time management multi-tasking & other myths - 2014

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The most recent version of the popular time management seminar. This presentation was designed for community management profesionals, but entrpreneurs, attories and other professionals have enjoyed the sessions as well.


  • 1. Time Management, Multi-Tasking & Other Myths Presented by Thomas L. Willis, PCAM Zalco Realty, Inc./Association Bridge, LLC WMCCAI Manager Luncheon Program January 28, 2014
  • 2. This is about introspection this is about mindset more than skillset this is about analysis this is about CHANGE Progress is a nice word. But change is its motivator. And change has its enemies. - Robert Kennedy
  • 3. When all is said and done Myths? Planning the Work Working the Plan When Work Actually WorksFor You Yes You Can!
  • 4. Myth #1 - You Can Manage Time Really? You sure about that?
  • 5. Myth #2 - You CANT Management Time (Events) Bummer of a birthmark, Hal. (Thank you, Gary Larson)
  • 6. Its a brave new day! PLANNING THE WORK
  • 7. How do you know what you are going to do today?
  • 8. Myth #3: A professional should keep gobs of data in her head
  • 9. Prioritized Task List Oh decisions, decisions Whats important? Chronological factors Weeklies, monthlies & other periodic tasks (wanna stay out of trouble?) Time blocks > creating milestones When do I plan to plan? Means & methods
  • 10. Prioritized Task List Why??
  • 11. Greatnow the day actually starts WORKING THE PLAN
  • 12. Working the plan This is this when mediocre managers give up and generally tell me I am full of certain organic matter. Photo Credit: Adam Tinsworth
  • 13. External Obstacles Life is what happens to you while you are busy making other plans. -John Lennon
  • 14. External Obstacles Managers Quiz: Which law has the greatest impact in the way we do our business? a. b. c. d. e. Federal Law County/City Ordinances Condominium/HOA/POA Acts Case Law Murphys Law
  • 15. External Obstacles Remember the 2 Big Ideas: 1. The important things are rarely urgent; urgencies are rarely important 2. Know whats important and whats not The world will do all it can to get you to forget them both.
  • 16. Internal Obstacles The hard truth
  • 17. Myth #4: I dont have time! Tasks are not necessarily static
  • 18. Attitude may not be everything, but it sure makes a difference! "If you think you can, or if you think you can't, either way, you're right." -Henry Ford
  • 19. Can you save time by increasing productivity? Of course you can Think of time in terms of blocks Single Handling Concept Think efficiencies all the time seconds>minutes>hours Beware of Myth #5
  • 20. Multi-Tasking!
  • 21. Tips & Strategies Ready to take some fast notes??? Myth #6 It is more effective to work long blocks of time and even cut back on sleep to get things done. Myth #7 You have to stay tethered to your electronics to be responsive
  • 22. 4 Characteristics of Excellent (and HAPPY) Managers 1. They remind themselves that the important things are rarely urgent, and that urgencies are rarely important. 2. They know whats important and whats not. 3. They know the difference between a time expense and a time investment 4. They have the discipline to consistently plan for, and DO, whats important.
  • 23. This is the really cool part WHEN WORK REALLY WORKS FOR YOU
  • 24. Want to actually make these happen? Weaving your values and goals into everyday life turns your dreams into realities
  • 25. How many people are you? A segmented life leads to inner conflict A unified life mitigates inner conflict
  • 26. Reality of allowing urgencies to rule
  • 27. WHY?
  • 28. I
  • 29. I
  • 30. You want some more why? This year has the potential to be the best year of your life. Time does not care about you. It is constant. It is relentless. Own your life. Add value to time. Add quality to time. Only you can do this. Of course you can do it.
  • 31. THANK YOU for your time today. I sincerely hope you consider it an investment. I would love to hear how any of the things we shared together today may have worked for you. Please feel free to connect with me and keep the dialogue going. Thomas L. Willis, PCAM twillis@zalco.com associationbridge@gmail.com Facebook: http://on.fb.me/muilto Twitter: @ideaguypcam Linkedin: http://linkd.in/sxLgws Tomasuarus Rex Blog: http://thomaslwillis.blogspot.com/