Time Management Workship

Rye, NY January 15th, 2015

4 Steps To Turn Time Into Productivity

© MyEureka Solutions 2015

presents

What is time management? Time Management: the ability to use one's time effectively or productively, especially at work. "time management is the key to efficient working"

What Are Your Most Common Challenges To Time Efficiency?

•  Distractions / Focus•  Misjudging time required•  Lack of priority•  Rationalizing (“Can do it tomorrow…”)•  Lack of commitment to purpose and/or success•  Too much reacting, not enough planned acting

What Are The 5 BIG TM Lies?Big Lie #1“I am not in control of my distractions.”

Big Lie #2“I can effectively multi-task and I have to to get everything done.”

Big Lie #3“I know I should do this…and I will but I don’t have time right now.”

Big Lie #4“My stress comes from outside.” or “I do better under pressure.”

Big Lie #5“I know my goals and what to do so I don’t worry because I usually get there.”

Keys to Productivity•  Have an EFFECTIVE Time Management Plan

•  Cascade your GOALS from big picture down to daily/weekly/monthly BEHAVIORS

•  Plan your battle with DISTRACTIONS

•  Reduce your work and life stress

•  Stop lying to yourself

4 Steps To EffectiveManagement1.  See your actions in terms of

their CONSEQUENCES for either doing or not doing

2.  Cascade GOALS from PURPOSE to PLAN to ACTIONS

3.  Learn how to act as a MINDFUL UNITASKER

4.  Manage your TIME BUCKET LIST

1. See Activity by ConsequenceDistractions are most people’s greatest enemy of productivity!

They occur more intensely when there is a lack of a prioritized activity plan for the day…

Answer the following questions based on your self-observation: What are the distractions you most commonly battle? Which is the most consequential to your daily success/stress?

How much time do you think unmanaged and unproductive distractions will cost in a typical or average past work day?

Consequences (cont.)Find your DDI (Distraction Defense Initiative)

Distraction StrategyPhone calls Caller id, voicemail, answer don’t talkEmails Kill alerts, Planned read/respondSocial Media Plan biz activity, separate personalHome Office/Co-workers Outside space/Busy face (honesty)Personal Priorities Integrate to “Life Priorities”Activity jumping (inspiration) Keep an active note padAdult ADD Detailed plans/rules, medication?Loneliness Connect to your purposeFear Cope, accept, learn to conquerLack of Belief Spin negative results positivelyDaydream/Wandering mind Visualize your day before it begins

Consequences (cont)The Covey Model for Prioritizing is all about understanding the CONSEQUENCES of COMPLETING or NOT DOING a given activity

2. Use Goals to Drive ActionsMost people have goals but they tend to be…

Bottom lineMid or Long Term (quarter, annual)Overly flexibleSMART but distantHave VISION, lack PURPOSE

Great Time Managers…•  Use PURPOSE to create GOALS•  Use SMART GOALS to drive Weekly and/or Daily Activity•  CHUNK Annual Goals into manageable, timed milestones•  Are clear about the consequences of action decisions and

how they directly feed success/failure results

Goals, Purpose, Actions, Belief•  What is your purpose in LIFE and/or BUSINESS?•  What is your top GOAL priority in 2015?•  Detail the 3 most significant ACTIONS or

BEHAVIORS that are related to accomplishing your top goal?•  How does that GOAL accomplishment fulfill your

PURPOSE?•  Write a BELIEF STATEMENT in your ability to

create a daily plan, stick to it, and accomplish your goal(s)?

3. Become a Mindful UnitaskerMultitasking for productivity is a myth!!•  Full attention can only follow one action•  Unfocused actions lead to stress

MINDFULNESS: Awareness in the present moment without judgment

Learn how to perform MINDFUL activity:•  Observe the difference in a basic activity (eating,

listening) when you are fully engaged and focusing•  Do one thing at a time, do it very well, and then move on•  MINDFULNESS practice not only reduces stress but

promotes a positive sense of accomplishment because you are aware of what you have done

4. Create Your Bucket ListExpand the 2 dimensional thinking of PRIORITIZING and put your activity in the practical way we think of tasks:•  Put your To Dos into the appropriate bucket•  Schedule every item in your Must Do bucket•  Move one item a day/week from Should Do to your Must Do bucket•  Move one item a week/month from Could Do to Should Do•  Put a time limit on your buckets that make sense for you, an example:

Must = 1 day, Should = 1 week, Could = 1 month

If you expect it to get done you should schedule it to be done!

MUST DO SHOULD DO COULD DO

Prioritize by Putting in a BucketURGENT NOT URGENTtime!

consequences!

IMPORTANT  

NOT  IMPORTANT  

CrisesDeadlinesMeetingsProposalsCustomer Calls

EmailsProjectsInterruptionsMeetings

PlanningEmpowermentCreativityStrategyBilling

Trivial MattersEscape ActivitiesChit Chat

Takeaways for Effective TM1.  Connect your PURPOSE, GOALS, required

BEHAVIORS, cascade into ACTIONS that you schedule and measure

2.  Learn to practice MINDFULNESS. Start with an everyday task with both a work and home life task

3.  Understand the priority of your actions/inactions based CONSEQUENCES or completion or deletion or delay

4.  Put your To Do’s into 3 Buckets: Must, Should and Could Do for one week

Practicing EFFECTIVE TIME MANAGEMENT will make you more productive and proud of your accomplishments with less stress helping you manifest the success you desire!

Tom FoxPresidentMyEureka Solutions LLC

1315 Park Ave. Mamaroneck, NY 10543P: 917 539-6617E: tom@myeurekasolutions.comhttp://www.myeurekasolutions.com

MyEureka SolutionsSuccess TrainingEmpowering Performance, Through Strategy & Skills

Contact Info