Time Management

Be a more efficient professionals by managing your time.

Facilitated by: Ashak Hossan

“To comprehend a man’s life, it is necessary to know not merely what he does but also what he purposely leaves undone. There is a limit to the work that can be got out of a human body or a human brain, and he is a wise man who wastes no energy on pursuits for which he is not fitted; and he is till wiser who, from among the things that he can do well, chooses and resolutely follows the best.”

-John Hall Gladstone

Try & answer the QUESTIONS?

• Where should I spend my time on?• What is important?• Are we really managing time?

Objectives of Time Management:

• To get most output within given resources• To get time for important issues in life• To feel fairly satisfied , secure & on top of

things

And thereby enjoy stress free life

What is Time Management?

• Doing the Right things and not setting Things right

• In control of Life, not driven by circumstances• Enjoying JOURNEY of life: every day of it, not

waiting for a perfect day in future• Having right balance in wheel of life

Managing your TIME:

Things to do list Identify Priority Making it happen

Evaluate Deviation

Get “SMART” with TIME

SMART is -

Simple Measures that Ascertain

Resourceful usage of Time

SMART Measures:

Getting SMART with time

Some of the measures are:

• To do list • Goal setting • Pro-activeness • Priorities • Understanding others • Improving yourself

4 Steeping Stones

in Time Management

There are four generations of time-management and each includes and builds on top on the one before. If you can apply the 4th generation for you, you can really shift your whole life and productivity level.

Urgent Not Urgent

Important

1 2Quadrant of DEMAND Quadrant of The Zone

Crisis PlanningPressing Problem PreventionDeadline Projects Relationship Building

New Opportunities Learning & Development

Not Important

3 4Quadrant of ILLUTION Quadrant of ESCAPE:

Interruption Trivia & busy work

Some calls, Emails, Meetings Irrelevant Email (Junk)Pressing Matters without impact Time wasters' private call

Popular Activities Internet Surfing Pleasant Activities

We need a compass instead of a clock:

• Important & Urgent -> Do them now the best you can

• Important & Not Urgent -> Set focus here, whenever you can (The Zone)

• Not Important & Urgent -> Say “No” because you have a quality “Yes”, or delegate them

• Not Important & Not Urgent -> Avoid these for sure

How can we really use this now?

• Set your Life-Areas for Balance• Clarify your values & Set your goals• Use a productivity system that fits you , such

as Getting things done (GTD)

Taking Charge of Time Management

Solutions: Plan your time at least once a week with a calendar in hand. List all the tasks that have to be done, noting any deadlines. Set priorities. Schedule everything you can, including time needed to deal

with those pesky emails. Prepare for the unexpected. Because you identify your

priorities, you know what work can be moved to another day if you have to replace a sick colleague at an interview.

If appropriate, delegate work to staff, including admin support staff.

You still have to find a way to resolve all the interruptions during the day. You will never eliminate all of them, but try to prevent as many as possible. Then, it is easier to deal with the ones that happen.

• Spread the word that you are now more organized so it is easier to tell coworkers that you do not have time for chit-chat, but you will spend coffee break with them.

• If you are working on a priority task, say so and offer a time to meet later in the day or week.

• Schedule a time to work through emails. Learn to delete or quickly file ones that are not directly relevant to your work.

LITTLE THINGS By Julia A. F. Carney (1823 - 1908)

Little drops of Water And Little Grains of SandMake the mighty OceanAnd the Pleasant land

So the little MinutesHumble thought they be

Make the mighty AgesOf Eternity

This is the TimeThis is the PlaceThis is your Life

This is your Opportunity

Seize the DayUse this Moment

ACT NOW

“Many people seem to think that success in one area can compensate for failure in other areas. But can it really? True effectiveness requires balance.”

-Stephen Covey

Training is mandatory and a regulatory compliance