time management
TRANSCRIPT
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time
timemanagement
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time
the clock and the compassthe clock
commitments
appointments
schedules
goals
activities
What we do and how we manage our time.
the compass
vision
values
principles
conscience
direction
What we feel is important and how we
lead our lives.
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understanding time
“Why have a
time log?
memory
energy
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time
traditional time management
first generation—notes and checklists
second generation—planning and preparation
third generation—planning, prioritizing and controlling
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time
fourth generation
life leadership
puts people ahead of schedules, compasses ahead of clocks
uses the best of generations 1, 2, and 3
you want to lead a life of meaning and contribution, with balance
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time
fourth generationelements
effectivenessprinciples leadership relationshipsputs first things first
Why is there a need for the fourth generation of
time management?
Well, one definition of insanity is to “keep
doing the same things and expecting different
results.”
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time
understanding time“A no uttered from the deepest conviction is
better than a yes merely uttered to please, or what is worse, to avoid trouble.”
Mahatma Gandhi
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time
What is most important?
What gives your life meaning?
What do you want to be and do in your life?
Consider the big picture. The key
to this connection lies in the clarity
of your vision around such questions as:
step 1: connect with vision & mission
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time
step 2: identify your roles
we have important roles at work, in the family, in the community, or other areas of our lives
Roles represent responsibilities, relationships, and areas of contribution
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time
step 3: select quad II goals for each role
what is the most important thing I could do for each role this week that would have the greatest positive impact?
consider the relationships for each role
review a “perhaps” list for ideas
identify the steps that need to be taken to achieve long-term goals
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time
step 4: organize weekly translating high leverage quad II goals
requires a framework
most people are always trying to find time in their overflowing quad I/III schedules
They move, delegate, cancel, and postpone—all in hopes of “putting first things first”
the key is in scheduling your priorities, not prioritizing your schedule
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time
step 4: organize weeklyDistinctive Elements of Effective Weekly
Goals
they can be either an area of focus or a specific activity
they are usually quad II goals rather than typical “to-do’s” or daily action items
they are driven by conscience
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time
step 5: exercise integrity in the moment
Should I carry out my plan or make conscience directed changes?
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time
What goals did I achieve?
What challenges did I encounter?
What decisions did I make?
Did I keep “first things first?”
To be successful, you must make
successes of one week the foundation for the next. At the
end of the week, ask yourself some
questions:
step 6: evaluate
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time
step 6: evaluatedifferent ways to evaluate
mark accomplished goals on weekly compass
keep a journal or daily log and review
review past weekly compasses
ask specific questions about your performance and actions
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time
step 6: evaluateweekly evaluation
What did I learn from the week as a whole?
Am I setting goals that are realistic but challenging?
Have I been effective in work related communications?
Have I been successful in maintaining a Quad II perspective?
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time
closing thought
A journey of a thousand miles must begin with a single step.
Lao-Tzu
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