time management
TRANSCRIPT
Time Management
Julia Sanchez
September 28, 2010
Is this you?
“I don’t have time fortime management!”
Learning Objectives
What is time management? Assess your current time management skills Set goals: what do you want to do? Create an action plan: how will you do it? Schedule: when will you do it? Organize: tips for success
What is time management?
Achieving your goals by using your resources to gain control of how you spend your time.
Time Management Assessment
How well are you using your time?
Time MatrixUrgent Not Urgent
ImportantArea of Necessity:
Tasks: Crises Meetings Deadlines Reports
How to handle it: Manage
Area of Productivity and Balance:
Tasks: Preparation Training Planning Opportunities Research, investigation, design,
testing Exercise
How to handle it: Focus
Not ImportantArea of Deception:
Tasks: Interruptions Solving other peoples’ problems Ringing phone Pointless routines or activities
How to handle it: Minimize
Area of Waste and Excess:
Tasks: Busywork Irrelevant work Time-wasters Trivia Socializing Surfing the internet, TV
How to handle it: Avoid
Setting goals: what do you want to do?
Positive
Personal
Possible
Create goals that work
3 P’s of Goals
SpecificS
MeasurableM
AttainableA
RelevantR Time-
bound
T
Setting goals: what do you want to do?
Break large goals into milestones
List tasks for each
milestone
Set deadlines
Evaluate progress weekly
Adjust your schedule for next week
Create an action plan: how will you do it?
Scheduling – setting priorities
Pareto Principle: 80% of the results comes from 20% of the effort.
Direct your efforts to the correct 20%.
Organize your files
Working Reference Archival
Good file system
Budget 2009-2010
April 2010
December 2009
January 2010
Better file system
Budget 2009-2010
2009-12
2010-01
2010-04
The Time Management Habit
One week from today…
One month from today…
Are you setting priorities?
Are you cutting back on time wasters?
Are you achieving your daily and weekly goals?
The Time Management Habit
3 months from today…
Are you setting priorities?
Are you cutting back on time wasters?
Are you achieving your daily and weekly goals?
Review workshop materials – what new habits can you try?
Good luck, goal-getters!