How do I manage my Time?

Session  Objectives  

Priori%ze  and  Plan    

Overcome  Procras%na%on  

First Lets think

What are your biggest time wasters?

What are you currently doing to manage your time?

What could you be doing better?

Prioritizing  Your  Goals  

“If I had a heart attack and could only work 2 hours a day, what would I do?” “If there was one thing I had to do today that would get me closest to my goal what would it be?”

Prioritizing Your Time

“Being busy is a form of laziness: lazy thinking

and indiscriminate action”

Timothy Ferris

The 80/20 Rule

80%  

Results  

20%  

Ac%ons  

Believe it or not, it is only possible to accomplish more by doing less. It is MANDATORY! -Timothy Ferris

The  Urgent/Important  Matrix  

Urgent  and  

Important  

Important,  But  Not  Urgent  

Urgent,  But  Not  Important  

Not  Urgent  and  Not  Important  

Knowing what you are saying YES to!

 Planning Wisely

The hallmark of successful time management is being consistently productive each day. .

A  work  well  begun  is  half  ended.    Plato    

Creating  Your  Productivity  Journal  

Carry  over  unfinished  tasks  

Cross  off  completed  items  

Priori%ze  tasks  

Notebook  

Maximizing  the  Power  of  Your  Personal  Productivity  Journal  

Plan  the  night  before  

Keep  your  journal  with  you  

Sense  of  sa%sfac%on  

Remove  tasks  postponed  three  %mes  

Ready,  Fire,  Aim!  

Do  not  over  plan  

Just  take  ac%on  

Adjust  your  aim  

 Tackling Procrastination

Procrastination means delaying a task (or even several tasks) that should be a priority. Remember – “You may delay. But time will not.”

 I  am  a  great  believer  in  luck,  and  I  find  the  harder  I  work,  the  more  I  have  of  it.    Thomas  Jefferson  

Why  We  Procrastinate  

Feel  overwhelmed  

Lack  of  passion   Fear  of  failure  

No  clear  deadline  

Inadequate  resources   Where  to  begin?  

Nine Ways to Overcome Procrastination

Delete   Delegate   Do  it  

Ask  for  advice   Chop  it  up   15  minute  

rule  

Clear  deadline   Reward   Remove  

distrac%ons  

Eat  That  Frog!  

"If  you  have  to  eat  two  frogs,  eat  the  ugliest  one  first!"    

Using  Calendars  

Organize  tasks  

Iden7fy  pa;erns  

Improve  workflow  

 Setting a Ritual

Rituals and routines can actually help increase the spontaneity and fun in your life.

Discipline  is  the  bridge  between  goals  and  accomplish-­‐ment.    Jim  Rohn  

What  is  a  Ritual?  

Ritual  

Iden%fy  the  %me  

Sub-­‐tasks  

Iden%fy  the  task  

Using  Rituals  to  Maximize  Time  

During  a  break  read  for  ten  minutes  

Deep  breathing  and  stretches  

Clean  off  a  small  area  

Update  your  journal  

Set  aside  a  lunch  hour  for  personal  errands  

What will I do now to manage my time better?