tis isat water works plc /tiww
TRANSCRIPT
TIS ISAT WATER WORKS PLC
/TIWW/
COMPETITIVE BID (CB) TENDER NO.TISWW/CB 09/2014 E.C
BID DOCUMENT FOR THE PROCUREMENT OF
Certified Auditor
OCTOBER,2021
Bahir Dar, Ethiopia.
AUDIT TENDER NO. TISWW/CB 09/2021/2014E.C SECTION 1.NOTICE TO BIDDERS
Tis Isat water works Private Limited Company here in after referred to as âthe companyâ invites
interested and qualified auditors to audit its accounts for the year ended December 31, 2021. Auditor
Should:
NO Taype of goods and services CPO REMARK
1 Lot1 AUDIT 10,000.00 For audit Provide assurance service for special purpose financial statements based on the
Ethiopian Revenue Ministry tax proclamation Regulation and Directives to pay tax till March 31,2021.
Provide assurance service on the International Financial Property Standards /IFRS/ based on the required standards, when the implementation completed soon.
Bidders can submit their bid documents considering the following conditions;
1.1 Requirements to be fulfilled by the prospective bidder;
Certificate of Professional Competence issued by a recognized body having a legal
mandate to give such Certification;
Trade license renewed .
Tax Payers Registration Certificate and/or VAT Registration Certificate as may be
appropriate;
Bid Security (Bond) by means of a CPO issued from a recognized bank.
1.2. Bidders are required to submit one original and one copy Technical Proposal, Financial
Proposal & CPO in two separate envelope, clearly marked Original and copy enclosed with
sealed envelopes. The two envelopes shall be presented together in one big sealed envelope. 1.3. The bid will be on air for 15consecutive days and closing date will be 15thday of the
announcement on Bekur Gazeta news paper at 3:00 PM.
1.4. Bids will be opened in the presence of bidders or their legal representatives who choose to
attend at TIWWâs office at 3:30 PM on the same date of bid closing date specified above.
1.5. Any proposals received after the deadline will be rejected and returned unopened to the
bidder.
1.6. Bidders that attain the minimum score and above in the Technical evaluation will qualify to
attend in the opening of the financial proposal. The financial proposal of bidders that fail to
attain the minimum score in the Technical evaluation will be returned unopened to the
bidders.
1.7. The bidders achieving the highest Score in Financial evaluations will be the winner and be
invited to sign contract agreement.
Conditions that result in automatic rejection of bids:-Bidders that do not fulfill the
requirements mentioned in No.1 above shall be automatically rejected at the time of
the bid opening.
1.8. Bidders could obtain further information or clarification with the following address:
1.9. Bidders can get bid document in our website WWW.TISISAT.COM .
1.10. In general consider bid documents for each lot.
1.11. The TIS ISAT Water Works PLC reserves the right to accept or reject all or parts of the bid, and to cancel the bidding process.
TIS ISAT Water Works PLC Tel +0583202548/0930416710
Bahir Dar, Ethiopia
SECTION 2.INSTRUCTION TO BIDDERS
2.1. No verbal agreement or conversation made or had at any time with the
enterprise employee shall affect or modify the terms or obligations here in
attached.
2.2. All bids shall be sealed and addressed to
Tis Isat Water Works PLC
\keble-11-tedy vehicles training center
Bahir Dar
2.3 The name and address of the bidder, the invitation numberand the description
there of should be legibly written on the envelope.
2.4 .The Bid document is comprised of
Part one âŚâŚâŚâŚâŚâŚâŚâŚâŚ.. Notice to bidders
Part two âŚâŚâŚâŚâŚâŚâŚâŚâŚ.. Instruction to bidders
Part three âŚâŚâŚâŚâŚâŚâŚâŚâŚ Evaluation of the bids
Part four âŚâŚâŚâŚâŚâŚâŚâŚâŚ.. Bid Forms
2.5 All requests for clarification of these document by the bidder shall be made in
writtingand sent by registered international air mail, or by fax and or delivered
by hand to the address indicated on article 2.2.
2.6 If clarification or changes and deemed necessary, they shall be made in writing
by Tis Isat Water Works PlC in the form of an addendum to the bid documents.
2.7 Bidders shall examine the invitation to bid, as well as all the attached
specifications, instructions and bid schedules.
2.8 Each bidder shall furnish the information required by the bid schedule. The
bidder shall print or type his/her name on the bid schedule and
each continuation sheet thereof on which he/she makes an entry. The
person signing the bid shall initial erasure or other changes.
2.9 The following documents shall be completed and included with each bid.
Certificate of Professional Competence issued by a recognized body having a legal
mandate to give such Certification;
Trade license renewed .
Tax Payers Registration Certificate and/or VAT Registration Certificate as may be
appropriate;
Bid Security (Bond) by means of a CPO/Bank guarantee issued from a recognized bank.
2.10 Bids and modifications or withdrawals thereof received after the time set for bid
opening will not be considered Telephoned and/or cabled bids shall not be
considered.
2.11 Bids shall be sealed and delivered to TIWWâs Main office keble-11-On the side of
Tedy vehicles training centeratBahir Dar. Bid closing date shall be on 21th day of the
announcement on Bekur Gazeta News paper 3:00pm and opened on the same day at 3:30
pm in Bahir Dar in the presence of interested bidders or their legal representatives
on the office no. 011. If the bid opening date is holiday, closing and opening of the
bid will be the next working day at the sametime .
2.12 .Bidders are responsible for assuring that bids actually received on time at the place
and office designated in this invitation. Alate bid shall not be considered even though
it becomes late because of factors beyond the bidderâs control such as delay in mail
handing telephone transmission, or custom clearance, etc.
2.13 .In case conflicts are found b/n the general conditions and the technical specification
in this tender the statements in the technical specification shall govern.
2.14 .The bidders shall be entirely responsible for all taxes, duties, license fees,
commissioning costs, etc incurred until delivery of the contracted Audit to the
purchaser.
2.15 .The bidders shall bear all costs associated with the preparation and submission of its
bid, and âone purchaserâ will in no case be responsible or liable for those costs,
regardless of the conduct or outcome the bidding process.
SECTION 3.EVALUATION OF THE BIDS
3.1. The number of points assigned to Technical evaluation is distributed as follows points
(a) Qualification and experience of the assigned auditors
In relation to the assignment/All should have IFRS Training and Certificates----------------
------------------18 (25.7%)
(b) Experience of the firm in auditing similar company ---------------15(21.4%)
(c) Work plan and methodology --------------------------------- 12 (17.1%)
(d) Good past performance in enterprises auditing (as evidenced by audit clients) 10 (14.3%)
(e) Institutional Capacity of the audit firm ---------------------- 9 (12.9%)
(f) Reasonable time to complete the assignment---------------6 ( 8.6%)
Total Points 70 (100%)
The minimum requirement to pass the Technical Evaluation is 49.0 points
(i.e.70% of the weight assigned to the Technical Evaluation).
3.2. The Financial Proposal of bidders that qualify in the Technical Evaluation Will
be opened and evaluated. The lowest financial offer will be awarded a
maximum of 100% by its own points. The other financial offers will be awarded
points based on their ratio to the lowest offer.
3.3. Technical Proposal:
The technical proposal shall provide the following information;
- A description of the Bidderâs organization detailing experience of the bidder in auditing
similar companies and of the firm.
- A detailed work plan, a description of the methodology by which the firm
intends to execute the work and the estimated time to complete the audit.
- The composition of the proposed staff team , and the tasks that would be
assigned to each team member .
- CVâs recently signed by the proposed professional staff and the authorized
Representative submitting the proposal;
(These information should be filled in the attached forms).
3.4. The successful bidder must sign a contractual agreement within 5 days
from the date of notification of his acceptance and must commence work
Within 5 days from the date of signing of the contract.
3.5. If the successful bidder fails to sign the contract agreement within the
Specified date, the bid shall be cancelled and the Bid Bond endorsed to the
Account of Tis Isat water works P.L.C.
3.6. The successful bidder might request Advance payment up to a maximum
of 30% of the total offer. The request might be allowed upon presentation
of CPO/bank guarantee issued from a recognized bank.
3.7. Bidders must avoid conflict of interest .The company shall reject any bid or terminate the
contractual agreement if it assumes that conflict of interest may arise because of the
bidder having major share holdings in and/or providing advisory services to a competitor
company.
3.8. Contact address;
All questions regarding the bid shall be forwarded in writing to P.o.box 840, Fax No
0582204830, Tel.0582204826. Bahirdar Written copies of the companyâs response (including
Explanation of the inquiry but with out identifying the source of the inquiry)
will be sent out to all prospective bidders that have received the Invitation to Bid.
3.10. Scope of the work
Tis Isat water works PLC Is a young company and wishes to audit its one Year/2021/ financial
documents having 197 /one hundred nineety seven/box files.
PartFour:BidForms Form 01
Profile of staff members to be assigned in the audit work
No.
Name of
staff
Assigned
responsibility
Educational
level
Type of
qualification
Experience
Date of
employment
Type of
employment
Remarks
N.B ; Relevant documents should be attached.
Staff Members assigned should participate during the audit.
Authorized Representative of the Audit firm
Name----------------------------- Signature--------------------
Seal
Form 02
Experience of the Audit firm (starting from recent engagements)
No. Audited Organization Budget Year
Audited
Client Tele.
No.
Remarks
Name--------------------- Signature------------- Seal
Form 03
Certificates/ Letters obtained from Clients in recognition of
Good performance
No. Name of Client Date of issue Remarks
Name--------------------------
Signature------------------
Seal
Form 04
Institutional Capacity of the Audit firm
1 .Number and qualification of line staff ;
-Number of staff ------
- Educational level MSC/MBAâŚâŚâŚ..
BA---------
Diploma------
Other-------- (please specify)
3. Office of the firm;
- Owner occupied ------
- Rented --------
- None -------- (select as appropriate )
4. Composition of an audit team (senior, junior etc.)
----------------------------------------------------------------
----------------------------------------------------------------
-----------------------------------------------------------------
5. Quality assurance procedures in the firm;
---------------------------------------------------------------------------------
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
------------------------------------------------------------------------------
Name--------------- Sign.--------------
Seal
Form 05
Estimated time required to complete the work /Estimate separately for each works/
Please fill the appropriate day(s) in the blank spaces.
1. My audit firm will commence work with in _____ days from the date the
contract agreement is signed.
2. The estimated total time to complete the audit is _____ calendar days.
3. My audit firm will send report of audit findings and recommendations
with in ______ days from the date the field work is completed.
4. We will send the final audit report with in ____days from the date the
management report is issued.
Name____________ Signature________
Seal
Form 06
Financial Proposal
Items Amount in Birr
Audit fees
Perdiem (if any)
Out of pocket expenses;
-Transportation (if any)
-Hotel accommodation (if any)
Value Added Tax/Sales Tax
Total Amount of Financial proposal
Name ----------------------
Signature------------------
Seal
//
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áŤáá°áá°á¨á° á¨áŁáá ááľáľá (Unconditional Bank Guarantee) áá á¨áĽ á áá áľáĄáĄ
á¨á°.á 3/3.2
á áľááá áá á˛áá á¨á°áŤáŤážá˝ á¨áááá á á¨á¨á¨áł ááľá¨á áŞáŤ ááľáľá áááś áááŤ
áá á¨á¨á¨áłá áá áááś á¨áááá áľ á¨áá¨á¨áť áá á áá á˘áŤááľ áá°á¨á᪠30
áááľ áááááĄáĄ
8. á¨á¨á¨áł á°ááľ á ááŤá¨áĽ
á¨á°.á 4/4.2
á¨á°áŤáŤážá˝ á¨áá á ááŤá¨áĽáĄ-á°áŤáŤážá˝ á¨áá áá á¨á˘áŤ á á˝ áá ááĽáŤááłááą
á áááááľ áá áĽá ááá˝ á¨á°á á¨á áá¨ááá˝á áá á áá áááá˝
á ááŁá¸ááĄáĄá¨ááŤá¨áť á°ááąáá áŁá á áłá á á˘áľ áĽáłáľ áá áĽáŤáá˝ á ááĽ
á áááááľ á˘áŽ ááĽá 011 á á°áááá á¨á¨á¨áł áłáĽá áá á¨áĽ á ááŁá¸ááĄáĄ
á¨á°.á 4/4.3 á°áŤáŤážá˝ áá á¨áĽ á¨áááŁá¸á á¨áŽá áĽááľáĄáŚáŞááá á¨á´áááŤá á°ááľ áĽá áááááťá
á°ááľ á á°ááŤá¨ áááľ ááľáłáá˝ áłá˝á áá á¨áĽ á áá áľáĄáĄ
9. á¨ááŤá¨áť á°ááľ áá á¨á˘áŤ á¨áá áá°áĽ
á¨á°.á 5/5.1
á áĽááłá¸á ááááŤáľ á¨á¨á¨áł áłáĽá ááľáĽ áááľááŁáľ á¨ááŤáľá¸áአá¨ááŤá¨áť á°ááśá˝
á ááŁá ááĄ-á°áŤáŤážá˝ á¨ááŤá¨áť á°ááśá˝/áťá¸á áĽááľ áŤáá¸á á¨ááá á á¨á¨áł áłáĽá
ááľáĽ ááľááŁáľ á áľá¸á᪠á áááá áľ áá á á˘áľ áĽáłáľ áá áĽáŤáá˝á¨áἠá áááááľ
ááá á˘áŽ ááĽá 011 á ááááľ áá°áá°á á áἠáŚáá°áááľá¨á¨áĽ áá˝áááĄáĄ
á°á¨áŤá˘áá á¨á°áŤáŤášá áľáá á áľáŤáť áĽáá˛áá á¨á°á¨á¨á á áľá ááá á°ááľ
á ááááἠááá¨á¨áĄ áá¨áá፠(ááľá¨á) á¨áá°áĽ á˛áá á áἠáŚáá°á á¨á°á°á á°áĄ
á¨ááŤá¨áť á°ááľ ááľáłáá˝á á¨á¨áłá á¨ááááą 10 á°áá á ááľ áááĽá á¨á¨áł
á¨á°áŤáŤážá˝ áááŞáŤ /á°á/
áááŤ
áá°áŤáŤážá˝ áááŞáŤ á áľááá á¨áá áá¨á
áŽáá´á áá áŤá áááἠáŤá°á¨áááĄáĄ
6. áŤáľá á¨á¨á¨áł áľááááá
á¨á°.á 6/6.1
á°áŤáŤážá˝ áŤáłá¸áá á¨á¨á¨áł á¨ááŤááá áľ ááá á ááŁáĽáĄ-á°áŤáŤážá˝ á¨á¨á¨áł
áłáĽá á¨ááááą ááá á°ááľá ááľ áŤáłá¸áá á¨á¨á¨áłá áááá áá˝áááĄáĄ áľáááá
áŤáłá¸áá á¨á¨á¨áłá áľáááááá¸áá ááŤáááĄáľ á°ááľ áá á¨áľáá áą á áá
áá á°á áŤáá áľ áá áľáá¸ááᣠá¨áľááᣠáááľá ááľáł áŁáĽá ááĽá ááťá
áááá áłááĄáĄ á¨á¨á¨áł á°ááąá á¨áááá á¨áááá á°ááŤáŽá˝ á¨áá ááá
á¨áááá ááľá¨áá¸áá á¨á°áááá ááś áŽá á¨áááá á á°ááľ áá á ááŤáŤá
á ááľáł á á˝áá á¨á¨á¨áł áłáĽá á¨ááááą á ááľ á á¨á¨áł áłáĽá ááľáĽ ááľááŁáľ
ááááŁá¸áááĄáĄ
7. á¨á¨áł ááááľáŁ áááááá á á¸áááá ááá¨áľ
á¨á°.á 7/7.1 á¨ááŤá¨áťá°ááľ áá á¨á˘áŤ á¨áá¨á¨áť ááá á°ááľáĄ-á¨á¨áłá á á¨á áá á¨ááá¨á
á¨á¨áłá á¨ááŁá áľ áá ááᎠá15á°á¨áłáłá áááľ á˛áá á¨á¨á¨áłá ááá፠á 15áá
áá 9áĄ00 á°ááľ ááłá¸áááĄáĄ
á¨á¨á¨áł ááááť ááá á°ááľáĄ-á 15áááá á 9áĄ30 á°ááľ áá
á¨á°.á 7/7.3
á¨á¨áł á˛á¨ááľ á áááá ááŁáĽ á¨áá°ááĄ-
á¨á°áŤáŤážá˝ áĽááŁ
á¨áá°á¨á á¨áá á áá˝ áŤá áá ááá áááłááá áááá¨áľ (á áľá áááł
áŤáá°ááá á áľ áĽá á¨á¨á¨áł áĽáááąá á¨áááá áááá)áŁ
á¨á¨á¨áł ááľá¨á áŞáŤ ááľáľá ááááľá áá á áĽáá˛áá ááá˝ áĽáŠ
á°ááłáłáŞáá˝ á°á¨áá¸áá áááłáá áá¨áłá¸áá á°áĽáá á¨ááłá°áĄ áá°á¨áłá
ááĽáŚá˝ á á¨á¨áłá ááááť áá áľ áá°áŤáŤážá˝ ááááááĄáĄ
á¨á°.á 7/7.9 á¨áá¨á áá á¨ááŤá¨áť á°ááľ áááááĄ- á¨ááááŞáŤ á°á¨á áááááĄ- á¨á¨á¨áł áááłá°áŞáŤ ááłáĄ á¨á°áá ááááᣠá¨á´áááŤá á°ááľ ááááá á¨70%á á áá
áŤáᣠáá° áááááťá áááá áŤáá áá ááá¨áŁááĄáĄ á¨ááŁáĽ áľá á°áľ á¨áá ááááᣠá¨áááááľ ááľáľááá˝ áá á¨áŁá¸ááᣠá°ááśáš á á°áá˘á
ááááľ ááá¨áá¸áá áĽá á¨á¨áłá á á á ááá á˛áłá á á ááŁáĄ á¨áá¨á áááá áááá°á
á°ááśášá ááá¨ááŤááĄáĄ
á á¨á¨áłá á°ááľ á¨á°á á¨ááá á¨ááŤáá á¨áááłá°áŞáŤ ááŁáĽ ááľá áá°á¨áááĄáĄ
á¨á°áŤáŤážá˝ áááŞáŤ /á°á/
áááŤ
áá°áŤáŤážá˝ áááŞáŤ á áľááá á¨áá áá¨á
á¨ááá˝ á°áŤáŤážá˝á á°ááłá°áŞááľ á¨ááááł áĽáľá¨áá áľá¨áľ á á¨á¨áłá áá áá á¨áłá
ááŠááľ á¨ááŤáľá¨áľá áĽáá á á¨áĽá áĽáááľ ááľááśá˝á ááá á ááľá°á áŤáááŁáŁá
áááłáá˝á áĽá á á¨á¨áłá á°ááľ ááľáĽ á¨ááłáŠ áá á¨áłá áŤááá ááá˝
ááľááśá˝ ááłáááá˝áááĄáĄ á¨ááááŞáŤ á°á¨á áááááá áŤáá á°ááłáłáŞáá˝á áááááá áááłá°ááĄ-
á á¨á¨áłá á°ááľ á¨á°á á¨ááá á¨ááŤáá áá á¨á°áŁáá ááá á¨ááááŞáŤ á°á¨á
áááááá áŤáá á¨áááłá°áŞáŤ ááŁáĽ ááááááᣠáááá¸áŤááĄáĄ á ááááá áá°áľ
á°áŤáŤá˝ áŤáá¨á á ááᣠá¨áááá áááá˝á áá á¨áĽ áĽá á áá áá á¨áľ
á¨á°áááááá áááááľááá á¨áĽ á á¨á¨áł á°ááą áá á¨á°ááá¨áąáľ áááłáá˝ á áá
á¨á°áá á ááá á¨áááľ ááľáĽ áááŁááĄáĄ
á¨á´áááŤá á°ááľ áááááá á¨70% áĽá á áááá¤áľ áŤáľáááá áá° áááááťá
ááľáľá áááŁááĄáĄ á áááááťá ááľáľá 100%áá á°á áá áŤáá¨á á á¸áá áááááĄáĄ
8. á¨á¨áłá ááľá áľáááľá¨á
á¨á°.á 8.11 á°áŤáŤážá˝ ááľáĽááá á¨áľ á áľááá áááłá°á áľáááťááĄ-á áŤáľáááá
9. á¨ááŤá¨áť á°ááľ á¸ááś á¨áááá áľ áá
á¨á°.á 9/9.1 á¨ááŤá¨áť á°ááľ á¨á¨áłá á¨á°á¨áá°á áľ áá áááŽá90áááľ á¸ááś áááŤááĄáĄ
10. á¨á¨á¨áł áá¤áľá áľááááá˝á á¨áá áľááááľ áľááááŁáľ
á¨á°.á
10/10.3
á á¸ááá ááá á¨áĽ /áá áááá¨á/ ááá°á áŤááá á áá°á á ááŁá á á¸áá áá
ááá á¨áĽ ááá°á á°ááłáłáŞáá˝/á á áŤá˘áá˝ áááľááá°á¨á ááĽáĄ-á áá°áá á á¸áá áá
áŤááá¨á á¨á¨áł ááľá¨á áŞáŤáá á ááá¨áľ á¨ááá˝ ááá°á á¨áá á°áŤáŤážá˝ áá á á°á¨áá¸á
á á°á á°á¨á°á á á áá°áá áá áá á ááŤá áĽáá˛ááᥠááľá¨á ááťáááĄáĄ
á¨á°.á 10/10.5 á¨á áľá፠áá፠áááἠá á¨ááááĄ-á áá á¨á¨áł á áľá፠áá፠á ááááľááĄáĄ
11. á á¤áąáł áľááá á¨áĽ
á¨á°.á
11/11.1
á áŹáł á¨ááááĽá áľ ááá á áľáŤáťáĄ-
áááĄ- á¨á¨á¨áł áá¤áľ á¨á°ááá¸á áľ áá ááᎠáĽáľá¨ 3 á°á¨áłáłá áááľ
á áľáŤáťáĄ- áŁá á áłá á¨á°á áá á 11 á¨á´á˛ á¨á á˝á¨ááŤáŞáá˝ áá°áá á áá á˘áľ áĽáłáľ
á/áĽ/á/á¨á°/á¨á/áá á áááá/áá/áľáŤ á áľáŞáŤá á˘áŽ ááĽá 02 á á˝áá ááá/áá/áľáŤ
á áľáŞáŤá ááááŁááĄáĄ