Timesheet ModuleFor MIP Fund Accounting Software

Overview

The Microix Timesheet Module is an easy way to automate data entry, track, approve and record timesheet information throughout your organization. Employees can quickly enter their time for various projects and submit it electronically for approval.

Microix Timesheet is simply a much more efficient way to capture time and labor distribution for MIP’s Payroll.

Key Features

Easy-to-use Graphical User Interface (GUI)

Multi-level approval process

Automatic email notifications are sent to Approvers

Employees can record expenses on timesheet

Employees can access their leave balance

Attach electronic documents to your timesheet (PDF, Word, Excel, HTML)

Re-route the timesheet to the employee for corrections

Define default distribution and earning codes for each employee

MIP's earning codes and leave codes are available when creating a timesheet

Group Timesheets 

All changes made to an original timesheet is tracked automatically in the audit trail

Workflow

Microix Workflow Engine help manage and monitor your business processes. It allows the flow of work between individuals and/or departments to be defined and tracked. Administrators can create an unlimited number of workflows and uniquely configure them to meet the needs of any organization.

Workflows can be identified as a department, program, group or location. All workflows have properties associated with it. For example, they have users, approvers, account restrictions, etc. Therefore, when a user logs into the Module, the system determines what workflow they belong in and applies the policies associated with it.

Navigation Menu

The Navigation Menu is a user friendly interface that utilizes unique icons for each available function. Administrators can also restrict access to certain features based on individual needs.

Timesheet Form

Record all types of earnings

(wages, OT, expenses)

Record leave time

Enter notes on each line

Enter a date and amount of

hours; the system will

automatically create the

entry

View Leave Balances

View a summary

of allocated hours

Attach electronic

document to your

timesheet

Group Timesheet

Group Timesheet allows each department to delegate one person to create a timesheet for all employees within the respective department.

Employee Data

Employees can access their demographic and payroll information directly from Microix. This is a read-only form and is available only if access is granted.

Distribution CodesAdministrators can restrict MIP’s distribution codes for each workflow. When a user selects a distribution code on their timesheet, it will only display the codes associated with their workflow.

ApprovalOn-line approval is quick and easy. Approvers receive an email notification that a timesheet is waiting to be approved. Approvers have the ability to edit any information on the document. Approvers also have the ability to deny or re-route the document to the originator for corrections.

Summary view of all submitted timesheets. Approve one-by-one or in a group.

Review/Modify the actual timesheet for each employee

Summary view of allocated hours and leave balances for each timesheet

Status Report

Approvers and the Accounting department have the ability to view the status of all timesheets for a specific pay date. It will also display all employees who did not create a timesheet.

Audit Trail

An audit trial is automatically generated for each timesheet as it progresses along the approval process. Requestors have the ability to view a list of changes that were made to the original timesheet.

Integration

Once the Accounting department reviews all the timesheets for a given pay date, the system will automatically transfer the timesheet information to MIP. Microix will generate a regular timesheet in MIP which can also be modified before processing

Thank you for taking the time to view a quick overview of our Timesheet Module. If you would like to see a live web demonstration of this product please contact us a sales@microix.net.