TIME MANAGEMENT

Everyone has the same amount of time

60 minutes per hour

1,440 minutes per day

525,600 minutes per year

Time Management

Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.”

Myths about Time1. Myth: The longer or harder you work

the more you accomplish.

2. Myth: If you want something done right, do it yourself.

3. Myth: We should take pride in working hard.

4. Myth: You should try to do the most in the least amount of time.

5. Myth: Technology will help you do it better, faster.

6. Myth: Get more done and you’ll be happier.

How We Waste Time

Lack of discipline

Indecisiveness

Personal Disorganization

Procrastination

Inability to say “NO”

Poor Delegation Skills

Day Dreaming

Worry

Time Waste - Caused by Others

Telephone Interruptions

Drop-In Visitors

Unscheduled Meetings

Poor Communications

Confused chain of Authority

YOUR TIME WASTERS

E-Mail Meetings Phone calls / Cell calls Co-workers Stress Family issues

STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989,

Simon & Schuster)

I

Crises

Pressing Problems

Deadlines

II

Preparation

Prevention

Planning

Relationship Building

III

Interruptions

Some mail/reports

Some meetings

Some “pressing matters”

IV

Busywork

Time wasters

“Escape” activities

URGENT NOT URGENT

N

OT

IM

PO

RT

AN

T

IM

PO

RT

AN

T

Type 1: Aspiring to mediocrity

Important

NotImportant

UrgentQuadrant I

Quadrant IVQuadrant III

Quadrant II

Not Urgent

Type 2: Busy going nowhere

Important

NotImportant

UrgentQuadrant I

Quadrant IVQuadrant III

Quadrant II

Not Urgent

Type 3: Struggling to stay ahead

Important

NotImportant

UrgentQuadrant I

Quadrant IVQuadrant III

Quadrant II

Not Urgent

Type 4: Calm and in control

Important

NotImportant

UrgentQuadrant I

Quadrant IVQuadrant III

Quadrant II

Not Urgent

Time Log

Write down everything you do for a period of time

Learn how you really spend your time

Identify areas where you can improve your use of time

Why do we procrastinate?

Don’t know where to start. To avoid an unpleasant task. We’re afraid to fail. Waiting for more information. You may think if you put it off

someone else will do it. You’re over-committed.

PLANNING and GOAL SETTING

Specific Measurable Achievable Realistic Timed

Essential Tools To Control Time Wasters

Scheduling and Delegating Understanding Biological Clock

Knowing when not to work is as important as knowing when to work

Time logs Prioritized Task Get The Most Out Of the First Two Hours

of the Day You Can—and Should, Say “No”

People take advantage of you only with your permission

Stop saying, “Where does the time go?”