tigertime training. disclaimer: please contact the offices of human resources and/or payroll and...

TigerTime Training

Disclaimer:

• Please contact the Offices of Human Please contact the Offices of Human Resources and/or Payroll and Employee Resources and/or Payroll and Employee Benefits for specific policy questions.Benefits for specific policy questions.

Timeclocks

Timeclocks – Students and TES

1. Press Button

2. Swipe Badge


3. Type Index Number (2 Digits) Index Number required only if the employee has more than 1 job OR if internet connectivity is lost

Department, Manager, Job Description


4. Press Enter 2x


When the employee clocks out, the system will default to end the shift of the current job.

5. Click Enter Button twice to clock out for the current jobOR


Click the Down Arrow button and Enter to clock out of the current job and in for another job.


If an employee receives this error message, a wrong index number was entered.

Please make sure they have entered a 2-digit index number when selecting a job.


Data will be saved for future submission!

Enter a two digit index (if you are unsure, ask your manager)

Punch01

If an employee receives this error message, internet connectivity is slow, and punches will be saved for future submission.


Thank you.

Record Stored.

Stored punch

Log On – tigertime.auburn.edu

• Auburn University User ID & PasswordAuburn University User ID & Password• Same for Banner or AU emailSame for Banner or AU email

Log On

Genies

Reconcile Timecard Genie

Who?When?

What?

Pay Period Close AU

Using Workspace Tools

Quick Links show information based on the selected employee(s)

Show Field: selects a group of employees using a filter (Hyperfind)

Time Period: selects a time interval

Show & Time Period

Show Time Period

Timecard

• Opening a TimecardOpening a Timecard• Highlight Person’s Name & Double-clickHighlight Person’s Name & Double-click

• Highlight Person’s Name & Click on Highlight Person’s Name & Click on TimecardTimecard

Timecard

Index Numbers

Timecard Edits

• Edit a punch or amountEdit a punch or amount• Enter the correct time or amount directly in the cellEnter the correct time or amount directly in the cell

• Entering Time OffEntering Time Off• To enter time off, such as sick or vacation time, select a To enter time off, such as sick or vacation time, select a

pay code that describes the time not worked and enter pay code that describes the time not worked and enter the appropriate amount of time to apply that pay code in the appropriate amount of time to apply that pay code in decimal format (8.50) or hours and minutes (8:30)decimal format (8.50) or hours and minutes (8:30)

Timecard Edits

• Save!Save!

Timecard Edits

• Remove Leave (Vacation, Sick, etc) or Remove Leave (Vacation, Sick, etc) or entire rowentire row

• Click X Icon to Delete a row.Click X Icon to Delete a row.

Timecard Edits

• Adding RowsAdding Rows• Click the Arrow Icon to add a rowClick the Arrow Icon to add a row

Two Rows for 1 day*Punches and Paycodes cannot appear on the same line.

Timecard Edits• Add Comments or NotesAdd Comments or Notes

• Click a pay code, punch, or amount, then select Click a pay code, punch, or amount, then select Comments from the header bar OR right-click on Comments from the header bar OR right-click on the cell. Select a comment from the Comments the cell. Select a comment from the Comments dialog box to apply to the pay code, punch, or dialog box to apply to the pay code, punch, or amount. Type notes after selecting a comment.amount. Type notes after selecting a comment.

• Comments are useful for denoting approval of Comments are useful for denoting approval of time, university business, deviation from schedule, time, university business, deviation from schedule, etcetc

Timecard Edits• Add CommentsAdd Comments

• A yellow icon appears when a comment has been A yellow icon appears when a comment has been made made

• Comments’ tab appearsComments’ tab appears

Approving Timecard

• Approving TimecardApproving Timecard• Typically, approve timecards for the Previous Typically, approve timecards for the Previous

Pay PeriodPay Period• Check for at least 40 hour per week, no Check for at least 40 hour per week, no

missing punches, all leave has been entered, missing punches, all leave has been entered, and all overtime is correct.and all overtime is correct.

• Approvals lock the timecard and prevent Approvals lock the timecard and prevent additional edits. Edits may be made prior to additional edits. Edits may be made prior to the payroll clerk approving timecards by the payroll clerk approving timecards by removing the approval.removing the approval.

Approving Timecard

• Approvals -> ApproveApprovals -> Approve• Sign-offs & Approvals tab appearsSign-offs & Approvals tab appears

Remember, to make sure your time period is correct!

Approving Timecard• Remove ApprovalsRemove Approvals

• Approvals -> Approvals ->

Remove ApprovalRemove Approval

• Sign-offs and Sign-offs and

Approvals Tab disappearsApprovals Tab disappears

• Timecard is Timecard is

editableeditable

SAVE• ORANGE ORANGE

TIMECARDTIMECARD indicates indicates timecard has not timecard has not been saved!been saved!

Timecard Tabs

Totals & Schedule – itemizes each pay code and hours

Accruals – lists amounts from Banner for VAC, SCK, CTT, MIL, and TSL

Timecard TabsAudits – detail listing of ALL edits to the timecard for a given period of time.

Comments – lists comments with corresponding date and time. Appears when a comment is made.

Sign-offs & Approvals – lists the approvals of the timecard. Appears when an approval is made.

Reviewing Groups of Timecards

• Reviewing a group of TimecardsReviewing a group of Timecards1. Actions -> Select All1. Actions -> Select All

2. Timecard2. Timecard

3. Scroll through employees using navigational arrows3. Scroll through employees using navigational arrows

Timecard Indicators and Colors

• A small yellow note icon after a punch or amount A small yellow note icon after a punch or amount indicates a comment about the cell’s contents. indicates a comment about the cell’s contents. Click the icon to view the commentClick the icon to view the comment

• A solid red cell indicates a missed in-punch or out-A solid red cell indicates a missed in-punch or out-punchpunch


• A red outline in a cell indicates an exception, such A red outline in a cell indicates an exception, such as a late punch, early punch or long intervalas a late punch, early punch or long interval

• A blue outline around a date indicates an excused A blue outline around a date indicates an excused absence absence


• A red outline around a date cell indicates an A red outline around a date cell indicates an unexcused absenceunexcused absence

• A transaction shown in purple indicates A transaction shown in purple indicates data from a schedule.data from a schedule.


• If the cell is white, you can edit the If the cell is white, you can edit the transaction. transaction.

• If the cell is gray, you cannot edit the If the cell is gray, you cannot edit the transaction. transaction.


• A small yellow icon and red outline indicates that a A small yellow icon and red outline indicates that a punch or amount has a comment and an punch or amount has a comment and an exception.exception.

• A green outline indicates that a punch has been A green outline indicates that a punch has been marked as reviewed. marked as reviewed.

Transfers

• Transferring Time should only be used in Transferring Time should only be used in the cases of Call Backs.the cases of Call Backs.

• Reminder, if you have an employee that is Reminder, if you have an employee that is called back into work – he/she will called back into work – he/she will automatically be given 4 hours (unless the automatically be given 4 hours (unless the call back time is greater, then actual worked call back time is greater, then actual worked time will be given).time will be given).

Transfers

In the Transfer Select dialog box, use the drop-downIn the Transfer Select dialog box, use the drop-down

lists to select the job, labor account, or work rule to lists to select the job, labor account, or work rule to

which you want to transfer and click ok.which you want to transfer and click ok.

Transfers

Be sure to click on the transfer ending in CB

Monthly Timecards – Project View

Monthly Timecards – Adding Leave

Pull the pay code once and enter the hours to the corresponding day

Monthly Timecards - Historical Edits

Leave Slips from previous months are entered via an Historical Edit

Amount -> Add Historical

Historical Date: Date of Leave Taken (usually in the past, but not always with Monthly Employees)Pay Code: VAC, SCK, etcAmount: Hours TakenEffective Date: *Date Leave Applied to Banner for Payroll*Include in Total for Effective Date must be checkedImpact Accruals must be checked if the pay code is an accrual

*If the Monthly payroll has run, apply the leave to the NEXT pay period**If the Monthly payroll has NOT run, apply the leave to the CURRENT pay period*

Timestamp

• My Information Tab -> Time Stamp (BW Managers & Timekeepers)My Information Tab -> Time Stamp (BW Managers & Timekeepers)• Click “Record Time Stamp” Button to create an in/out punchClick “Record Time Stamp” Button to create an in/out punch• Time on website is based on the server NOT your PCTime on website is based on the server NOT your PC

Timestamp – Multiple Jobs

• Select a Job, then click Record Time StampSelect a Job, then click Record Time Stamp• Time on website is based on the server NOT your PCTime on website is based on the server NOT your PC• My Information Tab -> Time StampMy Information Tab -> Time Stamp

Test, Employee


• If a selection is not made, this error will appearIf a selection is not made, this error will appear

Test, Employee


Test, Employee

When it is time clock out, a selection must be made to either Outpunch or transfer to another job. The system will default to clock you out of the current job.

View My Timecard

My Information Tab -> My Timecard

Timekeeper Functions

• Managers can leave, Timekeepers please stayManagers can leave, Timekeepers please stay

• Thank you for your time, please email Thank you for your time, please email [email protected]@auburn.edu with with questions or visit our website questions or visit our website www.auburn.edu/tigertimewww.auburn.edu/tigertime

TimekeeperRecommendations• Monday BW PayrollMonday BW Payroll

• Managers approve by 10amManagers approve by 10am• Timekeepers Approve All after 10amTimekeepers Approve All after 10am• Timekeepers Check Timecards until Timekeepers Check Timecards until 1:30pm1:30pm

• Tuesday BW PayrollTuesday BW Payroll• Review PZRK142 & Web Time ComparisonReview PZRK142 & Web Time Comparison• Any Changes? Send to [email protected] Changes? Send to [email protected]

• Wednesday BW PayrollWednesday BW Payroll• Accruals updated by 11amAccruals updated by 11am• TES Charge Back SystemTES Charge Back System

Timekeeper: Moving Hours

• Premium Pay CodesPremium Pay Codes• OTP -> CTE, CTE -> OTPOTP -> CTE, CTE -> OTP• OTS -> CTS, CTS -> OTSOTS -> CTS, CTS -> OTS

• Position NumbersPosition Numbers• Change Funding SourcesChange Funding Sources

Timekeeper:Moving Hours – Pay Codes

Timekeeper: Moving Hours – Position Numbers

Timekeeper: Moving Hours – Funding Source

URLs & Scripts

• TigerTime TigerTime • tigertime.auburn.edutigertime.auburn.edu

• TigerTime Test*TigerTime Test*• http://ducnt102.auburn.edu/wfc/logonhttp://ducnt102.auburn.edu/wfc/logon

• *Test System may not be available at all times**Test System may not be available at all times*

• Banner Scripts: Banner Scripts: • PZRK142 – Check Payroll PZRK142 – Check Payroll • PZRK146 - Leave BalancesPZRK146 - Leave Balances

Questions ?

• Email!Email!• [email protected]@auburn.edu• www.auburn.edu/tigertimewww.auburn.edu/tigertime

tigertime training. disclaimer: please contact the offices of human resources and/or payroll and...

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