The Benefits of Upgrading to Workforce Management Suite

IntroductionWelcome Your Integration Upgrade Kit.

We are thrilled to consider you our valued customer.

As our customer, we want to help you grow your business in the most effective way; saving time and money.

This Upgrade Kit is designed to introduce you to the future of workforce management, and to give you the tools you need to discover compelling reasons to upgrade.

Most importantly, we have a new tool that will make it easy for you to demonstrate real financial value for your company to upgrade.

Click the Home button at the bottom of any page to get back to this Table of Contents, and watch for links to online tools and resources.

Let’s get started…

ContentsThe Future of Time, Attendance and Scheduling

Integration is where we’re going. Get on board!

Introducing: Workforce Management Suite

Our integrated suite of features covers all the bases, and more.

Why Should You Upgrade?

There are plenty of good reasons you should upgrade.

Try It Yourself: The ROI Calculator

Our new ROI Calculator tool demonstrates real custom savings.

Upgrade Made Easy

Here are the steps to get your company upgraded and saving money.

The Future of Time, Attendance, and Scheduling

Integration Is The FutureWe’re committed to a future of integration that creates a comprehensive workforce management solution.

You’re already familiar with our classic products; TimeWorksPlus and TimeSimplicity. We’ve integrated them together with WebClock and Mobile features to create the future of workforce management. Think of them as a single, cohesive product called Workforce Management Suite.

TimeWorksPlus TimeSimplicity WebClock MobileSimplifies all the challenges of

timekeeping and attendance tracking.Automates management of team

scheduling and coordination.Streamlines employee check-in/check-

out for tracking and reporting.Facilitates mobile convenience for

employees and management.

Introducing: Workforce Management Suite

Workforce Management SuiteThe products you know, improved, and integrated for even greater productivity in four main areas:

Timekeeping Scheduling Tracking MobileWe have updated our TimeWorks product to TimeWorksPlus, and incorporated all our classic features into an even more robust time and attendance solution.

Integration means that our system talks with payroll, scheduling and tracking solutions to make sure redundancies are reduced to single points of contact.

Overlapping data is coordinated to assure you are optimizing your workload, reducing errors, and taking advantage of the work you already do to get even more done.

If the ACA has you up at nights, prepare for a well-deserved good night’s sleep.

Our TimeSimplicity product is designed to minimize confusion and maximize profit.

Integration with our other products is one of the key reasons we can say that our scheduling solution saves any size company a significant amount of time and money.

We’ve streamlined the scheduling process so effectively that shifts are never left uncovered, employees are empowered to manage their own time, and managers can do a lot more, in less time.

Go ahead and schedule your weekends for yourself.

Our latest WebClock 3.0 is on the leading edge of time tracking.

We offer real-time validation at the clock, right where employees interface with your system.

We can check for employee state so you know what your employees are doing at any given time, and so they don’t clock in twice or clock in too early.

We offer easily entered quick actions for break times, transfers, and ESS. This means fewer data entry errors and less frustration for employees.

We’ve found the time you’ve been looking for.

TimeWorks Mobile is our mobile workforce companion designed to empower your employees, reduce labor costs, and cut admin time.

Fully integrated, you can expand your workforce management beyond the office.

Employees can clock in and out remotely, review schedules after hours, manage time cards, and request time off right from their phone or tablet.

Employers can manage time cards and time-off requests on the go.

It’s convenient workforce management anytime, anywhere.

Workforce Management SuiteFeature Overview

Keep an eye on everything with a graphical display of information designed to give you a heads up on overtime, employee status, clocks, notes, and attendance.

Managers will appreciate a comprehensive look at the whole system with alerts and flags to warn of trouble before it happens.

Dashboard

Workforce Management SuiteFeature Overview

Manage complex scheduling challenges with ease. Our integrated scheduling process saves you time, money, and improves employees job satisfaction.

Managers simply drag and drop to create and rearrange schedules or fill last-minute shift vacancies within seconds.

An intuitive interface allows you to view schedules by group, week, and color code for easy identification. Since it’s all online, there is no hardware to maintain, and employers and employees can access the system from a browser or mobile device.

Scheduling

Workforce Management SuiteFeature Overview

Specify maximum work hours per week for each employee profile and the system will notify you immediately if the employee is being scheduled for hours that will exceed the number of hours indicated in this field.

Our integrated workforce management platform takes full advantage of automated time, attendance, and scheduling data to help you comply with state and federal regulatory mandates such as ACA, DOL, and FMLA.

ACA Compliance

Workforce Management SuiteFeature Overview

Automate tracking of vacation and sick time in conjunction with scheduling.

Employers and employees alike enjoy a quick view of time earned and used.

Schedulers will appreciate how easy it is to fill open shifts using the integrated scheduling dashboard.

Integration with trade boards make covering vacation time even easier.

Accruals

Workforce Management SuiteFeature Overview

The Centers for Medicare and Medicaid Services (CMS) have mandated that skilled nursing providers collect and electronically report direct care hours on a quarterly basis starting July 1, 2016.

As a registered vendor with CMS, SwipeClock collects the required staffing data and generates an XML report that meets PBJ technical specifications for compliant submission.

If you need PBJ compliance; we’ve got you covered.

Payroll Based Journal (PBJ)

Workforce Management SuiteFeature Overview

Filling holes in the schedule becomes much simpler with our virtual Trade Board. Employees can swap shifts with ease without lengthy or complicated approvals.

Instead of waiting for managers to circulate requests on employees' behalf, employees simply place requests on the online message board. Others can watch to pick up time.

Managers can quickly view, monitor and approve shift changes online. Once a shift trade is approved, appropriate employees are automatically notified.

Shift Trade Board

Workforce Management SuiteFeature Overview

The Employee Self Service portal lets employees manage time-off requests on their own.

They can view accrued paid time off (PTO) hours, request time off, and find out if other employees in their department already have time off approved for those days.

Supervisors receive an email with the request and can approve or deny it with a click. When integrated with TimeSimplicity, employees can post to an online shift trade board to easily fill shifts when they take time off.

Leave Management

Workforce Management SuiteFeature Overview

Time card approvals are a hassle, but they protect you in disputes over hours worked.

Eliminate the hassle of printing and signing time cards. Set up to three tiers of approval that can be completed electronically.

Employees can review their own timecards for errors, while supervisors and payroll staff can also be required sign off so that the right people are held accountable.

Timecard Approval

Workforce Management SuiteFeature Overview

Workforce management on the go helps you empower your employees, manage labor costs, and cut admin time.

Workers can clock in from anywhere, and you can pinpoint their location at the moment they punched in. Employees can easily view schedules, manage time cards, and request time off from their phone.

Meanwhile, employers can manage time cards and time-off requests from any mobile device. It’s convenient workforce management anytime, anywhere.

Mobile

Workforce Management SuiteFeature Overview

Greg

Intelligent Clock

Our intelligent clock integration provides advanced clock-in and clock-out features that take the worry out of managing your clocks.

Lockout features offer better hours control and break period compliance.

Remote reporting keep you apprised of clock uptime and availability.

Easy-to-enter quick actions to reduce data entry error.

Why Should You Upgrade?

The Key Benefits To UpgradeWorkforce Management Suite offers some compelling reasons for your company to upgrade.

Save Your Schedule Out With Overtime Raising Retention Down With Deviations

Tracking employee time is important, however this isn’t your greatest area of friction when it comes to managing your schedule.

Managing last-minute scheduling changes including shift swapping, sick time coverage, and overlaps can be a costly waste of time.

Swipeclock Workforce Management Suite can save your schedule with integrated tools for managing time and attendance by exception, and shifts scheduling accountability to your employees to reduce management impact.

With new ACA compliance regulations, overtime means more than just extra payroll.

Even a 15-minute per day swing in employee timing can be crippling.

Swipeclock Workforce Management Suite integrates scheduling with time and attendance to help you better manage schedule adherence including restricted clocking times, triggers, and warnings that highlight areas of abuse and risk.

Even with standard settings you can save a considerable amount in hard overtime costs, and avoid ACA penalties and time-and-a-half situations before they occur.

You’ll appreciate saving money and time with less effort, but you’ll also enjoy an increase in employee retention.

Swipeclock Workforce Management Suite helps you manage by exception with fewer complications and conflicts while providing greater flexibility in time and scheduling without sacrificing control and organization.

Our integration with payroll services means an increased reliability and even fewer reasons to consider options.

When employees are absent or tardy, a cascade of costs pile up and create a ripple of expense through your entire organization.

Swipeclock Workforce Management Suite helps reduce this impact by sharing the accountability for rescheduling to employees. Easy-to-use virtual swapping and pickup boards reduce time-consuming calling frenzies.

Automated record keeping provides supporting documentation for disciplinary actions and help you address chronic employee problems.

What’s More Compelling Than ROI?See exactly how much you can save by upgrading to Workforce Management Suite.

The average small business can save over $30,000 per year. No kidding.

• 25 hourly employees to manage;

• that are paid an average of $15 per hour;

• who work an average of 30 hours per week;

• and are supervised by two scheduling managers;

• who earn about $30 per hour?

Are you a business that has:

Your business can save each year:

• $8,840 in manager time savings;

• $5,850 in unplanned overtime savings;

• $3,300 in turnover savings;

• $13,000 in integration savings;

• for a TOTAL of $30,990 in annual savings. Wow!

$5,850

$3,300

$13,000

$8,840Manager Time Savings

Integration Savings

Turnover Savings

Unplanned Overtime Savings

Try It Yourself…Click on the link and give it a try. In a few clicks you’ll see the savings you can realize by upgrading.

ROI CALCULATORClick:

Upgrade Made Easy

How To UpgradeUpgrading to Workforce Management Suite can take less than 10 minutes.

Complete the Migration Wizard

Our Migration Wizard takes only a few minutes to complete and provides authorization for the upgrade. There isn’t any software to install or configure; the upgrade is automatically performed.

Contact your payroll partner to get started.

Time To Begin

We are excited about Workforce Management Suite and the future of time and attendance.

Please let us know when we can help you upgrade; it’s time to begin, and we are looking forward to working with you.

—The Swipeclock Customer Development Team