time management & work commitment

Discussion

ActivityActivity

Do you:Do you:1) Undertake work as it appears, rather than in order of

priority?2) Accept unimportant interruptions when working on

an urgent task?3) Say ―yes to work requests even when unsuitable?4) Put off tasks which are uninteresting?5) Deal with the same material several times, when it

should have been dealt with in one sitting?

6. Have considerable difficulty making decisions?7. Allow your work surroundings to become

disorganized and messy?8. Let your career path just ―happen‖ rather than

taking positive steps towards achieving desirable and realistic life goals?

9. Waste considerable time on unimportant phone calls?

10. Frequently lack the concentrative powers to see tasks through to the end?

At this talk you will learn to:At this talk you will learn to:

Clarify your goals and achieve themHandle people and projects that waste

your timeBe involved in better delegationWork more efficiently with your

Supervisor/Manager/boss/advisorLearn specific skills and tools to save you

timeOvercome stress and procrastination.

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10 Common Time Management 10 Common Time Management Mistakes Mistakes

1. Failing to Keep a To-Do List2. Not setting Personal Goals3. Not Prioritizing4. Failing to manage Distractions5. Procrastination(Postponement)6. Taking on Too Much (Say No)7. “Thriving” on Busy-Addiction8. Multitasking9. Not Taking Breaks-Meditate10. Ineffectively scheduling Tasks

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Planning. . . .Planning. . . .Failing to plan is planning to fail

If You risk Nothing then You Risk Everything.

Plan Each Day, Each Week, Each Month.

You can always change your plan, but only once you have one!

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Challenge PeopleChallenge PeoplePeople rise to the challenge: You

should delegate “until they complain”

Communication Must Be Clear: “Get it in writing” – Judge Wapner

Give objectives, not procedures

Tell the relative importance of this task

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Gentle No’s. . . . Gentle No’s. . . . “I’ll do it if nobody else steps

forward” or “I’ll be your deep fall back,” but you have to keep searching.

Go out with friends or Study?

What to do with free time?What needs to be done first?

Decision Making. . . . Decision Making. . . .

Extracurricular Activities Sports, Greek Life, other organizations

Working No more than 35 hrs. a week is recommended Find a job that understands your in college

Out-of-Class Obligations. . . Out-of-Class Obligations. . .

Schedule time for yourself Do something that makes you happy Remember this is like college… If you

WORK hard, its ok to PLAY hard!

Reward yourself. . . . Reward yourself. . . .

MotivationMotivation

“You can’t motivate other people. You can only influence what they’re motivated to do.”

“People don’t change that much.Don’t waste time trying to put in what was left out.

Try to draw out what was left in.That is hard enough.”

Four Types of EmployeesFour Types of Employees

Stars Citizens

Lone wolves Apathetics

Task PerformanceO

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High LowLo

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What Does It Mean to Be a What Does It Mean to Be a “Committed” Employee?“Committed” Employee?

Motivation is…….Motivation is…….

“Motivation is a fire from within. If someone else tries to light that fire under you, chances are it will burn very briefly.”

Dr. Stephen Covey

“Motivation is a function of growth from getting intrinsic rewards out of interesting and challenging work.”“Motivation is based on growth needs. It is an internal engine.”

Frederick Herzberg -

Motivation LadderMotivation Ladder

•Competitive pay/benefits•Job fit•Working conditions•Relationship with supervisor

•Money•Prizes•Awards•Celebrations

•The work itself•Responsibility•Social interactions•Achievement•Recognition•Growth •Advancement

Price of Admission:Covering Basic Needs

Sustained Motivation (Internal Commitment)

Meeting Advanced Needs

Short-term Motivation (External Commitment)

MO

TIVA

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A Motivation Problem? A Motivation Problem?

The most powerful motivation is __________________________________from a Supervisor/ Manager for a job well done. Dr. Gerald Graham, Wichita State

University

personalized, instant recognition

What Happens in the Office….What Happens in the Office….

It doesn’t matter if I do it or not…

No response

I think that’s how I was supposed to do it?

No response

Wow! I did it!

The Big QuestionThe Big Question

1. We don’t have enough time?2. We’re unaware of the power

of verbal praise?3. We have an unrealistic sense

of what achievement means?

If we know all this, why don’t we praise more?

Self motivation is the inspiration behind your behavior and actions. It is an important mechanism that will help you to reach your goal, without external influence. Self motivation improves your confidence and self-esteem, as well as gives you strength to achieve your goal.

Self motivation is important in every aspect of your life, be it career, social life, relationship, health and fitness, spirituality or personality development. Firstly, you must find out what motivates you. Some people may get motivated by influential people; while, some by reading inspirational books, stories or poems. Different methods are used by different people.

Self-motivation is a more efficient method. Reading motivational books will inspire you temporarily. If you can motivate yourself, you do not have to depend on any external factors. Self motivation is the best inspirational technique.

Without having a dream, you cannot achieve anything. You must have observed how obsessed great men are with their dreams. Everyone is aware of Martin Luther King, Jr's famous speech, 'I Have A Dream'. Only when you have a dream, you will be determined to follow it and make it real.

Dream :

Self Motivation Tips

Make concrete plans

It is very important to make realistic goals. They should not be extraordinary and unreachable. Firstly, discover your strengths, your fortes and also your limits; only then, set your goals. You should also have a blueprint of your plan. Your action plan must be flexible, so that it lasts long.


Positive attitude

Your attitude is your biggest asset. Positive thinking is extremely important as your thoughts and attitude will influence your plans and actions. Do not let negative thoughts or people influence you. Do not get frustrated or depressed. Write your positive aspects and achievements. It will definitely boost your self-confidence.


It takes a lot of effort to initiate the planned course of action. It is observed that most people have their plans ready, but they find it extremely difficult to make a start. You must at least take a single step to begin your work.

Start with a small step

Once you begin, it is easier to continue. Do not fear making mistakes because the more you fear, the more likely you are to commit one. Remember that failure is followed by success.


Consistency

Steadiness and regularity in your actions is very essential. It is possible that you may get discouraged or tired, after the initial excitement is over. But, you have to self-motivate and be focused.

Strengthen your interest and desire to succeed. Do not complain about lack of resources or unsuitable situations. If you are really determined, you will accomplish your goal. You must not let any kind of obstacles affect you or your action plans. Self Motivation Tips

Procrastination is your enemy Delaying your day's work will lengthen your time in achieving your goal. Avoid being lazy. Taking breaks to get refreshed is accepted, but not putting things off for the next day. Procrastination is a hindrance in your progress.

Harmful external forces likes negative thoughts and ideas must be completely blocked. You should never lose your mental balance under any circumstances. You should not be nervous or depressed. Do not let emotions empower any of your actions.


Never quit

If you follow the right plan and procedure, you are sure to succeed. But, there may be times when things can go wrong. However, you must never lose hope. Keep on trying, find out what is wrong but do not quit. Memorize the famous quote, Losers quit when they are tired, Champions quit when they hold gold.


So, gear up and get started. Reward yourself, even if you make any single accomplishment. Believe in yourself so that you can easily self-motivate yourself. Recall these self motivation skills daily, and you are sure to succeed!

Feel the Pleasure of Life in Every SecondNever be Angry or Sad

Because in Every 1 Minute of your Sadness

You Lose 60 Seconds of Happiness

““Living your life without a plan is like watching television with Living your life without a plan is like watching television with someone else holding the remote control.” – Peter Turlasomeone else holding the remote control.” – Peter Turla

ACTIVITYACTIVITY

time management & work commitment

Self Improvement