Where did this week

go?Time Management Skills for College

Students

Presented by: Lamar McWaine, M.A.

Picture by: MonkeyC.net

Not all of your daily

activities are of equal

importance, and your

mission is to organize

and prioritize all

activities into a working

plan.- Charles J. Givens

Picture by: AlpineZonePhotography

Quadrant IITime Management

Urgent

Not Important

Not Urgent

Quadrant IVQuadrant III

Quadrant IIQuadrant I

Starting research for a 10-page history term

paper the night before it is due

Creating a detailed study plan for the two weeks

before final exams

Letting friends talk you into driving them to a late-night pizza party

when you are 90 pages behind in biology.

Spending three hours on Facebook when you have a major math test in two

days

Important

Four actions will appear, one at a time.

For each one, decide which quadrant it best

fits. Picture by: Henrik Lehnerer

Quadrant IITime Management

Staying up all night to cram for a test the next

day.

Quadrant IITime Management

Quadrant III

Quadrant IIQuadrant I

Urgent Not Urgent

Not Important

Important

Quadrant IV

Staying up all night to cram for a test the next

day.

Quadrant IITime Management

Studying every night so you’ll

always be ready for quizzes.

Quadrant IITime Management

Quadrant III

Quadrant IIQuadrant I

Urgent Not Urgent

Not Important

Important

Quadrant IV

Studying every night so you’ll

always be ready for quizzes.

Staying up all night to cram for a test the next

day.

Quadrant IITime Management

Spending three hours taking a

friend to the mall so she can buy a new Blackberry.

Quadrant IITime Management

Quadrant III

Quadrant IIQuadrant I

Urgent Not Urgent

Not Important

Important

Quadrant IV

Staying up all night to cram for a test the next

day.

Studying every night so you’ll

always be ready for quizzes.

Spending three hours taking a

friend to the mall so she can buy a new Blackberry.

Quadrant IITime Management

Staying up till three A.M.

playing video games.

Quadrant IITime Management

Quadrant III

Quadrant IIQuadrant I

Urgent Not Urgent

Not Important

Important

Quadrant IV

Staying up all night to cram for a test the next

day.

Studying every night so you’ll

always be ready for quizzes.

Spending three hours taking a

friend to the mall so she can buy a new Blackberry.

Staying up till three A.M. playing

video games.

Applying the Concept

Why is spending a lot of time in

Quadrants III (not important but urgent) and

Quadrant IV (not important and not

urgent) self-sabotaging?

Applying the Concept

The Unimportant actions in these quadrants don’t

contribute to the achievement of your goals and dreams.

Applying the Concept

Which Quadrant is most likely to

produce maximum stress with minimum

positive returns?

Picture by: Michelle Brea

Applying the Concept

Quadrant IIIUrgent but Not

Important

Applying the Concept

What advantages are offered by

choosing to spend time in

Quadrant II (Important but Not

Urgent)?Picture by: Michelle Brea

Applying the Concept

Consistent movement toward goals, less

stress, greater satisfaction & sense of

control.

FACTS:

Creators spend most of their time in Quadrant II.

#1

Victims spend most of their time in Quadrant III and Quadrant IV.

#2

FACTS:

When we say NO to Quadrant III and Quadrant IV, we free up more time for Quadrant I and QII.

#3

FACTS:

Procrastination is the choice to do unimportant tasks while neglecting important tasks.

#4

FACTS:

We can find ourselves in

QIII (Urgent, Not Important) when we allow someone else’s urgency to talk us into an activity unimportant to our own goals and dreams.

#5

FACTS:

Developing Self

DisciplineProcrastination Quotient

Picture by: JannekeH

Why Students Procrastinate

Fear of failureFear of successPerfectionistsAvoid having to live up to expectations

Find a task boring

Fear of failureFear of successPerfectionistsAvoid having to live up to expectations

Fear of failureFear of successPerfectionists

Fear of failureFear of successFear of failure

Ways To Fight Procrastination

Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or notAsk for help when necessaryDon’t expect perfection

Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or notAsk for help when necessary

Set reasonable goalsBreak the tasks down into small partsGet started whether you feel like it or not

Set reasonable goalsBreak the tasks down into small parts

Set reasonable goals

Perhaps the most valuable

result of all education is the

ability to make yourself do the

thing you have to do, when it

ought to be done, whether you

like it or not; it is the first

lesson that ought to be

learned; and however early a

man’s training begins, it is

probably the last lesson that

he learns thoroughly.- Thomas Henry HuxleyPicture by: AlpineZonePhotography

6 Steps to Get Organized

Picture by: m0nni

1 Know your goals (What do you want to accomplish?).

2 Set priorities to meet your goals.

3 Anticipate the unexpected.

4 Control your time (prioritize).

5 Commit to a time frame.

6 Carry out your plan.

Picture by: Sizima

Backwards Planning

Literally, it means planning backwards and it's simpleEasier to see that every component, down to the smallest detail, has been accomplished

*Information used from Sauk Valley Community College*

Backwards PlanningSteps:

Picture by: Sizima

List everything that needs to be completed prior to the program. This may include, but is not limited to:Promotion

Facility/Equipment Reservations Refreshments/HospitalityLodging/travel arrangements

Backwards PlanningSteps:

Picture by: Sizima

Based on what you know about your school's timelines, assign due dates to these activities (i.e. cutting a check takes 5 business days)

Backwards PlanningSteps:

Picture by: Sizima

Using a calendar, start with the last task on your list to be completed before the program and do the following: Write it on your planning calendar on the appropriate date, and then consider its components.If there are components of this task which need to be completed, work backwards with them and plot them on the calendar.

Backwards PlanningSteps:

Picture by: Sizima

Proceed with the next task to be completed until all tasks are listed on planning calendar.

Backwards PlanningExercise:

Picture by: Sizima

It is now September 3 and your organization has scheduled a program for November 1. As you look at the list of tasks that need to be completed, you decide that one of the components is distributing promotional flyers.Let’s Plan Backwards…

Backwards PlanningExample:

Picture by: Sizima

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.

Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy centerOct. 2: Design layout of flyerSept. 30: Determine text for copy

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.

Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy centerOct. 2: Design layout of flyer

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.

Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyersOct. 7: Take flyer to copy center

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.

Oct. 14: Pick up flyers from copy centerOct. 9: Identify volunteers to distribute flyers

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.

Oct. 14: Pick up flyers from copy center

Oct. 18: Distribute flyers - promo should be available two weeks prior to any event.