together, waterberg fet college, can ensure … annual report.pdf · information regarding the work...

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TOGETHER, Waterberg FET College, can ENSURE SUCCESS!

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Introduction by the Council Chairperson

This report provides the South African public with information regarding the work of the Waterberg FET college during the past financial year, including the highlights and achievements, as well as the continuing challenges and constraints which are faced. As such, it serves as an instrument of accountability, where we explain how we have used the funds received.

Waterberg FET College is a public further education and training institution which operates according to the FETC Act No. 16 of 2006. Registered with the Limpopo Department of Education and accredited by UMALUSI and APLHA Certification to SABC ISO 9001:2000 standards with regard to quality assurance of programmes and all college systems and procedures.

The college has 5 Training Centres viz:- Business Studies Centre- Information Technology and Computer

Science Centre - Engineering and Skills Training Centre - Rooywal Farm (Sterkrivier)- Hospitality and Tourism Training Centre (still

under construction to be completed at the end of 2008)

Council and Management worked closely with external role players and stakeholders from industry to help fulfill the great need that exists for trained, skilled and qualified employees through customized education and training programmes. This led to the signing of 12 partnerships in the 2007 year.

Annually the college review policies for effective college governance. In 2007 the Administration Policy, Procurement Policy, Assessment and Moderation Policy, Examination Policy, Student Support Policy, Leave Policy and College Statute were reviewed and implemented. A new College Council was appointed on 14 August 2007 by the Limpopo MEC for Education, Dr. PA Motsoaledi. Council Members attended an Induction Program, organised by the Limpopo Department of Education on 26 September 2007. The induction covered:

- An overview of legislative framework and its implication for FET Colleges

- The governance philosophy and the strategic role of Governance structures.

The college also organised its own Orientation Session on 28 November 2007. The session highlighted the requirements as per the FETC Act No. 16 of 2006 in terms of Governance and Management, Human Resource, Curriculum, Finance, Facilities and Recapitalisation, Student Support and Marketing. Challenges that face College Governance were also identified:

- Appointment of Management Staff and CFO

- Establishment of partnerships and sponsorships

- Capacitate staff- Performance Management – different

systems used to evaluate educators and administrative staff

- College employment contract – gaps in the contract that need to be addressed

- Recapitalisation- Completion of Hotel School in 2009 - Farm must be self sustainable

The FETC Act No. 16 of 2006 also paved the way for college educator staff and administration staff to be transferred from State employment to the employment of the College Council. This would make the college more responsive and flexible in dealing with the needs of the community that the college serves and the economic development needs of the province and national priorities.

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Message from the CEO

Building on initiatives and programmes implemented in 2006 in the Further Education and Training sector, the national interest in the FET Sector was further accelerated in 2007 by the President when in his State of the Nation address he indicated that the Recapitalization of FET Colleges has created an opportunity for the country to significantly expand the number of artisans, and the Deputy President though the JIPSA team who identified and targeted FET Colleges as important stakeholders to be collaborated with in the provision of scarce skills like ICT, Tourism, artisans, management and planning, Financial management ,etc. This national interest is a paramount challenge to be met by Colleges either collectively and individually. The Government and the DOE played their part by availing funds to ensure access to education through the Bursary scheme for FET Colleges, continued the funding for Recapitalization, facilitated the smooth introduction of the National Certificate (Vocational) programmes and legislated the Further Education and Training College Act no 16 of 2006 to allow for flexibility in the sector.

The Waterberg FET College in response to the DOE and Government initiative was able to:

1. Introduce 7 NCV programmes. The selection of the programmes was guided by the availability of infrastructure in the College, the identified skills shortage as per national call and local community and industry skills needs. The success in the implementation of the programmes had its own challenges as can be seen from the throughput rate of 58% as compared to the College’s previous years performance. The following were identified as challenges which would need strategies in order to be overcome in 2008:- The language skill of students is below the

required level.- The shortage of suitably qualified lectures in

some of the programmes offered viz IT and Computer, Maths and Maths literacy and Engineering and Related Design.

- Students comprehension of Mathematics is low.

- Students attitude to their studies.

2. Construct relevant workshops for Engineering and Related Design (Motor Mechanic workshop at the Engineering and Skills Training Centre), Office Data, Finance and Economic (Simulation workshop at the Business Studies Centre) and Hospitality and Tourism (Hotel School). The College was able to complete these building except for the Hotel School which is in its second phase of building in 2008.

3. The College processed 119 applications for DOE bursaries of which all the students received full tuition fees. The total amount received by the College from the bursary scheme was R596 078. This fund assisted many students who would otherwise not have registered.

4. The College in collaboration with the Limpopo Department of Education implemented the FETC Act no 16 of 2006 by facilitating the transfer of staff from LDOE (old employer) to the College (new employer). 46 staff members opted to transfer to the College and 11 opted to remain with the LDOE. All support staff members were transferred to the College. All staff were transferred with effect from

1 January 2008.

Message from the CEO

CEO: Mr SP Mailula

5. All the funds (RIO 093 000) allocated for recapitalization for the year were spend correctly and fully in accordance with the predetermined to strategic areas viz- Human Resource - R 380 000- Curriculum readiness - R 250 000- Buying and Building of new classrooms,

workshops etc - R9 156 000- Upgrading of College sites - R 307 000

The College performed the following as per national mandate (which are captured in full under the different sections later in this report):

- Ensured the establishment of partnerships by offering two learnerships with the Department of Transport and the Department of Public Works.

- Ensured placement of students by placing 63 students with various companies and government departments.

- Ensured staff development using College funds were an amount of R308 000 was spent.

- Ensured good governance through the review, maintenance and development of policies and procedures to retain the ISO 9000-2000 accreditation awarded to the College in 2006.

- Continued maintenance of infrastructure to ensure cleanliness and safety for all in the College.

- The College also awarded bursaries to facilitate accesses, to 93 students at the cost of Rl15 825.

The College was able to achieve all the above due to the tireless commitment of the College students and staff in the implementation of the plans and the ever vigilant support of Council members who all deserve a word of congratulation and further encouragement in future endeavours.

Achievement of the above did not happen without challenges. Most of the challenges are around staffing, in the form of skills, appointments to fill the establishment and finances to acquire all what is required.

It will not be fair to assume that everything went smooth in the interaction between the Department of Education and the College(s). There are still challenges in some areas which if given attention could further improve Colleges performance. Some of those challenges involve funding for capital goods and their maintenance, communication efficiency, transfer of grant funds from national etc.

Irrespective of the above referred to challenges; the DOE has generally been very supportive to the Sector and therefore deserve an emphatic applause.

Every study of high achieving men and women proves that greatness in life is only possible when you become outstanding at your chosen field.

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CEO: Mr SP Mailula Ms Amy van DeventerStudent Support

Ms Khomotso DipelaQuality Assurance

Ms Fransie PienaarHuman Resource

Mr George Maluleke (Project Manager)Recapitalisation

Ms Magda PienaarBusiness Studies Centre Manager

Ms Shaida TayobIT and Computer Science Centre Manager

Mr TS SenongEngineering and Skills Training Centre Manager

Mr John MashalaStudent Support

Ms Victoria BohloloMarketing

Ms Judy van SchalkwykMarketing

Management

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Vision, Mission and Values

Governance Structure: Organogram

Training Centres: Highlights, Achievements and Challenges

Business Studies Centre

Engineering and Skills Training Centre

IT and Computer Science Centre

Section Reports: Highlights, Achievements and Challenges

Curriculum

Student Support

Marketing

Human Resource

Quality Assurance

Annual Financial Statements

Table of Contents

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25

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32

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Vision, Mission and Values

VISION The leader in the provision of quality learning and marketable skills.

MISSION- To ensure quality Human Resources development through sound policies.- To provide adequate , relevant and accreditable infrastructure- To provide quality and effective management- To ensure accessibility and affordability of programs- To provide programs that meets the needs of the place of work- To ensure sustainable partnerships

VALUES The College lives the slogan: ‘Together ensuring success’.

We recognize that our success in Further Education and Training requires:- Honest dealings- Excellent services- Upholding integrity to build confidence- Being accountable for own actions- Accepting ownership of one’s actions- Unity in our work- Recognition of richness in diversity- Respect for differences of opinions

MOTTO Together ensuring success.

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GOVERNANCE STRUCTURES

Organogram

COLLEGE COUNCIL

SECRETARIAT

EXCO

HR COMMITEE

MANAGEMENT CEO

PERSONAL ASSISTANT

CENTRE MANAGERS

CURRICULUM

STUDENT SUPPORT

HUMAN RESOURCE

MARKETING

FINANCE

QUALITY ASSURANCE

BUSINESS STUDIESCENTRE

IT AND COMPUTERSCIENCE CENTRE

ENGINEERING AND SKILLSTRAINING CENTRE

FINANCE COMMITEEACADEMIC BOARD

COMMITEE

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BUSINESS STUDIES CENTRE

The Business Studies Centre (previously known as Mahwelereng Campus) is situated in Mahwelereng township.

1. PROGRAMMES OFFERED IN 2007

NATED: Business Studies ENROLLED RETENTION % PASS RATE

N4 889 94% 71%

N5 380 95% 70%

N6 345 95% 79%

TOTAL 1614 95% 73%

National Certificate (Vocational)

Level 2 Office Administration 17 100% 44%

Level 2 Finance Economics and Accounting 13 87% 32%

TOTAL 30 94% 38%

- Overall enrolment (Head count) for the centre: 1644- Overall percentage pass rate for the centre: 56%- Overall retention rate for the centre: 94%

1.1 Achievements:

- Dedicated lecturers have attributed to the retention rate of students.- Part time Computer Practice classes were offered from Monday to Thursday from 15:00-19:00 to

659 students.- Students received 173 distinctions

1.2 Challenges:

- The centre improvised practical training for students in the new NCV programmes while the Simulation Centre was still under construction.

- The phasing out of NATED programmes resulted in publishers not printing enough textbooks that let to delays in delivery.

2. ADMINISTRATION

- A Virtual Private Network (communication channels) was established between Central Office and the three centres.

- All NCV and first time registered students received learner packs on registration.- Documentation of all students registered was properly captured and student cards issued within the

first 2 weeks of registration.

3. STAFFING

MALE FEMALE

Educators 6 17

Support Staff 3 7

TOTAL 9 24

- Challenge: The salary package offered to educators especially those in specialized fields makes it harder to recruit the skilled personnel.

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3.1 Staff Turnover

RESIGNATIONS OPT TO STAY WITHDEPARTMENT

CONTRACT EXPIRED

Educators 2 4 2

TOTAL IN % 8.7% 17.4% 8.7%

- Overall percentage educator staff turnover: 11.6%

3.2 Staff Training

STAFF CATEGORY NO OF STAFF TRAINED NATURE OF TRAINING

Support Staff 6 ABET Level 2 and 3

3 Financial Management

3 DB2000

Educators 4 ICDL


5 OBE

2 DB2000

5 RPL

3 Asset Management

25 MS PowerPoint

3 First Aid Level 1

1 Supply Chain Management

8 NCV Level 3

5 Assessor

8 NCV Level 2

4 Reading Excellence

4. FACILITIES

This centre is a show piece of attention to effective maintenance and organisation. The following facility acquired in 2007 through Recapitalisation led to an improved teaching and learning environment:

SIMULATION CENTRE

Offices 7

Class rooms 2

Boardroom 1

Simulation Room 1

Ablution blocks 2

Kitchen 1

- This Simulation Centre for practical training makes this centre a state of the art facility to study.- Landscaping and paving also through Recapitalisation was completed at a cost of R 246 971.02.

- Challenge: Mentor Company for the Simulation Centre has to be identified and MOU signed.

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5. FINANCES

Income R 2 269 563.14 (for both Business Studies and IT Centre)

Expenses R 1 723 163.40

6. BURSARIES

STUDENTS RECEIVED AMOUNT

DoE 19 R 46 322.00

College 39 R 44 525.00

Tutors 7 R 1 400.00

Other institutions 2 R 5 600.00

7. STUDENT SUPPORT

7.1 Tracking and Tracing- 67 Students of the centre were employed in 2007.

8. GOVERNANCE

- Ms Terry Kgosana was elected to serve on the Academic Board.- Mr Andrew Gwebu was elected as the Central Student Representative Chairperson and therefore

served as a member of Council.

Satisfaction does not come with achievement, but with effort. Full effort is full victory.

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ENGINEERING AND SKILLS TRAINING CENTRE

The Engineering and Skills Training Centre (previously known as Lebowakgomo campus) is situated in Lebowakgomo.


The Engineering and Skills Training Centre is addressing the skills shortages in South Africa through the programmes that are being offered.

ENROLLED RETENTION % PASS RATENATED: Business StudiesNSC 58 99% 51%N4 358 96% 73%N5 143 98% 70%N6 84 96% 78%TOTAL 643 97% 68%NATED: Engineering StudiesN2 173 92% 38%N3 122 96% 42%TOTAL 295 94% 40%National Certificate (Vocational)Level 2 ERD 31 90% 48%Level 2 Office Administration 31 84% 28%TOTAL 62 87% 38%Grade 12 88 99% 87.5%Learnership and SkillsLearnership – Horticulture NQF Level 1

67 100% 100%

Skills 462 96% 83%TOTAL 529 98% 92%

- Overall enrollment (Head count) for the centre: 1617- Overall percentage pass rate for the centre: 65%- Overall retention rate for the centre: 95%

1.1 Challenges:

- The centre through partnerships provided practical training for students in the new NCV programmes while the Mechanical Workshop was still under construction.

- The phasing out of NATED programmes resulted in publishers not printing enough textbooks that let to delays in delivery.

2. ADMINISTRATION

- Communication channels were established between Central Office and the Engineering and Skills Training Centre.

- All NCV and first time registered students received learner packs on registration.- 22 Clothing Production students received new sewing machines as part of their student kit.- 31 ERD students received work suits, safety boots, safety goggles and a set of tools as student kit.


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3. STAFFING

MALE FEMALE

Educators 15 18

Support Staff 11 13

TOTAL 26 31


3.1 Staff Turnover


CONTRACT EXPIRED

Educators 5 6 5

TOTAL IN % 15.2% 18.2% 15.2%

- Overall percentage educator staff turnover: 16.2%- Challenge: Uncertainty of the sector results in high staff turnover

3.2 Staff Training

STAFF CATEGORY NO OF STAFF TRAINED NATURE OF TRAINING

Support Staff 3 Financial Management

2 Asset Management

5 DB 2000


Educators 2 ICDL

3 First Aid Level 1

1 Reading Excellence

6 NCV Level 3


5 OBE

1 RPL

2 DB 2000

25 MS PowerPoint


5 Assessor

14 NCV Level 2

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4. FACILITIES

The following facility acquired in 2007 through Recapitalisation led to an improved teaching and learning environment:- A Mechanical workshop for the NCV programme: Engineering and Related Designs (Auto-motive

Repair) was built.- R99 789.00 worth of equipment and tools were bought for the ERD programme.- Landscaping was done to the value of R60 028.98.

From the College budget:- A new 60m deep borehole was drilled and equipped to alleviate the water problem at the centre.- 1 classroom was turned into a media centre.- 1 classroom was turned into a computer lab for NCV Life Orientation.

4.1 Hostel

CAPACITY STUDENTS ACCOMODATED2007 210 111

5. FINANCES

Income R 2 988 306.62Expenses R 2 502 080.50

6. BURSARIES

STUDENTSRECEIVED AMOUNTDoE 37 R 148 144.00College 40 R 45,000.00Other institutions 9 R 18,200.00

7. STUDENT SUPPORT

7.1 Tracking and Tracing

- 40 Students of the centre were employed in 2007.- 27 Students who have completed N3 in Engineering Studies were assessed by SANDVIK to become

apprentices out of whom 13 qualified and placed at Lonmin mine.

7.2 Student Achievements

- 2 Students achieved to the Gold Category in the Miniquiz Science Olympiad and represented the Province at the National Olympiad where the Limpopo Province obtained 3rd position.

- A science student in grade 12, Jabulani Nkosi, qualified for an Exxaro Bursary to study for BSC in Engineering.

- 25 learners in Grade 12 participated in the annual Cell C Take–a-Girl Child-to-Work day.

8. GOVERNANCE

- Ms MC Phasha was elected to serve as the lecturer component on the College Council.- Ms KE Mashiloane was elected to represent the administrate personnel on the College Council.- Mathabatha Mahologonolo was forwarded to serve as the student component on the College

Council.


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IT AND COMPUTER SCIENCE CENTRE

The IT and Computer Science Centre (previously known as Mokopane campus) is situated in Mahwelereng Township and is sharing the facilities of the Mokopane Educational Multi Purpose Community Centre (MEMPC).


ENROLLED RETENTION % PASS RATE

NATED: Business Studies

NSC 75 96% 43%

NSS 53 98% 81%

N4 127 76% 83%

N5 14 98% 85%

269 92% 73%

NATED: Engineering Studies

N2 85 42% 48%

N3 121 69% 57%

N4 31 66% 56%

TOTAL 237 59% 54%

Learnership and Skills

Learnership – Road and Transport Supervision

41 100% 100%

Skills ECD L4 27 48% NYC

Skills Clothing Production Level 1

4 100% 100%

TOTAL 72 83% 100%

National Certificate (Vocational)

Level 2 Tourism 25 100% 68%

Level 2 Hospitality 38 95% 58%

Level 2 Primary Agriculture

21 100% 52%

Level 2 IT and Computer Science

14 86% 50%

TOTAL 98 95% 57%

- Overall enrollment (Head count) for the centre: 676- Overall percentage pass rate for the centre: 71%- Overall retention rate for the centre: 82%

2. ADMINSTRATION

- Communication and data access was improved through the establishment of a Virtual Private Network between Central Office and the centre.

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3. STAFFING

MALE FEMALE

Educators 10 19

Support Staff 6 14

TOTAL 16 33


3.1 Staff Turnover


CONTRACT EXPIRED

Educators 4 1 11

TOTAL IN % 13.8% 3.4% 37.9%

- Overall percentage educator staff turnover: 18.37%- Challenge: Uncertainty of the sector results in high staff turnover

3.2 Staff Training

STAFF CATEGORY NO OF STAFF TRAINED NATURE OF TRAININGSupport Staff 9 ABET Level 1 & 2

2 DB 20003 Asset Management3 Financial Management

Educators 10 NCV Level 31 ICDL5 OBE3 Financial Management5 RPL2 NCV Agric1 DB 20004 First Aid Level 11 Supply Chain Management5 Assessor16 NCV Level 22 Reading Excellence25 MS PowerPoint

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4. FACILITIES

Centre relocated to Mokopane EMPC on 8 February 2007 to access more classroom space and resources.

Mokopane EMPC is well constructed with ample facilities with an imposing reception area for students, large lecture halls, pleasing landscaped grounds, which provide recreation for students between lectures, and office facilities for staff and students, a library, classrooms and a hostel.

4.1 Library

- Resources in the library are limited but student use it for reading purposes. - Challenge: - To raise sufficient funds to resource to standard of FET Colleges with recent and relevant materials.- To activate and raise fund to repair a lift used for disabled persons.

4.2 Hostel

CAPACITY STUDENTS ACCOMODATED

2007 416208 Male208 Female 106

- Challenge: This facility is being shared by different Government Departments and only a part of the Hostel is available for Waterberg FET College Students.

4.3 IT Lab

- 32 computers replaced to create an effective and efficient IT Lab to be used by IT students.

5. FINANCES

Income R 2 269 563.14 (for both Business Studies and IT Centre)

Expenses R 1 397 607.03

6. BURSARIES

STUDENTS RECEIVED AMOUNT

DoE 63 R 401,612.00

College 14 R 26,300.00

7. STUDENT SUPPORT

7.1 Tracking and Tracing

- 18 NSS and NSC students or the centre were employed. - Challenge: Due to change in students contact details the tracking and tracing cannot be accurately

done.


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CURRICULUM

MANDATE:

To provide and design responsive and relevant programmes to the community.

The mandate was achieved through the following:

1. NEW PROGRAMMES IMPLEMENTED IN 2007:

- The college implemented seven (7) new NCV programmes: - Primary Agriculture- Hospitality- Tourism- Information Technology and Computer Science- Finance, Economics and Accounting- Office Administration- Engineering and Related Design (Automotive Repair)- First Aid as a skill was introduced to students in NCV Programmes such as Hospitality and Tourism. 45 Students passed First Aid Level 1.

2. LEARNING MATERIAL BOUGHT:

The college purchased learning material from Recapitalisation for the NCV programmes to the amount of R250 000.

3. THE COLLEGE ACHIEVED AN OVERALL PASS RATE OF:

- 71% for Business Studies- 47% for Engineering Studies - 48% for NCV- 87.5% for Grade 12

- 38 Students received their Diplomas in Business Studies.

PASS RATE

Engineering Studies

Business Studies

Grade 12

NCV

87.5%

48% 47%

71%

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4. LEARNERHIPS, INTERNSHIPS AND PROJECTS IMPLEMENTED

- The College was engaged in the following partnerships in 2007:

PARTNERSHIP RELATIONSHIP

Umsobomvu Youth Fund Learnership NQF Level 1 for 15 students

Department of Roads & Transport Learnership NQF Level 4 for 40 students

Department of Education Learnership NQF Level 1 for 60 students / Projects

Department of Labour Projects

AGRI SETA Accreditation

ETDP SETA Accreditation

ABC-Developers Accreditation

Office Angels (Recruiting Agency) Placement of students / Registration of all learners on DoL Database as work seekers

University of Limpopo Student practicals / Training

The Ranch Hotel Student practicals / Placement of students

The Protea Park Hotel Student practicals / Placement of students

Shangri-La Placement of students

The College in collaboration with the DoE and DoL offered the following projects to the community:- Cooks 101 (121 students)- Chefs Assistant Grade III (121 students)- Business Skills (121 students)- Cultivating Vegetables (121 students)- Basic Baking (12 students)- Flower Arranging (12 students)

5. THE FOLLOWING CHALLENGES WERE FACED IN CURRICULUM:

- Budget constraints led to some equipment to arrive late.- The phasing out of NATED programmes resulted in publishers not printing enough textbooks that let

to delays in delivery.- Training of Lecturers for Level 2 in 2006 was not adequate. Primary Agriculture and Physical Science

Lecturers underwent training late in March 2007 for the first time.- Workshops – Building of workshops only started at the beginning of 2007, therefore making

it difficult for Engineering and Related Design and NCV Business orientated programmes to do practicals.


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STUDENT SUPPORT

MANDATE:

To prepare and support students for life-long, successful learning in order to reach their full potential.

The Student Support Services assisted student through:

1. ACADEMIC SUPPORT:

- Aptitude Tests - all new students wrote aptitude tests and the results of the tests were discussed with the students.

- Study Methods Training - all students as well as academic staff received training on Study methods. Student Support also purchased a Mathematical Programme to assist underperforming students

- Tutor System - a tutor system was established where stronger students can assist their peers.

- Orientation programme - a Orientation programme for first registration was done at each centre.

- Olympiads - 15 Students from the Engineering and Skills Centre participated in the ATKV Olympiad, and 48 students participated in the National Science Olympiad.

2. FINANCIAL SUPPORT:

- 93 Students received college bursaries to the amount of R115 825.

- 119 Received DoE bursaries to the amount of R596 078.

- 11 students received bursaries from other institutions to the amount of R23 800.

3. EMOTIONAL SUPPORT:

Referral and counseling services:- 347 Students were counseled by Student

Support Officers - 2 counseled by Psychologists - 35 counseled by a Social Worker - 12 counseled by the Nurse - A guidance system at each centre also helped

to identify students with problems, which were referred to Student Support Officers.

4. PERSONAL AND HEALTH SUPPORT:

In 2007, students were addressed on: - TB (XDR and MDR) and epilepsy. - WOMANS DAY OF PRAYER was held at the

different centres.- AIDS WEEK was held from 12 – 25 March and

an AIDS garden was laid out at each centre.

- 25 Students from the different centres went on a Student Christian Movement camp at the Ettrich game farm from 9 -10 March.

5. LEADERSHIP DEVELOPMENT:

Annual leadership training for 53 class representatives took place from 16 - 18 February 2006 at Schoemansdal Environmental Education Multi Purpose Centre.

6. WORK PLACEMENT SUPPORT:

Students were assisted with:- preparation of CV’s and employment interviews- work placement at local businesses – 125

students were placed.

Financial Support - Bursaries

College Bursaries

DoE Bursaries

Bursaries from other institutions

R596,078.00

R23,800.00

R115,825.00

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MARKETING

MANDATE

To provide effective and efficient marketing for the college

1. TO ENSURE MAINTENANCE AND IMPROVEMENT OF BRANDING OF THE COLLEGE, THE FOLLOWING ACTIVITIES WERE CARRIED OUT:

- Held meetings with principals in the following circuits: Moletlane Circuit, Mogodumo Circuit, Lebowakgomo Circuit, Zebediela Circuit and Waterberg Circuit organized to create awareness of the college

- Every staff member received a name tag and personalized leather diary. This created a feeling of belonging and was it is also a huge boost for the college corporate image.

2. THE COLLEGE WAS ADVERTISEMENTS AS FOLLOWS:

- 72 articles and advertisement in newspapers- 39 radio presentation and advertisements- 37 schools were visited in comparison with the

24 school visits of 2006. Thus 50% increase in school visits. This is an achievement because most high schools see the FET sector as their competitor especially with the offering of the NCV programmes.

- 4 Road shows (as far as Vhembe and Phalaborwa) were attended and 8 career exhibitions reaching 16038 students and 680 educators.

- 10 schools for physically disabled people were visited to increase the enrolment for disabled persons.

3. INCREASE IN ENROLMENT IS ACHIEVED AS FOLLOWS:

- 3937 Students enrolled in 2007 compared to 3886 in 2006.

- 190 Students enrolled in the new NCV programmes

- 121 Students enrolled in 2007 in Learnerships and 508 in Projects compared to 2006: 164 students in Learnerships and 140 students in Projects.

4. CHALLENGES:

- The introduction of the new NCV programmes: Sufficient information regarding the offering of the different NCV programmes, the benefits and the fees were not clearly set out and on time by the DoE. The Marketing Department had to convince students with the little information that the new DoE Programmes is the right way to go.

- The correct and constantly usage of the logo: College council approved the use of a design company to ensure good quality throughout all corporate documentation.

- The visibility of the IT and Computer Science centre in the old Mokopane Multi Centre complex is still a big challenge for the Marketing Department due to the sharing of the centre.

- Facilities at centres are not friendly to physically disabled people.


4035302520151050

2006 2007

Schools visited

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HUMAN RESOURCE

MANDATE

To improve and review all relevant policies and procedures annually

- An HR Manual has been developed and implemented at centres to ensure updated policies and procedures.

MANDATE

To recruit and ensure well trained staff for effective running of the College

1. THE 2007 COLLEGE STAFF PROFILE WAS AFFECTED BY THE FETC ACT 16 OF 2006:

- 11 staff members remained with the Department of Education and that left a gap in well skilled and trained staff.

- 32 temporary employed staff members was appointed in permanent positions

2. COLLEGE EQUITY

STAFF REMAINED WITH DEPARTMENT OF EDUCATION

STAFF TRANSFERRED TO COLLEGE COUNCIL

11 46

50403020100

Staff remained with Department of Education

Staff transferred to College Council

Gender: Academic Staff Gender: Support Staff

Male

Female

54

31

Male

Female

34

20

Race: Academic Staff Race: Support Staff

African

White

Asian

29

1

55

African

White

3

51

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3. TRAINING

College Budget Outsourced:- 64 staff members were trained in various fields

of study.- Training included:

- 15 staff members trained on Financial Management for Non-Financial officers

- 15 staff members trained on OBE- 15 staff members trained on DB2000- 2 staff members trained on Agriculture- 11 staff members trained on RPL- 7 staff members trained on ICDL- 8 staff members trained on Asset

Management- The total budget spent on training was R 381

950.00.

Internal:- 80 staff members trained on MS PowerPoint - 10 staff members trained on First Aid- 4 staff members trained on Supply Chain

Management

Recapitalisation Budget- The college has trained staff in preparation

for the Level 2 and 3 NCV enrolments. The following training was conducted:- 24 lecturers trained on NCV programmes -

Level 3- 19 lecturers trained on OBE - 15 lecturers trained as Assessors- 38 lecturers trained on NCV Level 2 -

Content

4. CHALLENGES

- No Management positions had been filled by 31 December 2007 and all Management staff are still appointed in acting positions.

- To appoint a CFO.- The HR Department is under staffed and must

be capacitated.


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QUALTIY ASSURANCE

MANDATE

Provide effective College governance.

- Policies and procedures for governance are in place and reviewed annually.

- Council members are capacitated as they attended an induction programme hosted by the Department of Education.

MANDATE

To provide suitable and accreditable facilities.

1. THREE (3) BUILDINGS WERE BUILD IN THE YEAR 2007/08 FROM RECAPITALISATION:

- Mechanical Workshop at the Engineering and Skills Training Centre,

- Simulation Centre at the Business Studies Centre

- Hotel and Tourism Training Centre (Hotel School), which is a three-year phase project to be completed in 2009.

2. TWO (2) COLLEGE SITES WERE UPGRADED:

- LANDSCAPING WAS DONE AT THE ENGINEERING AND SKILLS TRAINING CENTRE.

- Landscaping and paving was completed at the Business Studies Centre.

- 1 classroom was turned into a media centre at the Engineering and Skills Training Centre

and 1 classroom into a computer lab for NCV Life Orientation.

3. RELOCATION OF CENTRE:

The IT and Computer Science Centre was relocated to Mokopane EMPC.

MANDATE

To provide and continuously improve the Quality Management System and transform the College

1. THE PROVISION AND MAINTENANCE OF A QUALITY MANAGEMENT SYSTEMS IS MONITORED THROUGH ISO 9001:2000 CERTIFICATION:

- Two audits were conducted in 2007 resulting in continuation of the college being certificated.

2. THE FOLLOWING QMS SYSTEMS WERE IMPLEMENTED:

- Performance Management System For Support Staff - All departmental employees received the PMS incentives.

- Challenge: The system is not well monitored, and the College employed staff were not evaluated.

- IQMS System in terms of class visits - No class visits was conducted for 2007, due to the 2006 process not completed from the Limpopo Department of Education side.

- Challenge: Staff members evaluated in 2006 has to date not received grade/salary progression awards.

I won’t accept anything less than the best a player’s capable of doing... and he has the right to expect the best that I can do for him and the team!

30


MANDATE

To maintain an effective and efficient Administration System

The mandate was achieved through:

1. All students being registered on the DB 2000 database system

2. An efficient, effective and uniform filing system

3. An effective electronic communication system- Connectivity through a Virtual Private

Network was established between Central Office and the three centres.

- According to a System Review and Overall assessment done by Masetlaoka Scott Wilson Consultants, Waterberg FET College has one of the best connectivity setups of all the Limpopo FET Colleges.

4. A clearly defined Procurement Policy whereby tender contracts for the supply of goods and services were implemented and the implementation of Supplier Database for updating and registration of new suppliers.

5. Disposal of 2 vehicles and 119 computers.

32


Country of incorporation South Africa

Nature of business Educational Institution

Council members Y.S.M. Mathabatha

S.P. Mailula

N.T.E. Burnett

I.W. Modisha

E.S. Maredi

C.J. du Toit

F.J.F. Pelser

T.S. Senong

F.M. Pienaar

M.C. Masoga

J.Mahao

M. Pienaar

M.M. Maja

Business address 36 Hooge Street

Mokopane

0600

Postal address Postnet Suite #59

Private Bag X2449

Mokopane

0600

Bankers First National Bank

Auditors Diemont Zimmerman & Bolink

Chartered Accountants (S.A.)

Registered Accountants and Auditors

33

The reports and statements set out below comprise the annual financial statements presented to the

shareholder:

Approval

The financial statements which appear on pages 4 to 16 were approved by the board on 18 June, 2008

and signed on their behalf by:


S.P. Mailula Y.S.M. Mathabatha

Report of the Independant Auditors to the Council members

Report of the Council Members

Balance Sheet

Income Statement

Statement of Changes in Equity

Cash Flow Statement

Notes to the Annual Financial Statements

Detailed Income Statement

34

35

37

38

39

40

41

46

34

REPORT OF THE INDEPENDENT AUDITORS TO THE COUNCIL MEMBERS OFWATERBERG FET COLLEGE

We have audited the annual financial statements of Waterberg FET College set out on pages 4 to 15 for the year ended 31 December, 2007. These financial statements are the responsibility of the organisation’s council members. Our responsibility is to express an opinion on these financial statements based on our audit.

Scope

We conducted our audit in accordance with statements of South African Auditing Standards. Those standards require that we plan and perform the audit to obtain reasonable assurance that the financial statements are free of material misstatement. An audit includes:

• examining,onatestbasis,evidencesupportingtheamountsanddisclosuresinthefinancialstatements,

• assessingtheaccountingprinciplesusedandsignificantestimatesmadebymanagement,and• evaluatingtheoverallfinancialstatementpresentation.

We believe that our audit provides a reasonable basis for our opinion.

Audit opinion

In our opinion, the financial statements fairly present, in all material respects, the financial position of theorganisation’s at 31 December, 2007 and the results of its operations and cash flows for the year then ended in accordance with South African Statements of Generally Accepted Accounting Practice, appropriate to the organisation

Supplementary information

The supplementary schedules set out on page 16 do not form part of the annual financial statements and are presented as additional information. We have not audited these schedules and accordingly we do not express an opinion on them.

Diemont Zimmerman & Bolink Per: B.J. BolinkChartered Accountants (S.A.) PolokwaneRegistered Accountants and Auditors 18 June, 2008


35

WATERBERG FET COLLEGEREPORT OF THE COUNCIL MEMBERS

for the year ended 31 December, 2007

The council members present their report for the year ended 31 December, 2007. This report forms partof the audited financial statements.

1. General review

The organisation’s business and operations and the results thereof are clearly reflected in the attached financial statements. No material fact or circumstance has occurred between the accounting date and the date of this report.

2. Statements of responsibility

The council members are responsible for the maintenance of adequate accounting records and the preparation and integrity of the financial statements and related information. The external auditors

are responsible for independently auditing and reporting on the fair presentation of financial statements in conformity with South African Auditing Standards. The financial statements have been prepared in accordance with Statements of Generally Accepted Accounting Practice and in the manner required by the Companies Act, 1973.

The council members are also responsible for the organisation’s system of internal financial control. These are designed to provide reasonable, but not absolute, assurance as to the reliability of the

financial statements, and to adequately safeguard, verify and maintain accountability of assets, and to prevent and detect misstatement and loss. Nothing has come to the attention of the council members to indicate that any material breakdown in the functioning of these controls, procedures and systems has occurred during the year under review.

The financial statements have been prepared on the going concern basis, since the council members have every reason to believe that the organisation’s has adequate resources in place to continue in operation for the foreseeable future.

3. Financial results

The results of the organisation’s and the state of its affairs are set out in the attached financial statements and do not, in our opinion, require further comments.

4. Fixed assets

There have been no major changes in the fixed assets during the period or any changes in the policy relating to their use.

5. Events subsequent to the year end

There have been no facts or circumstances of a material nature that have occurred between the accounting date and the date of this report.


36

WATERBERG FET COLLEGEREPORT OF THE COUNCIL MEMBERS


6. College Board

The council members of the organisation’s during the accounting period and up to the date of this report were as follows:

Y.S.M. Mathabatha S.P. Mailula N.T.E. Burnett I.W. Modisha E.S. Maredi C.J. du Toit F.J.F. Pelser T.S. Senong F.M. Pienaar M.C. Masoga J.Mahao M. Pienaar M.M. Maja

7. Auditors

Diemont Zimmerman & Bolink will continue in office.


37

WATERBERG FET COLLEGEBALANCE SHEET

at 31 December, 2007


Note 2007R

2006R

Assets

Non-current assests

Fixed assets 2 15 567,056 6 966,553

Current assets 10 577,464 6 858,760

Accounts receivable 3 1 778,613 1 253,684

Cash and cash equivalent 8 798,851 5 605,076

Total assets 26 144,520 13 825,313

Equity and liabilities

Capital and reserves 20 823,536 11 487,279

Non-distributable reserve 4 2 263,504 2 483,964

Distributable reserve 18 560,032 9 003,315

Non-current liabilities 3 222,663 1 980,160

Recapitalisation fund 11 3 208,552 1 940,186

Long term liabilities 5 14 111 39 974

Current liabilities 2 098,321 357 874

Creditors 6 306 333 331 767

Current portion of borrowings 5 25 863 26 107

Deferred income 1 766,125 –

Total equity and liabilities 26 144,520 13 825,313

38

WATERBERG FET COLLEGEINCOME STATEMENTat 31 December, 2007

Note 2007R

2006R

Gross revenue 13 314,797 12 858,100

Other income 31 999 51 656

Operating Costs 12 471,663 10 313,768

Operating surplus 8 875 133 2 595,988

Investment income 9 133 632 –

Finance costs 10 (5 984) (16 283)

Surplus 1 002, 781 2 579,705

Income on recapitilization 11 8 333,476 3 774,081

Net surplus 9 336,257 6 353,786


39

WATERBERG FET COLLEGESTATEMENT OF CHANGES IN EQUITY


Capitalreplacement

reserveR

2007R

2006R

Balance at 01 January, 2006 1 555,614 2 649,529 4 205,143

Net surplus for the year 6 353,786 6 353,786

Transfer to Capital Replacement fund 928 350 928 350

Balance at 01 January, 2007 2 483,964 9 003,315 11 487,279

Net surplus for the year 9 336,257 9 336,257

Transfer to Capital Replacement fund (220 460) 220 460 –

Balance at 31 December, 2007 2 263,504 18 560,032 20 823,536


40

WATERBERG FET COLLEGECASH FLOW STATEMENT


Note 2007R

2006R

Cash flows from operating activities 11 941,313 6 664,944

Cash receipts from customers 14 555,993 9 154,693

Cash paid to suppliers and employees (2 742,326) (2 473,466)

Cash generated by operating activities 13.1 11 813,667 6 681,227

Interest received 133 632 –

Interest paid (5 986) (16 283)

Cash flows from investing activities (9 989,799) (5 672,439)

Expenditure to maintain operating capacity

Fixed assets acquired (10 021,799) (5 827,439)

Proceeds of disposals of fixed assets 32 000 154 999

Cash flows from financing activities 1 242,261 1 807,614

Loans raised 1 268,369 1 940,189

Loans repaid (26 108) (132 575)

Increase in cash and cash equivalents 3 193,775 2 800,119

Cash and cash equivalents at beginning of the year 13.2 5 605,076 2 804,957

Cash and cash equivalents at end of the year 13.2 8 798,851 5 605,076


41


WATERBERG FET COLLEGENOTES TO THE FINANCIAL STATEMENTSfor the year ended 31 December, 2007

1. Basis of preparation

The financial statements are prepared in accordance with South African Statements of Generally Accepted Accounting Practice. The financial statements are prepared under the historical cost

convention as modified by the revaluation of certain property, plant and equipment, marketable securities and investment properties where appropriate.

1.1 Revenue recognition

Revenue is recognised to the extent that it is probable that the economic benefits will flow to the organisation’s and the revenue can be reliably measured. The following specific recognition

criteria must also be met before revenue is recognised.

Subsidies are recorded in the financial statements at the date the subsidy amount is transferred in the bank account.

Revenue from students fees are recognised over the period of instruction.

1.2 Fixed assets

All fixed assets are initially recorded at cost and adjusted for any impairment in value.

Depreciation is calculated on the straight-line method to write off the cost of each asset, or the revalued amounts, to their residual values over their estimated useful lives. The depreciation rates applicable to each category of fixed assets are as follows:

- Improvement on Leased Properties 20 %- Motor vehicles 25 %- Furniture and fittings 20 %- Computer equipment 33.33 %- Computer software 100 %- Operational equipment 16.67 %

Land is not depreciated as it is deemed to have an indefinite life.

Gains and losses on disposal of fixed assets are determined by reference to their carrying amount and are taken into account in determining operating profit. On disposal of revalued assets, amounts in revaluation and other reserves relating to that asset are transferred to retained earnings.

1.3 Provisions

Provisions are recognised when the organisation’s has a present legal or constructive obligation as a result of past events, it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation, and a reliable estimate of the amount of the obligation can be made.

42

1.4 Government grants

Government grants are recognised at their fair value where there is reasonable assurance that the grant will be received and all attaching conditions will be complied with. When the grant relates to an expense item, it is recognised as income over the periods necessary to match the grant on a systematic basis to the costs that it is intended to compensate. Where the grant relates to an asset, the fair value is credited to a deferred income account and is released to the income statement over the expected useful life of the relevant asset by equal annual instalments.

1.5 Financial instruments

Initial recognition

The college classifies financial instruments, or their components parts, on initial recognition as a financial asset, a financial liability or an equity instrument in accordance with the substance of the contractual arrangement. Financial assets and fiancial liabilities are recognised on the college

balance sheet when the college becomes party to the contractual provisions of the instrument.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and demand deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of changes in value. These are initially and subsequently recorded at fair value.

Trade and other payables

Trade and other payables are initially measured at fair value, and are subsequently measured at amotised cost, using the effective interest rate method.

Trade and other receivables Trade receivables are measured at initial recognition at fair value, and are subsequently measured

at amortised cost using the effective interest rate method. Appropriate allowances for estimated irrecoverable amounts are recognised in profit or loss when there is objective that the asset is

impaired. The allowance recognised is measured as the difference between the asset’s carrying amount and the present value of estimated future cash flows discounted st the effective interest rate computed at initial recognition


43

Carryingvalue at

beginning ofyear Additions Disposals Depreciation

Carryingvalue at end

of year

Owned assetsLand and buildings 4 523,355 7 901,664 – (242 010) 12 183,009

Equipment 2 093 – – (1 599) 494

Motor vehicles 440 706 163 384 (1) (177 426) 426 663

Skills training equipment 363 488 86 411 – (103 271) 346 628

Office equipment 513 054 252 393 – (198 330) 567 117

Computer equipment 954 062 1 408,599 – (620 394) 1 742,267

Computer software 5 461 – – (4 083) 1 378

Operational equipment 164 334 209 348 – (74 182) 299 5006 966,553 10 021,799 (1) (1 421,295) 15 567,056

The carrying amounts of fixed assets can be reconciled as follows:

2. Fixed assets

2006

2007



Cost / valuation

2007Accumulateddepreciation

Carrying value Cost / valuation

2006Accumulateddepreciation

Carrying value

Owned assetsLand and buildings 13 156,058 973 049 12 183,009 5 254,394 731 039 4 523,355

Equipment 32 920 32 426 494 32 920 30 827 2 093

Motor vehicles 1 195,549 768 886 426 663 1 075,242 634 536 440 706

Skills training equipment 716 721 370 093 346 628 630 309 266 821 363 488

Office equipment 2 418,351 1 851,149 567 117 2 165,872 1 652,818 513 054

Computer equipment 5 218,351 3 476,084 1 742,267 3 809,752 2 855,690 954 062

Computer software 53 431 52 053 1 378 53 431 47 970 5 461

Operational equipment 1 014,461 714 961 299 500 805 113 640 779 164 33423 805,757 8 238,701 15 567,056 13 827,033 6 860,480 6 966,553

Carryingvalue at

beginning ofyear Additions Disposals Depreciation

Carryingvalue at end

of year

Owned assetsLand and buildings 580 263 4 007,686 – (64 594) 4 523,355

Equipment 3 692 – – (1 599) 2 093

Motor vehicles 303 099 370 906 (103 343) (129 956) 440 706

Skills training equipment 197 985 245 892 – (80 389) 363 488

Office equipment 424 231 863 015 – (156 649) 513 054

Computer equipment 449 231 863 015 – (358 184) 954 062

Computer software 9 544 – – (4 083) 5 461

Operational equipment 202 494 94 735 – (132 895) 164 3342 170,807 5 827,438 (103 343) (928 349) 6 966,553

44


2007R

2006R

3. Accounts receivableStudent debtors 1 392,112 1 031,717

Sundry Debtors 13 919 12 269

Deposits 67 928 60 895

Salaries outstanding from Department of Education 304 652 148 8041 778,612 1 253,685

4. Capital Replacement FundBalance at beginning of year 2 483,964 1 555,614

Movement during year:

- Depreciation 1 421,296 928 350

- Assets Purchased (1 641,756) –

Balance at end of year 2 263,504 2 483,964

Comprising:Capital replacement reserve fund 2 263,504 2 483,964

5. Long term liabilitiesLiabilities under instalment sale agreements payable over periods from 1 to 5 years at effective current interest rates.

39 974 66 081

Less: Current portion included in current portion ofborrowings (25 863) (26 107)

14 111 39 974

6. CreditorsTrade payables 306 332 331 765

7. Government grantsLimpopo Province: Dept of Education 5 577,000 5 889,000

8. Operating surplusOperating surplus is stated after:

IncomeProfit on disposals of fixed assets 31 999 51 656

ExpenditureAuditors’ remuneration 76 206 82 371

- Audit fee 62 982 47 853

- Other services 13 224 34 518

Depreciation

- Fixed assets 1 421,295 928 349

Lease rentals 714 341 700 997

- Premises 183 930 156 090

- Equipment 516 501 532 117

- Pesticides 13 910 12 790


45



2007R

2006R

9. Interest receivedInterest income- Interest received 133 632 –

10. Finance costsFinance leases 5 984 16 283

11. Recapitalization FundGrant Received 10 092,000 6 000,000Less: Advertising & Bankcharges / Stationary (11 257) (247)Less: Repairs & Maintenance / Consulting fees (77 385) (2 692)Less: Training Personnel expenses (261 866) (249 846)Less: Rent / Professional fees (200 000) (32 946)Less: Purchases of Land & Buildings (7 797,310) (3 539,310)Less: Purchases of Computer equipment & Equipment (536 166) (292 554)Add: Creditor – –Interest received 60 350 –Add: Opening balance 1 940 189 –

3 208,555 1 940,189

12. Income on recapitalizationPurchase of building 7 797,309 3 539,310Purchase of computer equipment 436 384 292 554Creditor – (57 784)Purchase of equipment 99 781 –

8 333,474 3 774,080

13. Notes to the cash flow statement

13.1 Cash generated by operating activities

Net profit 1 002,781 2 579,705Adjustments for:Depreciation 1 421,295 928 349Investment income (133 632) –Finance costs 5 984 16 283Profit on disposals of fixed assets (31 999) (51 656)Income on recapitilization 8 333,476 3 774,081

10 597,905 7 246,762Movements in working capital (524 929) (631 772)Increase in accounts receivable 1 740,691 66 237Increase in accounts payable 11 813,667 6 681,227

13.2 Cash and cash equivalents

Cash and cash equivalents consist of cash on hand andbalances with banks. Cash and cash equivalents included in the cash flow statement comprise the following balance sheet amounts:Cash and cash equivalents 8 798,851 5 605,076

46


WATERBERG FET COLLEGEDETAILED INCOME STATEMENT


2007R

2006R

Gross revenue 13 314,797 12 858,100Clothing production - Income 11 375 57 016

Fees - Hostel 467 479 415 750

Fees - Lebowakgomo 2 496,547 2 067,636

Fees - Mahwelereng / Mokopane 3 143,302 2 811,071

Learnerships - Dept of Roads & Transport 984 000 –

Learnerships - Dept. of Education 327 375 –

Learnerships - Dept. of Public Works – 1 417,050

Project - Umsobomvu – 129 900

Subsidies Received - FET 5 577,000 5 889,000

Sundry income 307 719 70 677

Other income 165 631 51656Interest received 133 632 –

Profit on disposal of fixed assets 31 999 51 656Total income 13 480,428 12 909,756

Expenditure 12 477,647 10 330,051Advertising 351 679 361 761

Auditors’ remuneration 76 206 82 371

Bank charges 102 297 81 280

Cleaning 76 497 130 599

Clothing production expences 45 175 106 332

Clothing production projects - expenses 1 841,602 1 023,544

Consulting fees – 185

Council expences 128 717 118 356

Depreciation 1 421,295 928 349

Electricity and water 250 473 182 241

Insurance 167 586 138 362

Interest 5 984 16 283

Lease rentals 714 342 700 997

Legal expenses 15 382 4 000

Licence fees 105 444 48 591

Personnel expenses 570 482 497 222

Printing and stationery 261 177 686 973

Repairs and maintenance 536 092 286 873

Salaries 2 355,921 1 782,177

Security 436 444 413 229

Student expenses 808 542 756 485

Subscriptions 29 062 23 705

Telephone and fax 436 290 442 761

Textbook purchases 1 555,587 1 273,861

Travel - local 185 371 243 514

Surplus 1 002,781 2 579,705

If your actions inspire others to dream more, learn more, do more and become more, you are a leader.

48

CENTRAL OFFICE

Postnet Suite #59

Private Bag X2449

Mokopane 0600

Tel: (015) 491 8581/8602

Fax: (015) 491 8579

[email protected]

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