master the moment - a three hour workshop on time management

Master The Moment™ Powerful lessons in time management

Copyright 2014, Pat Brans

My Background


Agenda

Understanding high achievers

Putting eleven powerful ideas to work

Taking six steps to better time management

Applying time management techniques

Making it work for you


Problem 10

I feel overwhelmed.


Problem 9

I’m always in reactive mode.


Problem 8

I don’t finish what I start.


Problem 7

I’m not able to stop things that are no longer working.


Problem 6

I procrastinate.


Problem 5

I don’t have enough energy to do the things I want.


Problem 4

I’m easily distracted by things that aren’t important.


Problem 3

I don’t feel satisfied when I do finish what I start.


Problem 2

I don’t know how to say no.


Problem 1

I don’t know what I want.


I feel overwhelmed.

I’m always in reactive mode.

I don’t finish what I start.

I’m not able to stop things that are no longer working.

I procrastinate.

I don’t have enough energy to do the things I want.

I’m easily distracted by things that aren’t important.

I don’t feel satisfied when I do finish what I start.

I don’t know how to say no.

I don’t know what I want.Copyright 2014, Pat Brans

High Achievers

Dan Packer, Entergy

Lucas Skoczkowski, Redknee

Dan Packer, Entergy

John Dane III, Trinity Yachts

Gertrude Boyle, Columbia Sportswear


What are some of the differences between people who get a lot done and those who are always frustrated? Please be specific.

Are they more talented than the people in this room? Please explain.

Are they working harder than the people in this room? Please explain.


What do psychologists say ?

Carol Deck

Daniel Kahneman

Ed Edci

Roy Baumeister


Eleven Powerful Notions

1. Do the right things, then do things right.



2. Align yourself with natural laws.



3. Manage your attitude.



4. Put in place processes that run without your attention.



5. Put in place virtuous cycles.


Powerful Notions

6. Strive for sustainability.


Powerful Notions

7. Solve a class of problems instead of just the problem at hand.


Powerful Notions

8. Solve problems at their source.


Powerful Notions

9. Seek advice.


Powerful Notions

10.Keep all stakeholders in the loop.


Powerful Notions

1. Slow down to go faster.


Do the right things, then do things right.

Align yourself with natural laws.

Manage your attitude.

Put in place processes that run without your attention.

Put in place virtuous cycles.

Strive for sustainability.

Solve a class of problems instead of just the problem at hand.

Solve problems at their source.

Seek advice.

Keep all stakeholders in the loop.

Slow down to go faster.Copyright 2014, Pat Brans

Each group pick two powerful notions and list specific ways you can put those ideas to work tomorrow.


Changing Habits

Integrate the ideas

Start out as decided as possible

Work on one habit at a time

Put in place visual reminders


Habits are like muscles

n You get tired when you work on them.

!

n The more you work on them, the more capacity you have to work on them.


Six Steps


HIT For each step : !!

Habits to develop !

Ideas to integrate !

Techniques to learn


Identify Yourself

For one week, work on these habits :

!

Strive to be authentic

!

Favor trusting relationships


Energize For one week, work on these two habits:

!

Maintain a lifestyle that maximizes

your energy. This means getting exercise,

eating light lunch, and getting enough

sleep.

!

Pay attention to your biorhythms and

plan your days accordingly.


Prioritize

For one week work on these two habits:

!

Set very few priorities and stick to

them.

!

Turn down things that are

inconsistent with your priorities.


Optimize

For one week, work on these two habits:

!

Set aside time for focused effort

!

Look for ways of doing things better

and faster


Head off Problems Early

For one week work on these two habits:

!

Build solid processes

!

Spot trouble ahead and solve

problems immediately


Finish Things For one week work on these two habits:

!

Break your goals into small units of

work, and spend most of your time

thinking only about the unit you are

working on now.

Finish what you start and stop doing

things that are no longer worthwhile.


Write down two personal goals.


Techniques1. Understanding your biorhythms

2. Setting priorities

3. Focusing effort

4. Optimising email

5. Optimising meetings

6. Chunking


Make a list of things you should refuse.


List 5 ways you can put these techniques to use.


Top 5 List

n List the five most important things for you today or tomorrow.

!

n You may not accomplish them all but at least you’ll remember what’s important.

Mark Radtke, Integrys Energy Services


My top 5 list

1. Give this workshop.

2. Write outline for CIO UK article.

3. Attend Forbes webcast.

4. Send out questions for Mobile Enterprise article.

5. Spend time with Louise.


Write your top 5 list for tomorrow.


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Master The Moment™ master-the-moment.com


master the moment - a three hour workshop on time management

Self Improvement