09.12.2020

Track 1 ELAT Exam GUIDELINES FOR STUDENTS & TEACHERS

1

SECTION I

Important Details For Students

Name of Exam ELAT (For All Groups)

Method 0f Administration

ONLINE – (On UBIS Platform) Log onto UBIS and Click On… “Electronic Examination System”

Date of Exam 09/12/2020 (For All Groups)

Day of Exam Wednesday

Time of Exam

All Degree Group: 11.00 – Turkish Time

All Non-Degree AFTERNOON Groups: 15.00 –

Turkish Time

All Non-Degree EVENING Groups: 19.00 - – Turkish

Time

Duration of Exam 120min. (Two Hours) For All Groups

Start & Finish All Degree Groups: 11.00 – 13.00 All Non-Degree AFTERNOON Group: 15.00-17.00 All Non-Degree EVENING Group: 19.00 – 21.00

No. Of Questions 100 Questions (Multiple Choice)

Sections of Exam. Reading - Vocabulary - Grammar - Listening (There Will Be NO Writing Section)

Lateness To Exam

Students who are 10 minutes late will NOT be granted access to the exam. In other words, if you are 10 minutes late, you will be LOCKED OUT of the exam. No ACCESS!

REQUIREMENTS FOR THE ELAT EXAM

A Functional Computer (Laptop or a Desktop) – Students are strongly advised AGAINST using

a mobile device, e.g. Smartphone or IPad or Tablet. Do Not use a smartphone or IPad!

A good and strong Internet Connection.

Active UBİS Log in Details (Username and Password) - Very Important! Please verify your

details before exam.

An Internet Browser: Firefox or Chrome (NOT Safari or Microsoft Internet Explorer)

IMPORTANT: Make sure you Pre-Test your system before the exam.

2

BEFORE THE EXAM

a. Students must be at their computer 15 minutes before the start of the exam.

b. Students must go to the school’s website and Log onto UBİS (https://ubis.aydin.edu.tr/)

c. Students must close all other web page(s).

d. Students must be in a secluded (Quiet) environment where there will not be any form of

distraction during the exam.

e. You must be in an environment where you won’t be distracted by external noise/sound.

OBSERVATION METHOD

Observation will be done REMOTELY (Using ZOOM). While answering the question, your teacher will

watch or observe you via ZOOM.

Students must download ZOOM onto their laptop or desktop

Students must create a ZOOM account for themselves

Students must get the “Join ZOOM Meeting Room” details from their teacher. (Your teacher

will provide you with the “Join ZOOM Meeting Room” details just before the exam during your

regular lesson. Your teacher could also give you the details a day or days before the exam)

Whoever your teacher will be between the times/hours allotted for the exam, he/she will

give you “Join ZOOM Meeting Room” details. Please ask your teacher.

Your camera must remain ON during the quiz.

DURING THE EXAM

a. Read the instructions for each section carefully.

b. Use your time wisely. Do not engage in any other personal matters during the exam.

c. Do not engage in any telephone conversations or chit-chats. Pay close attention to your exam

ONLY. There will be NO Extra Time.

d. To avoid distraction and interference during the exam, make sure every other website

remains closed. Other website(s) MOSTLY cause interference (server error) with the server

that provides the exam. Server Error due to other websites will make you lose time.

3

AFTER THE EXAM

a. Click on the required button to end the exam

b. Click on the exit button of your UBİS to log out

ABOUT THE EXAM

How To Access The Exam: After you log onto your UBİS, you will see a link that you need to

click on to start the exam. (Remember to be ready at your computer 15 min. before the start

of the exam. You will have the chance to read the rules, laws and regulations relating to the

administration of Online Exam)

See the Steps Below:

Step 1:

Step 2:

4

Step 3:

Step 4:

5

Step 5

Click On The Start Button To Begin Your Exam (The “Start” button is the round button to the top-

right corner of the page)

6

COMPLETE ALL YOUR

UBIS STEPS TO

ACCESS THE EXAM

FIRST BEFORE YOU

DEAL WITH (OPEN)

ZOOM.

7

Step 6.

You MUST Complete The First 5 Steps Above, Before You Activate Your ZOOM)

a. Activate Your ZOOM.

Step 7

Click ON “Join a Meeting

8

Step 8

b. Enter the “Meeting ID” Given To You By Your Teacher in the First Box

c. Enter YOUR FULL NAME In The Appropriate Box (“Enter your name” box)

Step 9: Enter The “Meeting Passcode” Given To You By Your Teacher

9

VERY IMPORTANT: After you have logged in, you need to click on the browser that holds your quiz

and continue with the exam. Your zoom (and camera) will be running (working) on the background.

Your Teacher will observe you as you continue with your exam.

Groups & Questions - (Level): Students will be able to see ONLY the exam that is meant for

the group the student is in. In other words, a student in A1 Degree group will see ONLY the

exam meant for A1 Degree group students. An A2 Non Degree students will see ONLY the exam

meant for the students in the A2 Non Degree group, and so forth.

Important: At the very beginning of the exam, students must read the Name/Title of

the exam to make sure it corresponds with the group in which he/she belongs. If THE

Name/Title of the exam doesn’t correspond with your real group (the group you

were placed in at the beginning of the year; A1 Degree – A2 Non Degree – B1 Degree,

etc.), please contact your Advisor Teacher immediately.

Punctuality To Exam: (Important) Any student who is 10 minutes late WILL NOT be allowed

to access the ELAT exam. In other words, the system WILL NOT let you in, if you try to log in

10 minutes after the exam has started, you will be denied access by the system. So, students

must start the exam at the EXACT time indicated above.

You Cannot Change An Answer: During the exam, after a student has answered a particular

question and moved on (continued) to the next question, although the student can return

to a previous question (which he/she already answered), the student WILL NOT

BE ABLE TO CHANGE the answer (of a previous question). So, students should think very

carefully about a particular question BEFORE going on to the next question/next page.

Do Not Leave Questions Unanswered: Students must not leave any question unanswered.

Any “unanswered question” will be registered as a wrong answer, hence, that particular

question will be scored zero (0 point).

10

WHAT HAPPENS IN THE EVENT OF A TECHNICAL MISHAP?

a. Support Team: There will be members of the IT team and the Distance Learning Unit team

on standby (ready) to remotely assist and resolve all technical issues.

b. Who & Where To Contact: At the beginning of the exam, a notice box will appear on the

screen. On this notice box/window, students will be provided with the contact details of the

support desk. Students need to contact these support units immediately (If necessary).

c. Student Card: Remember to have your Student Number ready. Students are identified by their

Student Numbers NOT by names.

What Happens In The Event of a Mishap?

a. The Student will be able to log back in and continue the exam after a mishap has been

resolved.

b. The student will be able to continue from where he/she left off. The Student will be able to

start from the previous question before the technical issue (sudden breakdown of computer).

For example, if the student was on question 10 when the mishap happened, after the issue

has been resolved and the student logs back in, he/she will be able to start from question 9

(because probably question 10 had not been saved).

What Happens To My Duration After The Problem Has Been Solved?

No extra time will be added or given. No extension! The exam will begin and end promptly. So,

students should make sure they report any mishap immediately. In other NOT to lose time, students

must make sure previous precautionary measures mentioned at the beginning of this Guideline Sheet

(“REQUIREMENTS FOR THE EXAM”) are strictly adhered to (followed).

In other words, the duration of the exam will continue to count down, while the technical issue is

being resolved. So, use your time wisely and report any incident immediately.

GOOD LUCK!