Don’t Let Your To-Do List Win: Getting & Staying OrganizedChris Christensen

Don’t Let Your To-Do List Win: Getting & Staying OrganizedChris Christensen

Be More Productive without Human CloningChris Christensen

Be More Productive without Human CloningChris Christensen

Outline• Assumptions• Organization• Time Management• Automation• Delegation

Chris Christensen

Chris Christensen

Chris Christensen

Assumptions

If you don’t have more to do than you have time to do it, you

lack imagination

You can always count on Americans to do the right thing

- Winston Churchill

You can always count on Americans to do the right thing -

after they've tried everything else.- Winston Churchill

Assumptions

There is no “right way” to get get things done, but there may

be a right way for you to get things done

GTDhttp://AmateurTraveler.com/gtd

• Get Things out of your head• Put them someplace you trust• Review periodically• Todo items have “context”, e.g. you write what you want from the store on your grocery list

Things

Things• Scheduled Todos• Someday/Maybe• Periodic Todos• Projects• Periodic Projects• iPhone app• Automatic syncing• Integration with Siri

File by Context

File Information based on when you will use it

examples:

Reddit for This Week in TravelDelicious for bookmarksInstapaper / Read It LaterEvernote for how toEmail Folder for Ireland

When Will I Need This?

One Drawer One Folder

When in Doubt

Time Energy

There’s a Nap for That

Enemies of Productivity

• Perfectionism• Inability to Decide

What is the cost of being wrong?

Productivity Kryptonite

• TV• Facebook• Twitter• Beer• Other Substances• Morning? Night?• Tuesday Nights

Yak Shaving

Yak Shaving is the last step of a series of steps that occurs when you find something you need to do. "I want to wax the car today.""Oops, the hose is still broken from the winter. I'll need to buy a new one at Home Depot.""But Home Depot is on the other side of the Tappan Zee bridge and getting there without my EZPass is miserable because of the tolls.""But, wait! I could borrow my neighbor's EZPass...""Bob won't lend me his EZPass until I return the mooshi pillow my son borrowed, though.""And we haven't returned it because some of the stuffing fell out and we need to get some yak hair to restuff it."And the next thing you know, you're at the zoo, shaving a yak, all so you can wax your car.

Wasting Time

I feel more and more the time wasted that is not spent in Ireland.-

Lady Gregory

Pomodoro Method

25 minutes of work - focus - shut off, log out5 minutes of playrinse, repeat

Maker / Manager

writingediting

recordingprogramming

focus

emailsocial mediaaccountingphone calls

multitasking / microtasking

Habits

• Deadlines• Don’t Break the Chain

Email

Global - 16 hoursUSA - 32 hoursEurope - 27 hoursBloggers - always

Hours Online

Email

Email is like a todo list where you let anyone in the world add to it

Email

• Check >1 hour• “Inbox Zero” - decide quickly - delete quickly - file• IMAP vs POP• Mail Rules• 1day@replylater.com

Email Triage Practice

TypeIt4Me• Text Macros - email templates - article templates - urls - email addresses - bio• iOS macros /TextExpander

Automation

Social Media Automation

• Buffer• Hootsuite• Facebook Page• Chrome DoShare

Wordpress Scheduling

• Write when you can• Schedule when you need

Virtual Assistants

Kirsten

Jeffrey

Virtual Assistants

• Interns• Who do you know?• Who is in your audience?• Overseas - http://virtualstafffinder.com/

hiring

Virtual Assistants

• Procedures• Screencasts• Google Doc spreadsheets• DropBox• weekly reports• PayPal

managing

Bonus Tips

• Dictate Rough Drafts to Siri• (Mac) Keep track of last 40 cut and paste - Jumpcut• Listen to podcasts at 2x, 3x speed - Downcast• Promotion tool - chris2x.com/tool• 1Password to remember passwords• (Mac) Turn articles into podcastshttp://amateurtraveler.com/make-your-own-free-audio-books-mac/

END

Extras

Efficiency

But I will say that living in Ireland has changed the cadence and fullness of speech, since the Irish love words and use as many of

them in a sentence as possible.- Anne McCaffrey

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