Topics

• electronic version of professional biographies:– 9 not yet submitted– late penalty: 10% per day starting after 7pm tonight

• ~27 teams– 1 missing project description– 5 students without projects or teams

• schedule: upcoming due dates

• next Wednesday: start oral presentations

Fall 2007 Schedule of Due Dates

M/F: due at 3pm in ERC 536W: due at class time

• start oral reports on 10/17• overview of project in 5-10 minutes

Upcoming Due Dates

• Friday 10/12: hardcopy of signed team contract– work on this in class today

• Wednesday 10/17:– oral reports start– self-assessment essay

• Friday 10/19: electronic project description– use html template– email to karen.davis@uc.edu

Presentations Next Week10/17/07

• Almassalkhi, Niehaus• Auer, Hershey, Peters, Wietlisbach• Butler, Follis, Grissom, Schmidt• Clark, Watson• Goyal, Hardin, Herman• Martin, Metz, Thorvaldsen

The Week after Next

• Monday 10/22: design diagrams level 0 and 1

• Wednesday 10/24: presentations– Bagnola, Nusbaum, Toerner– Beckman, Bell– Carr, Hill, Osborne, West– Forry, Hoffman, Nafziger– Lux, Wittman– Mikulic, Vose

Remaining Presentations

• 10/31 presentations– Combs, Thomas– Hafer, Kroner, Olton– Hurd, Naufel, Peytchev, Shamma– Monnin, Shaw, Stricker– Warren

• 11/7 presentations– Drennan, Herrmann, Merz, Putnam– Fickas, Lavergne– Maynor, Nieport– McAtee, Rengering, Ulm– McGovern, Siebert

• 11/14 presentations – Adejumobi– Leeper, Kinsey– Montagne– Myers, Wolf– Warren

Design Diagrams

• Design 0: give highest level view of your project

• Design 1: elaborate modules or subsystems given in Design 0

• Design 2: further elaborate Design 1

Explain diagram conventions: what do boxes mean? what do lines between them represent?

Incoming EmailMessage

•Message parameters written to database•Formatting

Email MessageDisplayedTo Screen

Outgoing EmailMessage

•Message parameters written to database

ConfirmationMessage

Displayed ToScreen

Black Box

Black Box

Design Diagram 0Put the system name here!

Design Diagram 1

Incoming EmailMessage

FormatMessage

FilterFilterFolder

If filtered

InboxIf not filtered

Email MessageDisplayed To

Screen

RetrieveMessage

FromDatabase

BlockedAddress

Parameters WrittenTo Database

Message SelectedTo Be

Displayed

Design Diagram 2(one of 4 pages)

Composing Messages:

Outgoing emailmessage

Confirmationmessage

displayed toscreen

Parameters writtento MySQL database

Addressed To

Message Body

Sent Message Ind.

Subject

…

Message is passed as parameterto SendMail API. New

message is packaged and sent on its way.

Registration:

User choosesregister option from

login screen

Personal informationis requested from theuser in order to create

an account

Parameters writtento MySQL database

Screen Name

Real Name

Password

Registrationconfirmationdisplayed to

screen

Secret Answer

Secret Question

Design Diagram Level 0

Design Diagram Level 1

Brainstorming Sketch (goes in Project Notebook)

Design Diagram Level 2

An Alternate Design Diagram Level 2

Oral Presentations

• engineers and computer scientists make presentations to clients, managers, teams, and the technical community

• communication skills identified as a top skill by our Industrial Advisory Board and alumni

Typically,• 15% introduction• 80% body• 5% conclusions

Retention

style of presentation retention after 3 hours retention after 3 days

oral only 70% 10%

visual only 72% 20%

oral and visual 85% 65%

Introduction

• get the audience’s attention• don’t just read title, give intuition (briefly)• motivate the problem• give the big picture and focus down to the

problem domain

Body

• give an overview (“chapter headings”)• help the audience to know when you change

topics• progress through topics

Conclusions

• what one or two things would you like the audience to remember?

Slides

• bulleted lists• tables and graphs• schematics or line drawings

NEVER use sentences or paragraphs!

• summarize ... don’t read words on slides to the audience

Overcoming Speech Anxiety

• be well-prepared• memorize your opening lines• practice transitions• talk to friendly faces (avoid negative ones)• OK to make mistakes, don’t call attention to them

Severe Speech Anxiety

• induced by fight or flight response• exercise 1-2 hours beforehand• take deep breaths before you start• lessens over time (with practice)

Style Tips

• look at eyes (or foreheads!)• scan audience as you talk• speak confidently• use a pointer• step away from screen to draw attention to speaker• avoid fidgeting (“um …,” “you know …”)• be well-groomed, relaxed• be enthusiastic (smile)

Presentation Guidelines5 slides max

• title slide– project name– team member and advisor names– team photo(s) labeled with names

• motivation/background of project• problem statement• subproblems that need to be solved• (preliminary) approach to solving them• expected result or contribution• evaluation: how will you know when you’re done

and whether you’ve done a good job?

Team Contract Contents

• submit hardcopy signed by all team members Friday 10/12• keep a signed copy in team notebook (goes in design report at end of quarter)• address any negative behavior that is a concern for your team

1. individual responsibilities or duties (at least 5 items)– what should each person do to ensure that the team succeeds?

• who maintains the project notebook? • who is responsible for submitting assignments?• what are individual responsibilities for quality of work, quantity of work,

participation?• do the responsibilities change each quarter?

2. team responsibilities (at least 5 items)– what does the team do to ensure that it functions well?

• how frequently do you plan to meet?• how will you communicate when you are not meeting face-to-face?• how will you resolve conflicts?• how will you hold one another accountable for work?

3. penalties for infractions– incident specific to address problems identified above– escalate for repeated infractions?– should be realistic and enforceable by team