Town of Chebeague Island 192 North Road

Chebeague Island, ME 04017

Phone: 207-846-3148 townofchebeague@chebeague.net Fax-207-846-6413

MEMO

To: Town of Chebeague Island Board of Selectmen From: Marjorie E. Stratton, Town Administrator Date: April 26, 2017 Re: Town Administrator’s Report Dredging Feasibility Study I called William Bartlett at the Army Corps of Engineers. He said the sampling for the Feasibility Study was supposed to be done in October 2016, but the work has been delayed. The funding and contracts are in place. They are waiting for appropriate weather to send the sampling team. Update: I called Mr. Bartlett again to pin him down on a date. He said that the sampling will be done on the last week in March at the latest. He said they are trying to get it scheduled before that date. 4/21/2017 Update – Richard Lloyd from Army Corps of Engineers called me April 21, 2017. He said Army Corps would be on Chebeague Island Tuesday, April 25th. So hopefully we will see some activity before our meeting on April 26th. July 1st Anniversary Celebration If someone has a list of activities I would appreciate a copy. Tie-Up Permits for Stone Wharf Last December the Coastal Waters Commission (CWC) voted to increase the non-resident tie-up fee to three times the Resident rate. I was not at the meeting, so it never came back to me or the Board of Selectmen. The Coastal Waters Commission has asked that the BOS consider this increase in fees. Last year (2016) there were only five Non-Resident Applications. The CWC also discussed the general problem of too many tie-up permits issued for the Stone Wharf. They agree that there is a problem and want to wait to see what comes out of the study being done by Collins Engineering. CWC plan to meet with Dan O’Connor from Collins Eng. April 27th at the Town Office. Harbor Master Suzuki 15 hp Outboard This outboard was damaged beyond repair last year. I got estimates from the Chebeague Island Boatyard and from Bamforth Marine and both said it was not worth fixing. I contacted our insurance company and discovered that this motor was never listed on our insurance when it was purchased sometime in 2013. I had made the assumption that the motor listed was still in service. I asked the Coastal Waters Commission for a recommendation. They agreed that we should buy a new one out of the Harbor Master Boat Reserve funds. The Harbor Master is recommending the purchase of a F9.9LMHB long shaft 20” manual start, tiller motor at a cost of $2,300 plus tax. Would you like to approve this purchase?

Town of Chebeague Island Department of Public Works 49 Littlefield Road

Chebeague Island, ME 04017

Phone: 207-846-6419 ps1@chebeague.net Fax-207-846-6413

MONTHLY REPORT

To: Marjorie Stratton, Town Administrator

From: Public Works Department

Date: April 4, 2017

Re: March 2017 Report of Activities

Work Completed in March 2017

The work listed is a summary of the daily reports on file at Public Works The Town Administrator has suggested that the numerous tasks accomplished and listed individually in

each monthly report be summarized into a more condensed version. Each day, a report of activities is

recorded by hand and kept on file for future reference.

Listings marked with * are only for this report we will summarize our monthly reporting. Should any

questions, concerns or feedback come to light. Our daily reports will have a more detailed account of the

activities than will be listed in our summarized monthly report.

*Town Vehicle Maintenance records:

Each town owned vehicle has its own maintenance record file and a worksheet is used to record any

maintenance and part numbers.

*Float Maintenance records: Each substantial float repair/overhaul is recorded in a “Floats” record book

for future reference. This will help with the rotation of overhaul work and long term projections for future

capital work. This year each individual float will be assigned an identification number to help public Works

track the floats when out of the water and the future overhaul rotations.

*Safety Inspections:

Each month (usually the first week), A safety inspection form designed by Chebeague Public Works is used

that complies with the requirements of the Maine Bureau of Labor Standards. Is completed and inspections

on items like Fire Extinguishers, Emergency Lighting, Eye Wash Station, Exit Lighting, Air Compressor

and portable power tools are recorded and kept on file at public works.

*Regular monthly duties:

Trash both wharves, push back demo cans, push back brush dump, Meet with TA, Daily-Monthly,

Fuel and Safety reports, deliver time cards/invoices/credit memos etc. to town office, Trash from

town garage to transfer station, check roads, check floats and ramps, Update PW road work logs

for work done, Update Vehicle maintenance logs for service work done.

Additional activities for Public Works during March 2017:

Check fluids and prepare equipment for each storm

Plow and Sand roads

Slush roads

Load winter sand

Fuel PW equipment check fluids and post storm repairs

Order heating fuel for PW garage

Load Cold Patch in old T-10 put inside to warm up for deployment in good weather

Wash T-4,6,10

Set up barging from east end beach Portland to Chebeague LPA for T-6 return

Update PW insurance inventory list for TA

Measure and identify all aluminum float ramps for the TA/insurance inventory

Update and modify diesel fuel monthly inventory log, print copies of new report.

Screen road gravel

Deliver blue storage tub for voting to town office

Collect and deliver all Harbormaster/Float related signage to the Town Office

Return parts not needed for credit to K.L. Jack (Billy St. Cyr)

Pick up and return T-6 to the island from Portland North Truck Center

Repairs completed by Public Works:

Weld front plow on T-4

Secure/re attach yellow anti-skid pads on Stone Pier and Cousins Wharf

Rehab Float Trailer: New wheel bearings and lug nuts, replace bent axel pipe, modify the front of

trailer to increase turn radius, weld areas not done in past, remove all scale rust and paint tire rims,

axels and trailer frame with two coats of Rust Stop paint.

Start Painting Road Grader

Communications for Public Works:

Contact Craig Marshal to do site visit at brush dump to obtain quote for chipping.

Craig was unable to make the appointment that was set. Will reschedule, plan is for work to be

done in FY 17-18.

Contact Scott Chamberlain ISC Services re: hydraulic pump on grader. Pump tested and is OK will

need to do pressure test and test pressure regulating valve as next step in improving hydraulics of

Grader. (FY 17-18) Will send pump back via CBL.

Custom Metal Roofs of Maine Inc. quote for replacement pre bent materials of aluminum trim

stock for overhead door jambs and one corner board of town garage.

Forward info to TA for approval for purchase of material. (Billy St. Cyr to pick up material in

Lewiston and deliver to CBL/CTC for shipment to the island)

Set up sweeper rental for roads week of May 22, 2017 with Sunbelt Rental Scarborough, Maine

Set up roadside mower rental August 14-25th, 2017 with Howard P. Fairfield. Scarborough, Maine

Discuss paving/chip seal progress and results with Shawn Bennett from All States Materials

Group. Windham, Maine

Request to TA re: new lumber yard account (Rufus Deering is out of business) with Hillside

Lumber Westbrook, Maine and Eldridge Lumber Portland, Maine.

Follow up on work uniform order with Allen Uniform South Portland, Maine

Order Paint and supplies for Float Trailer from Coastal Hardware Yarmouth, Maine

Information provided to TA re: Bar Point Road drainage project and completion update with

comments outlining an action plan for her approval.

Post Roads

Diesel Fuel Consumption:

1,001.4 Gallons of diesel in white tank.

Plus 900 gallons in red tank

Both filled 9-28-16 with fuel additive put in both tanks.

Diesel Fuel consumed 247.8* gallons from March 3, 2017 to April 4, 2017

*all town vehicles are included in total fuel consumed

Goals for April 2017:

Potholes gravel/asphalt

Monthly and Daily duties

Grade roads as soon as frost out of roads and dry enough to grade

Screen road gravel

Add gravel to roads

Paint bathroom and break room in Town Garage (Winter 16-17)

Ditching/Drainage Bar Point Road

Ditching on golf club road side of Wharf Road to the culvert area by upper gravel parking lot.

Repair plow damage on asphalt roads.

Ditching on South Road and Roy Hill

Inspect and service the Boom Truck

Repair/replace hydraulic valve cable on T-4

Float repairs and launch

Paint Grader

Move spare CTC float to make more room in yard

Repair handicap ramp at town office (Spring May-June if funds available)

Yellow nonskid pads on float ramps (change)

Check Cousins float and ramp

Build replacement Storm float for Stone Pier

Replace steel rollers on stone Pier CTC float and adjust chains

Vegetation Management all roads

Add screened gravel to lower Fenderson Rd.

Ditching check for blockages at cross culverts

Repair/replace 1 corner board & Door jambs for overhead doors with new metal trim

Wash trucks/sanders lubricate/fluid film for summer put auger chains into oil bath

Rebuild sander drive on T-6 (have parts) (Spring after snow season)

Grader reinstall hydraulic pump and paint

The goals listed are intended to be achieved optimistically.

Other additional work and or calls for service may override the above list.

Any work not completed will be forwarded to the next month to be completed.

Work load is prioritized according to: Town Administrator priority requests, emergency service, time/date,

weather sensitive and material availability.