informing exhibitors in case of relocation or significant alteration of the reserved site, it is the exhibitor’s responsibility to ensure they know the locations of their stand, its exact dimensions, etc. Exhibitors will be able to see up dated floor plan details through the Exhibitors Area.

5. The event management team may change allocated spaces or make alterations to the layout of the halls for organizational purposes.

7. Cancellation by the exhibitor of their participation in the trade fair terminates the contractual relationship between IFEMA and the Exhibitor. A cancellation must be explicitly notified in writing to the trade fair management team and could incur a loss of all fees paid up to the date of cancellation or according to the payment dates stipulated in the Application Form. If a cancellation is made to the trade fair management team within 30 days of the opening of the event, IFEMA may demand full payment for the space hired even if the space is occupied by another exhibitor later on.

8. Occupation of the space and, if applicable, assembly of the stand contracted with IFEMA shall not be authorized until the full price has been paid.







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9. Dates for free design assembly: 14th to 17th February 2021 from 7.00 to 9.30 pm.

Companies exhibiting heavy machinery that needs unloading with a crane must do this on access the first assembly day.

10. Occupation of modular stands, entry of goods and decoration materials is permitted 18th and 19th February, from 8.30am to 9.30pm. Neither exhibitors nor assembly workers will have access to the stands outside the timetables, stated in the Exhibitor’s Calendar, nor may any assembly or other work be carried out on stands outside these periods.

12. InterSICOP will be held from 20th to 23rd February 2021, opening to visitors from 10am to 7p.m.

11. For safety reasons, it will be mandatory to keep safety helmet, high visibility vest and safety shoes on throughout any assembly and disassembly during trade shows and events in all the exhibition areas. This measure affects every person who accesses, transits, undertakes activities or is simply present in the halls or outdoor exhibition areas.

16. Exhibitors grant authorization for total or partial reproduction of any products on display which IFEMA may need and/or reproduce in its promotional material.

19. Noisy demonstrations which may disturb other exhibitors may not be carried out. The noise level of demonstrations cannot exceed 60 decibels.

13. Exhibitors will have access to their stands from 8.30am and must leave them between event close at 7.30pm.

14. Access by any visitor who cannot be credited as belonging to the participating professional groups is not allowed. This rule affects both exhibitors and visitors, even if they have the corresponding pass or invitation.

18. Exhibitors must observe and comply with environmental regulations.

17. Direct sale of any type of items that are exhibited at the fair is strictly prohibited.

15. Exhibitors must manage their stands and remain at their stands with their products displayed there for the entire duration of the trade show.

20. All activities that require the hiring of a one-off catering service during the fair will require the prior completion of the communication form permitting catering at the stands. The form is available from ifema.es and should be sent to: [email protected].

https://www.ifema.es/en

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21. Any water used for cooking or processing food or for cleaning items in direct contact with foodstuffs must be obtained from fully hygienic taps. Water from lavatories may not be used.

24. Stand dismantling is 24th and 25th February from 8.30am to 9.30pm.

25. Removal of waste of assembly and display materials: All exhibitors and companies contracted and/or subcontracted for assembling and dismantling stands are liable for the removal of the waste of assembly and display materials in the periods of time established for this purpose. IFEMA offers containers to facilitate the segregation and removal and will survey the same. (See rates at Exhibitors Area, Booking Services, waste containers).

Exhibitors will lose any right to claim for loss or damage of materials that remain in the halls after the deadline and the expenses related to their withdrawal will be payable by the exhibitor, who will be invoiced by IFEMA according to the rates established. (see Art. 35 of the General rules for the participation of exhibitors in fairs organised by Ifema).

IFEMA is committed to the SDG 2030 (United Nations Sustainable Development Goals) and is certified ISO 20121 for sustainable events.

22. Any exhibitors who wish to do so may take their leftover produce at the event’s collection point for delivery to charities.

You can participate in one of the following ways:

- Space + Turnkey Stand minimum contractable space 16 sq.m. - Space only for free design stands, minimum contractable space: 32 sq.m.

23. Withdrawal of goods and decoration materials is 23rd February from 7.30pm to 12am. During this period, exhibitors are advised to remove all exhibition materials and products from their stand, for security reasons.

1.6 GENERAL RULES OF PARTICIPATION IN FAIRS ORGANISED BY IFEMA

2. WAYS TO PARTICIPATE AND RATES




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2.1 TURNKEY MODULAR STAND

Modular stand configured to your allocated space minimum stand size: 16 sq.m. - Maximum 128 sq.m. in Product Area.

Features of the Turnkey modular stand:

- Stand space and stands openings onto aisles concerning according to stand allocated (see explanatory sketch). - Painted chipboard walls 3m high in the colour selected by the exhibitor online through the Exhibitors Area,

before 29th January, choice of colours: :

White Black Grey

- Furniture:

• From 16 to 31.5 sqm:

- 1 round black table (90 x 74 cm). Model DOM - Reference ME03

- 4 black chairs. Model Barcelona – Reference SI02

• Up to 32 sqm:

- 2 round black table (90 x 74 cm). Model DOM - Reference ME03

- 8 black chairs. Model Barcelona – Reference SI02

Furniture does not include a counter. (See additional services).

- Storeroom with door as follows:

• Up to 16 sq.m. ....................................... 1 sq.m.

• From 16.5 to 32 sq.m. ..................... 2 sq.m.

• From 32.5 sq.m. to 48 sq.m ....... 3 sq.m.

• Up to 48 sq.m. .................................... 4 sq.m.

- Fair-type fitted carpet colour to chosen from:

Black Grey Sahara

Green Blue

Exhibitors should indicate their colour choice, through the Exhibitors Area before 29th January. If the colour isnot chosen prior 29th January, the default colour will be white.

Exhibitors should indicate their colour choice, through the Exhibitors Area before 29th January. If the colour is not chosen prior 29th January, the default colour will be grey.

image is an example




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- Electrical energy and lighting:

• Lighting by led spotlights at the rate of 1 spot per each 4 sq.m.

• Minimum Electrical power (0.13 kW/sq.m.)

• Electrical switchboard equipped with magnetothermal differential (prepared for up to a power of 130W/sq.m.)

• 1 plug of 500W for stands up to 32 sq.m. and 2 plugs for stands over 32 sq.m.

- Cleaning Type A: a first initial cleaning with plastic cover removal and then daily cleaning.

- Build up charges.

- Fascia Board: Includes the exhibitor’s name and stand number (maximum 20 characters).

- Rates of Turnkey Modular Stand:

· 16 sq.m. ................................................................................. € 3,895 + VAT*

· Additional sq.m. .................................................... € 240 sq.m. + VAT*

Exhibitor participation includes contracting the mandatory services of:

• Trade Show Marketing&Communication Package: € 280 + VAT*.

It is possible to order and apply vinyl panels all around the stand (at extra cost). Do not forget to check the exact measurements of the stand in order to adjust your vinyl panels to the exact stand measurements. Please contact [email protected], for further details.

We shall aim to adapt the layout of the elements that form the stand, both additional ones as well as structural ones that are necessary for the support of the stand as much as possible to the exhibitor’s needs, as long as it is technically possible and the plan is received with the pertinent instructions, before 13th January, 2021.

Once the stand has been assembled, changes in the location of any of the elements previously described, and of which the Management has not been notified, shall be billed.

The exhibitor must confirm the required lettering in the Exhibitors Area before 29th January, 2021.

All modular stands that involve interior decoration with panels, profiles, totems, platforms, trusses, etc., must submit their project details to the Technical Secretariat before 13th January, 2021. Send your project plan with drawings to the IFEMA Trade Services Department: email: [email protected]

Cancellation or substitution of any elements of the prefabricated stand shall not mean a reduction in its cost. All materials used, both structural and electrical, are rented, and therefore, any deterioration in it shall be billed at current rates.

Delivery of modular stand: 18th February, from 8.30am.



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2.2 SPACE ONLY - FREE DESIGN STAND

Minimum stand sizes for free design stand build: 32 sq.m.

IFEMA offers, in addition to its modular stands, a comprehensive stand design service, with our maximum guarantee and full adaptation to your needs. We take care of the planning of your space along with its design, assembly and disassembly.

Request, free and without obligation, a project tailored to your needs by sending an email to [email protected].

Rate per sq.m. space only–free design stands:

Space from 32 to 63.5 sq.m. ................................................................................. € 155 sq.m. + VAT*

Space from 64 to 127.5 sq.m. ................................................................................ € 145 sq.m. + VAT*

Space only from 128 sq.m. …………………………………...........……………………............... € 140 sq.m. + VAT*

In addition, exhibitors are bound by the participation in the trade fair to contract:

- Minimum Electricity consumption (0,13kW/m2)................................. € 4,633 sq.m. +VAT*

- Civil liability (coverage up to € 60.000) ................................................................ € 56.71 + VAT*

- Multifair insurance (coverage up to €50.000) …………………………………………... € 53.83 + VAT*

- Trade Show Marketing&Communication Package: …………………………........... € 280 + VAT*

- Build up charges

ASSEMBLY OF FREE DESIGN STANDS

- PROJECT

Every exhibitor who chooses a free design stand shall submit the corresponding design for approval to IFEMA Exhibition Services Management (e-mail address: [email protected]) before 13th January, 2021.

- BUILD UP CHARGES

Prior to commencing work, the company responsible for assembly of free design stands must pay the build-up charges to IFEMA which cover services rendered during assembly and dismantling at the trade show. If, as exhibitor, you want to pay the fee and would like it included in your invoice, you must order in the Exhibitors Area.

- SPECIFIC ASSEMBLY RULES FOR FREE DESIGN STANDS

These rules aim to keep the fair open and accessible with maximum visibility for each exhibitor.

All companies must build a stand which includes as a minimum requirement stand partition walls which separate the stand from the hall perimeter on other stands.




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- HEIGHT

All companies must assemble a stand, which must include at least the walls adjoining the hall walls and the side walls between stands depending on their location, to a minimum height of 2.5m.

To raise or hang any decorative element to a maximum height of 6 m. these must be brought back 1 m over the entire perimeter. This possibility does not exist in stands located in connecting areas between halls 12 and 14.

- SPACE OCCUPATION:

Construction, decoration and lighting elements may not protrude more than 50 cm from the allocated space height of 2.5 m.

2.3 COMPULSORY SERVICES

Exhibitor participation includes the compulsory contracting of the Trade show marketing package, insurances (Civil liability and multifair), minimum electrical consumption and build up charges.

TRADE SHOW MARKETING&COMMUNICATION PACKAGE

This includes the exhibitor’s name and details in the following:

- Official on-line interactive exhibitor catalogue: an innovative format enabling you to prepare your visit to the trade fair (advanced search, notes, etc). Available on ifema.es/intersicop.

- Visitors’ Guide: this includes a plan of each hall, the list of exhibitors and the full schedule of all Feria de Madrid activities and services. It is available free of charge at the trade show.

- Map and list of exhibitors in each hall.

- Big Maps and list of exhibitors accessible to visitors located in each hall.

- Publication of your Company’s news and developments in the virtual press room and in InterSICOP News. A digital newsletter is sent periodically to all exhibitors, visitors and media to convey exhibitor and trade show news).

- Premium Wifi connection for 3 users per stand holder for the duration of the trade fair (these connections will only work with devices that allow connection to the 5 GHz band). 3 passwords are activated for the duration of the trade fair until the last day of disassembly and sent by email to the owner’s/official contact’s address at least 48 hours in advance. The service includes technical support to address any problems (see contact phone number on the ifema-premium landing page).


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And access to the additional services:

- Professional Meeting Point: a program that can be used to offer and arrange meetings with exhibitors and visitors at the trade fair’s professional meeting point.

- Exhibitors’ badges concerning surface contracted. - On-line trade fair invitations for clients and potential clients.

Rate Trade Show Marketing&Communication Package………………….................... € 280 + VAT*

INSURANCES

- Civil liability up to € 60,000.

- Multifair insurance, liability up to € 50,000 consisting of insurance against fire, lightning and/or explosions in relation to the goods displayed and their own decorative features.

Civil liability insurance and multifair insurance coverage is charged for each stand assigned, for both individual and group participations.

Rates

- Civil liability (up to € 60,000) ................................................... € 56.71 + VAT*

- Multiferia insurance” (up to € 50,000) ............................. € 53.83 + VAT*

BUILD UP CHARGES

The company responsible for assembly of free design stands shall be required to pay to IFEMA, before beginning its tasks, the buildup charges corresponding to services rendered during assembly and dismantling at the trade show: health care service, inspection of electricity wiring, electricity connections and supply during assembly and dismantling, use and maintenance of painting rooms, personalized attention to stand builders and individualized signing of spaces.

In the event that, as the incumbent exhibitor, you want to pay the fee and that you want it to be included in your invoice, you must contract it in the Exhibitors Area.

Those services are included in modular stand rates.


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Depending on the use of facilities and/or services, build up charges for free design stands including second floors, will be as follows: Spaces without decoration or with carpeting or flooring/platforms .......................... Fee TYPE A: € 2.16 sq.m. + VAT*

Basic modular stands in aluminum or similar material ...................................................... Fee TYPE B: € 4.33 sq.m. + VAT*

Design modular stands in aluminum, of carpentry and other materials ................ Fee TYPE C: € 6.81 sq.m. + VAT*

Those fees are included in modular stand rates.

This is included in modular stand rates.

MINIMUM ELECTRICAL CONSUMPTION

Participation obliges the exhibitor to pay a minimum consumption of electricity fee to cover basic electricity consumption and supply during the trade fair and during entry and exit of goods.

Rate: € 4.633 sq.m. + VAT*

2.4 ADDITIONAL SERVICES

- We manage your stand decoration project from the initial definition right up to the day of installation. Get in touch with our advisors and we will be happy to help you. E.mail: [email protected]

- We offer diversity of materials to install on your stand (foam, forex, vinyl, canvas, and other alternatives) that fit with different types of formats. We install them on the walls or on the furniture such as counters, showcases, etc. You can create your own stand sign or install new posters: [email protected].

- Stand furniture and equipment.

- IT & Connectivity.

- Other complementary services (hostesses, parking, etc.).

- Cold equipment (refrigerators, freezers).

- Kitchen equipment (microwaves and others)

- Branding and advertising: Multiply the presence of your brand, products and services at the fair. Our facilities are full of opportunities to extend your presence beyond your stand. Whether you want people to be able to find you easily at the fair, are looking for recognition and prestige for your brand or you are going to launch a new product or service, we offer you the possibility of advertising through our advertising media or promotional actions specially designed to suit you.

Contact to: [email protected] Or by phone call: 902 22 15 15 / +34 91 722 30 00 (International calls).


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Exhibitors will be able to book services through ifema.es/intersicop or through Exhibitors Area or by sending the plan of the stand including the positioning services to the Technical Secretariat.

Once you receive the contract confirming that your space has been allocated, you will be able to access the Exhibitors Area and contract additional services. Before 15th January you can receive a 15% discount on the price of each service contracted through the Exhibitors Area. This discount is also applicable to the positioning services included in the plan of the stand sent to the Technical Secretariat. Minimum compulsory services, external advertising, meeting rooms, graphic decoration of the stands, and specific event services such as exhibitor passes, forums, etc., are not included.

Contracting services from 7th February onwards will incur a 25% surcharge.

During assembly, services can only be contracted in person at the Exhibitor Assistence Counters with prior payment.

Rates

EXHIBITOR PASSES:

- Additional Exhibitor Passes ............................................................................................................................ € 20 each + VAT*

- Professional Invitations ........................................................................................................................................... Free of charge

Registering co-exhibitors

Companies may register as co-exhibitors other companies taking part in InterSICOP in the space operated by the main exhibitor. Exhibitors must register their co-exhibitors as “additional insertion” in the catalogue menu in the Exhibitor Area.

Co-exhibitors must be registered by their stand holder using the online Exhibitors Area via the Information for Catalogue menu, under the tab Co-exhibitors insertion before 20th January.

Access Passwords For The Exhibitors Area

Co-exhibitors will receive an e-mail with their username and password to access the Exhibitors Area.

Co-exhibitors will get access to the Exhibitors Area once they receive their access codes, as long as the main holder of the stand registers them in the catalogue, before 20th January. They must include for that purpose the email contact of their co-exhibitor.

The exhibition will take from 20th to 23rd February 2021, with the following schedule: - Saturday February 20th to Tuesday February 23rd, from 10.00 a.m. to 7 p.m

- Exhibitors: daily entry from 8.30 a.m. to 7.30 p.m.

3. Organization

3.2 CO-EXHIBITORS

3.1 DATES AND OPENING HOURS








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Co-Exhibitors Services

Registered co-exhibitors will be granted access to the Exhibitors Area, where they will find the following services:

Rates:

Additional insertion co-exhibitor ........................................................................................ € 200 + VAT*

Co-exhibitors will get access to the Exhibitors Area once they receive their access codes, as long as the main holder of the stand registers them in the catalogue, before 20th January. They must include for that purpose the email contact of their co-exhibitor:

- Access to insertion in the online catalogue.

- Obtain your co-exhibitor badges (2 per co-exhibitor).

- Access to the Trade Meeting Point.

- Manage the appointments diary for the exhibition.

Each exhibitor will receive a number of exhibitor’s badges according to the amount of space contracted:

Surface Exhibitors badges

From 16 to 32 sq.m. ....................................................... 8

From 32.5 to 63.5 sq.m. .............................................. 16

From 64 to 126 sq.m. ................................................... 24

Up to 126 sq.m. ............................................................... 32

2 badges available for each co-exhibitors.

Badges not issued online can be obtained at the exhibitors assistances counter in halls 12 and 14 Additional badges are available at an extra charge of € 20 + VAT* per badge.

No badges are required during assembly.

3.3 EXHIBITORS’ BADGES

Deadline to issue the exhibitors badges: 11th February, 2021



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Log into the Exhibitors Area with your username and password and download your Discount Vouchers to benefit from this promotion.

If you require a visa to travel, you can make an online request from the Exhibitors Area for the letters of support to facilitate this process. To do this, you must first generate your exhibitor pass. Begin this process as soon as possible, since the visa application deadline is usually at least 30 days before travelling.

International exhibitors at InterSICOP 2021, as well as invited international buyers, can benefit from the Hospitality Quirónsalud health care service, which offers benefits such as free emergency treatment at Ruber Juan Bravo Hospital and multilingual and priority care.

We will send you a document with the invitations, with a link to free visitor registration. You can send the invitations as often as needed. The maximum number of people who can register with your code is as follows:

Exhibitors, who will offer, free of charge, food/catering at their stand, must complete the form Communication regarding food/catering at stands available on the IFEMA website ifema.es - Exhibitors - Participation Rules - Forms and send it with all the requested data to [email protected].

Article 9 of the General Regulations for Participation by Exhibitors in Events Organised by Ifema.- Catering and Food Preparation.

After the event information detailing the number of registered visitors per their corresponding invitations can be shared with the exhibitor.

Space contracted Invitations for clients

From 16 to 32 sq.m. ................................................................... 100

From 32.5 to 63.5 sq.m. .......................................................... 120

From 64 to 126 sq.m. ............................................................... 150

Up to 126 sq.m. ........................................................................... 200

3.4 DISCOUNT VOUCHERS

3.5 VISA MANAGEMENT

3.6 QUIRÓNSALUD HOSPITALITY SERVICE

3.8 CATERING AT STANDS

3.7 INVITATIONS FOR CUSTOMERS

The right use of invitations is requested in order to ensure the highest level of professionalism at the show.

Minors and professionals from other sectors should not attend.



https://www.ifema.es/en/organiser-services/catering

https://www.ifema.es/en/organiser-services/catering



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There is the possibility of renting rooms on the premises if you wish to prepare a seminar, reception, press conference or product presentation during the fair. The reservation must be made in advance. Request a quote without any obligation through the Convention Centre. Contact: [email protected] , tel. +34 91 722 5072

You can see the rooms at the exhibition centre on the room navigator available online.

To send merchandise to the premises, the exhibitor must indicate on the delivery address, the address for IFEMA-Feria de Madrid (Avda. Del Partenón, 5. 28042 Madrid. Spain), INTERSICOP, the name of your company, the hall and stand number. The merchandise must arrive during the days designated for the delivery of merchandise and decoration and there must be someone at the stand to receive it. In case it is not possible to comply with the above, we recommend you contact the merchandise management company (handling and storage):

DBSchenker

Tel.: (+34) 91 748 0750 / ext. 207 y 218

[email protected]

3.9 EXHIBITOR EVENTS IN ROOMS AT THE EXHIBITION CENTRE

3.10 SHIPMENT OF GOODS TO THE EXHIBITION CENTRE

IFEMA - Feria de Madrid- staff are not authorised to receive any merchandise destined for a stand.

http://ifema.venuetour.net/#p=scene_aerea?lang=en&panorama=aerea

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SITE PLAN

3.11 THE VENUE

West Access

North Entrance

Airport

South Entrance

East Entrance

R V

R V

AE

GEOGRAPHIC COORDINATES: 40º 27' 53.95" N / 3º 37' 0.00" W

R V

AE

Trade Visitor Registration

Exhibitor Helpdesk

Trade Visitor Access

Exhibitor Access

OPENING HOURS:20, 21, 22 and 23 February from 10 am to 7 pm

IFEMA - Feria de Madrid

(+ 34) 91 722 30 00

[email protected]

ifema.es/intersicop

#intersicop21

20-23 FEBRUARY

2021INTERNATIONAL BAKERY, PASTRY, ICE CREAM,COFFEE AND EQUIPMENT SHOW

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14

5.1

M-11

WEST ACCESS

EAST ACCESS

NORTH ACCESS

M-11 5

M-40 + A-2 7

M-40 5

M-11 7

M-40 6

M-40 + A-2 7

BC

Ref.

: 032

019

A/C

A/C

EAST ENTRANCE

Exhibition Complex and Car Parks Map

GPS: 40º 27’ 51” N / 3º 37’ 0” W

SOUTH ACCESS

ENTRANCE

SOUTH ENTRANCESouth Convention Centre

CAR PARKS

ORANGE, GREEN, BROWN AND REDVisitors and passholding exhibitors

BLUEPassholding exhibitors

YELLOW Visitors and office visitors

PURPLEPermanent pass holdersVisitors and passholding exhibitors

GREENPeople with disabilities

INFOIFEMA

Medical centre

Trade visitor registrationPress accreditations

BusFeria stop

Exhibitor access to exhibition halls

Tickets for general public

Pay here for your parking

Public transport

OTHER CAR PARKS

Club Feria Oro

Coaches

Lorries

Club Feria Press

Office visitors

Bicycles Area

Police

Exhibitor assistance

BUSINESS CENTREBC

Automatic Teller Machine

Meeting point

IFEMAPalacioMunicipal

NORTH ENTRANCE

North Convention Centre

ACCESS PLAN

19


TRANSPORT PLAN

Ref.:

092

017

Exhibitor CareExhibition Office

Multipurpose room for hire Sala Goya

Business Centre

Visitor Badge Reader

Police

Medical Service

VISITOR ACCREDITATION

Ilunion

HOSTESSES AGENCY

Newline Events

CAR RENTALS

Avis

AUDIOVISUAL AND SOUND SYSTEM RENTALS

Power AV

FURNITURE RENTALS

Mobiligne

DESIGN AND ASSEMBLY OF STANDS

M-6

Marva

Modiseño

Servis Ferial

CLEANING

Clece FCC

1

North Convention Centre

13

30

29

32

19

27

24

14

MAINTENANCE OF ELECTRICAL INSTALLATIONS AND AUTHORISED INSTALLER CERTIFICATES

Jaris

AUXILIARY PERSONNEL FOR FAIRS

Ilunion

REVIEW OF ELECTRICAL INSTALLATIONS

Ingein

12

20

12 12

13

Services inside exhibition hallsAvailable only during exhibitions

11

12

FCC(1st Floor)

Clece(1st Floor)

IlunionDB Schenker

Mobiligne19New Line

Events 20

Jaris

18

Coyser

Exhibitor careExhibition office

Post Office

14

MarvaCescePower AV

13

BUSINESS CENTRE(1st Floor)

13

M-6Servis Ferial

ModiseñoIngein

27

Visitor BadgeReader

24

Best Way

24

Decoraplant

23

Burger KingTelepizzaDeli & CíaGelateria

SalaGoya

CaffeDallucci

6

Viacfairs

ICEX

10

8

Madrid’sCommerce

Agents OfficialAssociation

(1st Floor)

Avis

1

ViajesEl CorteInglés

4

ProsegurDB SchenkerMobiligneEurest - Vilaplana Catering

CustomsAdditional Facilities Building

28

cafetería Norte

BUFFET

BUFFET

BUFFET

BUFFET

29

30

12

13

13

14

13

SERVICIOS COMERCIALES

Madrid’s Commerce Agents Official Association

Cesce Commercial Risk Management

ICEX Spanish Institute of Foreign Trade

LOGISTIC SERVICES

DB Schenker

POST AND COURIER SERVICES

Correos

8

14

10

12

32

East Access

TOURIST SERVICES

Viacfairs Travel and Hotels Reservations

Viajes El Corte Inglés

TELEPHONY

Coyser

SURVEILLANCE AND SECURITY

Prosegur

11

6

South Convention Centre

28

7

4

18

7

South Entrance

East Access

SERVICES PLAN

20


DEPARTAMENT ASK ME ABOUT CONTACT

Exhibition magangement

team

- Space Allocation

- General Issues about participation

- Trade Visitor and Public invitations

- Activities and Championships

Managing Director

Raúl Calleja(+34) 91 722 57 39(+34) 667 80 78 48

[email protected]

Commercial Managers

Bakery and Pastry Product AreaMarta Hernández

(+34) 91 722 57 70 (+34) 627 37 02 [email protected]

TECSICOP and Auxiliar Industry Area: Santiago Díez

(+34) 91 722 57 45(+34) 627 674 753

[email protected]

Ice-Cream and Coffee AreaAlmudena de Castro

(+34) 91 722 57 01(+34) 627 37 13 23 [email protected]

SecretariatSonia Córcoles

(+34) 91 722 51 79 [email protected]

Belén Pelayo(+34) 91 722 53 44

[email protected]

Marketing and Publicity

Esther MoralesBeatriz Berruga

(+34) 91 722 52 35 [email protected]@ifema.es

Conferences and Activities

Candelas AcedosJulia Rodríguez

(+34) 91 722 5343(+34) 667 801623

[email protected]+(34) 91 722 52 38

[email protected]

IFEMA Call Center

- Additional Services

- Exhibitors Area

- Visitors Information

Calls from Spain: 902 22 15 15International Calls : (+34) 91 722 30 00

email for exhibitors: [email protected] for visitors: [email protected] email: [email protected]

Servifema- Service Invoicing

- Payments

Calls from Spain: 902 22 15 15International Calls: (+34) 91 722 30 [email protected]

TechnicalSecretariat

- Technical support for exhibitors and stand builders

- Stand Assembly project approval.

- Solution to technical problems during the exhibition.

Calls from Spain: 902 22 15 15

International Calls: (+34) 91 722 30 00

[email protected]

Graphicdecoration

If you would like to customize all elements of your stand we offer you a wide range of graphic materials versatile and adaptable to all elements.

Calls from Spain: 902 22 15 15

International Calls: (+34) 91 722 30 00

[email protected]

Stand design services

Design and assembly of free design stands

Calls from Spain: 902 22 15 15International Calls: (+34) 91 722 30 [email protected]

Outdoor advertising

Booking outdoor advertising at the venue

(34) 91 722 53 40(34) 91 722 53 [email protected]

4. Contact us

21


DEPARTMENT ASK ME ABOUT CONTACT

Communication management

- Contact with the communication media.

- Press information about Fairs and shows organized by IFEMA.

-Institutional Press information

-Press badges

-Publication of the exhibitors’ news

-Social media

Communication and marketing manager:

Raúl Díez

(34) 91 722 51 [email protected]

Communication manager: Marta Cacho

Head of press: Icíar Martínez de Lecea

International press:Elena Valera

Press secretariat:Pilar Serrano

Catalogue

- Online catalogue data and visitor guide

-Advertising on the online catalogue and visitor guide

To be announced

Convention centre

- Space rental for meetings and conventions in the exhibition center, during the exhibitions and at other times

- Coordination of non-exhibition related activities

(+34) 91 722 50 [email protected]

International relations and institutional

management

Coordination of the hosted buyers program.

Ana Belén Cisneros(+34) 91 722 53 58

[email protected]

External relations (protocol)

- Institutional visits- Guided visits- Protocol for all events- Institutional relations


Telecommunications Technical support for wife, telephone, etc

[email protected]

Safety and security - Security, Access and parking

- Communication for catering in stands

(+34) 91 722 50 [email protected]

[email protected]

Foreign representatives

ALEMANIA, AUSTRIA, SUIZAIFEMA Ansprechpartner in Deutschland: José Antonio Rodríguez Priego

(49) 69 74 30 88 [email protected]

BENELUX (BELGIUM, THE NETHERLANDS, LUXEMBURG)

Intraservice bvTon Willemse


BRAZILExpotrade

Mercedes Blázquez(55) 11 [email protected]

22


DEPARTMENT ASK ME ABOUT CONTACT

Foreign representatives

CHILEOsvaldo Cabrera y Cía Ltda

Osvaldo Cabrera(56) 9 95350861

[email protected]

CHINA, SOUTH KOREA, HONG KONG, JAPAN, SINGAPORE, TAIWAN

Madrid OutsourcingSolutions Co Limited

Susana Fernández Pérez

(86) 21 525 85 004/[email protected]

COLOMBIAHow2Go Consultoría de

InternationalizaciónIgnacio Bartolomé

(57) 1 656 43 91 [email protected]

FRANCEOTSA

Sibylle Courtois

(33) 156951736(33) 614876147

[email protected]

GREECE, ALBANIA,BULGARIA, CYPRUS, SERBIA

GHB BEHEER BV Konstantina Bouman

(31) 624 [email protected]

INDIASAARC

Mukesh Arora(91) 9967357443

[email protected]

ITALY AND SAN MARINOParalleli Trade Fairs srl

Giorgio La Ferla(39) 02 58110007

[email protected]

MEXICOTRADENEX

Patricia Moreno(32) 485 517 266

[email protected]

NORTH OF AFRICA (MOROCCO, ARGELIA AND TUNISIA)

How2Go Consultoría deInternationalización

Ignacio Bartolomé

(212) 648 543 [email protected]

PERUHow2Go Consultoría de

InternationalizaciónIgnacio Bartolomé


PORTUGALNFA, Lda.

Nuno Almeida(351) 213 86 85 17/8

[email protected]

UNITED KINGDOM, IRELANDElsie B Sales & Marketing

Louisa Criscenti-Brown(44) 0 7971 [email protected]

TURKEYMERİDYEN

INTERNATIONAL FAIR Yusuf KIRDAR

(90) 0212 210 50 50 - ext 1244 0212 210 17 33

[email protected]

23


WHEN WHAT HOW CONTACT

Until 18th

September 2020

Application Form to participate in the priority allocation of space

Date to participate in the priory allocation of space. Send the on-line Application Form and a copy of the payment transfer document to [email protected] before 18th september, 2020.

Show Management:[email protected]

Exhibitor Call CenterCalls from Spain: 902 22 15 15International Calls: (34) 91 722 30 00

30th September 2020

Priority period for space allocation

Priority period for allocation procedure for applications received before 18th September.

Show Management:[email protected]


Until 30th

October 202010% Payment discount “impulse”

Deadline for the first 50% payment to obtain a 10% discount. Applicable only to the floor space rate.

[email protected]


30th November 2020

First payment of 50% Deadline for the first payment of 50% for the rental space, minus the Booking fee.

[email protected]


10th January 2021

Second payment of the total amount

Deadline of the total amount of 100% of the space and the services contracted. Sending a copy of the payment to Servifema.

If you need an invoice to do the payment, request it to Servifema.

[email protected]


13th January 2021

Stands project

Deadline to submit free design projects for approval.

Deadline to submit custom modular stands interior decoration projects

Technical [email protected]


5. Exhibitor calendar

24



15th January 2021

Booking online services with 15% discount

if you need to contract additional services please do it through Exhibitors Area as soon as possible.

15th January, deadline for contracting services via the Exhibitors Area and obtaining a 15% discount on the price of each service. Discount is also applicable to the positioning services included in the plan of your stand sent to the technical secretariat.

[email protected]


29th January 2021

Colour, carpet and walls and lettering

January 29th, deadline to communicate the colour of the carpet and walls, and lettering of the stand (Basic Stand).



From 16th

January to 6th February 2021

Booking servicesFrom 16th January to 6th February will be able to book services from the Catalogue available on Exhibitors Area.

[email protected]


From 7th to 13th February 2021

Booking services 25% surcharge

If you contract services from 7th

February a 25% surcharge will be applied to all prices.

[email protected]


From 14th February

Booking services only available at Servifema/Exhibitor Attention Counters- 25% surcharge will be applied

During assembly, services can only be contracted in person at the Exhibitor Assistence Counters and upon payment.

A 25% surcharge will be applied to all prices.

[email protected]


From 14th to 17th February 2021

Free design assembly

Assembly of free design stands from 14th to 17th February 2021 from 7a.m. to 9.30p.m.

Safety helmets, high vis vests and safety shoes must be worn.

Companies exhibiting heavy machinery that needs to be unloaded with a crane must do this on the first day of assembly.





25



18th and19th February 2021

Delivery of modular stands and entry of goods

Delivery of modular stands from 8.30a.m. onwards

Entry of merchandise and stand decoration form 8.30a.m. to 9.30p.m. Only if all stand costs have been paid.



20th to 23rd, February, 2021 From 10a.m. to 7p.m.

Trade ShowTrade show opening hours 10am to 7p.m. Exhibitor access from 8.30 a.m. to 7.30p.m.

Event Management:[email protected]


23rd February 2021

Withdrawal of goods and decoration material

Withdrawal of goods and decoration material. 23rd February from 7.30p.m. to midnight.



24th and 25th February 2021

Dismantling Dismantling of free design stands. From 8.30a.m. to 9.30p.m.



trade show specific regulations€¦ · 6 • exhibitor guide • trade show specific regulations...

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