Time Management

Krishantha Jayasundara

Time Management

• Completion of tasks within the expected time period.

Activities involved in Time Management

• Planning• Allocating• Setting goals• Delegation of authority• Analysis• Monitoring• Organizing• Scheduling• Prioritizing

Definition of Time Management

• A set of principles, practices, skills, tools and systems that work together

• to help you get more value out of your time • with the aim of improving the quality of your

life.

Time Management Quadrant Urgent Not Urgent

Important

Not Important

1 2

3 4

Personal Time Management Skills (Techniques)

Decision-Making

Organizing

Planning

Delegating

Goal Setting

Prioritizing

Monitoring

Scheduling

Personal Digital Assistant(PDA)

Personal Digital Assistant as a Time Management Tool

• A handheld device that combines computing, • telephone/fax, • Internet and networking features. • A typical PDA can function as a cellular phone,

fax sender, • Web browser and personal organizer.• PDAs may also be referred to as a palmtop,

hand-held computer or pocket computer.

Working with a time management plan is important for your development

Group Activity

Form 3 groups

List down 10 time wasters you can think of

Present it to the class

Time allowed are 5 minutes for preparation and 3 minutes for presentations.

Time Management Plan

1. Track Time Wasters

Time Management Plan

2. Establish a time management strategy

Time Table

Prioritizing the tasks

Don’t wait until the last moment

Time Management Plan

3. Identify the top priorities of the day

To-do list

Work for the most important tasks first

Less important tasks later

Time Management Plan

4. Set realistic time management goals Don’t get yourself

overloaded

You are a human

End the with a feeling of disappointment

Time Management Plan

5. Evaluate your time management plan

Fine tune it

Don’t compare-you are unique

Re-evaluate